Professional Documents
Culture Documents
LESSON PLAN
OVERVIEW: Finding a time management strategy that works
best for you depends on your personality, ability to self-motivate
and level of self-discipline. This lesson describes 10 possible
strategies for improving your ability to manage the events in your
life in relation to time.
Not procrastinating
Managing external time wasters
Avoiding multi-tasking
Staying healthy
TIME:
INSTRUCTIONAL MATERIALS:
Blank paper
Pens or pencils
$1.00 bills in play money
Large clear plastic or glass jar
Medium-sized rocks
Gravel or pebbles
Sand
Water
Liquid container with pouring spout
Sample planning tools (e.g., calendars, To Do
lists, PDA, diaries, work logs, etc.)
Sample ticker file
Sample organizers (e.g., file folders, thumb drive,
desk caddy, ice cube tray, tackle box, etc.)
Sample personal item to illustrate clutter
Laminated signs labeled: Always, Sometimes,
Rarely
Tape
Optional: Timer with alarm
AUDIOVISUAL NEEDS:
HANDOUTS:
Handout #1:
Handout #2:
Handout #3:
Handout #4:
Handout #5:
Handout #6:
APPENDICES:
Appendix A: Script for Roleplays
Appendix B: Breathing Exercises
Slide 1
DEMONSTRATION: While
counting 24 dollars in play money,
say the following:
Pretend that Im a bank and I credit
your checking account with 24
dollars every morning. I am open
365 days a year. You cannot get
credit; you cannot have an
overdraft; you cannot carry an
ongoing balance; you cannot move
your money to a savings account;
and you cannot draw against
tomorrows deposit. If you dont use
the 24 dollars before the end of the
day, you will lose them forever.
What would you do with your 24
dollars?
Option: Ask a participant to give
you the money back in dollar
increments equivalent to how they
spend each hour of the day.
Much like money, time is both
valuable and limited. It must be
protected, used wisely and
budgeted. Lets look at a
comparison of time and money in
1
your handout.
Materials Needed:
Handout #1
Slide 2
STRESS
TASKS TAKE
LONGER
ILLNESS/FATIGUE
DISORGANIZATION
LACK OF
ACCOMPLISHMENT
Slide 3
Slide 4
Strategies
Slide 5
Slide 6
Materials Needed:
Handout #2
Materials Needed:
Handout #3
Slide 7
Activity
Slide 8
Slide 9
Priorities First!
Slide 10
Materials Needed:
Handout #4
11
Slide 11
Slide 12
Planning Tools
Materials Needed:
examples of planning tools
such as a diary, PDA,
calendar, To Do list, etc.
Benefits of a PDA:
Information can/should be
backed up on computer
14
Slide 13
To Do
or Not To Do
Slide 14
16
Slide 15
Away
Toss
Slide 16
it away
it
Act on it yourself
File it
temporarily
Store it
Delegate
it is truly urgent.
DEMONSTRATION: Show an
example of a tickler.
A tickler file works better than
an inbox or posting board
because items that are a
constant reminder often get
overlooked or buried. One
suggestion for setting up a
tickler system is to use a file
box or cabinet and label 12
hanging folders as January
December. Then label 31 file
folders from 1-31 for each day of
the month OR label 5 or 7 file
folders for each day of the week
OR label 4-5 file folders for each
week of the month. Rotate files
within the hanging sections. At
the first of the month, take out
the hanging folder and sort
inserts into the sub-categories.
At the end of each day/week,
take out the next day/weeks
folder and place on top of your
desk so you will be sure to follow
up on the items enclosed.
Slide 17
Activity
Slide 18
Tools to De-clutter
Materials Needed:
examples of organizers
Slide 19
Slide 20
Slide 21
KNOW YOURSELF!
21
Slide 22
Slide 23
Just Say
Be honest
Use non-verbal language
Dont be defensive
Be brief
Dont use an excuse
Use positives
Slide 24
Slide 25
27
28
Slide 26
Slide 27
Chronic procrastination is
considered to be a lifestyle for about
20% of people. Chronic
procrastinators promote their own
self protection by telling lies to
themselves. They actively seek
distractions, such as constantly
checking e-mail or visiting social
networking websites. (Marano,
2008).
Procrastination has costs:
Health procrastinators have
more colds, flu, gastrointestinal
problems, and insomnia.
Teamwork procrastinators shift
responsibilities onto others who
become resentful.
29
Slide 28
Complete a
preparatory task to
help you get started
organize notes.
30
Slide 29
Slide 30
Slide 31
Time Wasters
Which ones apply to you?
Telephone
&
voice mail
Meetings
E-mail & Internet
Family
obligations
Unexpected
visitors
31
32
Slide 32
The phone
Problems
Solutions
Schedule calls
Prepare an outline before
the conversation
Use voicemail, and set
aside a time of day to
return calls
Use e-mail to save phone
time
Stand up when on the
phone
Turn off the phone
Telephone:
Slide 33
Meetings
Talk standing up it
automatically keeps the
conversation shorter.
Meetings:
Slide 34
37
Slide 35
Family Obligations
Establish
Family Obligations:
Post a calendar that everyone uses
to note events, project due dates,
appointments, etc. Keep the
calendar in a central, accessible
location. Remind your family
members that all activities must be
on the calendar and have family
discussions about any activities with
conflicting times. Have one location
in your home for leaving messages
for each other, sorting and
distributing mail, and other
communication activities.
Many of these suggestions work
well with a work team also.
Slide 36
Visitors
Schedule
Visitors:
Slide 37
40
Slide 38
Avoid Multi-tasking
WHY?
Doesnt
really
save time
Limits
concentration
Restricts focus
Slide 39
41
Slide 40
STAY HEALTHY
What are YOU
doing to stay
healthy?
Slide 41
Reduce Stress
Listen
to music
relaxation
Treat yourself
Get active and eat healthy
Take up a new hobby
Practice
Slide 42
Exercise
Keeping healthy doesnt require a
lot of special equipment
Practice
Stretch
deep breathing
regularly
Walk
Play
43
Slide 43
Slide 44
Use MY PYRAMID as
a guide
Make your grains
WHOLE
Vary your vegetables
Focus on fruits
Eat calcium rich food
Go with lean protein
Avoid fad diets
Dont skip meals
44
Slide 45
Materials Needed:
Handout #6
45