PAGE MAKER 7.

0 - TUTORIAL
Getting started with PageMaker - using the Adobe PageMaker Toolbox

PageMaker Toolbox

The Pointer Tool

The Pointer tool enables you to pick, drag and drop text boxes, images
and other objects, which can then be resized, moved or can have their
attributes changed.
Text Tool

The Text tool enables you to select and edit text, as well as insert text
boxes. Click the text tool and then click on the document and start
typing in text.

Rotate Tool

The rotate tool enables you to rotate a text box or image to a desired
angle. Select the rotate tool, and click on the object's reference point.
Drag the object to the angle you want it to be.
Crop Tool

Enables you to crop imported images down to size. You can only use
this PageMaker tool on .tif images.

Oblique Line Tool

Enables you to draw straight lines at an angle. Click on the oblique

line tool, then click on the document. Drag in the desired direction to
draw a line.
Constrained Line Tool

The constrained line tool enables you to draw horizontal, vertical and
45-degree angle lines. Click on theconstrained line tool, then click
on the document. Drag in the desired direction to draw a line.

Box Tool

The box tool enables you to create rectangular shapes. Select the box
tool and click on the document. Drag to create a rectangular shape.
Rectangle Frame Tool

The rectangle frame tool enables you to create a rectangular text box
that you can type your text into. Selectthe rectangle frame tool, then
click
on the document.
Drag
to draw
a rectangular
frame.
Select the Text tool from the toolbox and click inside the frame. Type in
your text. The text will be confined within the text box.

Circle Tool

The circle tool enables you to create a circular or oval shape.

Select the circle tool, click on the document. Drag to draw a circle or
ellipse.
Circular Frame Tool

The circular frame tool enables you to create a circular or oval-shaped

text box that you can type your text into. Select the circular frame tool,
then click on the document. Drag to draw the circular frame.
Select thetext tool from the toolbox and click inside the frame. Type in
your text. The text will be confined within thetext box.

Polygon Tool

The polygon tool enables you to create a shape that has more than
four sides. Select the circular frame tool, then click on the document.
Drag to draw the polygonal shape. To modify the polygonal shape, click
onElement and then select Polygon Settings from the drop down
menu.
Polygon Frame Tool

The polygon frame tool enables you to create a polygonal text box.
Select the polygon frame tool, then click on the document. Drag
to draw the polygon frame. Select the text tool from the toolbox and

click inside theframe. Type in your text. The text will be confined
within the text box.
Hand Tool

The hand tool enables you to reposition a page on your screen for
optimal view. It is especially useful when you are working with a large
document and need to navigate a large page. Select the hand tool and
click on the page. Drag to navigate from one part of the page to
another.
Zoom Tool

The zoom tool enables you to magnify or shrink the area of the page
on your screen.
Keyboard Shortcuts of using Tools:

Getting Started With PageMaker - Design Principles

Design Principles
As such it's clear that simple legibility and clarity are essential, but
they aren't enough to grab the reader's interest in the first place. This
interest is attracted by variety, but it can also be lost by it. A pull-out
quote, for example, can draw the eye to an article, but equally it can
distract and disrupt the reading flow and so potentially lose readers.
Good design accommodates this apparent paradox by playing of
one element against another: consistency against contrast, boldness
against understatement, symmetry against asymmetry, unity against
division. you get the picture. Good design is built on
this internaltension
and
the
balance
of
opposites.
Coming down to earth with a bump, it's important to remember that
good design doesn't exist in a vacuum, but is determined by real world
considerations.
The
most
important
of
these
are
the
intended audience and the intended efect. If you are producing a
mail-shot for a bargain-basement special ofer, for example, a leftaligned mono-spaced letter that looks as if it has been knocked up on
a typewriter will almost certainly be more efective than a lavish full
colour brochure. Just as important are the practical considerations of
time and money. The typewriterapproach would not only be

far cheaper to
produce,
but
also
far
quicker.
For our project the parameters are clear. The publication is a
programme of upcoming, mainly arts-based events organised by the
French Institute in Edinburgh. It's therefore safe to assume that the
intendedaudience is sophisticated and that, with the events' emphasis
on contemporary art, the programme should be appropriately clean
and modern. Budgets are tight, however, so all of the information must
be fitted onto a single double-sided page. Full-colour is also out of the
question, and in any case many of the supplied photos are black and
white, so we'll have to try and maximize the impact of two colours.
OK, we know what we're supposed to do, so how do we go about it?
Basically the process involves six separate stages (see Putting It
Together walkthrough). First the layout grid is created by setting page
size, margins and columns. Second the text is roughly laid up and
positioned on the grid. Third the typography, the formatting of the text
is determined. Fourth the graphics are introduced, sized and
positioned. Fifth the overall efect of the combined text, graphics and
colour is fine-tuned to create the maximum impact. Finally, when the
design is complete, the separated output is proofed prior to sending
out to commercial print.
Getting Started With PageMaker - Preparation
Preparation
The first decision to be made is the size and shape of paper to be used
for the programme. Often no thought at all is given to this, which is
why many beginners find that they have actually designed their
masterpiece to the software's default of US Letter! In many ways,
however, this decision is the single most important one we will make
as it determines the canvas on which we are going to work.
Psychological tests have shown that taller layouts tend to seem formal,
while squatter designs seem more informal. They have also shown that
a particular shape, the golden rectangle, tends to be selected as the
most aesthetically appealing - a fact the ancient Greeks discovered
long
before
market
research.
This aesthetic ideal is slightly shorter than our typical pages A4/A3/A5 - but there are practical reasons for the appeal of the ISO
sizes. A0 is exactly twice the size of A1, which is twice the size of A2
and so on. What this means in practice is that an A4 sheet, for

example, rotated on its side and folded in half will produce two A5
pages. This has huge advantages in terms of conserving paper and so
in keeping costs down. Because the ISO pages are such universal
standards they also have the advantage that they will easily fit into
their corresponding envelope sizes - and into the post box.
Slightly reluctantly then, I think we should fall into line with the vast
majority of users and select A4 as the page size. At least by selecting a
landscape orientation we can break out from the absolute norm. The
next step is to set up the grid onto which we will fit our text and
graphics. With a number of separate categories of events to include,
together with background information on the Institute and an eyecatching cover, our single A4 sheet will have to be divided into
sections. Folding in two would only give us four A5 pages, but folding
into three will give us six taller sections. These will be slightly out of
the ordinary, slightly formal and well suited for carrying large amounts
of
information.
To set up the grid we have to set up the margins and columns. Again
many users treat the software's in-builtdefaults as if they are givens,
but each publication will demand diferent settings. The general rule
for multiple page layouts is to have a wider bottom margin than top
and a wider inside margin than out, although like most design rules
these can be broken for efect. It's also important to be as generous as
possible with margins as the resulting "white space" should not be
seen as wasted, but as a crucial part of the overall look of
the document. Without decent margins your design is always going to
feel cramped.

In fact it's often worth shrinking your body copy's point-size to gain
space to add to margins, but that's a luxury we're not able to aford.
Instead we're going to have to be comparatively mean with left, right
and top margins of 7mm and a slightly larger bottom margin of 1cm.
The next step is to set the number of columns - three - and the

"gutters", the space between columns. Because each gutter is actually

going to be a fold we have to make the width exactly twice the size of
the left and right margins - 14mm - to ensure that each panel is
correctly centred.
Getting Started With PageMaker - Graphics Handling
Graphics Handling
With the grid set up and text formatting established, we're now ready
to complete the layout by bringing in the graphics. It's often said that
a picture is worth a thousand words and it's true that without them it
would be very difficult to catch and keep the reader's attention. Even
so there are limits, and I'm baffled by the urge to introduce lamebrained, badly-drawn clipart on the slightest pretext. If the image adds
nothing, drop it. Fortunately that's not a problem as we have a
good range of photos and line art covering a wide range of subjects.

In terms of positioning and sizing the graphics a number of factors

come into play. Obviously the pictureshave to be positioned next to
their relevant text, but it's important to try and disperse them equally
throughout the spread both horizontally and vertically. Image type line art and photos - and image subject - people and buildings should also be mixed to give as much contrast as possible. To achieve
this it is often necessary to reorder the text. The size of each image is
largely determined by the grid, with graphics either scaled to the full
width of the column or, if text is going to flow around them, to half or
a third of the column width. To get an immediate idea of the impact
this will have, make sure that Text Wrap is on (Alt + Ctrl + E).
At the same time, the actual subject of the images must be taken into
account. Don't blow up a boring photo just to fill up space. On the
other hand if you've got an intriguing photo, as we do for the cover,

don't waste it. Mug-shots of people's faces might be commonplace, but

they actually play an important role by humanising a layout. Even so
they should only be used at relatively small sizes. Also think of any
subliminal messages the graphics might be giving. If faces are looking
out of design, for example, your readers might well follow suit.

Getting Started With PageMaker - Text Handling

Text
Handling
With the basic grid ready, we can load up the text to see just what
we've got to deal with. PageMaker automatically picks up styles from
supported word processors so features like the headings are already
picked out. With frame-based packages like Ventura, the text would
automatically flow through the columns from beginning to end. That
would be fine if we were producing a book, but for a folded leaflet we
need to paste the text in non-consecutive order so that the pages read
correctly when folded. PageMaker allows this to be done easily with its
freeform text blocks which are positioned and sized manually. The
process demands more intervention, but allows more control.
By sizing each text block so that the right text is positioned on
the correct panel even if it runs over the bottom of the page, we can
get a good idea of what's involved. At the moment the textblocks are all
linked so that if I drag up the window shade on one block the overflow
text will automatically flow into the next. To break the links, it's
necessary to select each block, cut it and then immediately paste it
back. It's an unnecessarily nerve-wracking process and PageMaker's
default of slightly ofsetting pasted objects is infuriating - though this
can be avoided by using the power paste shortcut Ctrl + Alt + V.

With all the text in place, it's a good idea to load up all the graphics
(shortcut Ctrl + D) onto the surrounding pasteboard. This is important
as we need to know roughly the amount of space they are going to
require before we take the next crucial step of choosing our body
typeface. This decision is determined by a combination of factors. The
typeface has to be appropriate to the intended audience, but also
suited to the particular circumstances. In our case this means a
typeface with a contemporary but classic feel which reads well at small
point-sizes. The solution I came up with is the sophisticated but
highly legible Optima which is a modern interpretation of the Roman
lettering on triumphal arches - if only it was the Italian Institute!
With the typeface chosen the next step is to choose the point-size and
the interline spacing or "leading". For easy reading of long sections of
text, point-size should be between 10 and 12. Unfortunately even at 10
point it's clear that there would be no room for white space - or even
the pictures - so I settled on 9.5. In fact on text-heavy jobs like this
that's by no means bad going and it also means that each line
contains around 55 letters, within the accepted maximum for
comfortable reading of 65. In terms of leading PageMaker defaults to
1.2 x the point-size which would be 11.4 points. With our relatively
long lines I'd prefer larger leading to make the travel easier for the eye,
so I can aford to round it up to 12 points.

This body copy leading is particularly important because it sets up the

horizontal structure of the grid. To tie the separate columns/panels of

our spread together it's important that the lines of body text actually
align across the design. The reader probably wouldn't consciously
notice if they didn't - so long as the bottom of the columns lined up but subliminally the design is tighter and has greater internal logic if
they do. In other words, if I want my design to win an award it's a
must. The problem is that, as the grid is invisible, it's very hard to
work to. However, this can be overcome with a bit of efort and with
the
help
of
PageMaker's
Grid
Manager
utility
to
add
repeating baseline guidelines (see this month's Real World Publishing
article).
The formatting of our body copy is almost complete with only the
indents and alignment to be decided. In terms of first line indents
these are only really necessary to indicate paragraph breaks, which
will be clear enough anyway in our freeform layout, so they can be
dispensed with. Setting the text to be justified produces a more blocklike and so modern look and has the added advantage that it fits in
slightly more copy into the given space. It will also allow us to add
variety and to highlight information by using left-aligned bullet points
and
dates.
Of course all of these formatting decisions could be being applied
directly to selected text, but far more powerful is the ability to group
attributes as named styles that can easily be applied and edited. The
easiest way to apply styles within PageMaker is by clicking on the style
name on the Style palette (Ctrl + B). Local overrides can always be
added and are then marked in the palette by a plus symbol after the
style name. Existing styles can be edited by Ctrl-clicking on them in
the palette, while new styles can be created with the Ctrl + 3 shortcut.
Apart from the body copy, the most important items of text in the
design are the headings. Their relative diference and significance has
to be identified which is most easily done by increasing their pointsize, emboldening, and centring. This has to be done while still
ensuring that the following paragraphs fall back onto the interline
grid. This means ensuring that the combination of each
heading's leading and its above and below spacing adds up to a
multiple of the 12-point body leading. We also need to clearly identify
the separate category headings but, with absolutely no room for
manoeuvre, have to find other ways of marking them of.
One of the most obvious ways to do this is by using upper case, but
this is generally frowned upon because it interferes with the
recognition of word shape that is the basis of easy reading. For single

word categoryheadings, however, this shouldn't be too much of a

problem. I've also marked of the headings from the body copy by
using a ruling line below - perversely this is hidden away as a subdialog in PageMaker's Paragraph command (Ctrl + M) - and by
introducing a second typeface, Gill Sans. Used in its bold condensed
form this will give the category headings considerable weight while
opening up some surrounding white space.
PageMaker Tutorial (Viewing Pages, Choosing preset page views)
Pagemaker Tutorial - Basic
When
you
create
a
publication,
PageMaker
opens
a
publicationwindow that contains an empty page centered on the
pasteboard. The page and pasteboard, where you lay out text and
graphics, are similar to the work space used in traditional paste-up.

a.
b.

The toolbox includes tools for creating or editing objects.

Margins appear as dotted or pink lines.
c.
Page icons show the master pages (L) for left, and R for Right) and
the regular pages in the publication.
d. Rulers help you align objects on the page.
e. The Colors and Styles palettes are used to add, delete and edit
colors
and styles.
f.
The pasteboard stores items for later use.
g. The Control palette provides commands for making precise changes
to text and graphics.

Viewing Pages:
You can view your pages at several preset magnifications. Alternatively,
you can use the zoom tool to specify an area of the page to view, and
increase or decrease its magnification at the same time. To change the
part of the page or pasteboard the displays at the current view or
magnification level, you can scroll within the window using the scroll
bars or the hand tool.
Choosing preset page views:
Use commands on the View menu to display the page or pasteboard
at preset views. A page retains its view until you change the view
again.
View settings serve various purposes. Use Fit in Window when you
need to check the overall composition of a page or a two-page spread;
use Actual Size to see text and graphics as they will appear when
printed; and choose View>Zoom To> 200% Size or 400% Size when
precision is imperative. To find or view objects on the pasteboard, use
Entire Pasteboard.
Editing Text in PageMaker

Editing Text:
You can edit text in layout view or in story editor, which is a build-in
word processor. You switch between the two views using the Edit Story
and Edit Layout commands. In Layoutview, you select and edit text
with the text tool. This is useful when you need to see how
the revisions look on the page or when you are making only a few
changes to the text.

In Story editor, you work only on the text, not the layout, so revising
text is fast and easy. Working in Story editor is a convenient way to
type or edit lengthy blocks of text. You can apply formatting to text in
story editor, but you wont see most of the formatting until you return
to Layout view. You can also use Story editor to find and change text.

To work in Story editor:

1)
Click in a story with the text tool or the pointer tool.
2)
Choose Edit > Edit Story.
3)
When you are finished working in the story editor, choose Edit >
Edit Layout to return to Layoutview.
Moving between pages:
You can easily move from one page or spread to another when you are
working on a publication with multiple pages. You can go directly to a
specific page or thumb through pages in sequential order. You can
also viewmaster pages.
To move between publication pages:
Use the technique that suits your needs:

1)
2)
3)
4)

5)

Click a page icon along the bottom of the Layout window (Click the
left or right arrows to viewlower or higher-numbered page icons).
Choose Layout > Go to Page, and type the page number you want.
To go to the previous page, press the Page Up key and to go to the
next page, press the Page Down key.
To go to the beginning of the text line (Windows) or text block (Mac
OS), press the Home key. To go to the end of the text line (Windows) or
text block (Mac OS), press the End key.
To move sequentially through the publication as in a slide show,
press Shift and choose Layout > Go to Page. To stop the slide show,
click the mouse, or press any key on the keyboard.
Paper Orientation
You can set paper in two ways, portrait is one in which the paper is
used with the longer size in the vertical direction. If we interchange the
directions, we get the Landscape Orientation.

Starting PageMaker
Click the Start button.
Select Programs.
From the Programs Menu select Adobe.
In the Adobe Menu select PageMaker 6.5.
Click Adobe PageMaker 6.5.
The PageMaker window is displayed.
PageMaker Environment
Menu Bar: The standard menu bar contains all the main menus for
File, Layout, Element and other utilities.
Ruler: The top and left ruler bars helps you to precisely position
the cursor,
text,
and
graphics
in
the
page.
The
Current Cursor location is shown by two dotted lines in the rulers.
To view the rulers select View > Show Rulers.
Master Page Icon: The Master Page icon shows the position of the
master Pages. Clicking it will display the Master Page. Master Pages
contain text, graphics, layout and settings, which are common,
thought the publication.

Page Icon: The Page icon shows the list of pages in the publication
with the currently selected page in black. Clicking a particular page
icon will display the selected page.
Pasteboard: Surrounding the page is an area of white space called the
Pasteboard. It is used to store graphics and texts as you work. Items
you place on the pasteboard are visible from any page and can be
selected and moved regardless of the page you are currently working
on.

File Menu
New: New command is used to create a new publication. This
command gives rise to a dialog box where you define the various
options before opening a new page of the publication.
Open: Open allow you to open an existing PageMaker file.
Save: Save command saves the current publication. To save all the
open files, press the shift key whilechoosing the Save option.
Revert: Revert command rolls back all the changes made since the
last save. It is the same as closing thepublishing, without saving and
opening it again.

Place: Place command is used to place text and graphics into the
publication.
Acquire: The Acquire command is used to scan an image into your
publication.
Export: Export command lets you export your publications into the
format you select.

Edit Menu
Paste Multiple: Paste Multiple lets you paste multiple copies of text or
graphics.
Paste Special: Paste Special is used to specify the format to use when
you paste an object into your publication.
Insert Object: Insert Object is used to specify the format to be used to
insert an OLE embedded object within a PageMaker publication.
Edit Story: Edit Story is used to toggle between the word processing
mode and the layout mode.

Working with Palettes (PageMaker)

Working with Palettes:

PageMaker includes several palettes; the Colors palette, the Control
palette, the Hyper-links palette, the Layers palette, the Master Pages
palette and the Styles palette. In addition, some plug-in palettes, such
as the Library palette, are installed automatically and are listed
separately on the Window menu.
A. The Control Palette:
The control Palette displays the properties for theselected paragraph,
Character or object. It is a sort of shortcut to the object, text, and
paragraph properties. Choose Window and select Show Control Palette
to display the Control palette.

a1. The Control Palette in Object Mode:

The control Palette when it has an object selected displays the object
properties such as the reference point, position, size, scaling,

cropping, printer resolution, rotating, skewing and horizontal and

vertical reflection.

Horizontal/vertical mirror : mirrors the currently selected object

along the x or y-axis.
Height/width: sets
the
height
and
width
of
the
currently selected object, either numerically in inches or in
percentages of the current size.
Rotate: Rotate, is used to rotate the selected object around an axis.
The center of rotation is set as the object's center and exact
measurements can be used.
Skew: This skews, the currently selected object, in degrees.
XY position: sets the horizontal and vertical position of the upper-left
corner of the currently selected object.
a2. The Control Palette in Character Mode:
The Character Palette is displayed when the text tool is selected. It has
options for changing text styles, size, leading, tracking, width and
Kerning. There is a toggle button to shift between paragraph view and
character view.

Kerning: Text Kerning adjusts the spacing between characters in text.

It is selective, so you can adjust just one or two characters, or whole
sections of text. Negative numbers move characters closer together,
whereas Positive numbers space them out.
Leading: Text Leading adjusts the spacing between lines of text. This
is applicable on line-by-line basis. Positive and Negative numbers have
the same efect as they have on Kerning, except that the spacing is
between the lines of text.

Tracking: Text Tracking adjusts how closely characters follow each

other. Very tight tracking brings text closer together, very loose
spreads it out a bit.
Size: Text Size adjusts point size of text.
Position: Text Position adjusts the placement of the text on a given
line. Positive Numbers move the text into a super text position (above
the line), and Negative numbers move it into a subtext position (below
the line).
Width: Text Width adjusts the character width and does not afect
height. The larger the percentage, the wider the word. Percentages over
100% make it proportionately larger than the standard sizing, under
100% make it proportionately smaller.
a3. The Control Palette in Paragraph Mode:
The control Palette displays options for the paragraph style, alignment,
indents, spacing, grid spacing and grid alignment

B. The Color palette:

Use the Color Palette in PageMaker to assign spot, process and tints
for all objects and text within the document. Note that placed EPS
graphics will import their colors within the color palette. This is an
example of when consistent color naming is essential. Remember to
delete unused colors before sending files to Printing Services. There
should be only one entry in the color palette for each unique spot
color.

C.

The

Style

Palette:

The Style palette contains styles (combinations of typographical

means) which are applied to the corresponding items in the text
(e.g. chapter heading, caption) in order to give them their distinctive
appearance
in
the
publication.
Most publications contain structural text items, such as chapter
headings, body text, listed enumerations, captions, etc., which you will
want to distinguish from one another typographically. Usually, a
chapter heading has a larger type size than a caption, and
enumerations are often indented to set them of from the rest of the
body text. But the choice is yours: all typographical options available
in PageMaker you will find under Type Menu. You can combine type
font, size, style, alignment, etc. to design a diferent style for each kind
of
structural
item.
Typographical convention almost decrees that a particular style for a
particular item is maintained consistently throughout the publication.
To promote this consistency PageMaker has a Style palette. It holds a
number of styles which you can apply throughout your text by

selecting structural items and clicking on the appropriate style in the

palette. Compare it to selecting a first chapter heading, giving it
all specificationsmanually from the Type Menu, and repeating this for
every
chapter
heading
all
over
again.
PageMaker has a palette with standard styles, but using the
option Define styles under Type menu, you can make your own Style
palette. Part 2 of the course explains in detail how to do this.

D. The Layer Palette:

Layers ofer you unprecedented control over your documents. The
Layer Palette is used where a multiple layers document structure is
required. Layers allow you to separate the diferentelements that make
up your document. You can hide, display, add or delete layers as
required. Choose Window and select Show Layers to display the Layers
Palette.

E. The Master Pages Palette:

The master Pages palette is used to create and apply masters. It
displays a list of available master pages for a particular document. The
master page icon at the bottom of the window is used when you want
to go to a master page for editing. Choose Window and select Show
Master pages to display the master Pages palette.

F. The Hyperlink Palette:

A hyperlink has two parts: a source, which is the hyper linked text, or
graphic that you click, and a destination, which is where
the source jumps. Inside a PageMaker publication, destinations are
called anchors. You can also give a valid web hyperlink. Choose
Window and select Show Hyperlinks to display the Hyperlinks palette.
Adding and Deleting Pages (PageMaker)
Adding and Deleting Pages:

Before you start with adding or deleting pages there are some points,
you should keep in your mind. To preserve text or graphics on the
pages your remove, first drag them to thepasteboard.
The Pasteboard is the area surrounding the page on the PageMaker
screen. If you are refining your layout, you can move pictures, objects,
and blocks of text onto the Pasteboard until you decide where to place
them in your document. There is only one Pasteboard (not a separate
Pasteboard for each page). Your viewof the Pasteboard will not change
when you change pages.

1)To view the

pasteboard, click View on
thenclick Entire Pasteboard.

the

main

menu

2) To go back to the page view, click the View menu then click Fit In
Window.
You can also add or remove master pages.

Master pages is a template used to automatically copy or link

elements and graphicdesign styles to some or all the pages of a
multiple page document.
To add pages anywhere in the publication:
To add pages anywhere in the publication you have to follow few below
noted steps:
1.Go to place where you want to insert pages.
2.Choose Layout > Insert Pages.

3.Type the number of pages you want to add, and select a location for
the new pages.

4.Specify the master pages you want to apply, and then click Insert
(Optional).
To remove pages:
To remove pages Choose Layout > Remove Pages.

Working with multiple open publications (PageMaker)

Working with multiple open publications:

Several publications can be open at the same time, so it is easy to
move or copy graphics and text from one publication to another. You
can also compare page designs, search for and replace text and
formatting, and check the spelling in all open publications at once.
However, number of publications you can open simultaneously is
limited by the amount of memory, or RAM, available on your
Computer.
Each publication opens in its own window. To activate a window
(bring it to the front), click any visible part of its window or choose an
open publication from the list in the Window menu Window >
Tile/Cascade. The Window menu lists each open publication and any
open story windows associated with the publication.
Window > Cascade

Window > Tile

In PageMaker for the Macintosh, you can send a window from the front
to the back of all open windows by pressing Option and clicking the
title bar.

The Right Mouse Button (PageMaker)

The Right Mouse Button:

Using right mouse button can make your work easier and will save lots
of your valuable time. How? The answer is many of the
PageMaker commands available from menus or palettes are also
available from a special context-sensitive pop-up menu that appears
when you click the right mouse button. The contents of the menu
depend on whether you click an object, page or pasteboard.
Options appear on clicking Object:

Options appear on clicking Text:

Options appear on clicking Pasteboard:

Note: You can press Shift and click the right mouse button to zoom
in to Actual Size view and zoom out to Fit in Window view the
point you click becomes centered in the window.
Correcting Mistakes (PageMaker)

Correcting Mistakes:
PageMaker provides two ways to correct mistakes or to reverse actions
you have taken (i) using Edit Menu command (Choose Edit > Undo)
and (ii) using File Menu command (Choose File > Revert).
Correcting Mistakes using Edit Menu Command:
PageMaker remembers your last action and lets you reverse it by
choosing Edit > Undo. However, you must choose this command before
performing any other action, as this command only reverses your most
recent action. If you accidentally click anywhere on the pasteboard,
you wont be able to undo your last action as intended.

Correcting Mistakes using File Menu Command:

This command (File > Revert) lets you go back to the last saved action.

However, it can also restore your last mini-saved version, a version

of the file that PageMaker saves automatically whenever you move to a
diferent page, insert or delete a page, change the document setup, or
print. Other operations that cause a mini-save include switching
between layout view and story editor, using the Clipboard, and clicking

the active page icon. To use mini save command you have to follow this

1)Hold down Shift

2)Choose File > Revert.
Setting Margins in PageMaker

Setting Margins:
The margins you specify in the Document Setup dialog box are applied
to the Document Master (the default master page initially applied to all
pages in a new publication). When you create additional masters, you
can specify margins diferent from those of the Document Master.
When Double-sided is selected, margins are set as Inside and Outside.
The inside margin is on the right side of even-numbered (left) pages
and on the left side of odd-numbered (right) pages; the outside
margins are- correspondingly reversed. When Double-sided is
deselected, PageMaker changes Inside and Outside to Left and Right
margins. Margins appear on pages as pink (horizontal) and blue
(vertical) nonprinting lines.
Setting margins Command:
Choose File > New or File > Document Setup.

To change the margins, type the values in the Margins area, and then
click OK.
Invisible grid defined by rulers:

The rulers set up layout grid so it is a good idea to choose

a measurements system before you begin laying out pages. You can set
the unit of measure separately for each ruler. For example, you may
want to measure vertical lines of text vertically in points, but prefer
millimeters for margins, tabs and other horizontalmeasurements (a)
the horizontal ruler is set to picas; the vertical ruler is set to Custom,
12 points. (b) the horizontal ruler reflects the unit of measure used for
most measurements in the publication. You specify tabs, margins,
indents and other measurements according to the measurement
system reflected on the horizontal ruler.
You usually work with one unit of measure throughout a publication,
but you can change to another unit of measure at any time. Guides
and objects already positioned using the original measurement
system will stay in place, and might not align with the altered ruler
tick marks.
Hide or display rulers:
Choose View > Show/Hide Rulers.

The zero point:

The zero point is the position at which the zeros on the vertical and
horizontal rulers intersect. When you start a new, single-sided
publication, PageMaker puts the zero point at the top left corner of the

page. When you work with facing pages, the default zero point is at the
intersection of the top inside edges of the facing pages.
You can easily move the zero point to measure distances from a
specific part of your page or to customize the way oversized
pages print. To avoid accidentally moving the zero point after you set
it, you can lock it in place.
To move the zero point (a) Position the pointer tool on the crosshair
in the zero point window. (b) Drag to the new location. (c) Release the
mouse button; the zero point is reset. Before and after zero point is
moved.

Setting column guides in Pagemaker

Setting up column guides

You create columns to control the flow of text in text blocks that you
place automatically, and to help position text and graphics. How you
specify columns is determined by the command you use.

Working with newsletters and brochures often requires the use of

columns. While you can create columns manually by setting your text
blocks width, this process can be made easier by creating columns. As
you create columns with PageMaker, a set of guides (like the page
margins) are added to the page. When you first create your document,
its default is one column per page. PageMaker provides the option of
creating up to 20 columns on a single page. Between each column will
be a gutter. The gutter adds some white space between each column
so text will not appear on top of the next column. If you are using the
columns for a brochure, these gutters should be larger to add space
for folding.
NOTE: If you want to set columns for all pages of your document, set
them on the master pages.
Command to Create Columns:
Layout > Column Guides

This command creates a specified number of columns of identical

widths, fitting them within the margins of the page. If text or graphics
are already on the page, PageMaker can reposition them to align with
the revised column setup if you select Adjust Layout in the Column
Guides dialog box. See Adjusting a layout automatically for details.
The Utilities > Plug-ins > Grid Manager command fits columns within
any area you specify, or creates columns of a specified width.

You can create up to 20 columns on a page.

To save time and ensure consistency, add column guides to master
pages rather than to specific publication pages.
Setup columns on a page:
(1)Turn to the publication page or master page where you want the
columns.
(2)Choose Layout > column Guides. When facing pages appear in the
publication window and you choose Column Guides, then Set Left and
Right Pages separately option appears so that you can set columns
diferently for each page.

Type the number of columns you want on the page and the space you
want between columns (the gutter). If you are setting left and right
pages separately , type values for both pages.
Select Adjust Layout if you want existing text and graphics on the page
to adjust to the revised column setup and then click OK. PageMaker
creates the specified number of columns, equally spaced and equally
sized.
Commands To Lock or Unlock Column and ruler guides:
Choose View > Lock Guides.

Note: The columns can be custom spaced. Just click on the left mouse

button and drag into position. Release the mouse when the positioning
is made.
Format the Header / Footer Text Block in PageMaker

Format the Header / Footer Text Block

Following are the steps you have to follow to position and format
the Header / Footer Text Block:
1. Use the pointer to select a text block in the story for which you
want a header or footer.
2.
The
command
is
RunningHeaders / Footers.

Choose Utilities >

Plug-ins

>

3. At the top of the sample page, select the master or publication

pages that have the guides you want to use for positioning purposes.
Setting indents and tabs in PageMaker

Setting indents and tabs:

Indents and tabs are powerful tools for positioning text. Indents move
text inward from the right and left edges of a text object, and tabs
position text at specific locations in a text object. You can create left
and right aligned tabs; center tabs, which center text around the tab;
and decimal tabs, which align characters at a decimal point. You can
also apply a leader of any style to any tab. A leader is a repeated
pattern, such as a series of dots ordashes, between the tab and the
preceding text.
Setting Indents:
Following are the ways in which indents can be set:
1.Move indent markers in the Indents or Tabs dialog box.
2.Type indent values in the Paragraph Specifications dialog box.
3.Type indent values on the Control palette in paragraph view.

1. To set indent using the Indents or Tab ruler:

(a) In layout view, click an insertion point in a paragraph or group of
paragraphs.
(b) Choose Type > Indents / Tabs

(c) Drag the indent markers on the ruler to where you want left, right
and first line indents to be. When you release a marker, the
indentation is displayed in the Position box.
(d) Click OK to set the indents.
2. To set indent using the Paragraph command:
(a) Click an insertion point in a paragraph or select a group of
paragraphs.
(b) Choose Type > Paragraph

(c) Type values for the Indents options and then click OK.
3. To set indent using the Control Palette:
(a) Click an insertion point in a paragraph or select a group of
paragraphs.
(b) Choose Window > Show Control Palette, or click the Control palette
to activate it. If the palette is in character view, click the paragraph
view button to display the paragraph options.

(c) Type values for the Indents options and then click Apply.

4. Click or drag the Place icon to create a text block placeholder, and
position it where you want the header or footer to appear. To remove a
placeholder, drag it of the page.
5. Use the nudge buttons or the Position and Width boxes to finalize
the placement and width of the selected placeholder. The position

is calculated relative to the publications zero point, which is indicated

in the page preview. The leftmost nudge buttons snap the placeholder
to the nearest guide.
6. From the Content Style menu, select a paragraph style with which
to format the text that will appear in the selected header or footer text
block.

7. For Apply to, select a page range for the selected text block or select
Each Page in Story. This determines which pages the selected
running header will appear on. Use the Range text box to specify a
contiguous range(type a hyphen to separate the lowest and highest
pages in the range, such as 3-6), a discontiguous range
(type commas between the numbers, such as 1,2,7,9), or both. For
example, 1,3-6, 10 applies the header or footer to pages 1,3,4,5,6,10
and all subsequent pages.
8. Repeat steps 4-7 for each running header or footer text block you
want to appear.
Formatting Paragraph in PageMaker

Paragraph attributes specify how your paragraphs appear on the page

alignment, position of indents and tabs and the amount of space
before and after the paragraphs. In PageMaker, a paragraph is any
contiguous
text followed by
a
paragraph
return.
You
can
apply attributes to
selected
paragraphs or
you can
change
the attributes of all paragraphs of a particular paragraph style.
PageMaker provides several ways to apply paragraph attributes,
including the Styles palette, which lists a predefined group of

character and paragraph attributes applied to selected paragraphs

and the Control palette.
You can Format Paragraph by using these simple few steps:
1.Using the text tool, click and insertion point in a single paragraph
or select a range of paragraphs.
2.Choose Type > Paragraph. The Paragraph Specification dialog box
lets you apply formatting not available on the Control palette.

3.Select formatting options.

Formatting Paragraphs by Editing Paragraph Styles:

(a)Choose Window > Show Styles.

(b)Press Ctrl (Window) or Command (Mac OS) and click a paragraph

style to edit. This opens the Style Options dialog box.
(c)Click Char, Para, Tabs or Hyph to select paragraph level formatting
options. The changes afect all paragraphs with that style.
Creating master pages in PageMaker

Creating master pages

In addition to using the default Document Master in your publication,

you can create a master page from scratch, or create a master based
on an existing master or publication page. If you plan to have
several master pages that share one or more design attributes such
as position and formatting of page numbers, you can save time by
designing the DocumentMaster page or spread, and then basing
additional masters on the Document Master, rather than creating each
new masterfrom scratch.
To make a new master page you have to follow the following few
steps:
1.Choose Window > Show Master Pages.

2. Choose New Master Page from the Master Pages palette meny, or
click the new master button at the bottom of the palette.

3. Type a name for the master and specify whether you want
a single page or a two-page spread.
3a. If your publication is single-sided, you do not have the option of
creating a spread.

4. Specify the margins, number of columns and space between the

columns.
4a. If you are creating a two-page master spread, be sure to specify
columns and the distance between them for both left and right hand
pages in the spread.
5. Click OK.
Applying the Same Master to Several Pages throughout a Publication
(PageMaker)

How to apply the same master to several pages throughout a

publication?
The answer for this question is the following few steps:
1.Choose Window > Show Master Pages.
2. Choose Apply from the Master Pages palette menu.
3. Type a range of pages to change.
3(a) If appropriate use the Page Range text boxes to type a contiguous
range (use a hyphen to separate the first and last page numbers in the
range- as in 3-6_, a discontiguous range (use commas to separate the
numbers as in 2,5,8) or a combination of both. For example - typing
2,4-7,11 applies thespecified master to pages 1,3,5 and all
subsequent pages in that publication.
4. Select Adjust Layout if you want objects and guides on
the specified pages to be repositioned or resized as appropriate for the
margins and columns of the master you are about to apply.
5. Click Apply.
These following figures will help you to understand it clearly:

Checking Spelling in PageMaker

Checking Spelling:
You can check the spelling in a selected range of text, in all text in the
active story, in all stories in a publication or in all stories in all open
publications. PageMaker highlights misspelled or unknown words,
words typed twice (such as the the), and words with
possible capitalization errors.
At least one dictionary is installed automatically with PageMaker.
Depending on the language version of PageMaker, more than one
dictionary may be available to install. You can use custom installation
options to choose from up to 17 language dictionaries to work with.
To Check Spelling:
1.Click an insertion point in a particular story or select a rang of text.
2. Choose Edit > Edit Story.

3. In story editor, choose Utilities > Spelling.

4. Specify options:
4a. Alternate Spelling lets you see suggested replacements for possible
misspelled words.

4b. Show duplicates lets you detect duplicate words, such as 'the the'.

4c. You can deselect these options to speed up the spell check.
5. Click Start to begin checking spelling.
6. As PageMaker finds unfamiliar words and other possible errors,
choose from the following options:

6a. Click Ignore to continue checking spelling without changing text.

6b. Select a word in the Change to list, and then click Replace.

6c. Click Add to have PageMaker store the unrecognized word in the
user dictionary so that subsequentoccurrences are not flagged as
misspellings.

Using Strokes and Fills in PageMaker

Strokes and Fills:

You can modify objects a number of ways in PageMaker (resize, rotate
and add color to objects). For objects drawn with PageMaker drawing
tools, you can also change stroke (the width of lines drawn with the
drawing tools and the width of borders around rectangles, ellipses and
polygons), as well as stroke and fill patterns. If you select stroke of fill
attributes when no object is selected, those attributes become the new
default settings. Objects you subsequently draw adopt those attributes
until you change them.
You can use, apply or change fill and stroke in these following
ways:
1.Using the Pointer Tool, select an object.

2. Use one of the following methods:

2a. To set both the fill pattern and stroke attributes for the selection,
chooseElement > Fill and Stroke, and select attributes from the Fill
and Stroke pop-up menus.

2b. To change only the fill pattern or stroke attributes,

choose Element > Fill orElement > Stroke and select attributes.

2c. If the stroke size you want is not listed on the Stroke menus,
choose Element> Stroke > Custom to specify a weight from 0 800
points in 0.1 increments.

3. Choose any additional attributes for strokes:

3a. Choose the Transparent Background option if you want objects
placed behind a patterned stroke to show through the spaces in the
pattern.

3b. Click the Reverse Stroke option to draw a paper-colored stroke or

outline of a shape on a contrasting black, shaded or colored
background.

Creating Frames in PageMaker

Creating

Frames

in

PageMaker

Frames:
PageMaker 7.0 includes a special kind of object called a frame. While a
frame behaves in many ways like any other PageMakergraphic object
(for example a frame can have stroke and fill attributes), a
frame difers in two important ways:
1.A frame can hold content either text or graphics or serve as a
placeholder for content.
2. One text frame can be threaded to other text frames so that a single
story can flow through multiple frames.
In general, youll want to use frames as placeholders for content in
structured documents such as newspapers or newsletters.
Advantages of Frames:
By drawing empty frames as placeholders and threading text frames
together, you create a template in which the layout and structure
of the publication is set and content is easily poured into assigned
spaces.
Creating a Frame:

1.To create a frame you use the tools in the toolbox.

Note: If you add a frame to a master page, its border and content
appears on each publication page to which the master is applied you
cannot, from a publication page, add content to a frame placed on a
master
page.
2. Create or select a PageMaker shape.

3. Choose Element > Frame > Change to Frame. The shape preserves
its fill, line weight and other object attributes.

Using Wrapping Text in PageMaker

Wrapping Text around Graphics:

One of the best ways to create visual impact in a publication is to wrap
text around graphics.
To Wrap Text around a Graphics:
1.Select a graphic or image.
2. Choose Element > Text Wrap.

3. Click the Wrap Option according to your graphic or image you are
working with.
4. Specify a Text Flow option.

4a. The leftmost

Text
Flow
icon
jumps
text
a graphic and continues the text on the next page or column.

over

4b. The middle icon allows text to jump over a graphic and continue
on the same page.

4c. The rightmost icon creates a rectangular text wrap around all sides
of a graphic.

5. Enter standof values for the boundary. The standof values

determine the distance of the text from each side of the graphic.

6. Select Wrap Text on Same Layer Only if you want text on other
layers to ignore the text wrap boundary.

7.

Click

Here is an example of Text Wrap:

Fig1

Fig 2

OK.

Creating Table In PageMaker

There is no concept of tables native in PageMaker, except for

the buggy Adobe Table that is included with PageMaker. Youcan
make tables with the line drawing tools and rule above and below
paragraph settings, but you must be patient to do this. You will also
need to get familiar with Indents and Tabs (CTRL+I) to make
PageMaker native tables. Combined with the line tool and rule above
and
below
paragraphs,
you can
makesome
good
tables.
Having said all that, about the best practices with PageMaker, there is
another way if you are on Windows. You can copy and paste tables you
make in Microsoft Word to PageMaker.
Here
is
the
secret:
1.) Make a table of your choice in Word, Select or Copy the whole
table, and nothing but the table.

2.) Switch to your PageMaker document. Choose Paste Special from

the Edit menu. Choose Enhanced Metafile.

You should now have a nice table.

It usually works, but some service bureaus and printers have trouble
with it. I have never had any problems, but I have pretty good luck in
these matters.
But there is another and much easier way of making a table with all
its contents, that is just by using Edit > Insert Object command.
Follow these steps:
1.Go to Edit Menu option in PageMaker and click Insert object.

2. This will open the Insert Object dialog box.

3. Choose Microsoft Word from the Object Type option.

4. This will open Microsoft Word-here you create your table along with
its content.

5. Simply select the File > Update command or Ctr + S key

from Microsoft Word.

6.
This
will
automatically
PageMaker document.

import

your

Word

table

to

Sorting Pages in Pagemaker

Sorting Pages:
The Layout > Sort Pages command is a very handy tool that provides
you with instant thumbnails of all the pages in your publication. It
also accurately depicts double sided documents, and even provides an
adequate account of a document.

But the main attraction of the Sort Pages command is that it will
quickly move pages, and all elements, to diferent places in a
publication. As with inserting and removing pages, resorting pages
changes the flow of a multipage text file.
Sorting pages is a matter of clicking and dragging. You select the page
to move by clicking it; for multiple pages, hold down Shift as you click
each one. Once selected, drag any of the selected pages to the desired
new location. If your publication is double sided, then PageMaker
shows you pages in pairs and treats its page spread as a single entity.
When you reorder pages, the thumbnails of each page are resorted,
and the original page number, with dotted lines around it, is shown
next to the new page number.
Sorting Pages in Pagemaker

Sorting Pages:

The Layout > Sort Pages command is a very handy tool that provides
you with instant thumbnails of all the pages in your publication. It
also accurately depicts double sided documents, and even provides an
adequate account of a document.

But the main attraction of the Sort Pages command is that it will
quickly move pages, and all elements, to diferent places in a
publication. As with inserting and removing pages, resorting pages
changes the flow of a multipage text file.
Sorting pages is a matter of clicking and dragging. You select the page
to move by clicking it; for multiple pages, hold down Shift as you click
each one. Once selected, drag any of the selected pages to the desired
new location. If your publication is double sided, then PageMaker
shows you pages in pairs and treats its page spread as a single entity.
When you reorder pages, the thumbnails of each page are resorted,
and the original page number, with dotted lines around it, is shown
next to the new page number.
Moving the Cursor in PageMaker

Moving the Cursor:

To position the I beam, move it to where you want to
beginentering text and click the left mouse button. You will see
ablinking vertical bar, called the Insertion points. The location of
the insertion point indicates where text will appear when you type.
Once you have an insertion point, you can slide the mouse to move
the I -beam out of the way.

When you click inside the margin guides, the cursor appears just to
the right of the left margin guide, regardless of where you clicked. To
move the cursor in existing text, you can use the keyboard. The arrow
keys move the cursor (not the I -beam) one character or line at a time.

Using Character Map Accessory in PageMaker

Using Character Map Accessory:

Windows comes with an accessory calledCharacter Map that lets you
insert special characters. Most of these characters will be
fromsymbol fonts, such as Singwinds, Symbol and Zapf Dingbats.
Under Windows, click the Start button > Programme > Accessories >
System Tools > Character Map. From the Font list, select the desired

font. Click the symbol you want. Choose the Select button, and then
click the Copy command to place the character on the Clipboard.
Close orminimize Character Map and return to PageMaker. Paste
the symbol in the desired location.

Changing the Stacking Order of Objects in PageMaker

Changing the Stacking Order of Objects:

Whenever you draw an object that overlaps another object, the last one
drawn is placed on top. This stacking efect can cause some objects to
seemingly disappear. To stacking order of the object can be changed.
To do this, select it and choose one of the Bring or Sendoptions on
the Element > Arrange Menu.

Bring to Front places the object on the top of the stack, while Send
to Backplaces it on the bottom. To move an object one layer at a time,
use the Bring Forward or Send Backward commands. Each of these
has keyboard shortcuts:

Shadow Boxes - PageMaker

Shadow Boxes:
A shadow box, such as the one shown below,

is actually made up of two boxes the one in the front contains the
text, and the box in the back has a solid fill. You can either manually
draw two boxes or you can draw one box and copy it with
the clipboard. The second process may actually be a better one, as this
results in the boxes having the same size. To start with, draw a box
with a paper fill. Copy this box to the Clipboard and then paste it. It is
now on top of the first box, slightly ofset to the right and down. Fill
the second box, that is the one on top, with a solid black (for more
details on Fill and Strokes click Using Strokes and Fills in
PageMaker). If necessary, reposition the second box and send it
behind the first one. You can nowgroup these items, using the
command, Element > Group

or by simply using keyboard shortcut Ctrl + G, after selecting the two

boxes and the text object, using the Pointer Tool from the Tool Box,
so that they do not move independent of each other.