Pre-bid Conference - Offline GIS & Mobile Application

Date: 21-Aug-2012
A. Queries raised during conference
Sr
1

Query
Platform Support

Application Deployment

Software Updation

Data Updation

Printing

OGC Services Version

Compliance
Users Feedback
Optimization for
Concurrent users (Mobile
App)
Source Code

7
8

Response
Offline Application:
The offline GIS Desktop Application must be compatible with
Windows XP SP2 or Higher. Support to Other OS (Linux, Mac) are
welcome.
Mobile Application:
Mobile Application must be compatible with any smart phone
supported by HTML5 enabled Browser.
Offline Application:
Offline application must be an application having unlimited
deployment licenses and it should be an installable application. It
should run without any dependency on any servers. However, during
first login after installation of the application user have to be
authenticated through web services (already deployed) to download
the respective data (spatial & non-spatial) from the server to build
local cache for offline usage.
The state level spatial & non-spatial data has already been deployed
on ArcGIS Server 10.0 Advanced Enterprise & SQL SERVER 2008 in
Windows 2008 R2 environment.
Mobile Application:
The mobile application will be an online web mapping application.
Offline Application:
If a new version is released for the application then the offline
application should be updatable when end user PCs goes online.
As some of the feature layers & MIS data are being updated on
server frequently so offline application should have facility to update
cached data from server.
The print features should be scale dependent and should not be the
screenshot of the map window.
WMS : ver 1.1.1 & 1.3.0
WFS : ver 1.0.0 & 1.1.0
The users feedback will be in the form of Image & Text
The application should be optimized for 100 concurrent users.

The source code of the customized application will be property of

the Govt. of MP.
10 Open Source vs Proprietary It is not mandatory to use only open source for development. But
Tools /SDK for development use of open source technology is being encouraged as per govt.
policy.

B. Queries raised through e-mail by XTRANET INDIA

Sr
1

Query
a) The developed GIS application should be supported with all
functionalities on Windows Mobile and Android operating systems.
This is to ensure full support and migration capabilities of the
application for the next 5 years .
The GIS and application data downloaded as well as the device used by
staff should be completely secure.

Answer
The mobile application should be compatible with all smart phones
having HTML5 enabled browser.

As the target users of the mobile application are not limited to

departmental users and will be available for citizens, NGOs also. So no
such type of security features are required.

Features like device lock and wipe, software and hardware inventory
and data encryption should be supported and MPFD

administrators should be able to monitor status of these devices using

web console.
Application and user provisioning, application updates and upgrades
should be done over the air (OTA) without requiring any manual
intervention

As this application will not be native application so this question does

not arise.

C. Queries raised through e-mail by CyberTech Systems

Sr
1

Query
Any specific Windows mobile Platform to be considered for development of
application? OR
Any specific minimum system requirement for application development?
Application can be developed from Windows 5.0 to 6.5.
Bi-lingual content should be in entire application or for some specific part
where users with literacy of Hindi language may access?

Answer
The targeted platform for mobile application is is not limited to any specific mobile.
This mobile GIS application should be able to run on any modern smartphone having
HTML5 enabled browsers, the mobile application will be basically mobile web GIS app
while desktop application will be pure offline application.
Bi-lingual content for entire application and limited upto captions/labels only not for
data.

D. Queries raised through e-mail by IEISL NEW DELHI

S.No.

Point in the
Tender
Document

1.

Offline GIS
Module

Tender
Document
Reference No.

Section V
Specifications &
Technical
Requirements,
Pg: 16-17

Point to be Clarified

Kindly clarify details of

offline module. Is client
server architecture in
intranet?

MPFD Response

Further Clarification Raised

MPFD Response

No, It will not be client-server

architecture. It will be n-tier so
the offline application should run
independently from any server
but first time the data has to be
download from the server, based
on user credentials.

We understand that the Offline

GIS module will be n-tier based
and the application would run
from any server. We request you
to please clarify hardware of "any
server". Where will it be
situated? Kindly clarify that
whether r any machine in a block
will be treated as server or local
client machine over which the
application will be accessed will
be treated as server?

The state level servers

have
already
been
placed at Head Office
(BHOPAL) level. The
application should run
on normal desktop level
PC or laptop having
configuration of (P-IV or
higher, 1GB RAM etc)
and no dependency on
the server to run the
application. However ,

during first login after

installation user will
have to download the
data (spatial & nonspatial) from the
server for local usage.
2.

Offline GIS
Module

Section V
Specifications &
Technical
Requirements,
Pg: 16-17

Kindly quantify the no. of

users in offline module
( All planning unit, Extranet
like NGO etc)

The application will be available

for anybody even for citizen also.
So, the application should be free
from any users restrictions.

We understand that the

application would be available to
citizens. We would request you
to please specify the hosting
environment for citizen access?
Kindly clarify whether this will be
an offline or online module? Also
kindly specify whether the citizen
will be able to directly access

Desktop
PC
based
application
will
be
offline module only. So,
no hosting environment
is required. To download
the data vendor has to
develop server based
web services to interact
with ArcGIS Server. No

S.No.

Point in the
Tender
Document

Tender
Document
Reference No.

Point to be Clarified

MPFD Response

Further Clarification Raised

MPFD Response

from central ArcGIS server or any

intermediate server?

direct access will be

given
to
client
application to interact
with ArcGIS Server.
Mobile application will
be online.

I3.

Mobile GIS
Module

Section V
Specifications &
Technical
Requirements,
Pg: 16-17

Kindly quantify the no. of

users in Mobile GIS
application ( All planning
unit, Extranet like NGO etc)

The mobile application is also

public facing so it should also be
free from any users restrictions.

Kindly specify the hosting

environment for citizen access for
Mobile GIS Module? Kindly clarify
that this mobile access module is
offline or online based? Also
clarify that whether the citizen
will be able to directly access
from central arcgis server or any
intermediate server?

For online application

hosting environement
will be as below1.
2.
3.

IIS 7.5 on Windows

Server 2008R2
ArcGIS Server 10.0
Advanced Enterprise
SQL SERVER
Enterprise 2008

Mobile application can

avail the ArcGIS REST
based services for
interaction on read only
mode.

S.No.

Point in the
Tender
Document

Tender
Document
Reference No.

4.

Offline/Mob
ile GIS
Module

Section V
Specifications &
Technical
Requirements,
Pg: 16-17

Point to be Clarified

Kindly clarify that the

responsibility for
procurement of additional
H/W and S/W is of the
bidder or MPFD scope of
work?

MPFD Response

Further Clarification Raised

MPFD Response

MPFD has already setup own

data center so there is no
requirement of any server side
h/w. Also the licenses of ArcGIS
Server Advanced Edition 10.0 &
ERDAS Apollo 11.0 are available
with dept. For client side there is
no requirement of h/w. User will
use their own PC to install the
application or Smartphone to use
Mobile App.

We request MPFD to clarify that

is it looking for Web based or
desktop based Application? For
Smartphone application, kindly
clarify that the deployment
process will be from App store or
market?

Offline GIS Application

will be desktop based
application
Smartphone application
will be online web
mapping
application
which can be initiated
from
the
HTML5
enabled browser also.
For
deployment
of
installable
application
App Store, Google Play
or Market Place can be
used.

5.

Offline GIS
Module/
Virtual Tour

Section V
Specifications &
Technical
Requirements

We would like to clarify that

the geographic location of
all the planning office is
same or different? If not,
kindly specify the
connectivity and bandwidth
of networking?

It is spread over whole state of

Madhya Pradesh upto Tehsil /
Block level. As the application will
run independently from any
connectivity and only first time
user has to download the data .

We understand that the

geographic spread of the
planning offices of the MPFD is
up to block level, we request you
to kindly specify the hardware
support as an intermediate
server for a Block local user. Also
kindly clarify that installation
process is on fly or physical
mode?

Also, the mobile app

installer can be put on
departmental website
for installation without
going to market place.
As the offline GIS
application is a desktop
based module so no
intermediate h/w is
required at any level.

S.No.

Point in the
Tender
Document

Project Time
Frame

Tender
Document
Reference No.

Time frame of
the project; Pg
18

Point to be Clarified

We request you to consider

the proposed time frame of
the project, keeping
industrial standards and
Best practices in
consideration.
1. Requirement Study, SRS
preparation and
submission: 15 days
2. Development of
application and
submission of Beta
Version: Within 120
days of acceptance of
SRS.
3. Submission of final
Version: Within 30 days
after feedback on beta
version.
4. Submission of technical
documents, test cases,
manuals and trainings:
Within 15 days after
acceptance of final
version.
Total Project timeline: 180
days

MPFD Response

Further Clarification Raised

MPFD Response

Project time line will be

as per tender document.

Template for
Technical Presentation on Offline
GIS & Mobile Application
Company/Firm Name

About Firm/Company

Primary Activities
Other Activities
Establishment Year
Turnover
from S/w Application Development & Consultancy
From other activities

Manpower
(up to 2 slides)

Development Methodology
Selected application development model
(agile/waterfall/spiral etc) ; should answer
why also.
Project documentation related things
(not more then 2 slides)

Development Tools / Technology

Specify which SDK/ API/Tools & technology will
be used for development with its strength &
weakness , licensing model etc.
(not more then 2 slides)

Proposed Architecture
(not more then 1 slide)

Project Management
(not more then 1 slide)

Time Plan
(not more then 1 slide)

Similar Kind of Projects (if any)

Information related to any other GIS projects
done by agency including short technical
details. (not more then 2 slides)

Demo can be given. (not more then 10 min;

video film not allowed)

Any other details

Information related to any other details not
covered in template but you want to give.
(not more then 1 slides)

Thanks

O/o PRINCIPAL CHIEF CONSERVATOR OF FORESTS

MADHYA PRADESH FOREST DEPARTMENT
(Information Technology Wing)
Satpuda Bhawan, BHOPAL 462004 (MP)
Phone no. 0755 - 2674302
Fax no. 0755 - 2674302
www.mpforest.org

TENDER DOCUMENT
For

DESIGN, DEVELOPMENT, MAINTENANCE OF OFFLINE & MOBILE APPLICATION

MODULE FOR DECENTRALIZED PLANNING

Price of Tender Document: - Rs.1000/(Rupees One Thousand only)

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Seal and Signature of the Tenderer

O/o PRINCIPAL CHIEF CONSERVATOR OF FORESTS

(INFORMATION TECHNOLOGY WING)
BASEMENT, WING-D, SATPUDA BHAWAN
BHOPAL 462004 (M. P.)
www.mpforest.org
FAX

: 0091-755-2674302

PHONE

: 0091-755- 2674302

E-Mail ID

: apccfit@mp.gov.in

DESIGN, DEVELOPMENT, MAINTENANCE OF OFFLINE & MOBILE

APPLICATION MODULE FOR DECENTRALIZED PLANNING
Tender No.

01/Appli/IT/MPFD/2012-13

1. Designation and address of

the Officer inviting the tender

2.a) Last date & time sale of

the tender document

Dt 13.08.2012
Chief Conservator Of Forests-Wing Information
Technology O/o Principal Chief Conservator of
Forests, Basement, Wing-D, Satpuda Bhawan,
Bhopal- 462004 (M.P.)
27.08.2012

(upto 1100 hrs.)

b) Prebid conference

c). Last date & time

receiving the Tender

of

27.08.2012

d) Date & time of opening of

Techno commercial Bid/Unpriced Bid

27.08.2012 (1300 hrs.)

e) Technical presentation

At 2.30 pm on 21.08.2012
(upto 1200 hrs.)

Venue: - Conference Hall of Information Technology

Wing, O/o PCCF, Basement Satpuda Bhavan,
Bhopal.

f) Date & Time of Opening :

Price Bid

On 28/29 August 2012 at 11 am

To be intimated to the short listed firms later on.

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Seal and Signature of the Tenderer

SECTION I
INSTRUCTIONS TO BIDDERS
1. Introduction :
Tenders are invited from reputed firms/companies or their authorized representatives in
India as per eligibility criteria given in the Clause-3 for

Design, Development, maintenance of

OFFLINE & MOBILE APPLICATION MODULE FOR DECENTRALIZED PLANNING In Madhya

Pradesh.
The tenders should be addressed to the Chief Conservator Of Forests (Information
Technology), O/o Principal Chief Conservator of Forests, Basement floor, Wing-D, Satpuda
Bhawan, Bhopal (M.P.) and should reach the office of the same before 27.08.2012 (1200hrs) as per
the terms/conditions and specifications given in the tender document.

2. Stages of Tendering Process:

The tenders are invited under two bids systems (Technical and financial) in which the
Technical bid will be opened on the date and time mentioned in the tender notice. After evaluation
of Technical Bid, the financial bid of the vendors who have successfully met the technical
qualification criteria, will be opened at the time and date communicated to all such vendors.

3. Eligibility criteria of the Bidders

The bidder must have following minimum criterion for bidding and must give details in
Annexure I and II1. Bidder can be a Proprietary or Partnership Firm or Pvt. Ltd. Or Limited Company or Joint
Venture. (Deed of constitution/ registration /establishment certificate to be enclosed in
technical bid).
2. The bidder should have minimum Annual Turn-over of Rs. 5 lacs in past two financial years
(2010-2011 & 2011-12).

In case of joint venture the turn-over should be one of the

firm/company.
3. Bidder should have developed atleast one GIS (Mobile or Desktop or Web) application. The
executive summary and technical details of the application should be submitted with the bid.
The application developed on GIS platforms like ESRI, MapInfo, QGIS etc will be treated as
GIS application. The applications developed on online maps APIs like Google Maps API or
Bing Maps API will not be treated as GIS Application.

4. COMPONENTS AND COMPLETENESS OF THE BID:

Components of the bid: The bid will be submitted in TWO PARTS as follows:
PART I : Eligibility criteria documents, Technical Bid , Tender Offer Form duly filled ,EMD

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Seal and Signature of the Tenderer

PART II : Price Bid in the prescribed format (in separate envelope)

Documents in support of eligibility must be enclosed with the tender. Offers without
satisfying eligibility conditions will be out rightly rejected and no correspondence in this regard will
be entertained.

5. INSTRUCTIONS FOR BIDDING DOCUMENTS

The Bidder is expected to examine all instructions, forms, terms and specifications in the
bidding documents. Failure to furnish all information required by the bidding documents or
submission of a bid not substantially responsive to the bidding documents in every respect will be at
the Bidders risk and may result in rejection of the bid.

6. AMENDMENT OF BIDDING DOCUMENTS

At any time prior to the deadline for submission of bids, the Tendering Authority may, for any
reason, whether on its own initiative or in response to the clarification requested by a prospective
bidder, modify, change, incorporate or delete certain conditions in the bidding document. All
prospective TENDERERS will be notified of the amendments if any in writing, and will be binding on
them. In order to allow prospective TENDERERS reasonable time to take into consideration the
amendments while preparing their bids the Tendering Authority, at its discretion, may extend the
deadline for the submission of bids.

7. LANGUAGE OF BID
The bid prepared by the Bidder, as well as all correspondence and documents relating to the
bid exchanged by the Bidder and the Tendering Authority shall be in English language. Wherever
the correspondence is not in English, requisite translation should be attached, and the English
version shall prevail.

8. HOW TO QUOTE PRICES

The tenderer will quote the prices in the prescribed format of section VI. The rate quoted
should be in Indian Rupees and be firm, inclusive of all taxes. Submission of tender by a tenderer
implies that he has read this notice and all other contract documents and has made himself aware of
the scope and specifications of the work to be done and of conditions and local conditions and other
factors having a bearing on the execution of the work.

9. SIGNING OF BIDS
The Bid shall be filled and signed by the Bidder or a person or persons duly authorized to
bind the Bidder to the Contract (Annexure-II). All pages of the bid shall be initiated by the person or

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Seal and Signature of the Tenderer

persons signing the bid. Bids with interlineations, erasures or overwriting shall be rejected unless
they are signed by the person or persons signing the bid.

10. SUBMISSION OF BIDS

Each offer should be placed in a separate envelope super-scribed: Technical Bid or Price
Bid, as the case may be and both the envelopes should be placed in a main envelope along with
the Earnest Money Deposit. Name of the bidder and contact address should also be written on the
envelope.

11. DEADLINE FOR SUBMISSION OF BIDS

Bids must be received by the Tendering Authority at the address, no later than the time and
date specified in the Tender Notice. In the event of the specified date for the submission of Bids
being declared as a holiday for the Tendering Authority, the bids will be received up to the appointed
time on the next working day. However, the Tendering Authority may, at its discretion, extend this
deadline for submission of bids, in which case all rights and obligations of the Tendering Authority
and TENDERERS will thereafter be subject to the deadline as extended.

Note:
(i)

Bids may be sent by registered post/speed post/courier or hand delivered so as to be

received before due date and time at the address indicated in Tender Notice in the name of
the CCF, IT Cell, Basement, Wing D, MP Forest Department, Satpura Bhawan, Bhopal
462004.

(ii)

Bids received after due date and time will NOT be accepted by MP Forest Department
under any circumstances. The bidder shall ensure that the concerned officer receives their
bid before the date & time fixed for the receipt.

12. LATE BIDS

Any bid received by the Tendering Authority after the deadline for submission of bids is over,
will be summarily rejected and/or returned unopened to the Bidder.

13. WITHDRAWAL OF BIDS

The Bidder may withdraw its bid after the submission, provided that written notice of the
withdrawal is received by the Tendering Authority prior to the deadline prescribed for submission of
bids. No bid can be withdrawn in the interval between the deadline for submission of bids and the
expiration of the period of the bid validity specified by the Bidder on the Bid Form. Any withdrawal of
bid by the bidder during this interval shall result in the forfeiture of its bid security amount.

14. ADDITIONAL INFORMATION

The Tendering Authority may ask the TENDERERS for additional information, ask for

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technical presentation and/or arrange discussions with their professional, technical faculties to verify
claims made in technical offer documentation. The request for a clarification and the response shall
be in writing and no change in prices or substance of the bid shall be sought, offered or permitted.
No relative positions will be given and the committee will decide only according to requirement and
its fulfillment. If it is found that the documents submitted by the bidder are not compatible with the
actual situation at site, or if the document supplied by the bidder are found to be fraudulent or
misrepresenting the facts, it will render the bidder ineligible for further participation in the tender
process. The decision of the Tender Committee in this regard is final and binding on the bidder and
cannot be challenged.

15. BID OPENING AND EVALUATION COMMITTEE

The committee constituted by tendering authority shall evaluate the tenders. The decision of
the committee in the evaluation of the Technical and Price Offers shall be final.

16. OPENING OF BIDS:

The Tendering Authority shall open the bids as per the schedule. In the event of the
specified date of Bid opening being declared holiday for the Tendering Authority, the Bid shall be
opened at the appointed time and location on the next working day. Firstly, the PART I envelope
shall be opened and the Earnest Money Deposit and the certificates required in eligibility criteria
shall be scrutinised. . The opened technical bids will be listed for further evaluation. The Bidders
names, bid modifications or withdrawals, the presence or the absence of requisite bid security and
such other details as the Tendering Authority, at his discretion, may consider appropriate, will be
announced at the time of opening. No Bid shall be rejected at the opening, except for late bids,
which shall be returned unopened to the tenderers. The price bid covers shall be listed and put into
a bag and sealed. The sealed bag of financial bids shall be in custody of a designated officer and
the price bids will not be opened till the completion of evaluation of technical bids. The date of
opening of Price bid will be communicated to the technically qualified tenderer. Bids will be opened
in the presence of bidders representatives, who choose to attend. The bidder representatives who
are present shall sign a register evidencing their attendance and authorization. Bids that are not
opened and read out at bid opening shall not be considered further for evaluation, irrespective of the
circumstances. Withdrawn bids will be returned unopened to the TENDERER.

17. TECHNICAL EVALUATION

1. The Technical Evaluation shall be based on the information furnished by the
TENDERERS in the technical bid. In case any of the information is not made available
as per the format provided, the Committee will not consider further insertions, however
clarification to elaborate the information may be sought. The Tenderers who have not
submitted appropriate Earnest Money Deposit shall be disqualified.

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Seal and Signature of the Tenderer

2.

The qualified short listed bidders would be required to make presentations to a technical
committee. The technical presentation will broadly cover the following criteria for
evaluation: Evaluation Criteria

Sr. No.
Particular
A
General Parameters
1
Profile of existing key personnel/team members
2
Additional services other than mentioned in scope of
work
B
Parameters for proposed Design and
Development project
1
Documentation of Application Development
(Enclose templates or samples of SRS/SDD/Test
Cases/ User Manuals /etc.)
2
Use of open source tool/technology
3
Experience in development of GIS application
4
Development methodology for proposed application

Marks
(20 marks)
10
10
(80 marks)
20

20
20
20

Scoring not less than 70% of the total points will only be considered for financial
evaluation. If deemed necessary, MPFD in its sole discretion to make required variations

in the cut off points for technical evaluation including criteria for technical evaluation.

The scoring will be based on the papers submitted with tender document as well as the
technical presentation showing the capabilities in GIS application development &
development methodology (tools, technology & project management) of proposed
application development.

Based on the results of the Technical evaluation, MPFD shall then proceed to open and
evaluate the Financial Bid of those bidders who qualify in the Technical evaluation.

18. OPENING OF PRICE BIDS

The price bids of only those tenderers who meets technical requirement will be opened.

19. DATE OF OPENING OF COMMERCIAL BIDS

The date for opening of the Price bid will be announced after the scrutiny of the technical bid
has been completed as above.

20. COMMERCIAL EVALUATION AND LOWEST EVALUATED BID:

The Price Offer of the technically qualified bidder will be evaluated as a package deal, which
includes development, deployment of the application and training of the MPFD staff and
maintenance of the application for one year

21. CLARIFICATION OF COMMERCIAL BIDS

The Tendering Authority may at its discretion discuss with the Tenderer(s) to clarify contents
of financial offer.

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22. BLACKLISTED/DEBARRED TENDERERS

The tenderer should not have been blacklisted or debarred by any Central/State / Public
Agency from carrying out similar business during last three financial years (AnnexureIII)

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SECTION II
GENERAL CONDITIONS
1. DEFINITIONS
(a)

MP Forest Department is The Tendering Authority inviting offers.

(b)

Tenderer means the eligible company that has chosen to submit its bid for the required
project.

(c)

Vendor means the successful tenderer who have been awarded the contract.

(d)

Contract means the Agreement between MP Forest Departments and the successful
tenderer including contract found all attachments, appendix, documents incorporated
therein.

(e)

Contract Price means the price payable to the tenderer under the contract for the full and
proper performance of its contractual obligations.

(f)

Implementation & Completion means the date on which the Project is completed in all
respect and which shall not exceed beyond 120 days from the date of signing of the
contract.

(g)

Tender Fee means the fee payable towards purchase of tender document.

2. APPLICATION
These condition apply to the extent that they are not superseded else where in the
document

3. BID CURRENCY
All costs and charges related to the bid shall be expressed in Indian Rupees.

4. PERIOD OF BID VALIDITY

The Bids shall be valid for a minimum period of 180 days and for a further period of 30 days
as an exigency for any unforeseen delay in evaluation and award of contract to the successful
Bidder from the closing date for submission of the bids.

5. TENDER DOCUMENT COST & EARNEST MONEY DEPOSIT

Tender document cost of Rs. 1000/- will be submitted in the form of Demand Draft in favor of
Joint Director (Admin), MP Forestry Project, Bhopal, payable at Bhopal.

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Earnest Money Deposit will be Rs 10,000/- in the form of DD drawn in favour of Joint
Director (Admin), MP Forestry Project, Bhopal, payable at Bhopal and should be submitted along
with the Technical Bid. Unsuccessful Tenderer's bid security will be discharged / returned within 30
days after the expiration of the period of tender offer validity prescribed by the purchaser. The
successful Tenderers bid security will be discharged upon signing of contract and submission of
performance bank guarantee.. The bid security may be forfeited if:
(a)

if a Tenderer withdraws its tender during the period of bid validity or

(b)

In case of a successful Tenderer, if the Tenderer fails to sign the contract in accordance with
the terms and conditions

6. MAINTANANCE SERVICES
Free maintenance services will be provided by the vendor during the period of 1 years of
user acceptance. The maximum response time for a maintenance complaint shall not exceed 3
days.
Operations and maintenance of the application developed will be the responsibility of the
bidder and the downtime for the application should not be more than 3 days and if it is more, than a
penalty of 0.25% of the total bid price/day will be imposed and if the fault is not repaired in next
fifteen days then MPFD will be at liberty to forfeit the Performance bank guarantee submitted by the
bidder.

7. TERMINATION FOR DEFAULT

The Tendering Authority may, without prejudice to any other remedy for breach of contract,
by written notice of default sent to the Tenderer terminate the Contract in whole or part:
(a)

If the Tenderer fails to deliver any or all of the services within the period(s) specified in the
Contract.

(b)

If the Tenderer, in the judgment of the Tendering Authority has engaged in corrupt or
fraudulent practices in competing for or in executing the Contract.
For the purpose of this clause:
Corrupt practice means the offering, giving, receiving or soliciting of any thing of value to

influence the action of a public official in the procurement process or in contract execution.
Fraudulent practice means a misrepresentation of facts in order to influence a procurement
process or the execution of a Contract to the detriment of the Tendering Authority, and includes
collusive practice among TENDERERS (prior to or after bid submission) designed to establish bid
prices at artificial non-competitive levels and deprive the Tendering Authority of the benefits of free

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and open competition.

8. CONSEQUENCES OF TERMINATION
In Circumstances mentioned above the Tendering Authority may forfeit the security deposit..

9. TERMINATION FOR INSOLVENCY

The Tendering Authority may at any time terminate the Contract by giving written notice to
the Tenderer, if the tenderer becomes bankrupt or otherwise insolvent. In this event, termination will
be without compensation to the Tenderer, provided that such termination will not prejudice or affect
any right of action or remedy, which has accrued or will accrue thereafter to the Tendering Authority.

10. FORCE MAJEURE

The Tenderer shall not be liable for forfeiture of its security deposit, liquidated damages, or
termination for default if and to the extent that its delay in performance or other failure to perform its
obligations under the Contract is the result of an event of Force Majeure.
For purposes of this clause, Force Majeure means an event beyond the control of the
Tenderer and not involving the Tenderer fault or negligence and not foreseeable. Such events may
include, but are not limited to, acts of the Tendering/Implementing Authority in its sovereign or
contractual capacity, war or revolutions, fires, floods, epidemics, quarantine restrictions and freight
embargoes.

If a force Majeure situation arises, the TENDERER shall promptly notify the

Tendering/Implementing Authority in writing of such conditions and the cause thereof. Unless
otherwise directed by the Tendering / Implementing Authority in writing, the TENDERER shall
continue to perform its obligations under the Contract as far as it is reasonably practical, and shall
seek all reasonable alternative means for performance not prevented by the Force Majeure.

11. RESOLUTION OF DISPUTES

The Implementing Authority and the TENDERER shall make every effort to resolve
amicably by direct informal negotiation any disagreement or dispute arising between them under or
in connection with the contract.
If, after thirty (30) days from the commencement of such informal negotiations, the
Implementing Authority and the TENDERER have been unable to resolve amicably a contract
dispute, the dispute will be referred for arbitration.
If any dispute cannot be settled amicably then it shall be referred to the sole arbitrator who
shall be the Principal Chief Conservator Of Forests MP Forest Department and whose decision will
be final and binding on both the parties.

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12. GOVERNING LANGUAGE

The contract shall be written in English. All correspondence and other documents pertaining
to the contract, which are exchanged by the parties, shall be written in English.

13. APPLICABLE LAW

The contract shall be interpreted in accordance with appropriate Indian laws and the
jurisdiction would be BHOPAL district court.

14. NOTICES
Any notice given by one party to the other pursuant to this contract shall be sent to the other
party in writing or by telex, email, cable or facsimile and confirmed in writing to the partys address.
A notice shall be effective when delivered or on the notices effective date, whichever is later

15. TAXES AND DUTIES

The TENDERER shall be entirely responsible for all other taxes, duties, license fee, Octroi,
road permits etc. No increase in base rates will be allowed during the period of the contract.

16. COMPLETION OF WORK:

16.1

The time allowed for carrying out the work as entered in the contract is reckoned

immediately after the date on which the orders to commence the work are given to the
contractor and will be completed in 120 days.
16.2

After the successful commissioning of application a 5 days training shall be imparted

to the staff designated by the MPFD for operation and routine maintenance.

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SECTION III
SCOPE OF THE PROJECT
MPFD is working on behalf of MP State Planning Commission towards the design, development and
maintenance of an integrated mobile, offline and web application to build GIS based decision
support, planning & monitoring system to strengthen the decentralized planning process. In this
continuation the proposals for development of offline & Mobile GIS module are invited from the
software development firms/agencies. The detailed function points are elaborated in section V.

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SECTION IV
SPECIAL CONDITIONS
1. PAYMENTS TO THE SUCCESSFUL TENDERERS
The payment will be made to successful tenderer in the following manner
i.

No advance payment will be made.

ii.

10%of the bid price will be paid on the acceptance of System Requirement Study (SRS)
document. MPFD will ensure that it will give its feedback on the SRS document with in 7
days of its receipt.

iii.

40% of the bid price on submission of Beta version. MPFD will ensure that the beta version
submitted by the vendor is tested for all its functionalities in 15 days from the date of receipt
and gives its feedback by 16th day and makes payment.

iv.

30% of the bid price on acceptance of final version of the application. MPFD will ensure that
it will test all the components of the application within 15 days of its submission and will give
its feedback on acceptance. If the application is found to be satisfactory MPFD will make the
30% payment of the bid price.

v.

Rest 20% of the bid price payment will be made on completion of training, submission of
SDD, manuals, source code.

The above terms and condition will be stipulated in the work order.

2. VALIDITY OF CONTRACT
The agreement with the successful TENDERER shall be valid for 18 months and may be
revalidated on the mutual agreement of the parties.

3. PERIOD REQUIRED FOR MAKING SERVICES FULLY FUNCTIONAL

The tenderer shall make the services fully functional within 120 days of signing of the
contract.

4. PENALTY FOR DELAY IN PROVIDING THE APPLICATION

The TENDERER shall adhere to the time schedule indicated in Tender document for
completion of the Project. In case the project is delayed from the stipulated period then for every
delayed week penalty 0.25% of bid price will be imposed and will be adjusted out of the balance
payment. In case the penalty reaches to 5% of the total project cost the Tendering authority may
cancel the contract.

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5. BINDING CLAUSE
All decisions taken by the Tendering Authority regarding the processing of this tender and
award of contract shall be final and binding on all parties concerned.
The Tendering Authority, reserves the right:

To vary, modify, revise, amend or change any of the terms and conditions mentioned above;
or

To reject any or all the tender/s without assigning any reason whatsoever thereof or to
annual the bidding process and reject all bids at any time prior to award of contract, without
thereby incurring any liability to the affected bidder(s) or any obligation to inform the affected
bidder(s) of the grounds for such decision.

6. CONDITIONAL TENDERS:
Conditional tenders shall be summarily rejected.

7. INTERPRETATION OF THE CLAUSES

In case of any ambiguity in the interpretation of any of the clauses in Tender Document or
the Contract Document, the Tendering Authoritys interpretation of the clauses shall be final and
binding on all parties.

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SECTION V
SPECIFICATIONS & TECHNICAL REQUIREMENTS
1. Major business requirement
B. Mobile GIS Module

Basic Mapping System (Zoom In /Zoom Out/Pan/Full Extent/Identify

Length & Area Calculation
Adding Online /OGC WMS Services
Search
Feedback Submission
Show Own (GPS) Location on Map
The mobile GIS application should use the online maps published through ArcGIS Server

or ERDAS Apollo Server.

C. Offline GIS Module

Download Maps & Attribute Data from GIS Server- The application should have
facility to download maps & other relevant attribute data for offline usage from the
GIS Server. The state wide geo-spatial data is hosted on the ArcGIS Server 10.0 )Adv
Edition) and non-spatial data is available on MS-SQL Server. The development of
required web services download the data is also the responsibility of the bidder. The
download should be based on the privileges of the user, mapped with concerned
administrative unit.
Basic Mapping System - Zoom In/Zoom Out/Pan/Full Extent/Identify/ Go To
Location/ Grouping of Layers/ Layer On &Off/ Set to Scale/Print/Length & Area
Calculation
Creation of additional Spatial Layer - The system should support to create
additional digital layers of Point, Line or Polygon feature types.
Adding Online /OGC WMS Services - The application should have facility to add
OGC Compliant WMS Services as well as online base maps like ISROs Bhuvan,
Google, Open Street, Bing etc. as a base map layer.
Search - A simple search facility should be available in application so that user can
search worksite, location, assets based on the keywords.
Users Feedback - The application should have facility to give feedback on any
feature or location and it should be available for other users if they want to see it.
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 Attribute - The application should have facility to query the map based on the
attribute available with digital map as well as from the linked table available in
separate database. For example user want to query all the worksites started between 1Apr-2012 and 30-Jun-2012 then system should display the result in a grid as well as it
should be displayed /highlighted on the map.
Spatial Query - The application should have facility to run query on multiple layers
with spatial operators. For example user want to list out all the habitats not having
Aanganwadis.
Attribute & Spatial Query -The application should have facility to run combination
of attribute & spatial query. For example user want to select all the hand pumps inside
a administrative unit or area drawn on the map and the current status of hand pump is
Not Working. Here, Hand pump and Administrative unit are digital map layers while
Current Status is an attribute of Handpump layer.
Export Data - The queried data can be exported as PDF/ XLS/ SHP/KML file
format.
Virtual Tour of Worksites/Locations / Villages - The application should have
facility to visit virtually on a selected worksite using Google Earth. In this
functionality user will select a particular worksite or village and Fly From Location
(any city or point selected from the map) then system to start tour from Fly From
Location and finish to the worksite/village location. It is similar to Google Tour and
can be developed using Google Earth API
Location Profile Creation - System should create profile of the location based on the
area drawn on map or selection of worksite /location using available attribute &
spatial data. For example user has created a point on the map as a proposed handpump
location, then system should generate profile of proposed worksite in A4 size page
having following details 1.
2.
3.
4.

Administrative Details - District, Block, Panchayat, Village

Census detail of the nearest villages/habitation if available
Elevation Profile of the worksite
Nearest available relevant structures (like other handpumps, stops dams,
borewell etc. )
5. Location map

Thematic Map Creation - System should generate various thematic maps based on
the attribute information available in databases. For example State Planning
Commission has village wise problems related data collected under decentralized
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planning process which is stored in a separate database and user wants to create
various thematic maps based on these problems (for example on drinking water
availability) then system should extract problem related data from separate database
and show the villages in red color having problem and green color not having
problem. The color combination of the theme should not be fixed and should be
customizable by the user.
Integration of local spatial / non-spatial data - System should have facility to add
spatial or non-spatial data from users local computer. If the data is nature of spatial
then it should be overlay on other available layers.
2. The Targeted Audience
a. Intranet All Planning Units (normally state govt. offices)
b. Extranet - NGOs, Academicians, Researchers etc.
c. Public Users
3. Languages of the application / Content
a. The application should be designed with bi-lingual (Hindi & English) Support
b. Contents must be in Unicode format.
4. Services to be provided by the Bidder
a. Design, Development and Maintenance (for 1 year) of application. The application means
Integrated Mobile & Offline GIS Module.
b. Proper documentation (Software Requirement Specification, System Design Document,
System Admin Manual, Test Reports & User Manuals).

5. Time Frame of the Project

The Project Development to be completed as given schedule from the Date of Award of the Work
Order.
Sr
1.
2.
3.
4.

Activity
Requirement Study, SRS preparation
and submission
Development of application and
submission of Beta Version
Submission of Final Version
Submission of technical documents,
test cases, manuals and training

Duration
15 days
Within 60 days of acceptance of
SRS
Within 30 days after feedback on
beta version
With in 7 days after acceptance
of Final Version.

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6. Runtime License
As the application will be available as free download for all the planning units, NGOs and
citizens to use the GIS technology so it should be free from any kind of runtime licenses. If any
runtime license is required then the cost should be borne by the tenderer for unlimited users.
However, to use online base maps like Google or Bing or any other, end user will be bound to the
term of uses of respective service provider.
7.

Existing Infrastructure :
Following infrastructure is already available with MPFD so bidder can keep in mind for
integration purpose 1. Internet Information Server 7.5 running on Microsoft Windows 2008 R2
Enterprise Server
2. Microsoft SQL Server 2008 with spatial support
3. ArcGIS Advance Enterprise 10.0 Server
4. ERDAS Appollo 2011 Server

Also, the tools /APIs /libraries supplied with above infrastructure can also be used for
development/production purpose at server end only to cut-down the price.
Apart from the above no any software / application development kits will be provided.
8. Deliverables:
Bidder has to handover the application, Patches & Releases (If any ), All source code used in the
development of the application, along with Technical Documents, user Manual, functional
Manual, installation guide and any other if required for creation of production environment and
hosting, launching of the application/site to MPFD for the purpose of copyright and intellectual
properties.
9. Training and Maintenance Support:
Bidder have to transfer the knowledge to MPFD development team for future maintenance by
imparting 5 days training to personnel deputed by MPFD.

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SECTION VI
Format of Financial Bid
(To be submitted on the letterhead of bidder)
Format of the financial Bid in Commercial envelope 2
To,
CCF (IT)
MPFD , Satpuda Bhawan,
Bhopal (MP).
Subject:

Financial Bid for Design, Development, maintenance of OFFLINE & MOBILE

APPLICATION MODULE FOR DECENTRALIZED PLANNING.

Sir/Madam,
With reference to tender document for development of application, we submit our
commercial bid as under FORMAT FOR COMMERCIAL BID - Bill of Material
Sr.

Description

Quoted Amount
(Rs)

Development & Maintenance of OFFLINE APPLICATION

Development & Maintenance of MOBILE GIS APPLICATION

DECLARATION
I / We agree to keep this offer valid for 180 (One hundred and eighty) days from the Bid Due date (last
date of submission of Bid) specified in the bid document. We shall also be agreeable to extent the validity
of the bid, if so desired by the MPFD.
I / We agree and undertake to abide by all the terms and conditions of the bid document. In witness
thereof, I/We submit this Bid under and in accordance with the terms of the bid document.

Yours faithfully,
Date :

(Signature of the Authorised Signatory)

Place :

(Name and designation of the Authorised Signatory)

Name and seal of Bidder/Lead Firm

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ANNEXURE I
GENERAL PARTICULARS OF THE TENDERER
1. Name of tenderer :..
2. Address for correspondence:
3. Telephone No. and Fax No. And email id :
4. Name and Designation of the Authorized
Representative of the tenderer to whom all
the references shall be made : .
5. Present activities/Bussiness of the firm :.
6. Minimum average turnover of Rs 5 lakhs per year
during last two financial years. :
(Submit Chartered Accountant report / balance sheet)
7. Technical staff .
8. GIS Application Development Previous Experience
Worked for
Organization

Technology Used
(ESRI /
MAPINFO/ERDAS etc)

App Type
Description
(Web /
Mobile/Desktop)

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ANNEXURE II
(Representative AUTHORIZATION Letter on the Letterhead of the applicant)

Date :..
Ref :
To,
CCF (IT)
Satpuda Bhawan Bhopal
Ms./Mr..is hereby authorized to sign relevant
documents on behalf of the company/firm in dealing with tender reference

No

.. She/He is also authorized to attend meetings and

submit technical and commercial information as may be required by MPFD in the
course of processing above said aplication. Ms./Mr.
is hereby authorized to make technical presentation on behalf of the company.
(Proof of above two persons as employee of the company to be enclosed)
Thanking you,

Authorized Signatory
..
Representative Signature
..
Signature attested

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ANNEXURE III
DECLARATION
Date :..
Ref :
To,
CCF (IT)
Satpuda Bhawan Bhopal
Ref:

Declaration Letter of firms /companies/partnership deeds

Dear Sir,
This is to notify you that our Firm/Company intends to submit a proposal in
response to your Tender Reference No. :... In
accordance with the above we would like to declare that:
(a)

We are not involved in any litigation that may have an impact of affecting or
compromising the delivery of services as required under this assignment.

(b)

We are not blacklisted by any Central/State Government/Public Sector

Undertaking in India.

(c)

The information provided in the tender document is true and no false

representation has been made.
Sincerely,

[BIDDER'S NAME]
Name ..
Title .
Signature.
Date: ..
Company: .
Seal:....
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