Project Management

Final Report

UCP HOSTEL CONSTRUCTION

AARTH CONSTRUCTIONS
Submitted By:
Arooj Imtiaz
L1S11BBAM0082
Tayyaba Bangash
L1S11BBAM0081
Rija Saqib
L1S11BBAM2005
Muhammad Hamza L1S11BBAM0068
Arslan Hameed
L1S11BBAM0101
Submitted To:
Prof. Naveed Saeed
Submission Date:
9th June, 2014

Acknowledgement
We would like to express our special thanks of gratitude to our teacher
Mr. Naveed Saeed who gave us the golden opportunity to do this
wonderful project on the project management, which also helped us in
applying practically all the learned concepts and we came to know
about so many new things. We are really thankful to him.
Secondly, we would also like to thank our class fellows and
acquaintances who helped us a lot in finalizing this project within the
limited time frame.

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Contents
Acknowledgement..........................................................................................................................................................1
PROJECT MANAGEMENT PLAN..............................................................................................................................3
Project.........................................................................................................................................................................3
Phases of Project Management...................................................................................................................................3
Skills Needed To Manage a Project............................................................................................................................3
(INITIATION PHASE)..........................................................................................................................................................4
INTRODUCTION................................................................................................................................................................4
Purpose of Project Management Plan.........................................................................................................................4
Project Team...............................................................................................................................................................4
EXECTIVE SUMMARY OF PROJECT CHARTER....................................................................................................5
Purpose of Project Charter..........................................................................................................................................5
Project Overview........................................................................................................................................................5
Contract.......................................................................................................................................................................5
Scope...........................................................................................................................................................................5
1.

Objectives..........................................................................................................................................................5

2.

Roles and Responsibilities.................................................................................................................................6

4.

Project Schedule................................................................................................................................................6

5.

Risk Assessment................................................................................................................................................6

6.

Subcontractors...................................................................................................................................................7

7.

Key Stakeholders...............................................................................................................................................7

8.

Deliverables.......................................................................................................................................................7

9.

Achievements....................................................................................................................................................7

(PLANNING PHASE)....................................................................................................................................................8
PROJECT PLAN............................................................................................................................................................8
Scope...........................................................................................................................................................................8
1.

Hours of working...............................................................................................................................................8

2.

Total project time...............................................................................................................................................8

3.

Critical Path Method..........................................................................................................................................8

4.

Soil test..............................................................................................................................................................8

5.

Clearing and grubbing.......................................................................................................................................8

6.

Excavation.........................................................................................................................................................8

7.

Leveling of ground............................................................................................................................................8

8.

Structure works..................................................................................................................................................9

9.

Super Structure works........................................................................................................................................9

10.

Architectural Works.......................................................................................................................................9

11.

Finishing work...............................................................................................................................................9

12.

Electrical and Plumbing work.......................................................................................................................9

13.

External work..............................................................................................................................................10

SCOPE MANAGEMENT............................................................................................................................................11
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Requirement Collection............................................................................................................................................11
Define Scope.............................................................................................................................................................11
Work Breakdown Structure (WBS)..........................................................................................................................12
...................................................................................................................................................................................12
TIME MANAGEMENT PLAN...................................................................................................................................18
Define Activities.......................................................................................................................................................18
Estimate Activity Resource.......................................................................................................................................19
Estimate Activity Duration.......................................................................................................................................20
COST MANAGEMENT PLAN...................................................................................................................................21
Estimate Cost............................................................................................................................................................21
QUALITY MANAGEMENT PLAN............................................................................................................................24
Quality Control Approach.........................................................................................................................................24
HUMAN RESOURCE PLAN......................................................................................................................................25
1.

Main Project Team...........................................................................................................................................26

COMMUNICATION MANAGEMENT PLAN...........................................................................................................29

Plan Communication.................................................................................................................................................29
Communication Management Plan...........................................................................................................................30
Communication Objective........................................................................................................................................30
RISK MANAGEMENT PLAN....................................................................................................................................31
Plan Risk Management.............................................................................................................................................31
Identify Risks............................................................................................................................................................31

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PROJECT MANAGEMENT PLAN

Project
A project is a temporary endeavor undertaking to create a unique product, service or result.

Project Management
Project Management is the application of knowledge, skills, tools and techniques to project
activities to meet the project requirements.

Phases of Project Management

The phases of Project Management are as follows:
a. Initiating
b. Planning
c. Executing
d. Monitoring and Control
e. Closing

Skills Needed To Manage a Project

Following skills are needed to manage the project of construction of hostel building block:
a.
Identify outcomes and deliverables
b.
Devise a sequence to achieve the goals
c.
Recognize when the outcomes will be achieved
d.
Identify the key issues

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(INITIATION PHASE)
The Initiation Process consists of those processes performed to define a new project or a new
phase of an existing project by obtaining agreement to start the project or phase. Within the
initiating processes, the initial scope is defined and initial financial resources are committed.
Internal and external stakeholders who will interact and influence the overall outcome of the
project are identified. Or in simple word we can say that in this first phase of the project the
project charter and the stakeholders are identified.

INTRODUCTION
Purpose of Project Management Plan
i.
ii.
iii.

Nature of the Company:

Corporate Status:
Project Location:

Construction Company
Partnership Firm
Site near Expo Center, Johar Town, Lahore

AARTH Constructions is a reliable company in construction industry. It is an association of

persons. It has been active in construction business for about a decade. The main aim of this
company is to fulfill the needs of customers and satisfy them by providing the best possible
outcome. We provide our customer what they require at a reasonable price.
Recently our company signed a contract of construction of a hostel for students in Johar Town
with University of Central Punjab. The university floats a contract about the new hostel
construction with specific requirements. For this purpose our company is chosen considering our
reliable image in the market at a reasonable cost. The duration decided for this project is two
years with a building consisting of 100 rooms and two floors. And the budget allocation for this
project is thirty million rupees 30,000,000. All this description is written in the contract and both
of the parties signed this agreement.
Project Team
Project team is established in order to complete the project successfully. It includes:
1. Project Manager:
Mr. Arslan Hameed Bukhari
2. Team Leader:
Mr. Muhammad Hamza
3. Team Members
Ms. Arooj Imtiaz
Ms. Rija Saqib
Ms. Tayyaba Bangash
4. Assistants
Mr. Aslam Khalid
Mr. Tayyab Ali
Mr. Khawaja Farhan
Mr. Imran Farooq Butt

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EXECTIVE SUMMARY OF PROJECT CHARTER

Purpose of Project Charter
University of Central Punjab contacted us for the construction of hostel block. As the number of
students is increasing each year and currently university does not provide any living facility for
students, there is a demand of the hostel blocks, particularly because University of Central
Punjab provides a concession for Punjab College students, which is almost in every developed
city of Pakistan, that is why most of the students are from different areas of Pakistan.
Contract was signed between AARTH constructions and University of Central Punjab and
proposal for the project was submitted. AARTH Constructs has a well-organized team as well as
necessary equipment for the construction of the hostel blocks.

Project Overview
Project:

UCP Students Hostel

Project Manager:

Arslan Bukhari

Contractor:

AARTH Constructions

Client:

University of Central Punjab

Starting Date:

23rd April, 2014

Ending Date:

24rd April, 2016

As already discussed, University of Central Punjab has allocated a budget of thirty million
rupees 30,000,000 and this project is planned to be completed in two years. AARTH construction is
expected to complete the construction project within the stated time period and allocated budget.

Contract
A contract is a legal agreement between two parties. Contract is made between AARTH
Constructions and University of Central Punjab which started on 23rd April, 2014.

Scope
AARTH Constructions has selected a consulting architecture firm (Bloomfield Architects) to
design the architectural and structural drawings and designs for the construction of the hostel
block at project site in Johar Town. The consulting company will therefore design the drawings
and make all the technical specifications in the process of the complete delivery of the hostel
blocks. As well as consulting company will appoint an engineer to approve and check the status
of the project at each point of completion. The total covered area of the project should be 35,000
Sq. ft. Therefore AARTH Constructs will complete the construction of the hostel building as per
the requirements and specifications.
1. Objectives
The objectives of this project include, providing flawless, safe, rigid and tolerant construction so
that the end product is as per the requirements of the client. AARTH Constructions desires to
complete the project within the approved budget and time and with the involvement of all the
project team members and also to provide the final product as per the expectations of the client.
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2. Roles and Responsibilities

The overall management and control of the firm will be actively managed by its partners who
will actively participate in management decisions and control the affairs of the firm. The partners
will contribute equally in the equity of the project and will equally participate in the profit and
loss of the firm's business.
All the documentation that is project charter, scope statement, constraints, assumptions, work
breakdown structure, project deliverables, cost estimates and the project budget, milestones,
schedule, resource requirement, procurement plans, risk analysis and response plans project team
structure and communication plan will be made by the mutual collaboration of all the partners.
Details are mentioned in Human Resource Plan.
3. Project Manager
The Project Manager, Mr. Arslan Hameed Bukhari, is hereby authorized to interface with
management as required, involved with the planning, controlling and monitoring, managing and
directing the assigned project resources to best meet project objectives, delegate responsibilities
to ensure work is assigned and completed on time and within budget, to communicate with the
contractors and management. He is also responsible for developing the project plan, monitoring
the schedule, cost, and scope of the project during implementation, and maintaining control over
the project by measuring performance and taking corrective action.
4. Project Schedule
Milestones
Sr .No
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.

Task
Design of structural & architectural Drawings
Mobilization
Survey of the site
Excavation
Construction of foundations
Construction of ground floors & roofs
Construction of first level floors
Completion of wood work
Completion of electrical and plumbing work
Completion of paint work and external work
Finishing and fixtures
Handing and taking over

Month
April
April
April
May
June
July
August
September
May
February
June
April

5. Risk Assessment
Some of the risks that AARTH Construction has assessed are:
Political Environment of Pakistan
Unstable market conditions
Laws and regulations of the Pakistan concerning construction
Shortage of materials
Over costing of the project
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Year
2014
2014
2014
2014
2014
2014
2014
2014
2015
2015
2015
2016

Project not to be completed within the time frame

6. Subcontractors
AARTH Constructions is currently planning to execute all of the work by self that is why there is
less likely a chance of hiring any subcontractor.
7. Key Stakeholders
The following parties have their stakes involved in the project:
AARTH Constructions (Contractor)
Project Team including Labor
University of Central Punjab (Client)
Bloomfield Architects (Consultants)
Tenet (People who would be using the final product)
Suppliers
Stakeholder Name

Role

Involvement

Priority

Impact

UCP

Customer

High

Main

Positive

Supplier/vender

Supplier

Medium

Main

Positive

AARTH Constructions

Contractor

High

Main

Positive

Very High

Main

High

Medium

Very
Positive
Positive

Arslan
Hameed Project Manager
Bukhari
Bloomfield Architects
Consultants

8. Deliverables
AARTH Constructions will be providing the main deliverable which is a hostel building with
two floors at a selected site near Expo Center, Johar Town Lahore. Hostel has different phases of
construction which are in detail mentioned in project plan. Beside this documents and reports
containing monthly progress are also included.

9. Achievements
AARTH Constructions has a good reputation for the previously done projects. Our previous
projects are a good example to show that we do not compromise on quantity or quality and
deliver the product as per the expectations of the client.

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(PLANNING PHASE)
The Planning consists of those processes performed to establish the total scope, define and refine
the objectives, and develop the course of action required to attain those objectives. The planning
processes develop the project management plan and the project documents that will be used to
carry out the project.

PROJECT PLAN
Scope
It is to identify the requirements of the construction of the hostel block, the building works and
the external works.
1. Hours of working
The core working hours will be from 8.00 am to 5.00 pm (Mondays to Fridays). Some
employees will be working outside the core working hours which are necessary for strategic
construction operations and in case of emergencies. The strategic operations may require work to
be carried out through night time period.
2. Total project time
The project shall be completed within five hundred twenty six working days from the date
receiving the letter of acceptance for initial proposal summary.
3. Critical Path Method
Once the letter of acceptance is received we will submit CPM for the entire project indicating
various activities of work to be performed.
4. Soil test
Once the agreement is signed the first job to be undertaken would be to conduct a soil test. This
will be done by the experienced surveyors and professionals. This will provide a complete
description of the natural ground.
5. Clearing and grubbing
One of the first steps in construction is clearing and grubbing. Clearing of trash is important to
the stability of the foundation. For this purpose we will use tractors having a front blade. Trees
and other large vegetation within the boundaries will be removed from the construction site.
6. Excavation
The area where excavation is to be done will be surveyed by the surveyor and the surveyor will
mark according to the approved layout and drawings. Our surveyor will verify the marked area
with the drawings approved by the consultant. Once satisfied, the consultant will be called for
inspection. The marked area will be excavated using excavator/ shovel. All excavated material
will be moved away to another area.
7. Leveling of ground
The excavated area will be leveled and compacted to (as per specifications) with suitable
machinery like compactors. The excavated, leveled and compacted area will be at all times kept
free from water or other contamination sources.

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8. Structure works
The layout of the building foundation will be carried out according to the drawings. Anti-termite
solution will be then sprayed over it.
After 24 hours of spraying anti termite the PCC lean concrete will be laid down by using
concrete mixtures and laborers. The foundations will be marked on the lean concrete and the
cutting and bending of steel reinforcement will be started.
The steel will be laid down and will be bind together to form a structure as per the drawings then
concrete will be poured on it.

PCC lean is plain cement concrete. It is laid on the foundation as a base without
any steel reinforcements. The nominal mix ratio for the PCC laid in the
foundations would be (1:4:8).In this mix the portion of cement will be 1, the
portion of sand will be 4 and the portion of stone ballast will 8.

RCC is reinforced cement concrete. It will be laid in foundation, column stems

and plinth beams with a nominal mix ratio of (1:1.5:3). It also consists of steel
reinforcements which will add in compliance with the approved drawings.
9. Super Structure works
In super structure work reinforced cement concrete will be laid in the columns, beams, slabs,
stairs and overhead water tank with a nominal mix ratio of (1:1.5:3).
10. Architectural Works
After the completion of the structural work we will start architectural work. Architectural work
will consist of brick work in foundation, ground level and first floor. After the completion of
brick work plaster will start on the brick work. After that installation of wooden door frames,
aluminum windows and wooden doors will start. Accordingly the flooring will also start.
11. Finishing work
We will start the brick work as soon the base and concrete work gets finished. The brick work
will give a shape to the structure. The bricks will be procured from an approved source. The
brick work will be done by the skilled labor. The fixing of door frames will also start.
The plaster work will start after the brick work gets completed. The plaster work will be done by
mixture machine and skilled labor.
All the activities will be done as per schedule submitted by the contractor. All the structural work
will be done with technical specifications and by the direction of the engineer in charge.
Face work will be started after when building structure is completed. This work will be done by
special laborers of face work. All the materials will be procured from the approved source.
12. Electrical and Plumbing work
Electrical and plumbing work inside the structure will start when the structure gets complete.
Electrical wiring and its necessary accessories will be fitted before the plaster. Plumbing pipes
will be laid down on the floor before the ceramic tiles and marble is installed. After the electrical
and plumbing work gets complete paint work and lightening will start. All electrical and
plumbing work will be done according to the approved diagrams. At each completion stage each
work will be inspected by the site engineer and quality control officer.

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13. External work

i.
Water & gas supply works
The area will be marked as per the approved drawings where water and gas
supply pipes have to be laid down.
Trenches will be excavated with excavator for lying of pipes.
After that excavation pipes and fittings will be procured on site.
Pressure pipes will be installed on a good compacted surface.
For jointing of pipes we will use manufactures recommended heater welding
machines and fittings.
Valves and other kind of fittings will be installed before the construction of
chambers.
The valve chamber will be constructed as mentioned in the approved drawings
and in compliance with the specifications.
The necessary inspection will be done by the quality control engineer.
ii.

Ground water tanks (GWT)

Layout of GWT will be established as per the drawings.
Excavation will be done for lying of reinforced cement concrete (RCC).
Cutting, bending and fixing of steel reinforcement will be made as per the
approved drawings
The cutting of steel reinforcements will be done by electric cutter and fixing will
be done by skilled labor.
After fixing of steel reinforcements, structure of the steel will be laid down
according to the GWT drawings for pouring the concrete.
A final inspection of the structured steel reinforcements will be done and the
concrete will be poured.
After completing concrete works the pipes and other accessories will be installed
as per approval of the engineer.

iii.

Sewerage works
Trenches will be excavated for laying of pipes and manholes up to the required
level
The manholes will be constructed of bricks as mentioned in the approved
drawings and according to the specifications.
Pipes will be installed on a good compacted surface.
Trenches and man holes will be filled back once the testing of pipes is completed.
The testing will be done by the quality control engineer.
Walls of the manholes will be plastered and painted.
All materials for the above activities will be procured from an approved source.

After the completion of all the above mentioned work, site clearance will start which will consist
of moving of machinery, disposal of hazardous material etc. After the site clearance the product
or the constructed buildings will be handed over to University of Central Punjab.

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SCOPE MANAGEMENT
Requirement Collection
Collect Requirements is the process of defining and documenting stakeholders needs to meet the
project objectives.
In this project we only conduct the face to face meeting or interview with our stakeholders to get
the information about their interest in this project.

Requirement Management Plan

Stakeholders
University of Central Punjab
(Customer)
AARTH Constructions
(Contractor)
Vendors/Suppliers
Arslan Hameed Bukhari
(Project Manager)
Bloomfield Architects
(Consultants)

Requirements
Criteria
Project to be completed Customer satisfaction, project execution with
on time
good utilization of monetary and other type of
resources in the form of time and human
resource
Satisfy customer by -------------providing good result
Supply things on time -------------and get money
Project to be completed
on time with the full
utilization of material
and human resource.
Assist fairly well, so that
the design of project is
flawless.

Success of the project as a whole and project

completion on time with excellent utilization
of resource. Also the end product with
acceptance from the customer
---------------

Define Scope
Scope Statement
The main goal of this project is to construct two story hostels building with in two- years by
analyzing the stakeholders needs and interests.
Main Deliverable

Two story hostel building

Documents/reports

About the monthly progress

Project Requirements
University of Central Punjab assigned AARTH Constructions this project for the complete
delivery of the final product of the construction of hostel building at the selected site by UCP
inclusive of designing and design approval, manufacturing, transportation and full installation of
equipment and services within the time frame and cost as specified below. The total covered
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area of the project should be 35,000 Sq. ft. The hostels should have a capacity to entertain 200
hostilities with 100 rooms, a kitchen, mess for hostilities and a sports complex.
Project Cost
Total project cost for hostel block consisting of 100 rooms, a kitchen, mess and sports complex
within two stories building is rupees. 30,000,000/- or thirty million. Whole project should be
completed within the above mentioned budget.
Project Time Frame
Total project time allocated is two years, and this project should be very well complete in five
hundred and twenty six working days excluding Saturdays, Sundays and public holidays. The
project should be completed and working within the above mentioned time.
Project Scope
The contractor (AARTH Constructions) responded to the proposal by University of Central
Punjab to provide the above mentioned complete delivery of the hostel building within the time
frame and project cost that is mentioned by UCP.
AARTH Constructions selected a consulting company (Bloomfield Architects) to design the
architectural and structural drawings and designs for the construction the hostel at the selected
site. The consulting company will therefore design the drawings and make all the technical
specifications in the process of the complete delivery of the hostel block. As well as consulting
company will appoint an engineer to approve and check the status of the project at each point of
completion.
AARTH Constructions shall be entirely responsible for the transportation and handling of the
equipment and materials for each structure to the site.
Work Breakdown Structure (WBS)

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TIME MANAGEMENT PLAN

Define Activities
It is the process of identifying the specific actions to be performed to produce the project
deliverables. Activities are defined by computing the following:
i.
Scope Baseline
The scope contains the project description, major project deliverables and acceptance criteria.
Description
The duration decided for this project is two year with complete hostel building. And the cost for
this project is 30,000,000. All this description is written in the contract and both of the parties
signed this agreement.
Major Deliverables
The projects main deliverables is to meet all the luxurious requirement as stated by the owner
and deliver complete building with all the required infrastructures for this hostel to build and
then later to start it by April 2016 within the budget of Rupees 30,000,000/-.
The project deliverable has been divided in to four main project deliverables to ensure the
clients satisfaction towards the project and to know if there is any change request relating to the
construction of hostel. These four main deliverables are:

Evaluation of Potential Architects

Obtain relevant licenses and Approvals

Actual construction of the hostel

Commissioning and handing over activities

ii.
Enterprise Environmental Factors
Environmental factors which may influence this project are:
Organization Culture
Work hour
Holidays
Internal factors like labor strike, shortage of material, unavailability of man power, etc.
External factors like load shedding, public strike against any event, political factors,
inflation etc.
iii.
Organizational Process Assets:
OPA provide us a guideline and give us a procedures that how to work on this construction
project. We will follow these procedures in future for the construction. The past experience we
gained from our projects has also helped us a lot in doing this one.
By using expert judgment we created an activity list which is listed as follows:
Proposal writing

Defining team members and group leader.

Gathering required information.

Performing feasibility analysis.

Defining customer requirements.

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Develop project charter.

Identifying stakeholders.

Collecting requirements.

Project Costing.

Project Budgeting.

Scheduling.

Project scope management planning.

Project scope statement writing

Scope baseline.

Defining accepted work deliverables.

Project risk management planning.

Project communication management planning.

Project quality management planning.

Project procurement management planning.

Whole construction

iv.

Milestone list

Main task is construction of structure.

Mandatory tasks
Approval of Charter
Project plan completion
Approval of project plan
Selection of project team
Execution started
Execution completed
Closing

Target date
23rd Apr, 2014
22nd May,2014
26th June, 2014
28th July, 2014
26th Sept, 2014
5th Jan, 2016
22nd Apr, 2016

Estimate Activity Resource

Estimate Activity Resources is the process of estimating the type and quantities of material,
people, equipment, or supplies required to perform each activity. And by using expert judgments
we have computed the following:
i.
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Activity Resource Requirement Plan

Type of resource
Human Resource
Software Resources
Organizational Process Asset

Transportation Resources
Materials
Equipment

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Requirement
For all activities human resources are required to make the
project team and utilize labor for project.
Software resources are required to make the design of house.
Organizational process assets contains organizations policies,
templates, standards and help data for the guidance of team
members so that they can perform the project processes more
efficiently and with better utilization of time and monetary
resources.
Transportation is required for delivery of material.
Different type of material is needed for this project like cement,
steel, sand etc.
Equipment are also required this project.

ii.

Resource Breakdown Structure

1.Human Resource
Project Team

Labor

2.Transportation
Labor

Material Transportation

3.Material and equipment

Cement, concrete, steel,sand etc

Woodcutter machine, motor,

driller, etc

Estimate Activity Duration

Estimate Activity Durations is the process of approximating the number of work periods needed
to complete individual activities with estimated resource.
Using expert judgments, we analyzed Activity list, Activity resource requirement, Project scope
statement, Organizational process asset and Enterprise environment factors. We were able to
compute the following:
i.

Activity Duration Estimate

Activity

Duration
Estimate(days)

Project initial proposal writing

10

Defining team members and group

leader.

Gathering required information.

10

Performing feasibility analysis.

Defining customer requirements.

Develop project charter.

Identifying stakeholders.

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Collecting requirements.

Project Costing.

Project Budgeting.

Scheduling.

Project scope management planning.

Project scope statement writing.

Making project scope baseline.

Defining accepted work deliverables.

10

Project risk management planning.

10

Project communication management

planning.

Project quality management planning.

Project procurement management

planning.

Whole construction

415

COST MANAGEMENT PLAN

Estimate Cost

Sr. No

1.
2.
3.
4.
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Description
STRUCTURE WORK
Excavation of all kinds of materials
including rocks and disposal of all
kinds of materials outside the project
limits
Fill and back fill of the area that was
Excavated with suitable material and
soil.
Termite
control
treatment
as
approved by The engineer.
Steel reinforcement round bars.

Unit

Quantity

Unit
Rate
(Rs)

Total
Amount
(Rs)

Sq. ft.

35000

15

525000

Sq. ft.

15400

10

154000

Sq. ft.
M.ton

9500
60

15
105000

142500
6300000

Providing and laying plain cement

5. concrete (PCC) in foundation.
Providing and laying Reinforced
cement
Concrete
(RCC)
in
6. foundations
Providing and laying reinforced
cement Concrete in column and
7. column stems
8. Bricks
9. Sand
10. Stone Ballast
11. Aluminum Windows
12. Wood
Providing and laying of RCC in
column and column stems in
13. foundations and ground floor.
Providing and laying RCC in column
14. and Column stems in first floor.
Providing and laying RCC in plinth
15. beams.
Providing and laying RCC in slabs
16. and stairs.
Providing and laying RCC in
17. overhead water tanks

Sq. ft.

2600

200

520000

Sq. ft.

12000

325

3900000

Sq. ft.
Pieces
Dumper
s
Dumper
s
Sq. ft.
Sq. ft.

2250
42000

350
3.5

787500
147000

20

3000

60000

10
240
1000

3600
1000
1200

3600
240000
120000

Sq. ft.

1225

350

428750

Sq. ft.

1000

350

350000

Sq. ft.

120

350

42000

Sq. ft.

75

350

26250

Sq. ft.

460

350

161000

Sq. ft.

3575

275

983125

Sq. ft.

6300

275

1732500

Sq. ft.

5125

275

1409375

Sq. ft.

375

300

112500

Sq. ft.

6850

350

239750

Sq. ft.
Sq. ft.
Sq. ft.

4620
360
21

35
35
3600

161700
12600
75600

Sq. ft.

61

4000

244000

ARCHITECTURAL WORK
Brick work of foundation, complete
18. in all respects
Brick work of ground floor,
19. complete in all respects
Brick work of first floor, complete
20. in all respects
Cement sand plaster on interior
21. walls, columns and beams
Cement sand plaster on exterior
walls, columns, beams at ground
22. floor
Cement sand plaster on exterior
walls, columns, beams and overhead
23. water tanks at first floor
24. Cement sand plaster on stairs.
25. Providing and fixing wooden frames.
Providing and fixing aluminum
26. windows.
25 | P a g e

Three coats of plastic emulsion on

27. external as well as internal walls
Three coats of synthetic enamel paint
of approved quality and color as per
28. instructions
29. Three coats of weather shield paint.
Providing and fixing stair railing on
30. all steps of stairs
Providing and fixing wooden doors
31. and wooden wardrobes
Providing and laying of crushed
stone, sand and cement for
32. concreting of floor.
Providing and laying of marble and
33. ceramic tiles for flooring
Providing and fixing of borders and
skirting with ceramic tiles and
34. marbles.
External finishes including face work
35. as per the requirements mentioned.
36. Providing and fixing of false ceiling

Sq. ft.

12400

25

310000

Sq. ft.
Sq. ft.

1640
3850

20
25

32800
96250

Sq. ft.

510

200

102000

Sq. ft.

205

2500

512500

Sq. ft.

1090

65

70850

Sq. ft.

4680

150

702000

Sq. ft.

780

60

46800

Sq. ft.
Sq. ft.

12400
1525

35
100

434000
152500

280

845

236600

155

1650

255750

400

220

88000

Pieces

44

6500

286000

Rft
Pieces

300
3

70
45000

21000
135000

Rft

160

30

4800

PLUMBING WORK
Providing and fixing of water supply
37. pipes and fittings of all types.
Meters
Providing and fixing of waste pipes,
vent pipes and their fittings of all
38. types.
Meters
ELECTRICAL WORK

39.
40.
41.
42.
43.

Providing and fixing of for electric

wires of all types Underground and
inside the walls.
Providing and fixing of light
fixtures.
Providing and fixing of LT cables
and
Distribution boards.
Providing and fixing of Transformer
and earthling cables

Total Cost:

26 | P a g e

22,365,600/-

Rft

QUALITY MANAGEMENT PLAN

The quality management plan describes how the project management team will implement the
performing organizations quality policy.
Role Quality

Project Cost Efficiency

Procure good quality material
Manage quality of material
Project schedule
Product overall working
Allocation of resources at time

Responsibilities

Finance Department, Quality Department

Project Manager, Project Team
Project manager
Project team
Project Manager, Quality Department
Project Manager, Project Team
Project manager

Quality Control Approach

To achieve the desired quality of the end product and to work according to the set standard of the
previously done projects by AARTH Constructions, following quality management plan has been
developed in accordance to the previously mentioned project plan.

Fixed working hours and schedule has been set in order to complete the project in time
and to perform flawless work.
AARTH Constructions will hire professionals to conduct soil test in order to get a full
description of the natural ground. This will help the project team to prepare for all the
necessary actions to be performed while excavating.
Once the soil test report is received excavation will be performed by skilled labor and
machinery. When the excavation is complete site officer and site engineer will survey the
site and no further work will be performed unless we get an approval.
Quality control officer and site engineer will regularly monitor the structure work at each
phase of completion. They will also monitor type and quality of cement, sand, steel
reinforcements, brick on each or prior purchase. Only that material would be used which
would be mentioned before the work is performed.
The nominal mix or ratio of cement, sand, stone ballast and steel reinforcements shall be
observed and followed while laying of Plain Cement Concrete (PCC) and Reinforced
Cement Concrete (RCC) in foundations, columns, beams, slabs etc.

Pre concrete inspection

The site engineer will check and confirm that the latest issue of drawings have been stamped and
approved by the consultants before the pouring of concrete.
Checking of line and level
Checks will be made by the site engineer to confirm that the steel reinforcements are in line and
at correct location.
Form work
The site engineer and site officer will jointly check the form work to ensure that all the
requirements have been satisfied. The checks will include the inspection of joints, tolerance,
position of the laid materials etc.
27 | P a g e

Reinforcing steel
Reinforcing steel will be fixed in accordance with the stamped and approved drawings. Regular
checks will be made by the site engineer to ensure that the work is being done in compliance
with the approved drawings.
Cleanliness
The site engineer and site officer will check that the entire area where concrete is to be poured is
clean and free from dust and construction related debris.
Vibrator and tools
The site engineer will check that the number and type of vibrators are available for the pouring
of concrete and will also ensure that the vibrators and other tools are in good working order.
Other checks
The site engineer and site officer will check that the materials required for the construction are
readily available at all times and the materials are acquired as per the schedule.
Safety inspection
The site officer will inspect the pour area including the access of roads for concrete delivery,
temporary electric works and other materials necessary required for the pouring and preparation
for the pour is safe and does not endanger the health and safety of the personnel involved.
Works inspection
Our civil, mechanical, electrical and plumbing engineer will carry out their own inspection to
ensure that the work has been done properly as per the requirements of the approved drawings.
Consultants inspection
When the above inspections have been carried out by our staff, the concrete work is then ready
for inspection by the consultants.
After the approval of the consultant only the structural work will be started.

All the material weather it will be used in the structural, architectural, electrical,
plumbing and for floor work will be procured from approved source and will be inspected
and then passed by the Quality Control Lab so that the agreed and expected quality can
be achieved.

Before handing over a final check will be made by the quality control officer and site
engineer to check for flaws or damage so that the terms and conditions of the agreement
may not get violated.

HUMAN RESOURCE PLAN

This Human Resource Plan describes our staff requirements over the next two years. The areas
of responsibilities and experience requirements for each staff position, organization chart as well
as salary and remunerations should be provided.
28 | P a g e

1.

Main Project Team

Role
Mr Arslan Hameed Bukhari
(Project Manager).

Authority
Has the authority to do change in

Responsibility
Will monitor the whole work and

project management plan

guide the team about any

difficulty. Also make sure that all
the tasks performed are within
budget.

Mr M Hamza

Will lead the team

(Team Leader)

Show all results to the project

manager and solve issues between
team members

Ms Arooj Imtiaz

Has a authority to oversee the

Will give reports to the higher

(Human Resource Manager) work of laborers

authority

Ms Rija Saqib

Has a authority to check the cost

Will record all balances against

(Finance manager)

of every task

costs

Tayyaba Bangash

Has a authority to check the

If any change will occur he will

(Quality manager)

quality of materials used in

report to the team leader

construction

2.

Employee Plan (2 Years)

Sr. No.
1.
2.

Job Title
Managing director
Security In charge

3.

Store keeper

4.

Purchase In charge

5.

Workshop
Equipment In

29 | P a g e

Job description
Decision maker of the entire project, running the organization.
Responsible of the security of the project site and managing
the security guards.
In charge of the store and all the necessary materials and
equipment
In charge of all the purchases made for the construction of the
project through suppliers.
Responsible for running the workshop and the equipment.

charge
Senior quantity
surveyor
7. Computer engineer
6.

8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
20.
21.
22.
23.
24.

3.

Planning engineer
Safety engineer
Quality Control
manager
Construction
manager
Security guard
Building material
officer
Electrical/mechanic
goods officer
General goods
officer
Assistant quality
control
Quality control
inspector
Surveyor
Site engineer civil
Site engineer
electrical
Assistant surveyor
Foreman civil
Foreman electric
Consultant

Responsible for keeping the record of quantity of material

purchases or to be acquired.
Responsible for making computerized form of the entire
project.
Responsible for planning all the engineering work
Responsible for monitoring and planning all the structural
work
Managing and controlling the quality
Managing the construction work
Responsible for the security of the project site
Responsible for the ordering and monitoring the building
material
Responsible for ordering and monitoring the electrical and
mechanical goods
Responsible for providing day to day goods
Assisting the senior quantity surveyor
Inspecting and monitoring the quality standard
Surveyor of the whole project
Responsible for the structural, architectural and plumbing
work
Responsible for the electrical work
Assisting the surveyor
Managing the civil labor
Managing the electricians
Making and designing the architectural and structural designs
and drawings

Compensations & Benefits

Name of Position
Managing Director
Project Manager
Security In charge
Store Keeper
Purchase In charge
Workshop
Equipment In
charge
Senior Quantity
Surveyor
30 | P a g e

Nature of position
Salary (Per Month)
Salary (Per Month)
Salary (Per Month)
Salary (Per Month)
Remuneration
(Contract)
Remuneration
(Contract)
Remuneration
(Contract)

No. of Position(s)
1
1
1
1
1

Salary/ Remuneration (RS)

35,000
30,000
18,000
19,000
22,000

19,000

21,000

Computer Engineer
Planning Engineer
Safety Engineer
Quality Control
manager
Construction
Manager
Security Guard
Building Material
Officer
Electrical/Mechanic
Goods Officer
General Goods
Officer
Assistant Quantity
Control
Quality Control
Inspector
Surveyor
Site Engineer Civil
Site Engineer
Electrical
Assistant Surveyor
Foreman Civil
Foreman Electric
Consultant
Total:

31 | P a g e

Remuneration
(Contract)
Remuneration
(Contract)
Remuneration
(Contract)
Salary (Per Month)

12,000

21,000

18,000

20,000

Salary (Per Month)

26,000

Salary (Per Month)

Remuneration
(Contract)
Remuneration
(Contract)
Remuneration
(Contract)
Remuneration
(Contract)
Remuneration
(Contract)
Remuneration
(Contract)

1
1

8,000
12,000

12,000

12,000

12,000

14,000

12,000

Remuneration
(Contract)
Remuneration
(Contract)
Remuneration
(Contract)
Remuneration
(Contract)
Remuneration
(Contract)
Remuneration
(Contract)

16,000

16,000

9,000

11,000

11,000

35,000
441,000

COMMUNICATION MANAGEMENT PLAN

Plan Communication
Plan Communications is the process of determining the project stakeholder information needs
and defining a communication approach using the following:
1. Stakeholders Register

STAKEHOLDER REGISTER
Company Name:

AARTH Constructions

Project Name

Construction Of Three Hostel Blocks for University of Central Punjab

Prepared By:

Arslan Hameed Bukhari (Project Manager)

Date:

23rd Apr, 2014

Project
Stakeholder

Role in Project

AARTH
Constructions

Contractor

Type of
Stakeholder

Type of
Communication

Project
Interests

Impact on Project
Outcome

Internal

Official Meeting,
Project
Documentation,
RFQ, Payment
Schedule,
E-mails.

To deliver the
project in time
and within the
approved
budget.

Influencer

Project Team
Including Labor

Engineers,
builders and
skilled labor

Internal

Project
performance
feedback, face to
face
communication

University of
Central Punjab

Client

External

Project
Performance
Documentation

Bloomfield
Architects

Consultant ,
Quality Control
Inspector,
Architect

Internal

Project
Performance
Documentation

Tenet

Students or
Hostilities at UCP
Hostel

External

Nil

Supplier

Building material,
electrical,
plumbing material
supplier

External

RFQ, Invoices,
Payment Schedule

32 | P a g e

To perform
work as per
the
requirements
and collect
wages.
To receive the
final product
as per their
requirements.
To check
whether the
work is being
performed as
per the
requirements
mentioned in
the drawings
To live in a
comfortable
building
To deliver
good material
of approved
quality on time
& collect
payments on
invoices.

Supporter

Influencer

Influencer

Influencer

Supporter

Communication Management Plan

Using stakeholders register, we can devise the following communication management plan:
Stakeholders
University of Central Punjab
Suppliers
AARTH Constructions
Mr Arslan Hameed Bukhari
Bloomfield Architects

Communication Schedule
Monthly
Monthly
Weekly with the Project
Manager
Weekly
Weekly

Medium
Face to face/Email
Face to face
Face to face/ Presentations
Face to face/ Email/ Presentations
Face to face/ Email/ Presentations

Communication Objective
1.

Communication with the client (University of Central Punjab)

To keep the client informed of the project progress
To see if the client needs any change or modification in the project plan
To update/inform the client regarding accomplishments of the project milestone(s) so as
to disperse timely payments.

2. Communication with the consultant

To keep the consultant informed of the client needs.
To keep the consultant informed of any change or modification in the architectural plans
as per the need of the client.
To keep the consultant informed of the project progress so that the consultant can make
his inspection plan accordingly.
3.

Communication with the project team

To provide daily tasks to the project team.
To keep a record of the accomplished and unaccomplished tasks.
To check whether the work done is right or wrong.
To provide performance feedback to the project team.

4.

Communication with the supplier

To provide Request for Quotation (RFQ) to the supplier of material.
To keep a record of the purchased items or materials from the supplier.
To keep check whether the materials are being delivered as per schedule.

33 | P a g e

RISK MANAGEMENT PLAN

Plan Risk Management
The processes of defining how to conduct risk management activities for a project are described
in Risk management plan. By analyzing cost management plan and communication plan we
compute Risk Management Plan.
1. Risk Management Plan
In case of any risk we will be called on meetings between the project manager and project team.
First of all we analyze the impact of rick on project, and then decide what method is the best to
cater the risk.
Approaches
High-level plans for conducting the risk management activities will be defined in
meetings. Risk management cost elements and schedule activities will be developed. Risk
contingency reserve application approaches may be established or reviewed. Risk
management responsibilities will be assigned. General organizational templates for risk
categories and definitions of terms such as levels of risk, probability by type of risk,
impact by type of objectives, and the probability and impact matrix will be tailored to the
specific project.
Roles and Responsibilities
All the project team will be responsible for risk handling. Every group member can
play the role of identifying risks, but it is the responsibility of the project manager to
focus on the main risks which might cause a big problem for the project. The formal
document will be prepared by the project manager after consulting with team
members and after identification of the risks. And this document will be forwarded to
the CEO so that he would also know about the risks. If risks will not be handled by
the project manager then it will be the responsibility of CEO to solve these risks.

Identify Risks
Identify Risks is the process of determining which risks may affect the project and documenting
their characteristics. Using risk management plan as input and SWOT analysis as our tool we are
able to create risk register. The risk register contains information on threats and opportunities that
may impact the project.
1. List of Identified Risks
Sr.
No

Risk
Over costing more
than the budget
1. allocated
In case the project
does not completes
2. in time

Risk Management

Impact

AARTH Constructions (Contractor) will take a bank loan for

the completion of the project

High

The contractor will appoint more labor for the completion of

the project

High

Machinery Break
3. Down

We have on site workshop for equipment and machinery

maintenance

Low

34 | P a g e

4. Theft

Store Keeper & Security Guard would be investigated and

necessary action would be taken against them

Mediu
m

Immediately new experienced employee will be hired for

5. Employee Attrition that position

Mediu
m

6. Material Shortage
Political
Environment Of
7. Pakistan

Forecasting would be done and materials would be procured

Low

Measures will be taken to avoid such situation which will

affect the project
Our company strategy distinguishes us from our competitors
is to provide the best quality in the lowest cost and time
possible
As the inflation rate of Pakistan is quite high so we will
make an agreement with our suppliers for the purchase of
materials

Mediu
m

8. Competition
Changing Market
9. conditions

11. Natural Disaster

We will provide standby generators on the site to encounter

load shedding
We will make the structure of the buildings strong enough to
bear 8 rector scale of earthquake and build the boundary
walls high enough to block flood

12. Material Damage

Material will be replaced

10. Load shedding

35 | P a g e

Low
Mediu
m
High
Low
Low