Professional Documents
Culture Documents
MZUZU UNIVERSITY
CENTRE OF EXCELLENCE
IN WATER AND SANITATION
Private Bag
201
Luwinga
Mzuzu 2
Malawi.
Tel: (265) 01
320722,
(265) 01 320 575,
or (265) 01 930
796
Fax: (265) 01 320
505
CENTRE
OF
EXCELLEN
CE IN
WATER
AND
Strategic Plan2012-2016
CBO
CDC
DU
Documentation Unit
HIV
ISM
IWRMD
LIAS
LSHTM
MDGs
MEPD
MGDs
MoLG & RD
MZUNI
Mzuzu University
NETWAS
NGO
SADC
SP
Strategic Plan
SWOT`
UCDISM
Management
UNICEF
UNO
WASH
WASHTED
WASTE
WATSAN
WEDC
WFP
WASTE-Netherlands
Water and Sanitation
Water, Engineering and Development Centre
World Food Programmme
Strategic Plan2012-2016
Foreword
This document is a five-year Strategic Plan 2012-2016 for the Centre of
Excellence in Water and Sanitation, here referred to as the WATSAN Centre. The
strategic plan has been developed to aid the Centre to implement programmes
efficiently and effectively.
The broad objective of the Centre is to aid Mzuzu University work towards a
universal provision of Water, Sanitation and Hygiene (WASH) services as a basic
human right. The objective of the Centre is realized by mounting awareness
campaigns, orientation activeness, training, research and consultancy.
The Strategic plan is in full cognizance of Malawis place in the global village as
reflected in United Nations Millennium Development Strategy (MGDs) and the
Malawis Growth and Development Strategy (MGDS).
Working within this spirit, the Centre is committed to making constant reviews in
the WASH sector thus adding value to efforts of other stakeholders.
In addition, the Strategic Plan is an indirect invitation to stakeholder institutions,
development partners, entrepreneurs in the WASH Sector and the media to
singularly and collectively enhance purposeful implementation of appropriate
programmes and projects.
The Mzuzu University, Centre of Excellence in Water and Sanitation Strategic Plan
is a strategic planning tool for the centre. The plan clearly defines the centres
mission, vision, long term goal, general and specific objectives and strategies
that may be utilized in order to achieve the goal while fulfilling the mission. The
Strategic Plan identifies issues to be addressed over the planning period (2012 to
20016). It covers attributes of the centre that need to be changed, like the
financial position, and others that need to be sustained while at the same time
enhancing attributes that prove to be crucial to keep the centre productive. The
development of this plan is intended to coincide with existing strategies aimed at
improving the effectiveness of Water Resources Management and Development
which will later change to include the curriculum for Sanitation
It is virtually important, though, to remember that this five- year Plan is a living
document and, as such, will be continuously modified in line with developments
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Strategic Plan2012-2016
or changes during its five year term to ensure that the information presented
remains relevant and accurate.
It is important to remember that the centre is currently relying heavily on
external financial institutions and as a result its capacity to carry out more work
is limited. Because of this scenario the centre is intending to engage itself in
activities that can enable generation of self sustaining income.
At the time of its preparation, this plan was one of the three documents required
to be finalized and presented to the Financial Partner , WASTE. As a result most
items issues reflect donor requirement.
ACKNOWLEDGEMENTS
The Centre acknowledges the financial support from WASTE Netherlands.
The technical support from the Faculty of Environmental Sciences through its
management and staff is also deeply appreciated for their contributions. The
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Strategic Plan2012-2016
Centre further extends its gratitude for the support from Mzuzu University
Management for facilitating the development of this Strategic Plan.
Table of Contents
Foreword.......................................................................................................................... iii
ACKNOWLEDGEMENTS.................................................................................................... v
Executive Summary....................................................................................................... vii
CHAPTER 1
INTRODUCTION.......................................................................................1
CHAPTER 2 PURPOSE, STRENGTHS AND LIMITATIONS OF THE STRATEGIC PLAN.2
2.0 Purpose................................................................................................................ 2
2.1
Planning Framework.........................................................................................2
The Centre adopted a simple planning framework which can be represented by the
following steps:-.............................................................................................................. 2
2.2 Strengths of the Strategic Plan........................................................................3
2.3 Measurement of Performance..........................................................................3
2.4
Limitation of the Strategic Plan....................................................................3
2.5
Key Assumptions............................................................................................... 4
CHAPTER 3 OVERVIEW OF MZUZU UNIVERSITY-CENTRE OF EXCELLENCE IN
WATER AND SANITATION................................................................................................5
The Centres Vision...................................................................................................... 7
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Strategic Plan2012-2016
Executive Summary
The Centre is an arm of the Department of Water Resources Management and
Development in the Faculty of the Environmental Sciences. The Centre was
established in 2010 with the aim of promoting on-site sanitation and water
supply through research and training, focusing on simple but most commonly
used appropriate technologies (such as pit latrines, ecological sanitation,
shallow wells and hand pumps) in Malawian communities. It was established
to go out to industries to spearhead applied research, training, consultancies,
outreach programmes in water, sanitation and hygiene (WASH)sub-sectors
realizing that:
Strategic Plan2012-2016
to
effectively
and
efficiently
produce
such
expertise.
This
Strategic Plan2012-2016
the Sector Wide Approach (SWAp). Using this philosophy therefore, the
Centre has joined hands with partners including the Malawi Government
through the Ministry of Irrigation and Water Developments SWAp in one of
its seven pillars i.e. institutional development and capacity building which
seeks to address critical shortages of core staff.
The Centre undertakes applied research, and implements its findings in
the fields of water and sanitation and trains men and women how to plan
for, provide and maintain affordable, clean water and sanitation for the
benefit of communities in Malawi the region and beyond.
The Centres Mission is aligned with Mzuzu Universitys: To provide high
quality education, training and research and complementary services to
meet the technological, social and economic needs of individuals and
communities in Malawi.
Although the Centre is an independent institution run by the Director, it is
accountable to the University senate and council. The Centre is governed
by Mzuzu University Act and Statutes of 1997. Its financial transactions
are governed by financial regulations of the University and its accounts are
subject to both internal and external audit in line with Public Finance Act,
Public Audit Act and Public Procurement Act.
The Centre, however, faces a number of challenges in its quest to supply water
and affordable sanitation which include increasing water demand due to
population growth of in the peri-uban areas of the cities.
Malawi Growth Development Strategy:
In order to address the challenges and in an effort to achieve the Government of
Malawis goals contained in the Malawi Development and Growth Strategy and
the Millennium Development Goals, the Centre has developed a five year
Strategic Plan for 2012 to 2016. The Strategic Plan sets out short, medium and
long term objectives and prepared a capital investment plan that presents a
realistic level of investment to address key functional issues affecting the delivery
of water supply and sanitation services in the per-urban areas of the cities and
the rural communities.
The Strategic Plan takes recognisance of the international partners commitment
to transform lives of Malawians through funding of various projects in the water
and sanitation sector.
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Strategic Plan2012-2016
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Water And Sanitation
CHAPTER 1
INTRODUCTION
Apart from statutory requirement according to Section 68, sub-section (1) of the
Public Finance Management Act (No.7 of 2003), that demands preparation of
the Performance and Management Plan at least three months before the end of
each financial, it is requisite for any successful business to formulate a clear goal
that can be achieved over the planning period through master planning. Master
Planning is the only real way to do long range forecasting for the needs and
direction of the Centre of Excellence in Water and Sanitation. Without the master
plan, it is most likely that the Centre will end up making decisions from a
reactionary point of view as opposed to taking a proactive approach. It is hoped
that master planning (Strategic Planning) will help the Centre to make each
kwacha count when there is limited capital available.
The Centres Strategic Plan outlines the long-term goal of the Centre, general as
well as specific objectives, strategies for achieving the same and setting proper
mechanisms of monitoring and evaluation.
To ensure that the centre generates enough income sufficient for full cost
recovery to sustain the Centres operations.
where applicable by
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CHAPTER 2
2.0
Purpose
The
Strategic
Plan
outlines the
Centres
goal,
specific
objectives,
2.1
Planning Framework
The Centre adopted a simple planning framework which can be
represented by the following steps: Specify the Centres goals and objectives relative to the mission.
The above framework was supported by the Balanced Scorecard that was
utilised to link the Centres long-term strategy with tangible goals and
actions. The Balanced Scorecard provided a framework to translate, the
vision, the mission, core values and strategy to performance objectives
and metrics the centre will use to gauge its success in meeting the overall
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aims. A set of four measures directly linked to the Centres strategy were
put as follows;a) Financial performance, which was tackled by responding to the
question-To succeed financially, how should the Centre appear to
the shareholders?
b) Internal Business Processes, which was tackled by responding to the
question-To satisfy the Centres customers and shareholders, at
which business process must the Centre excel?
c) Learning and Growth, which was tackled by responding to the
question-To achieve the Centres Vision, how will the Centre sustain
its ability to change and improve?
d) Customer Knowledge, which was tackled by responding to the
question- To achieve the Centres Vision, how should the Centre
appear to its customers?
From each perspective objectives, measures, targets and initiatives were
identified and set for achievement within the planning period.
Before the application of the Balanced Scorecard was applied situation
analysis was carried out to assess the external and internal factors that
have influences in the Centres business.
2.2
the operations
Measurement of Performance
The Strategic Plan is a central reference point for defining the Centres
goal, specific objectives and targets that have to be achieved within the
five year planning horizon.
2.4
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Water And Sanitation
subject to change. Some factors may also emerge or evolve during the
planning period and this may necessitate some changes in the framework
of the Plan. It is because of the same reasons that the Centre requires a
periodic review of certain objectives, policies and targets. It is also obvious
that the objectives and policies are dependent on the influence of key
stakeholders particularly financing partners and the prevailing economic
parameters. Changes in key stakeholders and economic conditions
automatically necessitate the review of the Plan
2.5
Key Assumptions
Some of the Key assumptions used in developing this Strategic Plan were:
= MK280.00
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CHAPTER 3
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to
effectively
and
efficiently
produce
such
expertise.
This
Strategic Plan2012-2016
Water And Sanitation
Integrity,
Mutual Respect,
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Trust,
Fairness,
Innovation,
Pro-activity
Teamwork.
Provide an enabling environment for the establishment of a selfsustaining public private partnership which will serve as a
framework for raising local resources to solve problems in the water,
sanitation and hygiene sectors.
Strategic Plan2012-2016
Water And Sanitation
and Sanitation.
The Centres Strategic Objectives
Based on the Strategic Goals and Functional Areas the Centre has
established the following objectives in the various areas where it
operates:Training seminars/ Short Courses
The Centre coordinates capacity building programmes in the water,
sanitation
and
hygiene
(WASH)
sectors.
These
capacity
building
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CHAPTER 4
SITUATION ANALYSIS
Environmental Scan
During environmental scan the following factors were considered to be key
issues in the remote environmental economy.
a) Trends in society behaviour
b) Demographics
c) Economic Factors
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d) Social Factors
e) Ecological Factors
f) Political Factors
g) Technological Factors.
The following were considered to be key issues in the Centres Industrial
environment;a) New Entrants in similar business
b) Bargaining Power of Suppliers
c) Substitutes to the Centres Services
d) Bargaining Power of Clients in the Centres Industry
e) Rivalry from other service providers.
The following were key issues in the Centres operating environment.
a) Competitive position
b) Customer profiles and market changes
c) Supplier relationships
d) Creditors
e) Labour Market
4.2
Stakeholder Analysis
In order to analyse the challenges and pressures that the Centre faces from
outside it carried out stakeholder analysis. The following were noted to
have key influence on the Centres operations;
(a) Malawi Government
The Malawi Government has profound influence over the operations of
Mzuzu University. The Centre is a subset of Mzuzu University. The
Government
is
major
client
for
research
activities
as
well
as
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services.
All
clients
in
research,
training
programs
and
Regulators
(Water,
Sanitation,
Health,
Hygiene
and
Environment)
Legislation regarding the provision of water and sanitation services,
protection of health and the environment is generally adopted by the
government in day to day life. However, it is important to note that
regulators impose tough standards that need an input of more resources to
cope with. Regulators have powers to revoke the license of fake service
providers and even to prosecute them when there is need. Just like the
Government, regulators are mandated to protect the interest of the public
thus making sure that customers get the value of their money. This calls for
efficiency in service delivery and compliance on the part of the Centre.
(e) Media
The influence of the media is on awareness campaigns regarding all WASH
processes and procedures and any other message that customers must get
as urgently as possible. The media may also have a negative impact by
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Within Malawi the Centre has the support of the Ministry of Irrigation and
Water Development. It has already built a close professional and
contracting relationship with the water boards especially the Northern
Region Water Board, Blantyre Water Board and Lilongwe Water Board over
and above the Ministry of Local Government and Rural Development, town
and city councils and other parastatal organizations. At the regional level
the Centre is constantly in touch with WaterNet, which provides a valuable
interface with potential customers within the SADC region.
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School
Eduardo
for
Hygiene
Mondale
in
and
Tropical
Maputo,
Medicine
(LSHTM)
Mozambique.,
WASTE,
(j)International Donors
The Centre seeks support from bilateral and multilateral donors for
implementation of research and development projects. The Centre
will endeavor to be accountable and transparent in the management
of resources both internally generated and from supporting partners.
(k)
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Human resource
Apart from deploying existing staff the Centre is strategically located
within the University to tap human resource expertise from existing
departments within the university in the Water, Sanitation and Hygiene
(WASH) related fields.
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The Centre has office space in a two self contained D-8 houses. The offices
are capable of housing four desk top computers, a laptop computer, two
universal power suppliers (Ups), one heavy duty photocopier, four
executive office tables and chairs, a movable ground phone receiver and
an internet router.
In the five-year span covered by this strategic plan, the Centre with the
available office space will in future house a documentation unit. Currently
the Centre has full access to facilities within the university such as
laboratories in the departments of Biology, Chemistry, Physics, Forestry,
and Energy.
With the ever increasing activities at the Centre and in other departments
the Centre plans to establish a specialized laboratory that can ably allow
research in water, sanitation and hygiene (WASH)
4.4
Strategic Analysis of Internal Operating Environment (SWOT
Analysis)
Just like any other institution, the future of the Centre of Excellence
in Water and Sanitation is centred on the maximum utilization of the
observed and potential strengths and opportunities at the same time
as keeping weaknesses and threats at the barest minimum. It is in
this spirit that the tabulated SWOT analysis hereunder is made.
To summarise both the internal and the external environment that affect
the Centre of Excellence in Water and Sanitations operation SWOT analysis
was carried out. Before looking at specifically strengths, weaknesses,
opportunities and threats (SWOT), the following were noted to be
challenges for the Centre;
Strategic Plan2012-2016
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the
Department
of
Water
Resources
Management
and
Development.
4.4.1
Strengths
The Centre has:
Strategic Plan2012-2016
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Built
good
partnerships
with
other
key
stakeholders
in
the
4.4.2 Weaknesses.
The Centre has identified the following as areas of
Weaknesses:
4.4.3 Opportunities
The Centre considers taking advantage of the following opportunities in
order to accomplish its goal and objectives:
The nature of the service is essential such that no one can do without
it.
There is plenty of room for expanding the service to all needy groups.
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There
is
potential
to
go
into
further
partnership
with
other
4.4.4 Threats
No business venture operates without any challenges. Some of the issues
that could be singled as key challenges or huddles affecting the operations
of the Centre of Excellence are:
Service charges are sometimes much less than the required full cost
recovery rate or less than what can be offered to individual
consultants.
Some research work may demand materials from outside the country
which may be affected by devaluation of the Malawi Kwacha and
availability of forex.
The information given above has been summarized in the following tables.
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Physical resources: the Centre of Excellence has Physical resources: inadequate office space.
access to Mzuzu University facilities and resources
including the Library and Resource Centre,
electricity, water and an office block.
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Threats
New Centre: the Centre of Excellence is a new unit. Time constraints: the skeleton staff in Centre of
There are many prospects for identifying and Excellence is frequently overstretched.
experimenting on modes of operation deployed by
existing units of its kind.
Lack of mechanism for monitoring, feedback and
evaluation.
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Threats
Limited opportunities for face to face Limited reliable data collection tools especially in
education: Limited opportunities for face to face health related development goals.
education in Malawi and Africa in general can be
taken advantage of by Watsan Centre to produce
Open and Distance Learning resources especially in
gender.
Donor confidence: the Watsan Centre has donor Absence of governments subvention to assist the
confidence as evidenced by willingness of centre in the running of WASH activities.
international and national externally funded
partners to work with it.
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CHAPTER 5
5.2
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5.3
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Training
programme at
certificate,
diploma and
degree levels in
IWRM and ISM
operational
Development of
curriculum at
certificate,
diploma and
degree levels in
IWRM and ISM
Development
of curriculum
at certificate,
diploma and
degree levels
in IWRM and
ISM
Output 2
Short course in
Water
and
Sanitation as a
Business
3 short courses
in Water and
Sanitation as a
Business
targeting
30
participants
each
Output 3
Short course in
Urban
Sanitation
Management,
Pit
Emptying/Sludg
e Treatment
Short courses
for 30
participants
each course
-3
short
courses
in
Water
and
Sanitation as a
Business
targeting
30
participants
each
-Evaluation of
the course
-Short courses
for 30
participants
each course
-Evaluation of
the course
Development of
curriculum at
MSc degree
levels in IWRM
and ISM
2016
Development
of curriculum
at MSc degree
levels in IWRM
and ISM
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Output 4
Short course in
Groundwater
Management,
Hand
drilling,
Drilling, O&M of
Water
Supply
and
Network,
Rainwater
Harvesting
-1 Short course
covering
20
participates
each course
-Evaluation
Output 5
Short Course in -1
Course
Ecological
targeting
30
Sanitation
participants
each course
-Evaluation
Output 6
Short Course in 2
Courses
Solid
Waste targeting
30
Management
participants
each course
2
Courses
targeting
30
participants
each course
-Evaluation
Output 7
Short Course in 1
Course
Energy
from targeting
30
Waste
participants
each course
1
Course
targeting
30
participants
each course
-Evaluation
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Output 8
Short Course in 1
Course
Rainwater
targeting
30
Harvesting
participants
each course
1
Course
targeting
30
participants
each course
-Evaluation
Output 9
Short Course in
operation
of
piped
water
supply
schemes as a
mini
water
boards in rural
areas, market
centres
and
Low
Income
Areas (LIAs)
Short Course in
Water
Users
Association
(WUA)
Management
1
Course
targeting
30
participants
each course
1
Course
targeting
30
participants
each course
1
Course
targeting
30
participants
each course
1
Course
targeting
30
participants
each course
-
Short Course in
GIS
Municipal
Waterworks
1
Course
targeting
30
participants
each course
1
Course
targeting
30
participants
each course
Output 10
Output 11
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Output 13
Short Course in
Network
modeling
for
Municipal
Waterworks
1
Course
targeting
30
participants
each course
1
Course
targeting
30
participants
each course
-Evaluation
Output 14
Short Course in
mini
waterworks
operations
1
Course
targeting
30
participants
each course
1
Course
targeting
30
participants
each course
-Evaluation
Output 15
Short Course in
IWRM
1
Course
targeting
30
participants
each course
1
Course
targeting
30
participants
each course
1
Course
targeting
30
participants
each course
1
Course
targeting
30
participants
each course
-Evaluation
Output 16
Short Course in
Sanitation
Marketing
1Course
1
Course
targeting
30 targeting
30
participants
participants
each course
each course
1
Course
targeting
30
participants
each course
1
Course
targeting
30
participants
each course
-Evaluation
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Output 1
Output 2
Output 3
Output
descripti
on
Terms
of
reference
for
partnershi
ps
Terms
of
reference
for
partnershi
ps drawn
Terms
of
reference
for
an
internation
al
workshop
on
partnershi
ps drawn
2012
2013
Strategic
1 Consultati
partnerships in
on
WASH
workshops
identified
conducted
.
Strategic
partnership
WASH
identified
2014
2015
2016
4 joint public 1
review 1
review
awareness
workshop
conducted
rallies
in conducted
WASH
conducted
2 joint public
awareness
rallies
in
WASH
conducted.
2 fundraising 2 fundraising 2 fundraising 2
fundraising
in activities
activities
activities
conducted
conducted
conducted
conducted
Terms
of
reference
for
an
international
workshop
on
partnerships
drawn
Terms
of
reference for
an
international
workshop on
partnerships
drawn
International
workshop on
public private
partnership
conducted
workshop
activities
International
International workshop on
workshop on public private partnership
public private conducted
partnership
conducted
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Output
Strategic
outcome 4
Output
Strategic
outcome 5
Output 1
Output 2
Output
descriptio
n
Database
in WASH.
2012
2013
2014
2015
2015
Community
mobilization
tool reviewed
Action
research
2
Action
Call
for 2 round table 2 round table conferences
consultancies,
research
proposals
/ conferences
held
workshops
tool
papers
conducted
produced
Build Watsan Centre capacity in project management
Project
manageme
nt
guidelines
drawn
Consultanc
y work on
project
manageme
nt carried
out
2 consultation Project
workshops
manageme
conducted
nt
guidelines
drafted
2 consultation Project
workshops
manageme
conducted
nt
guidelines
drafted
Project
management
guidelines
tested
3
projects 3 projects conducted
conducted
Project
management
guidelines
tested
2
2 consultancies in project
consultancies management conducted
in
project
management
conducted
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Output 1
Output 2
Output 3
Output
descriptio
n
Strong link
with
national
partners in
WASH
established
Strong link
with
internation
al partners
in
WASH
established
Existing
partnership
s
strengthen
ed
2012
Terms
reference
national
drawn
2013
of 2
for stakeholders
link consultation
conferences
held
Strong
link
with
international
partners
in
WASH
established
Review terms
of
reference
for
existing
partnerships
Strong
link
with
international
partners
in
WASH
established
2
consultation
workshops
with existing
partners
conducted
2014
2015
2016
2
joint
projects in
WASH
carried out
2
joint Project review
projects
in conducted
WASH carried
out
Strong link
with
internationa
l partners in
WASH
established
4 joint Open
days
in
WASH
carried out
Strong
link
with
international
partners
in
WASH
established
4 joint Open
days in WASH
carried out
workshop
Strong
link
with
international partners in
WASH established
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Output 2
Output 3
Awareness
campaigns
and
messages
jointly
developed
2012
Formal
partnerships
established
with at least
10
stakeholders in
joint
awareness
activities
6 consultative
meeting.
2013
9
joint
programm
es
developed,
3
awareness
campaigns
6
consultativ
e
6 publications meetings.
made
6
publication
s made
Disseminatio 3 programmes 3
n
of produced (TV programm
information
and Radio)
es
systems and
produced
processes
(TV
and
improved
Radio)
2014
9 consultative
meetings,
9
public
awareness
campaigns
2015
2016
9 consultative Stakeholder
review
meetings,
9 workshop conducted.
public
awareness
campaigns
3
3 programmes produced
programmes
(TV and Radio)
produced (TV
and Radio)
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Strategic Plan2012-2016
Output 2
Output 3
Members
of
staff
trained on
HIV / AIDS
basic
factors
and home
based
care (HBC)
Members
of
staff
sensitizing
on
discrimina
tion
and
stigma
3
meetings
3
workshops
Stigma
reduction
raining
conducted for
all members of
staff
2
awareness
campaign
s
conducted
2
awareness 2 awareness 2
awareness
campaigns
campaigns
conducted
conducted
conducted
campaigns
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Strategic Plan2012-2016
Output description
Output 1
Applied
Research
Proposals on
Water
Developed
Output 2
Applied
Research
Proposals on
Sanitation
and Hygiene
Developed
2012
2
Applied
research
proposals
developed
2013
5 research
proposals
developed
2014
5
research
proposals
developed
2015
2016
5
research 5
research
proposals
developed
developed
1
Applied 2 research 3
research 5
research 5
research
research
proposals
proposals
proposals
developed
proposals
developed
developed
developed
developed
proposals
proposals
Strategic Plan2012-2016
Target 1
Target 2
Target 3
Monitoring
Produce
a and
project tool/ evaluation
instrument.
Centre
Excellence
Conduct
project
monitoring
and
evaluation
Instrument
project
monitoring
and
evaluation
Centre
Excellence
Target 5
Produce an Centre
annual
Excellence
programm
ed review
of A
monitoring
and
evaluation
instrument
of Quarterly
project
monitoring
and
evaluation
reports
of Annual
review
report
July 2012
subsectors
Duration
4 years
Risk
Student accommodation
teaching space
Teaching
/
learning
resources
Time
Conduct short courses in
constraints
WASH
late
disbursement
of funds
1 month
Late
disbursement
of
donor funds
January 2013
1 week
No risk
January 2013
1 week
No risk
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Strategic Plan2012-2016
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Strategic Plan2012-2016
Goal 2
Targets
Task
Target 1
Target 2
Target 3
Target 4
Goal 3
Responsibilit
y
Produce a Centre
of
data base Excellence
in WASH
Commencem
ent
March 2012
Duration
Risk
1 month
No risk
Build
Watsan
Centre
of
Excellence
capacity in
action
research
Coordinate
action
research
November
2012
1 week
No risk
1 week
No risk
1 month
No risk
Centre
Excellence
Centre
Excellence
Produce a Centre
project
Excellence
manageme
nt
instrument
Measurem
ent
A computer
programme
for database
production
of Al members
of
staff
trained
in
action
research
of Research
January, 2015
disseminatio
n
conferences
of A
project July, 2012
managemen
t instrument
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Strategic Plan2012-2016
Targets
Target 1
Target 2
Target 3
Target 4
Target 5
Task
Responsibili
ty
Centre
of
Excellence
Measureme
Commencem
nt
ent
Establish
A
January, 2012
formal
Memorandum
stakeholder
of
partnership
Understandin
in WASH
g
with
stakeholders
WASH signed
Produce
Centre
of
July, 2013
awareness
Excellence
WASH
campaign in
awareness
WASH
campaign
materials
materials
Conduct
Centre
of Joint
January, 2013
joint
Excellence
awareness
awareness
campaign
campaigns in
materials
WASH
Duration
Risk
12 months
No risk
6 months
No risk
1 week
No risk
4
consultancies
in
project
planning,
monitoring
and
evaluation
Carry
out
consultancy
work
in
project
planning,
Centre
of Reports
on August 2013
Excellence
consultancies
Variable
No risks
Centre
of Reports
Excellence
8 m0nths
No risk
May 2012
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Strategic Plan2012-2016
monitoring
and
evaluation
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Strategic Plan2012-2016
Goal 4
Target 1
Task
Organize
stakeholder
consultation
conferences
Organize
stakeholder
consultation
conferences
Organize
stakeholder
consultation
conferences
Quarterly
reports
November 2012
On going
No risk
Centre of Excellence
Quarterly
project reports
December, 2012
2 weeks
No risks
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Strategic Plan2012-2016
Goal
Target 1
Task
Responsibility
measurement
Commencement
date
Duration
risks
Produce a work
place HIV/AIDS
and TB policy
National AIDS
commission
A work place
March 2013
2 weeks per
session
No risks
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Strategic Plan2012-2016
Target 2
Task
Responsibility
Measurement
Commencement
date
Duration
Risks
Conduct training
in HIV/AIDS and
TB
National AIDS
commission
Quarterly
training
workshops
May 2013
1 week
No risks
Target 3
All members of staff in the Centre of Excellence in Water and Sanitation and Strategic
partner organisation sensitized on eradication of stigma and discrimination
Task
Responsibility
Measurement
Commencement
date
Duration
Risks
Conduct
sensitization
campaigns on
stigma and
discrimination
National Aids
commission
discrimination
Half yearly
sensitization
campaigns
October 2013
1 week per
session
No risks
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Strategic Plan2012-2016
Target 4
Tasks
Responsibility
Measurement
Commencement
date
Duration
Risks
Produce training
materials on the
waste economy
Centre of Excellence,
National AIDS
Commission, Ministry
of Water
Development, MoLG
and RD
Centre of Excellence,
National AIDS
Commission, Ministry
of Water
Development, MoLG
and RD
Training
manuals
March 2013
2 months
No risks
1, 500 people in
CBOs and
communities
trained on
income
generation
waste
September 2013
1 week per
session
No risks
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Strategic Plan2012-2016
Target 5
Tasks
Recruit staff
Orient staff on
IWRM and ISM
Organize study
tours
Centre of Excellence
and partners
Centre of Excellence
and partners
Documentation unit
Risks
Limited funding
January, 2013
1 week
Limited funding
May 2013
1 week per
study tour
Limited funding
May 2013
1 day per
session
No risks
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Strategic Plan2012-2016
Goal 5
Target 6
Tasks
Identify Training
Programs for
Members of Staff
Identify
Scholarships for
the Training
Programs
identified above
Identify short
courses
organised by
partners
Identify
specialised
training
programs for
individual
requirements
Members of
Staff sent on
training
July 2012
continuous
Centre of Excellence
in Water and
Sanitation
Continuous
Centre of Excellence
in Water and
Sanitation
Continuous
CHAPTER 6
6.1
Limited number of
scholarships and
conditions
attached to the
scholarships
Limited funding for
tuition fees and
allowances
Limited number of
scholarships.
General
So far the Strategic Plan has established the Centres mission, vision, core values, long-term goal, objectives in functional areas
and critical gaps that exist in the system. It has also established the key functional areas including strategies for enhancing
performance. The plan has come up with investment strategy aimed at improving the Centres performance including the
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Strategic Plan2012-2016
implementation schedule. However, the improvement processes need to be monitored and evaluated to ensure that they keep
the Centre on track towards achieving its objectives and indeed the long-term goal.
Monitoring is a continuous function that aims at providing management and other stakeholders with early indicators of progress
or lack thereof in achieving results of a project or program under implementation. On the other hand Evaluation is a selective
exercise that attempts to systematically and objectively assess progress towards and the achievement of an outcome.
Monitoring and Evaluation help to improve performance and achieve results. Without Monitoring and Evaluation, it would be
impossible to judge if work was going in the right direction, whether progress and success could be claimed and how future
efforts might be improved.
Nowadays there is a shift from traditional monitoring and evaluation to result-based monitoring and evaluation. This implies that
instead of focusing on results only the functions extend to assessing the whole progress towards achieving the goal i.e.
assessing the impacts of outcomes from results as well. For monitoring to be carried out successfully there is need to establish
Key Performance Indicators. For evaluation to be carried out there is need to set targets of impacts as well as resource utilisation
which are compared to the status of Key Performance Indicators.
Performance indicators are measures of efficiency and effectiveness of the Centre with regard to specific aspects of the Centres
activities and of the systems behaviour. Efficiency is a measure of the extent to which the resources of the Centre are utilised
optimally to produce the service. Effectiveness is a measure of the extent to which the targeted objectives are achieved.
The Centres performance indicators must be in line with the global system which requires that performance indicators must:
Represent all relevant aspects of the utility performance, allowing for a global representation of the system by reduced
number of indicators.
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Strategic Plan2012-2016
Be clearly defined, with a concise meaning and a unique interpretation for each indicator.
Be verifiable which is especially important when the performance indicators are to be used by regulating entities that may
need to check the results reported.
Provides key information that supports a pro-active approach to management, with less reliance on apparent system malfunctions (reactive approach)
Highlights strengths and weaknesses of the departments, identifying the need for corrective measures to improve
productivity, procedures, and routines.
Assists with implementation of Total Quality Management regime, as a way of emphasizing all-round quality and efficiency
throughout the organization.
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Strategic Plan2012-2016
Facilitates the implementation of benchmarking routines, both internally, for comparing the performance at different
locations or systems, and externally, for comparison with other similar entities, thus promoting performance
improvements.
Provides a sound technical basis for auditing the organizations workings and predicting the effect of any
recommendations made as a result of an audit.
Adopting the Balanced Scorecard approach of measuring performance for the Centre of Excellence in Water and Sanitation, it
demands cascading the mission outputs or outcomes to the four perspectives, with Financial Perspective at the base, followed
by Employee Learning and Growth, and then Internal Processes and finally Customer Satisfaction.
6.2
Performance Indicators
Several organisations developed performance indicators on water supply and sanitation worldwide. Some of the
organisations include the World Bank, African Development Bank, European Investment Bank, the Water Utility
Partnership for Capacity Building in Africa and International Water Association etc just to mention a few. However, these
performance indicators are based on the core business of individual institutions. The core business on the Centre of
Excellence in Water and Sanitation is found in the Mission Statement. The Centre undertakes applied research, and
implements its findings in the fields of water and sanitation and trains men and women how to plan for, provide and
maintain affordable, clean water and sanitation for the benefit of communities in Malawi the region and beyond. In this
regard the key performance indicators are linked to the number of trainings offered, the number of participants in each
course offered, the activities the participants are involved in after attending the training, the impact of the activities, the
number o consultancies offered in a quarter of the year and the number of research carried out in a quarter.
6.3
Evaluation of Results
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Strategic Plan2012-2016
The Centre of Excellence in Water and Sanitation shall evaluate not just the results of the activities carried out, but it shall
also evaluated the effects and impacts according to the information available during baseline survey which shall form
benchmarks for reference.
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