ProcurementActionPlanIncreasesFairnessandConsistencyforSaskatchewanBusinesses

Backgrounder

PrioritySaskatchewan,abranchofSaskBuilds,isleadingtheimplementationofthese13actionsthat
willimprovegovernmentandCrownsectorprocurement:
Action

1. Newemployee
ProcurementCode
ofConduct
2. Consistent
applicationofbest
valueasthebasis
ofgovernment
procurement
3. Vendor
Performance
Evaluation

4.

Multistagedand
outcomesbased
procurement

WhatWeHeard
Vendorsdonotalways understandwhat
toexpectfromtheprocurementprocess.

ImprovementBenefits
Clearstatementofthegovernments
professionalprocurementpractices.

Bestvaluedecisionmakingshouldbethe
standardacrossgovernmentexcept
wherepurchasingistransactional
(purchasingpens,paperetc.)

Poorperformingvendors compete

equallywithothervendorsbecausethere
isnofollowupevaluationprocessin
place.

Thecurrentprocesscanbetoo
prescriptiveandrequiresallinterested
vendorstodevelopandsubmitlengthy
proposals,eventhoughtheremaybea
lowchanceofsomevendorsbeing
selected.

5.

6.

7.

Crown
Compliancepracticesvaryacrossthe
Corporationsto
sector.
maximizeall
opportunities
availablewithinthe
Agreementon
InternalTrade(AIT)
Addressthe
knowledgegap

Collaborative
capitalforecasting

Thereisaneedtoenhanceprocurement
skillsandexpertiseofvendorsand
employeesinordertodriveconsistency
acrosstheorganization.

Governmentscompetewitheachother
forbiddersbecausethereisno
coordinatedapproachtoprocurement.

Awardingcontractsonthebasisofbestvalue
ismorestrategicbecauseitconsidersvarious
criteriainadditiontoprice(e.g.qualityof
materials,lifecyclecosts,andperformance).
Aconsistentevaluationmodelwillevaluate
vendorsacrossgovernmentandtheCrowns
andresultswillbeconsideredinfuture
competitions.
Tosupportcontinualimprovement,vendors
willalsohavetheopportunitytoprovide
feedback.
Toencourageinnovation,industrywillbe
encouragedtosuggestsolutionsratherthan
respondtoprescribedspecifications.
Forlarge($20Mormore)andcomplex
projects,atwostageprocurementprocesswill
beusedtogenerateashortlist.
Onlytheshortlistedvendorswillneedto
completethedetailedsubmissionprocess.
Thiswillsaveanumberofbusinessestimeand
money.
CrownCorporationswillfollowthe
requirementsoftheAITonlywhererequired
todoso.
Crownswillcontinuetolooklocallyand
globallyforsolutionstoremaincompetitive.

Createavirtualcenterofexcellencetosupport
employeeprocurementtraining.
Enhancevendorknowledgetoensureclear
understandingofprocurementprocessand
objectives,andtoolstoincreasebidding
success.
Governmentwillleadamorecoordinatedjoint
planningapproachwithCrownsandthe
broadergovernmentsector(municipalities,
academia,schoolsandhospitals).


8.

Enhancethe
SaskTendersportal

9.

Common
Procurement
Templates
10. Aformaldebrief
process
11. Corporate
Citizenshipin
procurement
12. ConflictofInterest
forformer
government
employees

13. Define
Saskatchewan
Business

Theexistingportalisnotuserfriendly,
notallSaskatchewanGovernment
entitiesuseit,anditdoesnothavee
commercecapabilities.

Procurementdocumentsarenotuser
friendlyandvaryacrossministriesand
Crowns.
Thereisnostandarddebriefingmodel
leadingtofrustrationandpoor
informationsharing.
Avendorsrecordofcorporate
citizenshipisnotconsidered.

Somevendorshireformergovernment
employeespotentiallygivingtheman
unfairadvantage.

Thereisnoconsistentdefinitionofa
Saskatchewanvendormakingitis
difficulttotrackthesuccessof
Saskatchewanvendors.

Formoreinformation,contact:

SarahHarrison
SaskBuilds
Regina
Phone:3067981213

Asinglewindowforallgovernment,Crown
andpotentiallybroaderpublicsector
procurement.
Thesitewillbeenhancedtosupportelectronic
submissions.
Improvedtemplateswithconsistentand
simplifiedlanguage.
Developastandarddebriefmodelwhereboth
sidescanlearnfromtheexperienceleadingto
greaterfuturesuccess.
Everyonebenefitsfromcontractsbeing
awardedtovendorswhoaregoodcorporate
citizens.
BuildontheexistingEmployeeCodeof
Conductbydevelopingapolicythatprovides
clarityregardingformeremployees(who
recentlyleft)thepublicsectorandpursue
publiccontracts.
Definingthistermwillimprovetheaccuracyof
procurementdata.