Professional Documents
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Contents
Page No
Organising
Roles and Responsibilities
Management of Contractors
Managing Contractors
References
5
6
10
12
15
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Organising
Organising is the second step in the ILO-OSH management cycle. It requires an
infrastructure, with detailed responsibilities and relationships, in order to deliver
organisational goals.
The following key points are generally accepted about organisations:
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organisation is a general term, and its use is not restricted to industry and
commerce;
Every organisation will be subject to internal and external influences and business
risks. These risk influences can be divided into service or product:
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PROCESS
OUTPUT
Design / construction
Routine operations
Design / installation
Non-routine operations
Packaging / labelling
Purchase / procurement
Maintenance
Storage / transport
Recruitment / selection
Off-site risks
Selection of contractors
Acquisitions
Foreseeable
emergencies
Information
Decommission
Information
Demolition
Table 1: Examples of Organisational Risk Influences
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In a health and safety context the influences should be managed to avoid or minimise
risk. Many of the risks, however, are not under the direct control of an organisations
management. Hence, international and national legal and best practice product,
service and worker standards are developed to control both internal and external
influences on an organisation. Roles and responsibilities for internal and external
parties are contained within these standards.
Responsibility
Internally
The employer (corporate companies,
e.g. CHSS Ltd. and non-corporate
individuals, e.g. sole traders)
Employees
Externally
Persons in control of premises (other
than the employer)
Self employed
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Duties of Employers
A key employers health and safety responsibility, which is common to many
countries, is to ensure the health, safety and welfare of employees and others, e.g.
visitors, contractors and the public, affected by their work activities and premises.
The self-employed have similar duty towards themselves and others.
Employers responsibilities towards employees often include the provision of:
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a safe workplace;
welfare(well-being) facilities;
Duties of Employees
Health and safety rights and responsibilities of employees, which are common to
many countries, include:
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co-operation with employer, e.g. where the employer has a legal obligation to
provide safety glasses, where a risk assessment has identified a risk to sight,
the employee has a duty to co-operate and wear the glasses;
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Controllers of Premises
Those in control of premises, e.g. landlords through ownership or tenancy
agreements, generally should ensure that the premises:
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are safe;
that plant or substances they provide for use are safe and do not endanger
health.
ensure articles (items) are safe and without risks to health when used, set,
cleaned or maintained;
ensure substances (materials) are safe and without risks when being used,
handled, processed, stored or transported;
carry out or arrange for the carrying of tests, research or examinations which
may be necessary to comply with above;
provide information about the use and conditions necessary to ensure that the
setting, cleaning, maintaining or disposal of the article or substance is safe,
and without risks to health;
ensure that anyone erecting or installing articles for use at work ensures that
they are safe and without risks to health when used, set, cleaned or
maintained.
be properly trained and suitably qualified for the level of organisational risk;
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establish and maintain procedures to monitor, review and audit health and
safety; and
insurance companies;
contractors;
external consultants;
the Police;
the media.
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Management of
Contractors
Almost all organisations will at sometime use contractors to carry out work of various
types. This can range from very simple work such as window cleaning, office
machinery repair, to catering or security services, up to a major construction project
to extend or refurbish premises.
The use of contractors is increasing as organisations in the modern global economy
downsize, however, even if contractors represent a small proportion of an
organisations workforce, they often tend to be used on high risk activities.
Many of the health and safety problems arising from contract work result from:
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poor planning and agreement over the method of carrying out the work;
poor communication regarding the risks created by each party and the
precautions that should be taken; and
risks to the public or other third parties arising from the work.
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the risks to the safety of their own employees arising from the work;
the risks to the clients employees arising from the work; and
risks to the public or other third parties arising from the work.
Type of Contract
Contract conditions vary considerably. The conditions greatly affect the legal and
practical issues. In general, contracts fall into three main types:
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labour only;
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Managing Contractors
The effective management of contractors can be broken down into 5 basic steps:
1
Selecting a contractor.
suitable references;
The contractor best equipped to meet the job requirements should be selected.
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general communication;
monitoring performance.
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Checks should be both announced (e.g. at the end of a shift) to review progress, and
unannounced, to check adherence to safety method statements and site rules.
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References
ILO
1981
ILO
1981
ILO
2001
BSI
1999
BSI
1999
BSI
2002
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Notes
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