Question/Discussion

1. How to create the table

Part 1 of 8: Creating a Table

1.

1
Select a range of cells. The cells can contain data or they can be empty, or a
combination of both. You dont have to pick your cells before you create the table if you
arent sure yet.
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2.

2
Insert the table. To start the table creation process, you will need to insert a table into
your spreadsheet.
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In Excel 2003, click the Data menu and select List.

In Excel 2007, 2010, and 2013 select either "Table" on the Insert menu
ribbon or "Format as Table" in the Styles group on the Home menu ribbon. (The former
option applies Excel's default table style, while the other lets you choose a style when

you create the table. You can later apply or change the table style by selecting one of
the options from the Table Styles group in the Table Tools Design menu ribbon.) [1]

3
Provide a data source for your table. If you did not previously select a group of cells,
you will need to select the cells now. After you pick your range, a dialog box will appear,
either the Create Table dialog (Create List dialog in Excel 2003) or the Format As Table
dialog.

The "Where is the data for your table?" field displays the absolute

reference(s) for the current cell(s) selected. If you want to change this information, you
can type in a different cell or range reference.

4
Indicate whether your table has headers. If your table has headers, check the "My
table has headers" box. If you don't check this box, the table will display default header
names ("Column 1," "Column 2," etc.).

You can change a column name by selecting the header and typing in

your own name in the formula bar.

Part 2 of 8: Enlarging and Reducing Table Size

1.

1
Grab the corner of the table. Move your mouse cursor over the sizing handle at the
lower right corner of the table. Your cursor will change to a 2-sided diagonal arrow. Click
and hold to grab the corner.

2.

2
Resize the table. Drag your cursor inward to reduce the table size, outward to enlarge
it. Dragging your cursor adds or reduces the number of rows and columns.
o

Dragging your cursor up toward the column header reduces the number of
rows in the table, while dragging your cursor down increases the number of rows.

Dragging your cursor to the left reduces the number of columns in the table,
while dragging it to the right increases the number of columns. A new column header is
created when a new column is added.

Part 3 of 8: Inserting and Deleting Table Rows and Columns

1.

1
Right-click the table cell where you wish to insert or delete a row or column.A
popup menu appears.

2.

2
Select "Insert" from the popup menu. Choose one of the Insert submenu options.
Select "Insert Columns to the Left" or "Insert Columns to the Right" to

insert a new column in the table.

Select "Insert Rows Above" or "Insert Rows Below" to insert a new row in

the table.

3
Select "Delete" from the popup menu. Choose one of the Delete submenu options.
Select "Table Columns" to delete the entire column(s) containing the

selected cell(s).
Select "Table Rows" to delete the entire row(s) containing the selected

cell(s).

[2]

Part 4 of 8: Sorting Table Rows

1.

1
Click the down-arrow to the right of the header of the column you wish to sort
by. A dropdown menu will appear.

2.

2
Choose one of the sort options displayed. The sort options appear at the top of the
dropdown menu.
o

Choose "Sort A to Z" (or "Sort Smallest to Largest" if the data is numeric)
to sort items in ascending order.

Choose "Sort Z to A" (or "Sort Largest to Smallest" if the data is numeric)
to sort items in descending order.

Choose "Sort By Color" and then select "Custom Sort" from the submenu

to set up a custom sort. If your data is displayed in multiple colors, you can select one of
the colors from this submenu to sort your data by.

3
Access additional options. You can access additional sort options by right-clicking on
any cell in a column and selecting "Sort" from the popup menu. In addition to the options
above, you can also sort by cell or font color or by cell icon.

Part 5 of 8: Filtering Data in Tables

1.

1
Click the down-arrow to the right of the header of the column you wish to filter. A
dropdown menu will appear.

2.

2
Choose one of the filtering options displayed. Three sets of filtering options are
available: "Filter by Color," "Text Filters," and "Number Filters." (The "Text Filters" option
is displayed only when the column entries contain text, while the "Number Filters" option
is displayed only when the column entries contain numbers.) Below that is a set of
check boxes.
o

The "Filter by Color" option is enabled when the text or numbers are show
in multiple colors. Select the color you wish to filter the data by.

The "Text Filters" option includes the options "Equals," "Does Not Equal,"

"Greater Than," "Begins With," "Ends With," "Contains," "Does Not Contain," and a
"Custom Filter" option.
The "Number Filters" option includes the options "Equals"," Does Not

Equal," "Greater Than," "Greater Than or Equal To," "Less Than," "Less Than or Equal
To," "Between," "Top 10," "Above Average," "Below Average," and a "Custom Filter"
option.
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The check boxes below these options include a "Select All" and "Blanks"
option to display all data meeting the filtering criteria or all rows with blank cells in that
column, as well as a listing of each unique data element (such as the same name) in
that column. Check or uncheck the combination of boxes that will let your display only
those rows with a cell that meets your criteria, such as checking the elements "Smith"
and "Jones" to display sales figures for only those 2 individuals.

Excel 2010 and 2013 offer an additional filtering option: enter text or a
number in the Search field and the display will be restricted to only those rows with an
item in the column that matches the contents of that field.

3
Remove the filter when finished with it. To restore the original display, select "Clear
Filter From [Column Name]" from the dropdown menu. (The actual name of the column
is displayed in this option.)

Part 6 of 8: Adding a Totals Row to a Table

1.

1
Right-click any cell in the table. This displays a popup menu. Select "Table" from the
popup menu.

2.

2
Select "Totals Row" from the Table submenu. A totals row will appear below the last
row of the table, displaying a total of all the numeric data in each column.

3.

3
Change the displayed value. Click the menu on the Totals line for the value you want
to adjust. You can choose what function you would like displayed. You can show the
Sum, the Average, the Count, and more.

Part 7 of 8: Adding a Calculated Column to a Table

1.

1
Select a cell in a blank column. If necessary, you'll have to add a blank column first.
See "Enlarging and Reducing Table Size" and "Inserting Table Rows and Columns" for
the methods to do this.

2.

2
Type the calculation formula into any blank cell, other than the header. Your
formula is automatically copied into all the column's cells, whether above or below the
cell you entered the formula in. You can also copy the formula into the column cells
manually.
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You can enter the formula in any row of the spreadsheet beneath the
table, but you can't refer to any cells in those rows in the table reference.

You can type or move the formula into a column that already has data, but

to make it a calculated column, you'll need to click the "AutoCorrect Options" button to
overwrite the existing data. If you copy the formula, however, you'll have to manually
overwrite the data by copying the formula into those cells.

3
Create exceptions. After creating the calculated column, you can later go back and
create exceptions by typing data other than a formula in any of the cells, deleting the
formula from 1 or more cells, or copying a different formula into some of the cells. Any

exceptions to the calculated column formula, other than a formula deletion, will be
clearly marked.[3]

Part 8 of 8: Changing the Style of the Table

1.

Select a preset style. You can pick from a variety of preset color combinations for your
table. Click anywhere in the table to select it, and then click the Design tab if it is not
already open.
Choose from one of the presets available in the Table Styles section. Click

the More button on the right side to expand the list and see all the options.

Create custom styles. Click the More button on the right side of the list of preset styles.
Click New Table Style at the bottom of the menu. This will open the New Table Quick
Style window.
Give your style a name. If you want to easily access this style again, give it

a name that you can remember or that describes the style.

Choose the element you want to adjust. You will see a list of table

elements. Choose the one you want to edit and click the Format button.
Choose your formatting options. You can choose the font style, fill color,

and border style from the Format menu. This formatting will be applied to the element
you selected.

3
Change your table back into a regular spreadsheet. If you are finished working with
the data in a separate table, you can revert the table back into the spreadsheet,
maintaining the data. Click anywhere in the table to select it.
o

Click the Design tab.

Click Convert to Range and then click Yes.

The table formatting will be removed, but the style will remain. You will no
longer be able to sort and filter data.

2.

Give example for mathematics formula using Excel

There are times when you will want to combine the arithmetic operators in
your calculations. Here are a few examples of combining the operators:
Example 1
Start a new spreadsheet
Enter the number 25 in cell A1
Enter the number 50 in cell A2
Enter the number 2 in cell A3
In cell A5 enter the following formula
=(A1 + A2) * A3
Press the Return key on your keyboard to get the answer
The answer you should have got was 150. Notice the brackets in the formula.
The brackets group part of your sum together. Without them, Excel will

normally calculate from left to right. But it does some calculation before
others. Excel sees multiplication as more important than adding up. To see
what happens without the brackets, do this:
Click on cell A5
Click inside the formula bar at the top
Delete both the brackets from the formula
Press the return key on your keyboard to see the answer
Now the answer is different! This time you should have gotten 125. Here
arethe picture versions of both formulas:

Without Brackets
You might think the second one is wrong. But it's not. It's
just the way Excel works things out. Because it sees
multiplication as more important than adding up, it will
multiply cell A2 by cell A3 first. That gets the answer of
100. Excel will then add this answer to cell A1, which
gives the answer 125.
With the brackets in, you force Excel to work things out
your way. You're saying "Do the sum in brackets first,
then multiply". When you do the brackets first, you get a
different answer. A1 + A2 = 75. Multiply 75 by cell A3 and
you get the answer 150.
The moral is: take care when you are grouping operators
together. And force Excel to work things out your way by
using brackets to group your sums.
Example 2
Substitute the asterisk symbol from example 1 with the
forward slash. So the formula will be changed from this:

= (A1 + A2) * A3
to this:
= (A1 + A2) / A3
Press the Return key on your keyboard to reveal the
answer. It should be 37.5. Now take the brackets out and
try again. Again, you get a different answer. The total will
now be 50!
Again the same process is at work. Excel sees division
as more important than adding up, so it does that first. So
it will divide 50 by 2 to get 25. Then it will add the
contents of cell A1 to get 50. With the brackets, we force
Excel to do the adding up first, then divide by the cell A3.
Example 3
This time, enter the following formula for cell A5:
=(A1/A2) *A3

Press the Return key on your keyboard to reveal the

answer. It should be 625.
Remove the brackets and try again. The answer should
be 625 again. This is because Excel sees Multiplication
and division as being of equal importance. When all
things are equal, Excel calculates from left to right.
Likewise, Excel sees addition and subtraction as being of
equal importance. So it will calculate from left to right if
you use addition and subtraction in the same formula. As
an example, study this formula below:

As you can see, the formula in cell A5 is = A1 + A2 - A3.

Now does that mean this:
= (A1 + A2) - A3
Or this:
= A1 + (A2 - A3)

3.How to insert symbol RM with 2 decimal places

1.First highlight the numbers

2.Right click then click on Format cells

3.Click on Numbers then click Currency to change the

decimals to 2
4.Finally,scroll down at Symbol then choose either RM
English or RM Malay then click OK.