International Office

Ms. Ulrike Schneider

International Office Manager
Khne Logistics University The KLU
Wissenschaftliche Hochschule fr Logistik
und Unternehmensfhrung
Groer Grasbrook 17
DE-20457 Hamburg
Germany
Tel.: +49 40 328707-142
Fax: +49 40 328707-109
E-mail: exchange(at)the-klu.org

Erasmus code

D HAMBURG19

International Office Website

www.the-klu.org/logisticsuniversity/international-office/

Departmental Coordinators
Associate Dean of International Affairs &
Adjunct Professor of Management

Prof. Matthias Hhn

Head of Department, Dean of Programs &

Professor of Logistics

Prof. Dr. Alan C. McKinnon

Head of Department, Dean of Research &

Professor for Marketing and Innovation

Prof. Dr. Snke Albers

Academic calendar

http://www.the-klu.org/logisticsuniversity/international-office/incomingstudents/deadlines/

Lecture period - Winter Semester

Lecture period Summer Semester

1 September 19 December 2014

11 January 7 May 2015

Winter semester nomination deadlines:

Summer semester nomination deadlines:

March 31st
August 31st

exchange@the-klu.org

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INFORMATION FOR EXCHANGE STUDENTS

http://www.the-klu.org/logistics-universitygermany/international-office/
TUITION FEES
Tuition fees are waived where a reciprocal
student exchange agreement has been signed,
and students are formally nominated by their
home university. All other students, the
freemover, are required to pay the tuition fees
per semester at the KLU.
WELCOME MEETING
You will be invited to a mandatory
introduction program where you will receive a
welcome package containing: Information
about the KLU and Hamburg, the public
transport ticket, the KLU student ID and key
card, health insurance information and much
more. A campus tour of the campus will be
organized for incoming students.
EXPECTED ARRIVAL DATE
At the latest: First day of the lecture period.
NOMINATION PROCEDURE
Nomination deadline:
Winter semester (Sept - Dec): March 31st
Summer semester (Jan - May): Aug 31st
Exchange students have to be formally
nominated by their home university. Once
nominated by your home university, you will
be contacted by a representative of the KLUs
International Office, who will guide you
through the registration process.
REGISTRATION PROCEDURE
Registration deadline (also for freemover):
Winter semester (Sept - Dec): April 30th
Summer semester (Jan - May): Sept 30th
The registration form and CV standard form
will be sent to the nominated students by the
KLUs International Office. The registration
process can be done either via E-mail or
postal.

exchange@the-klu.org

Registration documents:
1. A completed, signed! Print-out of the
registration form and Curriculum Vitae (CV) /
Resume in the standard KLU form including a
photo
2. One certified copy of your first degree
certificate, including your grade point average,
usually in the field of business or economics
from a recognized university or college (only
graduate students)
3. One certified copy of your high school
diploma (only undergraduate students)
4. One certified copy of your complete
university transcript (semester mark sheets),
listing the subjects and grades; this document
must contain an explanation of the grading
system (maximum grade, minimum passing
grade)
5. One copy of TOEFL or IELTS score (if
applicable)
Please be aware that if you are a non-native
English speaker you will need to proof your
proficiency in English by the TOEFL
(550/213/79) or IELTS (band 6.5) in order to
follow the classes at the KLU. Short telephone
interviews with the nominees conducted by
the KLU are possible to assess your English
skills.
INTRANET myKLU
All information relevant for the students,
ranging from the updates of the schedules,
the course descriptions, the examination
process, the library online access and much
more are available via our intranet, called
MyKLU. Once the exchange students are
registered and have submitted all documents
they will receive an email containing the login
credentials for MyKLU. Please check MyKLU
on a regular basis.
HEALTH INSURANCE
When you enroll at the KLU, you must
demonstrate proof of health insurance as
prescribed by German law. Furthermore, you
will usually not get a residence permit without
proof of adequate health insurance. Foreign
health insurance policies are only accepted if
the country has an official agreement with
Germany. This applies mainly to EU countries.
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Students from the EU, including Norway:

There is an EU agreement which guarantees
free medical treatment for EU citizens,
including Norway, in Germany. Therefore
students from these countries should contact
the health department in their home country
in order to obtain a European Health
Insurance Card (which replaces E111 (B), E110,
E119 and E128). It is imperative that your
health insurance is valid for the whole period
of studies; otherwise, please make sure that
you are able to renew your insurance from
Germany before its expiry date. If you are not
covered by statutory health insurance, you
must submit confirmation that your stay in
Germany will be covered by private health
insurance.
Students from other countries:
Students from other countries that have an
agreement with Germany regarding social
security, including an insurance clause, can
continue to be insured in their home
countries. In order to be exempt from German
health insurance you will need confirmation
from a local health insurance agency.
All other students:
Students from other countries that dont have
an agreement with Germany regarding health
insurance are required by law to take out a
German student health insurance upon arrival.
Students who have spent less than 14
semesters studying at a university and who
are under the age of 30 (with some
exemptions) are eligible for the Statutory
Health Insurance scheme. If you are 30 years
old or above, you can opt for a private
insurance scheme. However, once you have
opted out of the state insurance scheme, it is
almost impossible to opt back in. Therefore
you should consider very carefully the
advantages and disadvantages of both
schemes. Non-EU citizens who reside in
Germany at least 6 but no more than 60
months can get special health insurance
policies with substantially lower premiums.

exchange@the-klu.org

VISA
In accordance with international treaties and
agreements, Germany does not require a visa
from citizens of the EU, Australia, Japan,
Canada,
Israel, New
Zealand,
USA,
Switzerland, Honduras, Monaco, Norway, and
San Marino. Citizens of all other nations have
to obtain a visa to study in Germany.
However, there are different kinds of visas
and you have to pay attention as not every
type of visa is applicable. There are two kinds
of visas:
Student applicant visa: a visa for applicants for
a place to study, valid before university
confirmation of acceptance for a maximum of
three months. Directly after admission, the
student applicant visa has to be converted
into a student visa.
Student visa: The duration of a student visa is
dependent on your available funds to cover
your living cost in Germany. In order to
receive it, the candidate has to present the
official letter of admission of KLU as well as
other documents. One of the most important
documents is proof of sufficient financial
funding to finance the candidates stay in
Germany for at least the period of the
exchange program. Please contact the
German diplomatic representation in your
home country for more details concerning the
application requirements and procedure. It
may be advisable to start the visa application
process before receiving the admission from
KLU as, in some cases, students have to wait
for three or more months before getting final
confirmation.
Please note that a tourist visa or a so-called
Schengen visa CANNOT be converted into a
student visa. Therefore do not apply for such a
visa if you want to do an exchange program
with the Khne Logistics University.
If you intend to enter Germany more than
once (e.g. after travelling), we recommend
that you get a multiple entry visa.
Important documents
To ensure that you have all the documents
required for your stay in Hamburg, please
check the list of essential documents below:
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 valid passport or equivalent document

valid student visa, if required
official letter of admission to the KLU
degree program
admission kit
proof of income
Original and certified translations of:
birth certificate
marriage certificate, if applicable
secondary school leaving certificate(s)
university degree certificate(s) (only for
graduate students)
international driving license, if you wish to
drive in Germany
if you are insured by a health insurance
company in your home country, a copy of
their regulations in German or English and
your non-German insurance policy subject
to a validity review (only for EU-Nationals)
if necessary, essential medical information
(in German or English)
biometric passport photographs for
identification cards
To facilitate and accelerate the visa
application process of KLU students, KLU can
directly fax a "visa letter of support" to the
German embassy or consulate in your home
country after having received from you the
contact details of the German Diplomatic
Representation you intend to apply to.
LIVING COSTS
Students requirements may vary significantly
depending on choice of housing, living or
travel expenses. Estimated expenses for a
single person per semester in Euro:
Health insurance (up to 30 years of
age) 350,- / Health insurance (over
30 years of age)
500,-
Liability insurance (optional) 20,-
Housing / accommodation 2,000,-
Food, clothing, textbooks, misc.
1,600,-
Total: min. 4,000,-
Public transport ticket for free

exchange@the-klu.org

HOUSING
The general housing situation in Hamburg is
quite tough. Thus, you should arrange your
accommodation for your time at KLU as soon
as possible.
There are several possibilities:
You can search independently for which the
DAAD (German Academic Exchange Service)
offers
some
helpful
information.
http://www.daad.de/deutschland/index.en.ht
ml
Or you can choose to stay in a student dorm
which you can apply for individually or apply
for the limited number of dorm rooms
available through KLU. Costs are approx. 450
Euro/month.
Student
dorms
(temporary)

in

Hamburg-Rahlstedt

The KLU has a limited number of rooms in a

student dorm in Hamburg-Rahlstedt. These
rooms are reserved for four months (from
September until December) for exchange
students at the KLU (no shorter stay or
extension possible!). Only a limited number of
rooms are available.
Address: Sieker Landstrae 37, 22143
Hamburg (pl. check Google maps)
The rooms are furnished and range from 11 to
22 sqm. All rooms have telephone, internet
and tv connection. You can reach the dorm by
public transport (trainline R10 to Rahlstedt /
bus no. 462 to Heckende).
Please contact the KLU Student Services
studentservices(at)the-klu.org if you have
questions concerning the housing in
Hamburg.

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STUDY PROGRAMS
We invite you to learn more about the degree
programs the Khne Logistics University offers
to help you achieve your career. The KLU
offers the following programs that provide
you with the professional skills to meet the
needs of international businesses:

Bachelor of Science in Management

Master of Science in Management
Master of Science in Global Logistics
Executive MBA

http://www.the-klu.org/programs/
LANGUAGE OF INSTRUCTION
English
COURSE LISTS AND DESCRIPTIONS
The course descriptions are available online
on our website:
http://www.the-klu.org/bachelormanagement/
http://www.the-klu.org/mastermanagement/
http://www.the-klu.org/master-logistics/
Please check the brochure of each program
(click on the link above, then see it in the
white box on the right side of the website) to
have an overview of the curricula of the
KLUs programs.
SCHEDULES
The preliminary schedules are usually
available on our Intranet MyKLU four weeks
prior to the beginning of classes.
YOUR ACADEMIC PROGRAMME
Undergraduate exchange students are
allowed to choose from all undergraduate
courses offered at the KLU.
For graduate exchange students: We strongly
recommend choosing courses either from the
"M.Sc.
Global
Logistics"
OR
"M.Sc
Management". If you are determined to
combine courses of both classes time overlaps
are possible. Please make sure that your home
university agrees with your study plan.
exchange@the-klu.org

MANDATORY COURSE REGISTRATION

After being nominated by your home
university you soon will receive, inter alia, a
KLU course selection form which you have to
fill out and send back to the KLU International
Office.
Graduate exchange students are allowed to
take at maximum 6 courses equivalent to 5
ECTS (European Credits Transfer System) each
(in total 30 ECTS) per semester.
Undergraduate exchange students are
allowed to take at maximum 5 courses
equivalent to 6 ECTS each (in total 30 ECTS)
per semester.
Almost all of our graduate courses consist of
two sub-courses, associated with each other;
it is not possible to select single sub-courses.
As a general rule you should consider 1 ECTS
(European Credit Transfer System) to be
equivalent to 30 hours of workload. Please
consult with your home university which
courses will be creditable for your studies at
home.
A final choice of your courses has to be made
Winter semester: June 30th
Summer semester: October 31st
PREREQUISITES AND LIMITED ACCESS TO
COURSES
All courses are open to exchange students.
For the electives modules of the graduate
program all students, including the exchange
students, have to indicate with an A an
alternative course on the course selection
form in the case their first choice courses are
fully booked.
EXAM REGISTRATION
By registering for a course you are
automatically registered for the examination
or assignment of that course. Exam schedules
are not usually available on MyKLU until one
month after the beginning of classes.
GERMAN LANGUAGE COURSE
Beginners course in German (weekly, only
during the winter semester, fee 99)

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GRADING &TRANSCRIPTS
The grading scale used at KLU ranges from 1.0
to 5.0, being 1.0 and 1.3 an outstanding result
(very good). The scale continues with 1.7 to
2.3 being 'good' as a result that is considerably
better than average requirements. 2.7 to 3.3 is
'satisfactory' as a result meeting average
requirements. 3.7 to 4.0 is still adequate.
Students fail the course with a result of less
than 4.0.
Examination
results
are
released
approximately 4 weeks after the end of the
exam.
CAREER DEVELOPMENT PROGRAM
The Career & Professional Development
Program consists of various workshop
modules. It is designed to help you find
answers to vital questions that will position
you to actively pursue and manage your
professional career goals. Exchange students
are invited to join this part of the KLU
program.
MEET THE PROS @ THE KLU
The program coordinators organize guest
lectures, workshops, excursions and factory
tours to business partners. Exchange students
are invited to join this part of the KLU
program.
ERASMUS GRANT
The Erasmus grant will be paid by your home
university.

Looking forward to welcoming you at the

KLU!

exchange@the-klu.org

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