Instructions for the ITIs for uploading Training Data into NCVT MIS

Portal

1)

User should type the URL WWW.NCVTMIS.GOV.IN in the browser and click on the
internal users icon on the top right of the home page.
Figure 1: Home Page

2)

User should enter username, password and business unit as shared by DGET
through email (22nd December 2014) and click the Login button. Login Page for the
NCVT MIS application would be displayed as below:
Figure 2: Login Page

3) After login, user will be asked to change the password on first login, screen will be
displayed as below:
Figure 3: Change password Page

4) After the password is reset, user will be navigated to the NCVT applications Home page
as shown below:
Figure 4: NCVT MIS Home Page

5) In the Homepage, users shall click on the + icon to reach to level of Admitted Trainee
Single, Under that two options are available to upload the trainee data:
a) Option 1 as upload of the admitted trainee data one at time.
b) Options 2 as Bulk upload.
Figure 5: Admitted Trainee Upload Options

:Note:
For option 1, please refer the user process mentioned in ITI User Manuals at section
4.1.1. at page number 16.
For option 2, follow the steps as mentioned in subsequent steps

6)

Bulk Upload of Admitted Trainee Details

I.
II.

Select MIS > ITI > Academic >Admitted Trainee details.

Download the template using the link Download template.

Figure 6: Admitted Trainee Bulk Upload

III.

Fill the details in both (Personal_Details & Highest_Qualification) the Tabs of

the template shown as below and save in the system.
Figure 7: Upload Admitted Trainee Template

IV.
V.

Upload the file by using the Choose file option on this page.
Click on Upload Button to upload the trainee Details, once submitted
acknowledgement message will display as shown below :

Figure 8: Upload Admitted Trainee Detail

7)

Upload of Photograph of Admitted Trainee Details

a)
b)

c)
d)

Select MIS > ITI > Academic >Upload Photograph.

Search the Trainee whose Photograph is to be uploaded. Search can
be performed on any one of the following fields:
Admission Request No.
Trainee First Name
Trainee Last Name
Trainee Middle Name
Upload Date
Trade/Module
All the records matching the search criteria will be displayed.
If want to see all uploaded data, simply click on Search button & all
uploaded records would reflect as below:

Figure 9: Upload Admitted Trainee Photograph

e)
f)
g)
h)

8)

To upload the photo of trainee browse in Select Photograph Section

for individual trainee & upload.
Select the trainee(s) checking the checkbox.
Click on Submit to upload the photograph.
Once submitted photograph of the trainee gets uploaded.

Approval of Trainee details

User should login using Approver credentials shared by DGET on 22/12, to
approve admitted trainees details
I.
Select MIS > ITI > Academic > Admitted Trainee Details > Approve.
II.
Search the record to be approved using any one of the following fields:
Admission Request Number
Registration Number
Training Scheme
Module Type
Training Sector
Trainee Name
Trade/Module
III.
All the records matching the search criteria will be displayed.
IV.
If want to see all uploaded data, simply click on Search button & all uploaded
records would reflect as shown in the screenshot below:

Figure 10: Approval - Admitted Trainee

V.
VI.
VII.
VIII.
IX.

User can view the details of the Trainee using the hyperlink in the field
Admission Request Number.
To approve the record, select the record using the checkbox available in the
rightmost column and Status in the drop down field.
Provide Remarks (if needed) under Approval Remarks column (this is not
mandatory).
Select Status as Approve/Reject/Correction Required and Click on Submit.
Once approved, Unique Registration Number is generated for the Trainee
would be reflected as shown below in the screenshot:
Figure 11: Registration Number Generation- Admitted Trainee

X.

On rejection, Trainee needs to register again.

XI.

All records of Correction Required would be available with creator under,

ITI>Academic>Admitted Trainee Details>EDIT (from here details can be
corrected and again sent for approval), the edit options would reflect as
shown in the screenshot below:
Figure 12: Edit- Admitted Trainee Details

9)

Creation and Approval of Quarterly Attendance and Sessional Marks

Users can create new attendance records, submit them for approval and once they are
approved edit the records as and when required

a. Creation of Quarterly Attendance and Sessional Marks

This link enables users to record the quarterly attendance and sessional marks for
the trainees. To capture attendance, follow the steps as follows:
1. Select MIS > ITI > Examination Management > Quarterly Attendance and
Sessional Marks > Create.
2. Search the record using any one of the following fields:
a. Training Scheme
b. Module
c. Training Sector
d. Session
e. Trade/Module
f. Shift
g. Unit
h. Year (for which details needs to be entered)
i. Quarter (for which details needs to be entered)
j. Semester

3. The trainee records needs to be searched by the searching criteria shown in

the below screen:
Figure 13: Quarterly Attendance & Sessional Marks Search

4. All the records matching the search criteria are displayed as shown below:
Figure 14: Quarterly Attendance & Sessional Marks Create

Note:
Each5.Trainee
have minimum
of 80%
aggregateAttendance
attendance to
appear
in examination.
User must
can update
the details
of Quarterly
and
sessional
marks for
Only designated
authority
of the institute
hasbythe
rights tothe
make
Traineesavailable
eligible who
have
the Trainees
and submit
the same
selecting
checkbox
at the
more than
rightmost
70% and
column
less than
(only80%
the attendance,
selected records
to appear
will be
in examination.
submitted). Please refer the
6. On submitting,
the details
for 18016/1/2014-TTC
approval to the designated
authority.
communication
DGET letter
(Letter will
no. go
DGET
dated December
18, 2014)
on Uploading the Information on VTIP MIS System
Only Regular trainees will appear in the list, Private trainees will not appear in search as there
is no attendance & sessional marks data for private candidates.

b. Approval of Quarterly Attendance and Sessional Marks

1. Select MIS > ITI > Examination Management > Quarterly Attendance
and Sessional Marks > Approve.
2. Search the record using any one of the following fields:
Training Scheme
Module
Training Sector
Session
Trade/Module
Shift
Unit
Year
Quarter
Semester
3. All the records matching the search criteria are displayed as below
screen:
Figure 15: Quarterly Attendance & Sessional Marks - Approve

4. Select the records that are to be approved using the checkbox

5. Approved: Record is approved and details have been saved in the
database.
6. Rejected: Record has been rejected. User needs to capture the Quarterly
attendance and sessional marks again.
7. Correction Required: User needs to update the record before approval
can be done. Record will be visible under the Edit link where correction
can be done and submitted for approval to the designated authority.

User should upload the Quarterly Attendance and Sessional Marks for Quarter
1 and Quarter 2 as per instructions shared by DGET letter (Letter no. DGET
18016/1/2014-TTC dated December 18, 2014) on Uploading the Information on
VTIP MIS System
For the detailed step by step process users may refer the ITI user manual in the
application on the help icon (on left side top of the screen) and in case any further
support is required then kindly write email on support.dget@wipro.com