NOTICE/REPORTORIAL REQUIREMENTS

(as embodied in the IRR of the Downstream Oil Industry Deregulation Act of 1998)
Liquid
Petroleum
Product

LPG

Hauling

Terminaling

Distribution

Registration

Importation /
Exportation &
Marketing

x
x

Chartering

2 Project or Business Plan indicating the scope of operation/activity;

3 List of facilities and proof of its availability to support the proposed business;
4 Business permits (i.e., Mayor's, DTI/SEC Registration);
5 Building permit;
6 Locational/Zoning Clearance;
7 Other Local Government Permits/Clearances i.e. Barangay Clearance, etc.;
8 Certificate of Registration issued by Customs Intelligence & Investigation Service
(CIIS) of Bureau of Customs**; and
9 Lease agreement with the owner of facility (if the facility is not owned)

Bunkering

Exportation

Importation

Dealer

Retailing

Marketer

1 Filing of Notice shall be in writing, addressed to the Oil Industry Management Bureau and
shall contain the following information, as may be applicable: a) Business name; (b) Address;
(c) Tel./Fax number; (d) location and complete address of retail outlet/s;

Lubes /
Grease /
Specialty
Products

Retailer

Refiller

PARTICULARS*

Other Business/Activities

Fuel
Additives

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Rule II Sec. 5 Notice Prior to Engagement

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Rule II Sec. 6 Notice Prior to Every Importation

1
2
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5
6
7
8

Type and quantity of cargo;

Estimated date of loading and arrival;
Supplier of cargo;
FOB price, freight and insurance cost;
Vessel particulars;
Port of loading and discharge;
Guaranteed specification of the product; and
Proforma Invoice

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Rule II Sec. 7a Reportorial Requirements - Prior to Operation

Rule II Sec. 7b Reportorial Requirements - Prior to Importation

1 Not later than one (1) working day prior to loading details of importation
as enumerated in Section 6, Rule II
2 Not later than twenty (20) working day after unloading of every importation:
- Bill of lading;
- Commercial Invoice;
- Final Import entry declaration; and
- Certifcate of product quality issued by the supplier for the actual shipment including
the Delivery Receipt or Receiving Report

x
x

Rule II Sec. 7c Reportorial Requirements - Prior to Exportation

1 Details of exportation:
- Name and address of exporter and consignee;
- Type and quantity of cargo;
- Loading and discharge ports and dates; and
- Cost and vessel particulars
2 Certificate of quality;
3 Export manifest and release certificate; and
4 Bill of lading

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Distribution

Terminaling

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x

Hauling

3 Product Liability Insurance Certificate or Product Certificate of Quality; and

4 Environmental Compliance Certificate issued by EMB-DENR, whenever applicable

Chartering

Bunkering

Importation

Dealer

x
x

Retailing

Marketer

1 Fire Safety Inspection Certificate of facilities;

2
Permits on the suitability of facilities for the proposed operation (Certificate of Conformance of
Facilities to National or accepted International Standards on Health, Safety and Environment);

Retailer

Refiller

PARTICULARS*

Other Business/Activities

Exportation

LPG

Fuel
Additives

Lubes /
Grease /
Specialty
Products
Importation /
Exportation &
Marketing

Liquid
Petroleum
Product

Registration

NOTICE/REPORTORIAL REQUIREMENTS
(as embodied in the IRR of the Downstream Oil Industry Deregulation Act of 1998)

Distribution

Terminaling

Hauling

Chartering

Bunkering

Exportation

Retailing

Retailer

Dealer

Marketer

Refiller

PARTICULARS*

Other Business/Activities

Importation

LPG

Rule II Sec. 7d Reportorial Requirements - Bunkering from Freeports and Special

Economic Zones
1 Details of bunkerng i.e. name and registry of vessel, type, quantity and price of product;
place of bunkering, destination of vessel, transporter (product carrying vessel), loading
and bunkering date;
2 Proforma Invoice;
3 Bunkering Permit from Bureau of Customs (BOC) for specific vessels; and
4 Certificate of Quality

x
x
x

Rule II Sec. 7e Reportorial Requirements - Chartering of Foreign Vessel

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2
3
4

Name and capacity of vessel;

Number of compartments;
Cargo segregation; and
Draft and year built

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Rule II Sec. 7f Reportorial Requirements - Monitoring Reports

For Bulk Supplier:(Annual***)
1 List of the names and addresses of their dealers/buyers;
2 Annual volume of petroleum products supplied to each dealer/buyer; and
3 List of the names and businesss addresses of authorized petroleum product haulers

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x

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For Refiners, Importers and Marketers:(Monthly****)

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2
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6

Actual and projected importations;

Exportations;
Local purchases;
Actual and projected sales (local, international, and exports);
Consumption; and
Inventory on a per crude and/or product basis

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Fuel
Additives

Lubes /
Grease /
Specialty
Products
Importation /
Exportation &
Marketing

Liquid
Petroleum
Product

Registration

NOTICE/REPORTORIAL REQUIREMENTS
(as embodied in the IRR of the Downstream Oil Industry Deregulation Act of 1998)

Distribution

Terminaling

Hauling

Chartering

Bunkering

Exportation

Retailing

Retailer

Dealer

Marketer

Refiller

PARTICULARS*

Other Business/Activities

Importation

LPG

Fuel
Additives

Lubes /
Grease /
Specialty
Products
Importation /
Exportation &
Marketing

Liquid
Petroleum
Product

Registration

NOTICE/REPORTORIAL REQUIREMENTS
(as embodied in the IRR of the Downstream Oil Industry Deregulation Act of 1998)

Rule V Sec. 18c (1.v) Conformance to Standards and Facilities

1
2
3
4
5

Lay-out plan and latest photo of the plant;

List of approved-type filling equipment;
Plant data on storage and other fixed facilities;
Technical data on plant capacity; and
List of qualified LPG servicemen and duly licensed personnel

see
attached

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OTHERS
1
2
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5
6

Inventory of cylinders (owned and on hand)

Sales volume per month
Official receipts for newly-purchased brand new cylinders
List of dispensing pumps, storage tanks and tank trucks with corresponding capacity
LTO Registration and Calibration Certificate for tank trucks, lorries, trailers
Discharge Permit, if applicable (Laguna Lake Development Authority)

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Sec. 27, Chapter III of RA 9749 known as the"Philippine Clean Air Act of 1999"
1 Accomplished DOE-OIMB Registration Form (see attached)
2 EMB-DENR Pre-Manufacturing & Pre-Importation Notification (PMPIN) Certificate (for
chemical content screening/evaluation)
3 Material Safety Data Sheet (MSDS)
4 Complete Product Identity/Information
- Chemical Components/Percent Composition
- CAS Registry Number/Physical & Chemical Properties
5 Description/Analytical Techniques in determination of concentration limit
6 Purpose of Additive & Recommended Dosage
7 Laboratory/Emission/Toxicity Test Results
8 Performance Test Results/Feasibility Studies
(e.g. emission reduction, fuel efficiency, octane increase, AVSR, lubricity, clean-up, etc.)

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Regulatory Status of Additive/s in Other Countries

Product Bulletin/Brochure
EMB-DENR Interim Status Permit (ISP) (For six month provisional registration)
Authenticated Copies of Government Permits

NOTE:
* all documents enumerated above must be accompanied by original copies for
authentication purposes
** for importation of petroleum product
*** on or before the 15th day of January
**** every 15th of the succeeding month

Distribution

Terminaling

Hauling

Chartering

Bunkering

Exportation

Retailing

Retailer

Dealer

Marketer

Refiller

PARTICULARS*

Other Business/Activities

Importation

LPG

Fuel
Additives

Lubes /
Grease /
Specialty
Products
Importation /
Exportation &
Marketing

Liquid
Petroleum
Product

Registration

NOTICE/REPORTORIAL REQUIREMENTS
(as embodied in the IRR of the Downstream Oil Industry Deregulation Act of 1998)

x
x
x
x