VERSION 1.

MARKS & SPENCER

MAY 2011

ECP
MODULE 5 : SELF-AUDIT
TO BE COMPLETED BY THE SENIOR MANAGER
TO SUBMIT PRESS SEND AND EMAIL COPY TO PROPOSER

WET PROCESSING FACILITY DETAILS

2

GROUP / PARENT COMPANY NAME:

SITE / FACTORY NAME:

SITE / FACTORY ADDRESS:

POST CODE / ZIPCODE:

COUNTRY:
IS THIS YOUR FIRST ECP AUDIT?
ECP AUDIT DATE:
PREVIOUS AUDIT DATE:
FACTORY AUDITOR NAME:
FACTORY AUDITOR EMAIL ADDRESS:

4a
5
6
7
8
9

INDIA
YES

NO

PROPOSER DETAILS Provide details of the proposer company; either a M&S Regional Office or a Supplier
10

PROPOSER COMPANY:
M&S REGIONAL OFFICE NAME:
10b M&S SUPPLIER COMPANY NAME:
PROPOSER NAME:
PROPOSER EMAIL ADDRESS:
DATE PROPOSED:
10a

11
12
13

MODULE 5

(M&S Supplier
Regional Office
or M&S
M&S
(go to
10b)Supplier)
(Turkey, India or China)

FIRST STEPS BABYWEAR PVT LTD

Anandanarayanan S
anand@firsteps.biz

ENVIRONMENTAL & CHEMICAL POLICY FOR TEXTILE PROCESSING

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MARKS & SPENCER

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INTRODUCTION
The Marks &Spencer ECP Self-Audit must be completed and submitted every 18 months by all wet
processing facilities:

Dyehouses
Finishing facilities

Printers
Laundries

Tanneries

This self-audit document reflects the structure and layout of the 4 preceding modules of the ECP (Module
1 RSL, Module 2 REACH, Module 3 Minimum Standards & Best Practices, and Module 4
Environmental Management). These modules provide information regarding each section of the selfaudit document. All questions must be answered to ensure the audit accurately represents your
dyehouse. In the event of non-compliance, Marks & Spencer reserve the right to cancel orders and
return products.

ECP ASSESSMENT PROCESS

The flowchart below describes the assessment process for ECP factory approval. Each wet processing
facility will need to be proposed to Marks & Spencer UK by either a Marks & Spencer Regional Office or a
Garment Maker (the PROPOSER). The proposer will send the electronic Self Audit document to the wet
processing facility for completion. On completion of the audit the SEND button is pressed, which sends
the electronic audit via email to Marks & Spencer. A copy of the completed audit must be sent to the
original PROPOSER. Audits will NOT be approved if a copy is not sent to the proposer.
The self audit will be assessed by the proposer and Marks & Spencer UK. If the audit is approved the wet
processing facility will be issued with a unique Marks &Spencer ECP reference number. The ECP number
is valid for 18 months, after which a new audit must be submitted and approved. You will receive a
reminder to complete the audit before the 18 month period expires.
RO/FSV PROPOSER TO SEND SELF-AUDIT
TO WET PROCESSING FACILITY

Has the
facility already been
assessed?
Corrective Action REASSESSMENT
Plan

YES

NO

M&S verify
ECP Ref no.

NOT VERIFIED

VERIFIED

- No further
action required

WET PROCESSOR TO COMPLETE AND

SUBMIT SELF-AUDIT:
Press SEND to submit to UK
Email a copy to RO/FSV Proposer

REJECT

RO / FSV
assessment

APPROVE
M&S ISSUE ECP REFERENCE NUMBER

M&S dyehouse visits

Due Diligence
18 MONTHS AUDIT EXPIRES

Please note that the completed audits will be used by Marks &Spencer technologists during factory visits
to assess ongoing compliance to ECP. There will also be a Due Diligence programme in place to ensure
that self audit results are a true and accurate statement of the conditions in the factory. This will consist
of a random selection of facilities being audited by Marks & Spencer or a 3rd party.

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FACTORY PROFILE
14

Site/ factory Manager name:

15

Job Title:

16

Telephone Number:

17

Fax Number:

18

Email Address:

19

Other /previous trading names of factory:

20

Factory Type (please tick all that apply):

21

Are you a commission dyer:

YES

22

Marks & Spencer Departments supplied (e.g. T15):

T-78

23

M&S Production volume for past 12 months (tonnes):

24

% Right First Time (RFT) bulk to bulk:

Dyehouse

Printer

Finisher

NO
Tannery

Laundry

Garment/product Maker
NO

MINIMUM STANDARDS
Any comments supporting your self-audit for this section should be made in the box at the end of
this section.
Chemical management (Module 1 and 2)
25 Factory complies with current M&S Restricted Substance List (RSL)

YES

NO

26 Factory complies with current REACH regulations

YES

NO

27 All effluent is treated in a fully functional effluent treatment plant (ETP)

YES

NO

28 Are Chemicals released into soil or surface water drains?

YES

NO

29 Has factory had any prosecutions in past 12 months?

YES

NO

30 Factory is fully compliant with local and national environmental laws and standards

YES

NO

Environmental compliance (Module 4)

Safety (Module 3, section 1)

31
32
33
34

Compliance with local and national laws for fire prevention

Compliance with local health, safety and employment legislation
Is Pumice used for any Marks & Spencer production?
Is Sand blasting used on any Marks & Spencer products?

YES

NO

YES

NO

YES

NO

YES

NO

Comments

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ENVIRONMENTAL & CHEMICAL POLICY FOR TEXTILE PROCESSING

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QUALITY STANDARDS
Any comments supporting your self-audit for this section should be made in the box at the end of
this section. If you're not a Dyer/Printer/Laundry,click "No" for these sections & enter into
Effluent (Module 4)
35
36
37
38

the comments box at the bottom that you're not a Dyer/Printer/Laundry

Monthly independent effluent test results are retained for at least 12 months
On-site ETPs have capacity to process total factory effluent output
Have consent limits for effluent have been met in last 12 months?
Fully controlled effluent parameters including COD/BOD, TSS, pH & temperature C

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

Air Emissions (Module 4)

39
40
41

Air quality meets local authority standards satisfactory throughout factory

Records of independent air emission test results are retained for at least 12 months
Consent limits for air emissions have been met in last 12 months

Solid Waste (Module 4)

42
43
44

Solid waste disposal meets local authority requirements

Is there unauthorised burning of solid waste?
Consent limits for solid waste have been met in last 12 months

Reducing consumption (Module 4)

45
46

Records of water, energy & chemical use are kept

Consent limits for water extraction have been met in last 12 months

Fire Safety (Module 3, section 1)

47
48
49
50
51
52
53

Valid local authority fire certificates are up to date (where applicable)

Adequate fire fighting equipment in all areas of factory, clearly signposted (in local language)
and accessible with service certificates
All fire exits and escape routes are clearly signposted (in local language), unlocked and are
not obstructed
Fire assembly point is a safe distance from the factory
Records of frequent random fire drills (practices of evacuation) are available
Combustible materials are stored safely
Smoking in factory is banned and safe smoking area is provided

Machine Safety (Module 3, section 1)

54
55
56
57

All machines are electrically & mechanically safe with dated service records
All machines with moving parts are adequately guarded
Safety interlocks are in place on all high temperature & pressurised machines
Machine hazards and PPE requirements are clearly signed

Personal Protective Equipment (PPE) and General Safety (Module 3, section 1)

58
59
60
61
62

PPE is provided and it is enforced by senior management

Building construction and housekeeping is to a standard that ensure worker safety
Access equipment (e.g. ladders/scaffolding) is suitable and is used safely
Workers provided with clothes changing and storage facilities
Eating/drinking prohibited in factory, and separate eating area is provided

Chemical Management (Module 3)

63
64
65
66
67
68

The latest version of the M&S ECP document is available in the factory in the local language
All chemicals have a Material Safety Data Sheet (MSDS) located within 3 metres, and they
are stored according to the MSDS
All stored dyes and chemicals are labelled, and hazards are clearly signed
Incompatible chemicals are stored separately (e.g. acid and alkaline)
Bulk quantities of hazardous chemicals are stored to avoid risk of a spillage
REACH SVHC current list clearly displayed in factory office

MODULE 5

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Lab dye process (Module 3, section 3)

69
70
71
72

Direct access to Marks & Spencer spectral data standards is available

Dye stores are clean, dry and tidy
Scales and balances are clean, dry, serviced and calibrated
All chemicals are accurately weighed or measured by volume

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

YES

NO

Bulk dyeing (Module 3, section 4)

73
74
75
76

Records of regular checks to test the strength of received dyes are available
MS89 equation is used for calculating numerical colour differences
Instrumental colour measurement and recipe prediction is used for recipe production and
bulk batches
Dyeability of substrate, threads and components is always tested

Printing bulk production control (Module 3, section 6)

77

Records of regular tests of the quality of received inks & chemicals are available

Laundry bulk production control (Module 3, section 7)

78
79
80

Records of regular tests of the quality of received chemicals are available

Regular checks of substrate colouration & wash-down against customer sign-off are carried
out
Regular checks of accessories wash-down against customers sign-off are carried out

Quality Systems (Module 3, section 2)

81
82
83
84

Standard Operating Procedure (SOP) are available for all processes & located near each
process
Batch cards accompany every production batch
All greige is stored indoors in clean, dry & tidy conditions
All greige is clearly labelled by batch and origin

Quality control testing and inspection (Module 3, section 8)

85
86
87
88

Current test certificates from M&S accredited laboratory for all finished fabrics/products
covering all tests required for QC purposes are available & on file
Colour continuity cards for all batches are retained for inspection & record purposes
Products are examined before dispatch (after testing)
A quarantine area is used for segregating non-conforming products

Comments

STATEMENT OF COMPLIANCE (To be completed by the Senior Manager)

I declare that I have read the M&S Environmental and Chemical Policy and the
information provided above is a true and accurate record of the wet processing
facility compliance to M&S ECP.

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M&S USE ONLY:

Comment

MODULE 5

Date

Author

ENVIRONMENTAL & CHEMICAL POLICY FOR TEXTILE PROCESSING

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