Professional Documents
Culture Documents
Alain WAHL
ILNAS
28th November 2014
Summary
Introduction
Conclusion
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Summary
Introduction
Conclusion
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Introduction
Summary
Introduction
Conclusion
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Secretariat: AFNOR
Participating countries:
38
Observing countries:
35 (including Luxembourg)
Records management
Museum documentation
Indexing and abstracting services
Information science
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Finalize and publish standards required by the market in order to focus efforts
in this area
TC 46/SC 11
To provide guidance in the field of record management
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ISO/TC 46/SC 8
Quality - Statistics and performance evaluation
Standardization of practices relating to the collection of statistics and
performance indicators for information organizations and content
providers, e.g., libraries, archives, museum, and publishers
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ISO/TC 46/SC 9
Identification and description
Standardization of information identifiers, description and associated
metadata and models for use in information organizations and the content
industries
ISO/TC 46/SC 10
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Summary
Introduction
Conclusion
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ISO/TC 46/SC 11
Archives/records management
Standardization of principles for the creation and management of
documents, records and archives as evidence of transactions and
covering all media including digital multimedia and paper
Secretariat: Standards Australia
Participating countries:
28 (including Luxembourg)
Observing countries:
15
13
Metadata
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Summary
Introduction
Conclusion
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Summary
Introduction
Conclusion
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An organization can use all or any element of the standards on MSR according
to its business context and requirements, which include:
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Are useable.
2.3 Need for a MSR 2.3.3 Establishment of records system
Record system to capture and control records which are reliable, secure,
compliant, comprehensive and systematic
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3.2.3 Organization
Person or group of people that has its own functions with responsibilities,
authorities and relationships to achieve its objectives
3.2.4 Records policy
Overall intentions and direction of an organization in relation to management
systems for records, formally expressed by top management
3.2.5 Top management
Person or group of people who directs and controls an organization at the
highest level
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3.3.2 Classification
Systematic identification and arrangement of business activities and/or records
into categories according to logically structured conventions, methods, and
procedural rules represented in a classification system.
3.3.3 Conversion
Process of changing records from one format to another.
3.3.4 Destruction
Process of eliminating or deleting a record, beyond any reconstruction.
3.3.9 Preservation
Processes and operations involved in ensuring the maintenance of records
over time.
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Summary
Introduction
Conclusion
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Management responsibilities
a) Responsible for ensuring that the MSR is established, implemented and
maintained in accordance with the requirements of ISO 30301:2011,
b) Promotion of awareness of the MSR throughout the organization, and
c) Roles and responsibilities defined in the MSR are properly assigned and
that the personnel performing these roles are competent to perform them.
Operational responsibilities
a) Implementing the MSR at the operational level,
b) Reporting to the top management on the effectiveness of the MSR for
review, including recommendations for improvement.
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c) The significant MSR issues and related actual or potential impacts associated
with their work and the benefits of improved personal performance,
d) Their roles and responsibilities in achieving conformity with the requirements of
the MSR, and
e) The potential consequences of departure from specified procedures.
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7.5 Documentation
a) The organization shall document its MSR, including authorized statements of:
b) The scope of the MSR;
c) The policy and objectives;
d) The relationships between the MSR and the other management systems;
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The organization shall determine, plan, implement and control those processes
needed to address the risks and opportunities
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Customer satisfaction
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3) Audit results;
d) Opportunities for continual improvement.
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Identify nonconformities,
The organization shall continually improve the effectiveness of the MSR through
Management evaluation.
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Summary
Introduction
Conclusion
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PUBLICATION
The valid standard is then
published
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Example: The ISO procedure for standardization design (Procedure CEN = identical)
Stade
prliminaire
(00)
Stade
publication
(60)
Stade
proposition
(10)
Stade
prparatoire
(20)
Stade
approbation
(50)
Stade
enqute
(40)
Stade
comit
(30)
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Stage
00
Preliminary
stage
In detail
Name of project
Preliminary Work Item
(PWI)
Operation
Inscription of a Preliminary Work Item on
the agenda of a TC/SC
10 Proposal
stage
20 - Draft
stage
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Committee
stage
40 Inquiry
stage
Draft International
Standard (DIS)
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Approbation
stage
Final Draft
International Standard
(FDIS)
60 Publication
stage
International Standard
(IS)
Approbation
Average
duration
Defined by
a working
group
Agreement on consensus
5 months
2 months
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Confirmation
Revision
Annulations
Then, all standards are reviewed every 5 years by all committees of the
ISO
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Summary
Introduction
Conclusion
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Elaborated in WG13
Management of records
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Summary
Introduction
Conclusion
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Expected outcome
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Competence,
Training and communication, and
Documentation.
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Summary
Introduction
Conclusion
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Ensures legibility, integrity and traceability of the documents for the duration of
their preservation.
Summary
Introduction
Conclusion
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Conclusion
ISO 15489 should be used in conjunction with the ISO 3030x series
www.portail-qualite.public.lu/fr/confiancenumerique/index.html
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