DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT

________________________________________________________________________________________

1.0

INTRODUCTION
1.1

Introduction of Industrial Training

Industrial Training refers to a programme which aims to provide supervised

practical training within a specified time frame. This training can be carried out either in
government organisations or in the private sector, and includes on the job training, legal
attachments, teaching practice, research-based training and clinicals.
Placing students in industry also increases their chances of employment after
graduation, as there is a strong possibility that they will be offered a job in the same place
where they do their training. Apart from this, the training experience will further solidify
the on-campus learning process and activities, while also providing students with relevant
work experience.
Moreover, Industrial Training also provides a systematic introduction to the ways of
industry and developing talent and attitudes. In this case, one can simply understand how
Human Resource Development works. In addition, the students can gain hands-on
experience that is related to the students majoring. Thus, the student can relate to and widen
the skills that have been learned while being in university.
This report discusses the experience of trainee has gone through for the past 3
months during the industrial training. Basically, students have undergone industrial training
to fulfill the training requirements. Thus, this report include the organizations background
and also about the summary of the job functions or tasks given to the student by the
organization, as well as the discussion of the problems encountered by students during the
training period and how they were handled.

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

1.2

Objectives of Industrial Training

Briefly, the Industrial Training programme has six (6) main objectives:
i.

To give students the opportunity to apply the knowledge and skills they have
acquired in a real-life work situation.

ii.

To provide students with opportunities for practical, hands-on learning from

practitioners in the students field of study.

iii.

To give students work experience while they are studying their chosen subject.

iv.

To expose students to the work environment, common practices, employment

opportunities and work ethics in their relevant field.

v.
vi.

To inculcate soft skills relevant to the needs of employers.

To provide opportunities for students to be offered jobs in the same organisations
where they undergo Industrial Training.
Our performance at work is a reflection of what we have studied at the University.

Therefore, we have to make sure we are ready and willing to learn things which we do not
know. Take it as a challenge in a positive way. When we make a mistake at work, which
everyone inevitably does at some point, we have to face up to it. Thus, we cannot ignore
our error or place the blame on others. We must take the responsibility and come up with a
solution to fix our mistake.

2.0

ORGANIZATIONS BACKGROUND
Zul-Qs. Consult operates in both the public and private sector on a national,

regional and local basis. Zul-Qs. Consult provides advice on all aspects of Quantity
Surveying including measurement of the works, standard method of measurement matters,
preparation of contract documents, interim payments, variations and final accounts. The
2

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

firm has access to a wide variety of services under one roof with a highly qualified
and experienced Senior Level Quantity Surveyor available on Building Economist,
Construction Cost Consultant and Project Management Consultancy basis to suit
clients needs. Zul-Qs. Consult has involved in a wide range of construction projects which
include landed residential, high rise residential, commercial office, shopping complex,
industrial, educational building development and infrastructure works.

2.1

History of Organization

Zul-Qs. Consult was established about 13 years ago which is on the year 2000. This
firm initially opened and organized and located at No. 39A, Jalan Lawan Pedang 13/27
Section 13, 40100 Shah Alam, Selangor Darul Ehsan before moving to the current place
which is at Section 11, Shah Alam. Moreover, this firm has a team of highly experience and
dedicated personnel. The director/principal of the firm is highly experts and experience in
QS field about 30 years (1983 - present). The directors, came from different backgrounds in
the public, private and academic sectors brings together a wide range of expertise and
experience available, enhanced by the synergistic effects of the expansion, the firm hopes to
continue to provide as wide a range of services with the standard of professionalism
required, to satisfy the increasing demands of their clients. The membership type of this
firm is normally known as registered practice sole proprietor with registration number :
2000/FS00289. (refer Appendix E : Other Relevant Documents)

2.2

Mission

Zul-Qs. Consult provides first class Quantity Surveying Services to the clients,
assisting them to maximise their potential and stimulate their growth, by ensuring
maximum value for money on their projects. Thus, Zul-Qs. Consult aim and goal is to
provide the highest standards and quality of service through professionalism, total
3

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

commitment and co-operation to ensure that costs are controlled and the requirements of
the Client are delivered in a cost effective manner.

2.3

Objective

Zul-Qs. Consult starting point is an appreciation of clients needs, requirements and

aspirations for the project. Zul-Qs. Consult primary objective is to establish and meet
client's objectives, and to provide clients with the best possible services resulting in a
finished project that is completed both on time and within budget and which exceeds the
client's requirements.
However, the working experience is seen as the most important thing that needed to
gain the trust of clients and consultants. Therefore, the following attachments show several
list of completed projects done by the firm, and as well as current projects undertaken by
the firm. (refer Appendix E : Other Relevant Documents)

2.4 Scope of Services (Quantity Surveying)

The professional services provided shall be: i. Basic services for building and civil engineering works.
4

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

ii. Additional services.

a) Basic services shall be as follow: i.

Preparation of Preliminary Estimate and Cost Plan.

ii. Preparation of Bills of Quantity and Tender Document.

iii. Preparation Tender Report and Contract Document.
iv. Preparation Tender Document, Tender Report, Contract Document for
Prime Cost, Provisional Sum Items.
v.

Valuation of works in progress in Interim Valuations / Certificates.

vi. Preparation Final Account.

b) Additional Services shall be as follows: i.

Preparation feasibility studies including income / cash flow.

ii.

Final Cost for contracts based on Provisional Bills of Quantities.

iii.

Pricing of Bills of Quantities.

iv.

Re-measurement.

v.

Arbitration / Litigation.

vi.

Document report for Pre-qualification of contractors.

vii.

Project Management.

viii.

Construction Management.

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

2.5

Organizational Structure

NO
.
1.

NAME

QUALIFICATION

Ahmad Jamili Bin Mustapa

BQS (Hons), UiTM, Dip. QS, UiTM

2.

Raiha Azene Binti Ramli

BSc. QS (External)

3.

Raina Azene Binti Ramli

BQS (Hons), UiTM, Dip. QS, UiTM

4.

Raifah Azene Binti Ramli

BQS (Hons), UIAM

5.

Tengku Emelia Binti Tengku Ibrahim

BQS (Hons), UM

6.

Ahmad Qastholani Bin Baharudin

BQS (Hons), UiTM, Dip. QS, UiTM

List of Personnel
This firm has one highly experts and experienced director, Sr. Muhammad Zulazhar
bin Mohd Ghazali, assisted by the main administration staff, Puan Nik Aini binti Ibrahim,
six (6) Graduate Assistant Quantity Surveyors as shown in the list of personnel, and plus
other support staff such as technical and administration.
On the previous page shows the organization chart of Zul-Qs. Consult firm followed
by the list of personnel in the firm. In addition, the following attachments in the Appendices
section explained more about the profile of the director/principal, summary of experiences
obtained by the director/principal, and also the summary of works experience obtained by
personnel. (refer Appendix E : Other Relevant Documents)

3.0

SUMMARY OF TASKS
7

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

Basically, students have undergone Industrial Training to fulfill the practical

requirements and one of the requirements is to write a summary of the tasks given to the
student by the organization. Nevertheless, most of the project I had involved is an
infrastructure project which I have to do a measurement as my task according to the
elements that will be used in the project. In this topic, I will briefly explain in summary
about the tasks assigned to me. However, I have listed all the tasks given to me throughout
the Industrial Training period take place. (refer sub-topic 3.1 Table of Tasks)
For the first task, I was assigned to do the measurement on Balai Pengawal, that will
be constructed in the project Task 1. In addition, this building consists of 2 storeys and for
this project, I have to measure the whole building which includes the measurement on
work below lowest floor finish, apron and perimeter drain, frame, staircase, roof,
external and internal wall, door, windows, floor finishes, wall finishes, ceiling finishes,
sanitary fittings and also sundries. The measurement was done by doing the taking-off of
the elements used by using a pre-programmed Microsoft Excel. After the completion of the
projects measurement, I have been assigned to key-in the data into Bills of Quantity (BQ)
of the building to compare the price estimate between Quantity Surveyor, which is Zul-Qs.
Consult, and the contractor. (Attachment : page 11 13)
On the 2nd week of my Industrial Training, task that I received is to calculate
the quantity of structure and elements needed for a two blocks (South & North Block) of 7
storeys Blok Akademik, Pusat Pelajar & Kafeteria, which are in the same project as Task 1.
Different from my first task, in this task I didnt measure the whole building but instead I
only have to calculate the quantity of beam, door and window, internal and external
wall, followed by the finishes of the wall, floor and ceiling. Other than that, I also need to
calculate the railing, coping, sanitary fittings, apron and roof. It took several days for me
to finish up calculating those elements. After that, Ive been assigned to key-in the data of
elements that I calculate into the Bills of Quantity of the building.
(Attachment : page 14)
SUMMARY OF TASKS (Contd)

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

During my Industrial Training, I also involved with the project as stated in the table
of task which is Task 3. This project consist of 4 storey where it contains 24 classrooms and
related facilities that are built on Lot Pt 1061, Jalan Setiawangsa, Kuala Lumpur, Wilayah
Persekutuan Kuala Lumpur. For this project, I was given several new drawings that include
the TNB Substation, Blok Makmal & Bengkel Kemahiran Hidup, Laluan Berbumbung,
Hentian Bas, Rumah Sampah and Pondok Pengawal to check whether there are any
changes with the previous drawings. I have to cloud some part of the drawings because the
Architect has changed some of the structure and elements used in the project. The cloud
drawn is to show the difference between the new drawings and the previous one. However,
I also have to change some of the quantity in the Bills of Quantity because of the changes
of structure and elements used in the new drawings.
(Attachment : page 15 16)
Other than that, I also have to do an editing on Bills of Quantity under project
Task 4 where it contain six (6) Bills of Quantity, by re-type all the descriptions because
theres some defect occurs when the files of the Bills of Quantity saved in the computer.
After the completion of editing, I have been asked to do the pricing of the Bills of Quantity
in Tender Document for those projects. In Bills of Quantity, each of the elements has their
own quantity and rate and by times them together, it will get the amount in Ringgit
Malaysia (RM) of that element. Element in Bills of Quantity must be stated in the right
orders. (Attachment : page 17 18)
Besides doing measurement task or any other major task, I also had been assigned
to fold up drawings of project Task 5 and even though it sounds easy, I get the opportunity
to know the different types of elements used in different project. Thus, I even been assigned
to do a simple task such as compiling a Tender Document (Task 6) and as well as making a
list of table of floor area in project Task 7 to see the difference between the previous
drawings and the new drawings. (Attachment : page 19 20)
3.1

Table of Tasks

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

TASK
1

PROJECT
Balai Pengawal
Cadangan Merekabentuk, Membina, Menyiapkan Dan Mentauliah
Pembangunan Kampus Universiti Teknologi Mara (UiTM) Di Mukim Gali,
Daerah Raub,

Pahang Darul Makmur, Malaysia

Blok Akademik, Pusat Pelajar & Kafeteria
Cadangan Merekabentuk, Membina, Menyiapkan Dan Mentauliah
Pembangunan Kampus Universiti Teknologi Mara (UiTM) Di Mukim Gali,
Daerah Raub,

Pahang Darul Makmur, Malaysia

TNB Substation, Blok Makmal & Bengkel Kemahiran Hidup, Laluan
Berbumbung, Hentian Bas, Rumah Sampah & Pondok Pengawal
Cadangan Membina dan Menyiapkan Sekolah Menengah Kebangsaan Bukit
Setiawangsa di Atas Lot Pt 1061, Jalan Setiawangsa, Kuala Lumpur,

Wilayah Persekutuan Kuala Lumpur

Cadangan Kerja-kerja Pemulihan Tasik Tunku Abdul Rahman di Zoo Negara (six

BQ) and Menaiktarafkan Klinik Pakar Pergigian at Kota Setar, Kedah

Cadangan Menyiapkan Baki Kerja Bagi Projek Universiti Islam Antarabangsa
Malaysia, Kampus Kuantan Pahang Masjid

Menaiktaraf Jalan FT092 dari Bandar Penawar (Senai Desaru Expressway) ke

Sg. Rengit (Sek 0-28) dari 2 Lorong kepada 4 Lorong, Kota Tinggi, Johor

Cadangan Membina dan Menyiapkan Menara Bank Simpanan Nasional (BSN)

di Seksyen 14, Shah Alam, Selangor Malaysia

10

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

Task 1

Calculation of Pad Foundation (taking-off)

Calculation of Roof Slab (taking-off)

11

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

Task 1 (contd)

Calculation of Door (taking-off)

Calculation of Window (taking-off)

Task 1 (contd)
12

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

Bills of Quantity (Balai Pengawal)

13

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

Task 2 (contd)

Calculation of Sanitary Fittings for South & North Block (taking-off)

Calculation of Roof (taking-off)

14

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

Task 3

15

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

Task 3 (contd)

16

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

Task 4

One of the Bills of Quantity in project

Cadangan Kerja-kerja Pemulihan Tasik Tunku Abdul Rahman di Zoo Negara

17

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

Task 4 (contd)

Summary of Bills of Quantity under project

Menaiktarafkan Klinik Pakar Pergigian di Kota Setar, Kedah

18

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

Task 6

19

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

20

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

4.0

PROBLEMS ENCOUNTERED
Sure there are errors or problems encountered regarding anything in this world,

same goes to industrial work. Thus, with the problem encountered, we cannot ignore our
errors or problems but instead we must take the responsibility and come up with a solution
to fix it. Moreover, errors or problems can help us to be a better person in the future and
give a new experience in our life. However, if theres a big error or problem in a project, it
will spell trouble for the project.
4.1

Problems Encountered During The Training

a) Change of Design or Material Done by The Architect

Changes occur often during the preparation of Bills of Quantities. The changes
occur according to the client needs. Therefore, the Quantity Surveyor has to
compare the new plan with the old one to determine the changes that occur and then
re-measure the item that once again. For example in the plan the finishes for the
floor had been changes from cement render to ceramic tiles and the timber casement
window to aluminium casement window.
b) Scarce of Information in Plan
The plan provided by the architect and engineer lack of information for the Quantity
Surveyor. Problems will arises when the Quantity Surveyor are suppose to take off
the quantity for the project. The Quantity Surveyor will not be able to take off
certain item. For example, the pitch of a roof is not given by the Architect therefore
it is difficult for the Quantity Surveyor to take off for the item roof finishes.

21

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

c) Incomplete Specification
The consultants such as the Architect or the Engineer did not give complete
specification for the project. For example, the Architect did not state the material
and types of roof covering that the client wants.
d) Insufficient of Drawings
The drawings given by the Architect is not enough. For example in the List of
Drawings, there are suppose to be fifty five drawings but there are only fifty two
drawings given to the Quantity Surveyor. With the insufficient of drawings of the
project, sometimes the Quantity Surveyor cannot take off the quantity for certain
element.
All problems that happened need to come up with a solution as soon as possible
because the project give no meaning after delay waiting to solve the problem. This will
affect the profit of the project and for the contractor, they will be blamed when the problem
occur. All parties should not take things for granted and need to take things more seriously
to avoid any mistakes, errors or problems.

22

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

4.2

How The Problems Were Handled

There must be a solution for mistakes, errors or problems that happened. The
following are some ways that have been used and can help to solve the problems
encountered for a project :a) Change of Design or Material Done by The Architect
For this type of problem, there must be a final decisions made between The
Consultants and Clients regarding the design or material needs to complete the
project. Once the final decisions is made, then the Quantity Surveyor can take off
the certain element with a new quantity and rate.
b) Scarce of Information in Plan
For the lack of information, they must study and understand first the drawing plan.
Architect must always be there to make things clear and discussion between parties
must be made to ensure all the information is clearly understood.
c) Incomplete Specification and Insufficient of Drawings
In this case, Architect must take further action to make sure the problems can be
solve quickly. Architect must re-check the incomplete specification on the drawings
so that Quantity Surveyor can do taking off of the certain element and Architect also
have to give the drawings of a project that is reportedly insufficient as soon as
possible to help Quantity Surveyor complete their work.

23

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

5.0

SUMMARY OF EXPERIENCES
During the 3 months of Industrial Training, it is clearly explained what I had learned

and studied in the university. Moreover, I have to say that there are differences between
theoretical and practical learning. In practical, you can actually see the progress at project
site to really understand how various construction project are undertaken.
It is once in a lifetime opportunity for us the practical student to experience a
variety of types of work in both the field and office. It is such an excitement for me to learn
new things during the practical period. For example, I had learned how to fold a A1 and A3
size drawings, the details need in Curriculum Vitae and much more.
Throughout the duration of Industrial Training, Im glad to have the chance to
experience the working world. Im managed to achieve the target that Ive arranged before
practical starts with survive the whole 3 months with only using the allowances that is
given to me by the organization. It is a great pleasure to feel how the working world feels
like.
However, I am thankful enough with all the personnel/workers in this firm that
always gave their support to me when I am in need of help and always have the time to
explain how the work actually needed to be done even though they were busy. In that case,
I had become more confident and more open minded in making decisions in whatever the
condition was. Therefore, it is very useful to me and Ive gained such a wonderful
experience with this firm.

24

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

6.0

CONCLUSION
The Industrial Training component can add value to all programmes; specifically, it

improves graduates work skills and prepares the students to face the challenges of the
working world. Thus, the Industrial Training programme should be taken seriously to
ensure that maximum benefit is obtained by the student in order to increase the
marketability and employability of IUKL graduates.
However, Industrial Training is the first step in a professional career where as such,
it can serve as an opportunity to explore various aspects of the industry, gain new skills,
apply knowledge learnt at university to practice and also learn more about our own
strengths and weaknesses. The most significant part of my Industrial Training is that I was
able to experience a variety of work, all of which are typical of the jobs I will be
undertaking in my career.
The opportunity to work with Zul-Qs. Consult provided the chance to learn about
the aspects of a position, field or industry that are least appealing to me, as well as the
opportunity to work my way up from being an assistant to having a larger role as a Quantity
Surveyor. Many thanks are extended to Zul-Qs. Consult for allowing me to undertake my
Industrial Training with them, and also thanks for letting me use the details of the projects I
was involved in to fulfill the report requirement.

25

DEPARTMENT OF QUANTITY SURVEYING,

FACULTY OF ARCHITECTURE AND BUILT ENVIRONMENT
________________________________________________________________________________________

7.0

APPENDICES

APPENDIX A APPLICATION LETTER TO THE ORGANIZATION

APPENDIX B ACCEPTANCE LETTER FROM THE ORGANIZATION
APPENDIX C ATTENDANCE FORM
APPENDIX D LOG BOOK
APPENDIX E OTHER RELEVANT DOCUMENTS

26