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Departmental Change Management Plan of Action

Name of Department: Sports, Tourism, Archaeology, Museums and Youth Affairs


Reform Pillars: As given in Integrated Development Strategy Document
Reform Outcome/Output:
OUTCOMES

OUTPUTS

1. Effective governance for


better service delivery.

1.1. Improved policy, planning and budgetary


processes.

2. A viable tourism industry


projecting a positive image of
the province with effective
socio-economic development.

2.1. Increased tourism through enriched


services and increased awareness.

2.2. National heritage preserved.


2.3. Improved sector regulation.
3. Gender equitable
opportunities provided to
children and youth to lead
healthy lifestyle through sports
and recreation.

3.1. Increased equitable access to sports and


recreational facilities/opportunities.

4. Socially responsible,
productive and proactive youth
contributing to the
development of the Province.

4.1. Enhanced access to diverse opportunities.

Reform Interventions:
Sports

Construction of sports stadium, gymnasium and playgrounds in


all tehsils using a phased approach; where construction of
football and hockey stadiums, swimming pool, badminton hall,
handball grounds in all districts.
Sports facilities to be developed around schools clusters at the
tehsil level
Establish a training institute in the province for the training of
coaches, players, officials and other allied staff

Tourism

Revise outdated tourism and hotel industry related laws/rules


like:
The Pakistan Hotel and Restaurants Act 1976
The Travel Agencies Act 1976 and rules 1977
The Pakistan Tourism Guides Act and rules 1977
Introduce an independent quality certification system through
private sector participation
Institutional strengthening of Department of Tourism Service
(DTS) on modern lines

Youth Affairs

Creating Youth Cell for recording opinions on various provincial


level matters and issues confronting the youth

Preservation and promotion of rich and ancient heritage

Archaeology

Change Management Plan: Sports, Tourism, Archaeology,


Museums & Youth Affairs Department
Goal: To facilitate & guide the department to effectively prepare for the successful
acceptance of changes that will come with implementation of reform agenda and
vision of provincial government.
Objectives:

Provide awareness & understanding of change/reforms


Facilitate acceptance of change/reforms
Manage peoples expectations
Ensure readiness for change/reforms
Champion the change/reforms

Process:

Assessment of Department for change


Establishment of Change Management Team
Development of Change Management and Communication Plan
Tracking, Monitoring & Reporting regarding Implementation of Plan
Development and Implementation of Training & Mentoring Plans
Manage the Transition
Progress Monitoring

Activities:

Identify features of proposed changes


Identify departments attributes
Undertake stakeholders and End Users Analysis
Identify Resistance and Status Quo issues
Develop Departmental Change Management Team
Review existing systems, processes and issues in proposed reform areas
Document proposed changes to be introduced through reforms and their
likely impact
Determine communication Strategy for Reform Acceptance including mode
and resources for Communication
Develop Training & Mentoring Strategy and Plans for complimenting reform
implementation
Develop Transition Plan including how to handle existing employees issues
after reform implementation
Develop Reform Implementation Monitoring System

Change Management Plan Template


1. Change Identification:
a. Type of Change
The Department has initiated two policies namely, Youth and Tourism
Policy. Another change is through building infrastructures and working
in Public Private Partnership.
b. Reason for Change
The Department hasnt reached its optimum level of performance as
yet and thats why a need for change a rise.
c. Scope of Change
All the stakeholders, be it youth, civil society, educationalists, hoteliers,
tourists will be involved in this process.
d. Current and future status
During the war on terror many international tourist stopped coming to
the province of Khyber Paktunkhwa and its our aim now to initiate
programs to attract them.
2. Change Specification
a. Change Tactics
The reforms will be brought about by a collaboration of Public Private
Partnership and involvement of District Government coordinations.
b. Process Change
Many processes will be changed with these reforms as there will be
more accountability and strategic planning and implementation.
c. People Change
To implement these reforms a healthy and qualified staff will be
required, which will be recruited as and when need arise.
d. Information Sharing
Information will be shared through IT Base System
e. Cost
Already mentioned in OBB
f. Risk Assessment
Keeping in mind the security situation of the province, it is vital to
make risk management/ assessment.
3. Change Methodology
a. Stakeholder Analysis
All the stakeholders will be affected through it but its a good change
and no one might resist it.
4. Implementation Strategy
a. Change Management Action Plan
Workshops will be held especially to implement the Tourism and Youth
Policy. Brochures will have to be printed and events to strengthen and
spread awareness about these reforms.
b. Schedule of Activities ( Time Frame)
One year
c. Communication Plan
Workshops will be held in Tourists destinations to implement these
reforms

d. Resistance Plan
Not Applicable
5. Monitoring Plan
The GMs, Directors etc will ensure regular tracking
6. Financial Evaluation

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