SAP HR Cofiguration

Configuration Document
Version 6.03
Hyderabad
January-2010
Configuration Document for Organization

Management
Flow-Chart for Organization Structure
Root Org.Unit
Other Org.Unit
Jobs
Positions
Reporting
Structure
Creation of Root Org Unit:
Table
Transaction Code
Menu Path
Description
HPR1000, HPR1001, T527X

PPOC_OLD Create, PPOM_OLD Change, PPOS_OLD
Display
SAP Easy Access Human ResourcesOrganization
ManagementExpert ModeSimple
MaintenanceCreate
Object Type/ Object Key: Organization Unit (O), Jobs
(C), Positions (S)
When you click the create option you will get the below screen,
1. Enter the abbreviation for the Root Organization Unit in the field
Organization Unit Abbr.
2. In the Name field enter the full name or description of the Root
Organization Unit.
3. Enter the date of Incorporation of the Company in the Validity Period and
end date as the SAP standard 31.12.9999
4. Click on Create button
Select the Root organization Unit and click on the create button in the Tool
Bar or click F7 to create Sub-Org Units in the Root Org Unit.
Enter the abbreviation for the Sub-Org Unit, In the Name field enter the full
description/Name of the Sub-Organization Unit.
Then Save
After entering all the required Sub-Org Units we need to create Jobs as below.
To create Jobs click on the Staff assignments in the tool bar or click F8
Then in the screen click on the EditCreateJobs as shown in the below

screen or click F9.
In the screen as display below enter the Abbreviation for the Job and in the
name give the full description of the Job.
Then Save
Create Positions: Select the Organization Units in which you want to create
the position then click on Position button in the tool bar or click F8.
You will get the screen which is like below, in that you need to enter the
Abbreviation of the Job which you have created and then press enter, then
you enter the specific position and then the number of position you want to
create and enter the validity period of the position.
Then Save
In the Human Resource Department you will see the position is created and it
is identified by the Object Key S with the Object ID : 50001266.
Create Reporting Structure: Click on Goto option in Task Bar and select the
Reporting Structure in the drop down list.
Select the position if the position is superior then select the Elevate button in
tool bar then the Relationship will be Is line supervisor of.
If the selected position is subordinate to the Superior position then select the
option
Subordinate in the tool bar as shown below. Here the Relationship will
Reports to.
By Double clicking the Position you can see the position to which
Organization Unit is belongs to and Object O and to which Job Is described
by the Object C as show below.
To make the position as a Chief

to EditChief PositionCreate
Then the Icon of Hat
is assigned to the position for which we are creating
the chief position and save
then we need to select the position and go
To view the Organization Structure select the icon from tool bar as show in
the below screen. First select the Root Organization Unit and click on the icon
.
Select the option View Option from the tool bar.
When you select the View Option then the pop up screen is displayed, then
select the format in which you want to view the Organization Structure.
1. Display Mode = Select Over View Radio Button.
2. Following Mode = Select Substructure
3. Graphic Type = Select Compact
4. Then select Apply
10
Then below Organization Structure is displayed.
11
Configuration Document for Personnel Administration

Personnel Area
Table Name
T Code
Menu Path
T500p
SPRO
IMGENTERPRISE STRUCTUREDEFINITION
HRMPERSONNEL AREAS
Description
Personnel Area : Personnel Area is a sub unit of Company

code, that specifies a geographical location, where
company operations its business Location of the
Company
Here we can create Personnel areas according to our
requirement. Click on Personnel area.
Choose
Select Personnel Area and goto New Entries
12
Select Personnel Area then
Enter the details as follows:
13
Then Go to
Press Enter
Then Save
Personnel Sub area
Table Name
V_T001P
T Code
SPRO
Menu path
HRMPERSONNEL SUB AREA
Description
14
Personnel Sub Area : Sub Division of the personnel area

Here we can create Personnel sub areas according to our
requirement. Click on Personnel area.
Choose
Click on Personnel Sub Area
Select Personnel Sub Area then
15
Enter your Personnel area
Enter Our Personnel Area Choose
Enter your details as follows:
16
then
Then Go to
Press Enter & Then Save

Employee Group
Table Name
T Code
Menu path
T501
SPRO
HRMEMPLOYEE GROUP
Description
Employee Group : It specifies the type of employment - It

allows only One Digit ( Alpha Numeric)
Here we can create Employee Group according to our
requirement. Click on Employee Group
17
Choose
Then Go to
Enter your details as follows:
18

Employee Sub Group
Table Name
T503K
T Code
SPRO
Menu Path
HRMEMPLOYEE SUB GROUP
Description
19
Employee Sub Group: Sub division of employee group, for

this company scenario portfolio's are subgroup's - It
Allows only Two Digit Code
( Alpha Numeric)
Here we can create Employee Group according to our
requirement. Click on Employee Sub Group.
Choose
Click on Employee Sub Group
Enter Our Employee Sub Group then
20
Then Go to
Here, we are creating the employee subgroups, It may be monthly salaried or

weekly salaried. According to our requirement, we have created the employee
sub group as monthly salaried employees

Assignment of Personnel Area to Company code.
Table Name
T Code
Menu path
V_T500P
SPRO
SPRO IMGENTERPRISE STRUCTUREASSIGNMENT
HRM ASSIGN MENT OF PERSONNEL AREA TO COMPANY
CODE
Description
Here we are assigning personnel area to company code

Select the assignment of personnel area to company
code
21
Choose
Here we have assigned our personnel area to company code.

Assignment of Employee sub group to Employee Group.
Table Name
V_T503Z
T Code
SPRO
Menu Path
SPRO IMGENTERPRISE STRUCTUREASSIGNMENT
HRM ASSIGNMENT OF EMPLOYEE SUB GROUP TO
EMPLOYEE GROUP
Description
Here we are Assigning of employee sub group to
employee group. Click on assignment of employee sub
group to employee group.
22
Choose
Then Go to
Here we can enter our emp group and employee sub group under our country
grouping
23
Table Name
T Code
Menu Path
Description
V_T503Z
SPRO
SPRO IMGPERSONNEL MANAGEMENTPERSONNEL
ADMINISTRATIONBASIC SETTINGS MAINTAIN USER
PARAMETERS
We will maintain the country grouping as 40 (India)
Maintain User Parameters
Choose
Select our Country
24
Select
Enter your Country Grouping as 40
User Group: We can maintain the user group from 00-99,

Our User Group is 40.
25
Maintain Number Ranges for Corpone, CK and Trident.
Table Name
T Code
Menu Path
Description
V_T503Z
PA04
ADMINISTRATIONBASIC SETTINGS MAINTAIN NUMBER
RANGES
We are creating number ranges for Corpone , CK and
Trident
Choose
Click on Intervals
26
Click on Add Interval
Maintain our number ranges based up on the requirement - It accepts Only 2

digit code as either both is Alpha Numeric
Here we are taking External Number Range Interval because, we are creating for
existing employees (Check on External in the below Screen)
(OR)
We can maintain the internal Number Range Interval for new Employees.
27

Determine Default Number Ranges : NUMKR
Choose
28
Select
Then
Then Select
Define Employee Attributes:

Table Name
T Code
Menu Path
Description
29
V_503_C
SPRO
ADMINISTRATIONORGANISATION DATA
ORGANISATION ASSIGNMENT DEFINE EMPLOYEE
ATTRIBUTES
We are maintaining Employee Attributes as 1 = Active ,
2 = Salaried
2 = Trainee and click on employee attributes
Choose
Enter your country grouping as 40
30
Choose
Assign your employee attributes as follows Employee Attributes as

1 = Active, 2 = Salaried 2 = Trained
31
Assign your employee attributes as follows Employee Attributes as 1 =

Active, 2 = Salaried 2 = Trainee
Press Enter & Then
32
Crete Payroll Area
Table Name
T Code
Menu Path
Description
V_T549_2
SPRO
ORGANISATION ASSIGNMENT CREATE PAYROLL AREA
Here we are creating the payroll area to generate payroll
Click on create payroll area
Creation of Payroll Area: CO, CK and Trident
Choose
33
Then Goto
Create our payroll area based on our requirement
Press Enter Then

Determine Default Payroll Area: (ABKRS)
Table Name
T Code
Menu Path
Description
ABKRS
PE03
ORGANISATION ASSIGNMENT CHECK DEFAULT PAYROLL
AREA
Here we are maintaining the payroll area to generate
payroll
Click on check default payroll area
Maintaining Default feature: ABKRS
34
Choose
35
Creation of default payroll area.
Then Select
Then
Then Select
Creation of Control Record of CK, Corp and Trident

Table Name
T Code
Menu Path
Description
36
PV000
PA03
ORGANISATION ASSIGNMENT CREATE CONTROL
RECORD
It determines the current payroll period for the exact
date.
It defines the payroll past for the retroactive accounting
recognition.
Choose
Click on
and enter your payroll area based on requirement
Enter the details as follows
37
Press Enter Then

Maintaining of Administrator
Table Name
T526
T Code
SPRO
Menu Path
ORGANISATION ASSIGNMENT DEFINE ADMINISTRATORS
Description
In this step we assign administrators to the relevant
administrator groups. Here we create Administrators for
maintaining the TM, PA & PAYROLL
Click on define Administrators
38
Choose
Then Goto
Enter your details
Press Enter & Then
39
Define Default Administrator Group: (PINCH)
Table Name
T Code
Menu Path
Description
Choose
Maintain Feature
40
PINCH
PE03
ORGANISATION ASSIGNMENT DEFINE ADMINISTRATOR
GROUP
Here we create Administrators for maintaining the TM, PA
and PAYROLL
Click on Define Administrator Group
Select
Then
Table Name
T Code
Menu Path
Description
41
Then Select
VV_T588C_G_ALO,
SPRO
SPROIMGPERSONNEL MANAGEMENTPERSONNEL
ADMINISTRATIONCUSTOMIZING
PROCEDURESACTIONSDEFINE INGO GROUP.
We can define personnel actions together with the
possible reasons and the work contents and the choice of
actions for the administrator.
Here our actions are Hiring, Re Hire Transfer, Promotion,
Leaving, and Termination.
Here, we can create one info group under that info group
we can create number of info types. The info groups can
be defined so that they are dependent on the user group
(user parameter "UGR").
We maintain user groups , info groups and reasons for
actions and change action menu
Click on Info group
Choose
Click on User Group Dependency on Menus and Info Groups

Here, we will create type of Info group like hiring or re- hire, based on
requirement.
42
Enter Our User Group Dependency on Menus and Info Groups then
Then Goto
and create one info group.

In the below screen reference is user group (system userprof- setown dataparameters- usergrp -40)
Enter your type of action based on your requirement
43
Press Enter & Then

Table Name
T Code
Menu Path
Description
V_T588D
SPRO
PROCEDURESACTIONSDEFINE INGO GROUP.
CLICK ON INFOGROUP
WE CAN CREATE THE INFO GROUP AND UNDER THAT
INFOGROUP CREATE DIFFERENT INFO TYPES
Select Our Info Group then
44
Enter your info group which was created earlier in user group dependency.
Then Select
45
Enter Our Info Group
Then Go to
Under One Info Group, We can maintain different info types, Based on
requirement.
Press Enter & Then

Table Name
T Code
Menu Path
Description
T529A
SPRO
PROCEDURESACTIONSSET UP PERSONNEL ACTIONS
CLICK ON SET UP PERSONNEL ACTIONS
WE CAN MAINTAIN THE STATUS FOR PERSONNEL ACTIONS
Select setup personnel actions
46
Choose
Click on personnel action type
47
Select Personnel Action Types then
Press Enter & Then
In the above F means First Hiring is 1
48
Then Go to
EMP status 3 i.e., employee active in comp.
Special payment status- 1 is
Customer defined: Not used in the standard system. You can use
this indicator according to your requirements.
Click on personnel area, Personnel Sub Area, employee group, Employee Sub Group.,
info group as CO and user group dependencies
Table Name
T Code
Menu Path
Description
Choose
49
Then Goto
V_T530
SPRO
PROCEDURESACTIONSCREATE REASONS FOR
PERSONNEL ACTIONS
CREATE REASONS FOR PERSONNEL ACTIONS
WE CAN CREATE THE REASONS FOR PERSONNEL ACTIONS
CLICK ON CREATE REASONS FOR PERSONNEL ACTION
Enter your reasons for personnel action i.e., Hiring.
Press Enter & Then

Table Name
T Code
Menu Path
Description
V_T588B_M
SPRO
PROCEDURESACTIONSCHANGE ACTION MENU
CLICK ON CHANGE ACTION MENU
HERE WE ASSIGN ACTION
CLICK ON CREATE REASONS FOR PERSONNEL ACTION
50
Choose
CLICK ON CHANGE ACTION MENU
51
Select Action Menu then
Enter your menu type
52
Enter Our Action Menu ID Then
Then
Then Go to
Enter details as follows as User Group: 40, Action: Co.
53
Press Enter Then

And go to pa40
And check below screenas follows..
Select our action type and execute..
Configuration Document for Time Management

Create the Public Holiday Calendar
Table Name
54
FMEN
T Code
Menu Path
Description
OY05
SPROIMGTime MgmtWork schedulesClick on Define
Public Holiday Classes
We need to create list of holidays based on requirement.
Choose Public Holiday Calendar
Click on Define public holiday classes
Select Public holiday and click on Change button , I.e, Pencil button.
55
Click Create
button as shown in the below screen
Then select go with fixed date
Choose
56
Go to new enteries
Enter the details as follows as shown in the below screen.
57
Choose
Create the Holiday Calendar

Table Name
FMEN
T Code
SCAL
Menu path
SproImgTime mgmtWork SchedulesClick on Define
Public Holiday Classes
Description
We need to create assign the list of holidays to holiday calendar
based on requirement.
Choose Public Holiday Calendar
Click on Define public holiday classes
58
Select holiday clender and click on Change button, I.e., Pencil button.
59
Click on Create
button
Here we need to assign our list of holidays to holiday calendar.
Here holiday calendar is defined with two digit code

Select the list of holidays youre going to assign to holiday calendar.
60
Created holiday calendar you can see in below screen
61
Then Choose
. Save
Creation of personnel sub area grouping for work schedules
62
Choose
Here, we can assign our PS Grouping for our personnel sub areas, follows the same break
schedules, DWS, PWS under the same grouping.
Then Choose
. Save
Creation of personnel sub area grouping for daily work schedules

Here, we can assign our PS Grouping for our personnel sub areas, follows the same break
schedules, dws, PWS under the same grouping.
63
Then Choose
. Save
Creation of Breaks :
Table Name
T Code
Menu Path
Description
64
V_T550P
SPRO
SproImgTime mgmtWork SchedulesDaily Work
Schedules Define Break Schedules
We need to create the breaks to the employees based on
requirement.
Click on Break Schedules
Choose
Double click on Determine Break Schedules.
Select
Go to new entries
65
30 min break 0, 50
15 min break 0, 25
Press Enter and Then Choose
. Save
Creation of Daily work schedule.

Table Name
V_T550A
T Code
SPRO
Menu Path
SproImgTime mgmtWork SchedulesDaily Work
Schedules Define Daily Work Schedules
Description
We need to create daily work schedules to all the employees,
Click on Define Daily Work Schedules
66
Choose
Click on Define Daily Work Schedules

And Go to New Enteries

Daily Work Schedule is from Monday to Saturday i.e., CO General Shift.
67
Press Enter and Then Choose Save

For Sunday we have to prepare one more Work Schedule i.e., Week OFF.
68
Press Enter and Save
Like this we can prepare N number of Shifts Based on our requirement
69
Table Name
T Code
Menu Path
Description
70
V_T551A
SPRO
SproImgTime mgmtWork SchedulesPeriod Work
Schedules Define Period Work Schedules
We need to create Period Work Schedules to all the employees,
Period means a Week.
PWS is defined with any four digit code
Click on Define Period Work Schedules
Choose
Go to New Enteries
Enter details as follows, here Period means a Week i.e, Monday to Sunday.
Press Enter & Save

Table Name
T Code
Menu Path
Description
71
V_T551A
SPRO
SproImgTime mgmtWork schedulesDay types
We need to create Day Types to all the employees, based on
requirement.
Click on Define Day Types
Choose
Go to New Enteries
Enter details as follows
Press Enter & save

72
Table Name
T Code
Menu Path
Description
Choose
V_T551A
SPRO
SproImgTime mgmtWork schedules Work schedules
Rules and Work Schedules Define Employee Subgroup
Groupings
Here we can define our EMP Sub Group as Salaried Staff
Click on Group Employee Subgroups for Work Schedules
73
Select
Enter our Country Grouping as 40.
74
Choose
Enter our ES Grouping as 2 i.e., Salaried Employee
Press Enter & Save
75
Table Name
T Code
Menu Path
Description
Choose
V_001P_M
SPRO
Rules and Work Schedules Define Groupings for the Public
Holiday Calendar
Here we are assigning holiday calendar to personnel sub area
Click on Define Groupings for the Public Holiday Calendar
We are assigning Personnel Sub area to Public Holiday Calendar
76
Press Enter & Save

Table Name
T Code
Menu Path
Description
Choose
77
V_T508A
SPRO
Rules and Work Schedules Set Work Schedule Rules and Work
Schedule
It is defined with any 8 digit code ,which incorporates PWS and in
which we are creating how many hrs an employee has to work per
a day/week/month and year
Click on Set Work Schedule Rules and Work Schedule
Go to New Enteries
Enter our details as Follows:

It is defined with any 8 digit code, which incorporates PWS and in which we are creating
how many hrs an employee has to work per a day/week/month and year
78
Press Enter & Save

Like this we can create for all the shifts based on our requirement.
Table Name
T Code
Menu Path
Description
79
T552A
Pt01
Rules and Work Schedules Generate Work Schedules Manually
Here we can Generate Work Schedule Rules
Choose
Click on Generate Work Schedules Manually and go to new enteries
80
Enter details as follows:
Then Choose
Table Name
T Code
Menu Path
Description
81
SCHKZ
PE03
SproImgTime mgmtWork SchedulesPlanned Working
Time
Set Default Value for the Work Schedule
Here we are defaulting Work Schedule Rule through a feature
called SCHKZ so the value will be defaulted in Planned
Working Time
Choose
Here we are defaulting Work Schedule Rule through a feature called SCHKZ so the
value will be defaulted in Planned Working Time.
82
Click on Check
, Activate
& Choose
Group personnel sub areas for attendances and absences

Table
V_001P_D
Transaction code
SPRO
Menu Path
SproSap reference IMGTime ManagementHuman
resourcesOrganizational ManagementTime data recording and
administrationAbsencesAbsence catalogGroup personnel sub
areas for attendances and absences
Details of configuration
Select the Personnel area & Sub area from
&
give the PS grouping, below we have mentioned it as 40
83
A personnel sub area grouping for absence and attendance types is a grouping of personnel sub
areas which use the same absence and attendance types.
Table
Transaction code
Menu Path
V_T554S
SPRO
administrationAbsencesAbsence catalogDefine absence types
Go to New Entries
The below screen appears, we are defining our absence type.
84
An employee's incapacity to work, leave, release from work, and so on can be described in more
detail by a range of absence types. The system uses the absence types to determine the payment
relevance of the absence and its effects on statistics and reserves,
Assign an absence type as above with the PS grouping done in the first step, & click on save
Table
Transaction code
Menu Path
V_554S_O
SPRO
administrationAbsencesAbsence catalogDetermine entry
screens & time constraints
Select the absence types from
Now select the absence type COCL & PS Grouping 40.
85
below.
By specifying the screen number for an attendance or absence type, you determine which screen
is used for entering, displaying and maintaining records.
Give the screen number as 2001 which means Quota deduction. & Time constraint class as 1.
The time constraint class is used to check for collisions between Time Management infotypes
(2001 to 2012). It allows you to specify different regulations for checking for collisions between
individual subtypes.
Click on Save
Table
Transaction code
Menu Path
86
V_T551C
SPRO
administrationAbsencesAbsence CountingDefine Counting
Classes for the Period Work Schedule
In this step, you define counting classes for your period work
schedules, which are used to valuate attendances and absences. You
can query the class in Define Rules for Absence Counting.
Go to New entries
the following screen appears.
Here Give the Grouping & select the Period work schedule & specify the Counting Class, In the
above case we have mentioned it as 1.
You can use the class for absence and attendance counting to specify different methods of
counting according to the period work schedule.
Example:
Employees assigned to a work schedule with 4 working days per week and 10 working hours a
day are credited with 1.25 leave days for each workday. In other words, they receive the same
amount of leave entitlement as employees who work a 5-day week for 8 hours a day. 1.00 leave
days per workday are deducted for these employees. Since the work schedule is based on the
period work schedule, you can use the valuation class of the period work schedule as a feature to
distinguish between employees who work 4-day weeks and those who work 5 days.
Table
Transaction code
Menu Path
V_503_E
SPRO
administrationManaging Time Accounts Using Attendance/Absence
QuotasSetting Groupings for Time QuotasGroup Employee
Subgroups for Time Quotas
In this step, you group your employee subgroups for time quota
types. Employee subgroups for which the same attendance and
absence quota types are defined are assigned to the same grouping
for time quota types.
The below screen appears prompting for Country grouping, select 40 Country grouping of India.
87
Click on Enter
An employee subgroup grouping for time quota types is a grouping of employee subgroups for
which the same absence and attendance quota types are defined.
Specify the ESG for Time Quotas as 2 as in above, then click on save
Table
Transaction code
Menu Path
88
V_T551C
SPRO
QuotasSetting Groupings for Time QuotasGroup Personnel Sub
areas for Time Quotas
In this step, you group your personnel sub areas with regard to the
permissibility of time quota types. Personnel sub areas for which the
same attendance and absence quota types are defined are assigned
to the same grouping for time quota types.
.
A grouping of personnel sub areas for time quota types is a division of personnel sub areas for
which the same absence quota types and attendance quota types are defined.
In the above step, we have specified the PS grouping as 40.
Table
Transaction code
Menu Path
V_556A_B
SPRO
QuotasCalculating Absence EntitlementsAutomatic Accrual of
Absence QuotasPermit Generation of Quotas in Time Evaluation
In this step, you specify that an absence quota is accrued
automatically during time evaluation. Give the tick mark on radio
buttons as below & Save it
In the above screen we give permission to generate quotas.

1. No generation: Not permitting for time evaluation, automatically update quotas in infotype
2006 through RPTQTA00 Program.
2. Increase : Permitting for Time evaluation through program RPTIME00
3. Replace: Replacing the current quota with the existing one in the same year.
89
Table
Transaction code
Menu Path
V_556A_B
SPRO
QuotasCalculating Absence EntitlementsRules for Generating
Absence QuotasSpecify Rule Groups for Quota Type Selection
In this step, we are going to default a value to the feature QUOMO so
that the absence quota type based in the employees organizational
assignment is controlled separately using the quota type selection rule
group. We have given the value as 01.
Following screen appears
Give a double click on Modify feature QUOMO. Then the below screen appears.
Clicks Check
90
and Activate
& then save it
Table
Transaction code
Menu Path
V_T559E
SPRO
Absence QuotasSet Base Entitlements
In this step, we are going to specify the employee's total entitlement
(base entitlement) to an absence quota type.
Double click on Base Entitlements for Absence Quota Generation. The below screen comes in to
view.
Go to New Entries
91
. And give the details as below.
Click on Save .
Base entitlements can be assigned based on seniority; we have specified 12 days as the
entitlement for the employees who served the company for a minimum period of 6 months.
Table
Transaction code
Menu Path
V_T559D
SPRO
Absence QuotasDetermine Validity and Deduction Periods
In this step, we decide which validity and deduction periods are
supposed to be valid for an Absence Quotas infotype record (2006)
created by the system. We do this for each absence quota type.
First the Initial screen comes in to view. Select new entries as shown below.
92
The below screen comes in to the view.
Give the deduction period valid from Start to End of Validity. Click on Save
Table
Transaction code
Menu Path
93
V_T559L
SPRO
Absence QuotasDefine Generation Rules for Quota Type Selection
In this step, you define rules for automatically accruing absence
entitlements for your employees.
Note: If you want to set up rules for generating absence quotas using
the report RPTQTA00 or for determining default values, you can now
use a restricted view of the Customizing table. All non-relevant fields for
this method remain hidden. The system knows which view of the
Customizing table to display according to your specifications made in the
Permit Quota Generation Without Time Evaluation activity.
The below screen comes in to the view. Go for New Entries Directly.
Below screen comes in to view give the details necessary.
In the above screen select the Infotype Menu Base entitlements & Specify the value, you can
automatically trigger the 12 days in a calendar year value.
Click on Save .
Now click on the Accrual entitlement menu you can view the below screen.
94
Here press the Radio button on Pro rata calculation, so that the entitlement is prorated
automatically, Now Click on Save .
Table
Transaction code
Menu Path
V_556R_B
SPRO
Quotas Quota Deduction Using Attendances/Absences Define
Deduction Rules for Absence and Attendance Quotas
Details of configuration In this step, you define the rules according to which attendances and
absences are to be deducted from the attendance/absence quotas.
Quota deduction does not depend on individual attendance/absence
types, but is determined by the Counting rule for attendance/absences
that is assigned to an attendance/absence type.
First the below screen appears.
Double Click on Define Deduction Rules for Absence Quotas. The below screen comes in to view.
95
Go to New Entries. The below screen comes in to view.
Specify the Unit of Relevance for absence quota in Days, & Mention the Absence quota
type as in the screen & Click on save
Table
Transaction code
Menu Path
96
T556C
SPRO
Quotas Quota Deduction Using Attendances/Absences Assign
Deduction Rules to Counting Rules.
In this step, you assign quota deduction rules to counting rules. All
absences and attendances with quota deduction that are counted using
the selected counting rule are processed using these deduction rules.
The Below screens comes in to view.
Select New Entries
97
. The below screen comes in to view.
98
Give the details as above & click on Save
Table
Transaction code
Menu Path
V_554S_Q
SPRO
administrationAbsencesAbsence CatalogAbsence
CountingAssign Counting Rules to Absence Types.
In this step, you determine which rule for attendance or absence
counting should be used for each attendance/absence type.
The Below Screen Comes in to the view.
99
Now click on
in to view.
& Select youre Absence types. The below screen comes
Here we assign the Counting Rule & give a Tick mark on Quota deduction, as our companies
requirement is to deduct the quota based on the employees use of entitlement.
Click on Save & go back.
Table
Transaction code
Menu Path
100
V_559V
SPRO
SproSap reference IMGTime ManagementTime
EvaluationTime Evaluation SettingsSet Personnel Sub area
Groupings for Time Recording

In this step, You group your personnel subareas for time recording.
A grouping of personnel subareas for time recording is a division of
personnel subareas for which the same time types, time transfer
specifications, access control groups, and message types are defined.
Execute it.
In the above step we have assigned the personnel sub area grouping for Time Recording.
With the Above steps we have completed the configuration for Time Management Quotas.
Program
Transaction code
Menu Path
RPTQTA00
SE38
In this step, we are going to update the absence quotas in infotype (2006
Absence Quotas
Once you Execute the RPTQTA00 program, the below screen comes in to the view.
Here we mention the period of the Quota Update, with the Personnel number Information &
Mention the quota type & select
101
which means Live Run.
Now Click on Execute

. The below screen comes in to the view were the values are updating
through the CODE =INS.
102
Click on Enter
103
Click on Enter
This is the Final Screen were the Absence Quotas are generated.
Employee Name Arvind Gupta is Generated 6 days of Entitlement.
Because the employee has joined on 1st January 2010, he is entitled to 6 days of quota, because
as per the companys requirement employee is eligible to quota only after the completion of 6
Months Service with the company.
104
Configuration Document for Recruitment Process
Before going to the Recruitment, we need to create a vacancy & open the position for Hiring
Process.
Table
Transaction code
Menu Path
Details of
configuration
HRP1000
PO13
SAP Easy AccessSAP MenuHuman ResourcesOrganizational
ManagementExpert ModePosition
Enter the position (e.g. Field Executive) & Select the Vacancy & click
on create
Following below screen appears, system automatically selects the open radio button now
105
Click on
save, with the above step we have created a Vacancy,
In the steps below we are going to do the backend configuration for the recruitment module.
Table
T750D
Transaction code
SPRO
Menu Path
SPROSAP Reference IMG Personnel
ManagementRecruitmentWork force requirements and
advertisingCreate Media
Details of
Click on Execute
, Here we are creating media, go to new entries &
configuration
give the details like below & click on Save
In the applicant class column, if the applicant is External Applicant then select AP, and if the
applicant is Internal Applicant then Select P.
Or else Click F4 in this column then
106
select from this table.
Now come back
Table
Transaction code
Menu Path
Details of
configuration
V_T750C
SPRO
SproSAP Reference IMG Personnel
ManagementRecruitmentWork force requirements and
advertisingCreate Recruitment Instruments
Click on Execute
, Here we are creating Recruitment Instruments,
go to new entries & give the details like below & click on Save
Exit.
and
Here the Instruments are linked to the Recruitment medium

Table
Transaction code
Menu Path
Details of
configuration
T526
SPRO
SPROSAP reference IMG Personnel
ManagementRecruitmentApplicant AdministrationCreate
Personnel Officer
Click on Execute
, Here we are creating personnel Officer, go to
new entries & give the details like below & click on Save
107
and Exit.
Personnel officers process the applications assigned to them according to their authorization
from the Personnel Department.
Personnel officers for Recruitment must be created as part of administrator group APPL. You
can use an ID of your choice for the personnel officer.
Table
Transaction code
Menu Path
Details of
configuration
T750K
SPRO
ManagementRecruitmentApplicant AdministrationApplicant
StructureCreate Applicant groups
Click on Execute
click on Save
, go to new entries & give the details like below &

and Exit.
The applicant group is used to classify applicants according to the type of employment
contract for which they are applying.
Use
Its uses include carrying out authorization checks.
Examples
108
Employees with a Permanent/ Active
Employees with a Temporary/ Contract
Freelances
Trainees
Employees on temporary loan
Table
Transaction code
Menu Path
Details of
configuration
V_T750F
SPRO
StructureCreate Applicant ranges
Click on Execute
click on Save

and Exit.
The applicant range is used to classify applicants according to either hierarchical or

functional criteria. Its uses include carrying out authorization checks.
109
Possible applicant ranges include the following:
Hierarchical structure:
Functional structure:
Managers
Executive employees
Salaried Employees
Specialists
Table
Transaction code
Menu Path
Details of
configuration
Corporate Management
Sales & Distribution
Marketing
Production
V_T750G
SPRO
StructureCreate Unsolicited application groups
Click on Execute
click on Save

and come back
In this step you create the required unsolicited application groups.

A candidate might either apply in response to an advertisement or file an unsolicited application
without reference to an advertisement. Candidates who file unsolicited applications are assigned
to an unsolicited application group during initial entry of basic data.
Examples of possible unsolicited application groups include the following:
1. Salaried, Sales and Distribution
2. Salaried, Research and Development
3. Salaried, Personnel Department
4. Hourly paid, Production
5. Hourly paid, Printing Works
110
Table
Transaction code
Menu Path
Details of
configuration
T751A
SPRO
SPROSAP Reference IMGPersonnel
ManagementRecruitment Applicant SelectionApplication
StatusChange status text
Click on Execute
, generally applicant statuses are standard, no
need to change them, view, click on Save
and come back
When ever we are executing the node of change status text SAP pop ups the below screen
Click on Enter
111
, the below screen appears.
Table
Transaction code
Menu Path
Details of
configuration
T751C
SPRO
StatusChange status reason
Click on Execute
click on Save
Table
Transaction code
Menu Path
Details of
configuration
and come back
V_T751D
Spro
StatusSet permissible status reasons for each applicant class
Click on Execute
click on Save
112
, go to new entries & give the details like below,
, go to new entries & give the details like below,

and come back
Table
Transaction code
Menu Path
Details of
configuration
113
SPRO
Status set permissible vac.assign.statuses for each overall status
Click on Execute
, In this step you determine which vacancy
assignment statuses may be used in combination with each overall
status.
Table
Transaction code
Menu Path
Details of
configuration
SPRO
ManagementRecruitment Applicant Selection Application
StatusCreate priorities for vacancy assignments
Click on Execute
on Save
114
, these are SAP standards no need to create click
and come back
Table
Transaction code
Menu Path
Details of
configuration
115
SPRO
actions Change info groups select user group dependency on
menus and info groups
Click on Execute
to CO and save it.
, Then copy the standard action 42 and change it
Now go back and select Info group and specify the Info group menu created above
Click on enter or click on
. Go to NEW ENTRIES. Give the details as below & save it
Info groups above are configured to group info types together to trigger the actions in a
sequential order.
Table
Transaction
code
Menu Path
Details of
configuration
116
PBAW
SAP Easy AccessSAP MenuHuman ResourcesPersonnel
ManagementRecruitmentAdvertisingAdvertisementMaintain
Give the Vacancy Number as below and click on Execute
The Next screen appears will like the below.
Now click on Advert
following screen appears. Now click on
then system automatically generates a number,

give the details necessary as below, now from vacancies published menu select the Add
button
117
& select the position number we created. Now save it
Now the following screen appears indicating the status of vacancy 0 (not appointed). Go
back.
118
Table
Transaction code
Menu Path
Details of
configuration
PB10
Sap easy accessSap menuHuman resourcesPersonnel
ManagementRecruitmentApplicant master dataInitial data entry
Execute it & give the details necessary as below and save it
come back.
The system will automatically generate applicant number. In the above case it 5.
119
and
Table
Transaction code
Menu Path
Details of
configuration
PB30
ManagementRecruitmentApplicant master dataMaintain
Execute it & Select
and click on create
Now the below screen appears, give the position number & other necessary details
120
Save it & come back.

Table
Transaction code
Menu Path
Details of
configuration
PB40
ManagementRecruitment Applicant master dataApplicant
actions
Execute it
We can see the below screen after execution. Give the details & save it.
121
After saving the above screen the following screen automatically pop ups
122
Then the below screen pop ups
Click on enter
Table
Transaction code
Menu Path
Details of
configuration
123
it will transfer the data.
PBA3
ManagementRecruitmentAppl.master dataBulk
ProcessingVacancy Assignments.
Execute it, give the applicant number, Overall Status & Vacancy details
& click on Execute.
After executing the above data the below screen appears.
124
In the above screen it is denoting that applicant selected is 1, Come back

Table
Transaction code
Menu Path
Details of
configuration
PB60
Sap easy accessSap menuHuman resourcesPersonnel
ManagementRecruitment Applicant ActivityMaintain
System automatically takes the Applicant number, click on Execute
After execution the below screen appears.
125
Here select the

the below screen pop ups give a tick
Automatically the below screen appears.
126
& click on
to the Interview activity
then
Now click on Enter, it means Interim activity is completed.

Again in the same screen select the Hiring date & go to the Edit in the tool bar select & Planned
<->completed
Now we will come across the below screen give the activity type as 014 which indicates Hiring
127
Give the activity type as 014 which indicate Hiring date now save the screen & come back.
Wit the above
Configuration we have completed the activity of hiring an applicant.
Table
Transaction code
Menu Path
Details of
configuration
128
PBA7
ManagementRecruitment Applicant ActivityTransfer Applicant
dataExecute
Give the details of applicant number, overall status, the action type &
click on Execute
The below screen appears after executing the above,

Here system generates the personnel number automatically, if it is an Internal number, Incase it
is an external personnel number we have to assign the personnel number on our own.
129
Click on save automatically it will take you to the next screen i.e. info type 0001 (Organizational
assignment)
130
Give the details as below, from now on system pop ups the screens in sequence as configured
in our info group.
The Next screen would ask for personal details (Infotype 0002).
131
The next screen follows prompting for address. (Infotype 0006)
132
Save them & come back, the above screens of info types are mandatory for hiring an
employee. Now a final screen pop ups indicating that Applicant is hired in to the company
below.
133
Now below the Vacancy is occupied.
With this the configuration for the Recruitment Module comes to an end.
For further testing go to PA30 Mater data to check whether the employee is hired.
Check below.
134
With the above screen it is clear about the data transfer from Applicant data to the Master data.
Further we can check the position in the organizational unit (T.code ppos_old) in the below
snap shot.
135
We can clearly view that a person is assigned to the position above.

Position 5000060 Field executive Incorporates the person 20000002 Holder Amrith Anand.
136

SAP HR Cofiguration

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Configuration Document

Configuration Document for Organization

HPR1000, HPR1001, T527X

Then in the screen click on the EditCreateJobs as shown in the below

To make the position as a Chief

Then the Icon of Hat

is assigned to the position for which we are creating

the chief position and save

then we need to select the position and go

Select the option View Option from the tool bar.

Then below Organization Structure is displayed.

Configuration Document for Personnel Administration

Personnel Area : Personnel Area is a sub unit of Company

Select Personnel Area and goto New Entries

Select Personnel Area then

Enter the details as follows:

Personnel Sub Area : Sub Division of the personnel area

Click on Personnel Sub Area

Select Personnel Sub Area then

Enter Our Personnel Area Choose

Enter your details as follows:

Press Enter & Then Save

Employee Group : It specifies the type of employment - It

Enter your details as follows:

Press Enter & Then Save

Employee Sub Group: Sub division of employee group, for

Click on Employee Sub Group

Enter Our Employee Sub Group then

Here, we are creating the employee subgroups, It may be monthly salaried or

Press Enter & Then Save

Here we are assigning personnel area to company code

Here we have assigned our personnel area to company code.

Press Enter & Then Save

Press Enter & Then Save

Maintain User Parameters

Select our Country

User Group: We can maintain the user group from 00-99,

Press Enter & Then Save

Maintain our number ranges based up on the requirement - It accepts Only 2

Press Enter & Then Save

Define Employee Attributes:

Enter your country grouping as 40

Assign your employee attributes as follows Employee Attributes as

Assign your employee attributes as follows Employee Attributes as 1 =

Press Enter & Then

Creation of Payroll Area: CO, CK and Trident

Press Enter Then

Maintaining Default feature: ABKRS

Creation of Control Record of CK, Corp and Trident

and enter your payroll area based on requirement

Enter the details as follows

Press Enter Then

Enter your details

Press Enter & Then

Click on User Group Dependency on Menus and Info Groups

and create one info group.

Enter your type of action based on your requirement

Press Enter & Then

Select Our Info Group then

Enter Our Info Group

Press Enter & Then

Select setup personnel actions