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Sample Forms for the Procurement of Goods and Services

Procurement Planning
Approved Budget for the Contract
Project Procurement Management Plan
Conduct of Pre-procurement Conference
Pre-Procurement Conference Notice
Minutes of Pre-Procurement Conference
Advertisement / Posting of Invitation to Apply for Eligibility and to Bid
Invitation to Apply for Eligibility and to Bid
Checklist of Eligibility Requirements for Bidders
Receipt and Opening of Eligibility Envelopes
Checklist of Eligibility Requirements for the BAC
Certificate of Registration of Business Name (DTI)
Business Permit
Certificate of Registration (BIR)
Certification of Non-inclusion in the Blacklist
Affidavit of Disclosure of No Relationship
List of all Ongoing Government & Private Contracts including
contracts awarded but not yet started
Statement of all Government & Private Contracts completed which
are similar in nature
Financial Documents for Eligibility Check
Certificate of Credit Line
Certificate of Cash Deposit
Joint Venture Agreement
Letter of Authority to Validate Submitted Documents
Certificate of Authenticity
Registration Certificate in lieu of all Class A documents
Suppliers/Distributors/Manufacturers Profile
Notice of Eligibility
Notice of Ineligibility
Waiver to File a Motion for Reconsideration
Motion for Reconsideration
Issuance of Bidding Documents
Checklist of Technical & Financial Envelope Requirements for Bidders
Conduct of Pre-Bid Conference
Pre-Bid Conference Notice
Minutes of Pre-Bid Conference
Request for Clarification
Supplemental/Bid Bulletin
Receipt and Opening of Bids
Checklist of Technical Envelope Requirements for the BAC
Bid Security: Bank Guarantee
Bid Security: Surety Bond
Bid Security: GSIS Bond
Authority of Signatory: Special Power of Attorney
Authority of Signatory: Secretarys Certificate
Certification as to Compliance of Existing Labor Laws and Standards
Certification on Bidders Responsibilities (Sworn Statement)
Checklist of Financial Envelope Requirements for the BAC
Abstract of Bids as Read
Minutes of Opening of Bids
Conduct of Bid Evaluation
Abstract of Bids as Calculated

SF-GOOD-01
SF-GOOD-02
SF-GOOD-03
SF-GOOD-04
SF-GOOD-05
SF-GOOD-06
SF-GOOD-07
SF-GOOD-08
SF-GOOD-09
SF-GOOD-10
SF-GOOD-11
SF-GOOD-12
SF-GOOD-13a
SF-GOOD-13b
SF-GOOD-14
SF-GOOD-15
SF-GOOD-16
SF-GOOD-17
SF-GOOD-18
SF-GOOD-19
SF-GOOD-20
SF-GOOD-21
SF-GOOD-22
SF-GOOD-23
SF-GOOD-24
SF-GOOD-25
SF-GOOD-26
SF-GOOD-27
SF-GOOD-28
SF-GOOD-29
SF-GOOD-30
SF-GOOD-31
SF-GOOD-32
SF-GOOD-33
SF-GOOD-34
SF-GOOD-35
SF-GOOD-36
SF-GOOD-37
SF-GOOD-38
SF-GOOD-39
SF-GOOD-40
SF-GOOD-41
SF-GOOD-42

Bid Evaluation Report


Conduct of Post-Qualification
Post-Qualification Evaluation Report (For Each Bidder)
Post-Qualification Evaluation Summary Report
Notice of Post-Qualification
Notice of Post-Disqualification
BAC Resolution Declaring LCRB and Recommending Approval
Award of Contract
Notice of Award to winning bidder
Notification of Bidding Results
Bidding Results Posted at the G-EPS
Effectivity of Contract
Performance Security: Irrevocable Letter of Credit
Performance Security: Bank Guarantee
Performance Security: GSIS Bond
Performance Security: Surety Bond
Notice to Proceed
Special Instances
BAC Resolution Declaring Failure of Bidding
Other Forms
Purchase Order
Purchase Request
Request for Quotation
Requisition and Issue Slip
Supplies Availability Inquiry
Agency Procurement Request

SF-GOOD-43
SF-GOOD-44
SF-GOOD-45
SF-GOOD-46
SF-GOOD-47
SF-GOOD-48
SF-GOOD-49
SF-GOOD-50
SF-GOOD-51
SF-GOOD-52
SF-GOOD-53
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SF-GOOD-56
SF-GOOD-57
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SF-GOOD-60
SF-GOOD-61
SF-GOOD-62
SF-GOOD-63

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