Table of Contents

About the Hotel Preventive Maintenance Program . . . .

........1
About the HP Hotels
2006-2007 Annual Maintenance Planner . . . . . . . . . . . . .
. . . 3
Annual Maintenance Planning Tools
........................ 4
Annual Contract Renewal
Dates................................................
5
Annual Preventive Maintenance
Planner .................................. 6
Carpet Maintenance
Planner........................................................

Maintenance Checklists
.. 9
Day Two Maintenance
Checklist......................................... 10
Day Three Maintenance Checklist.................................
11
Day Four Maintenance
Checklist......................................... 12
Day Five Maintenance Checklist.
15
Fitness Equipment Preventive Maintenance
Checklist ................18
Monthly Task
Calendars . . . . . . . . . .. . . . . . . . . . . . . . . . . . . . . .
20
January 2006..............................................................
21

February
2006 ...................................................................
23
March 2006 .....................................................................
25
April
2006............................................................................. 27
May
2006 .....................................................................................2
9
June
2006 .................................................................................
31
July
2006 .....................................................................................
33
August
2006 .................................................................................35
September
2006.................................................................
37
October
2006 ...........................................................................
39
November
2006 ...................................................................
41
December
2006 ...........................................................................
43

2007
January
2007 ............................................................................... 45
February
2007............................................................................. 47

March
2007...................................................................................49
April
2007.....................................................................................5
1
May
2007......................................................................................
53
June 2007 ......................................................
..55
July
2007 .....................................................................................
57
August
2007.................................................................................
59
September
2007............................................................................
61
October
2007................................................................................ 63
November
2007 ...........................................................................
65
December
2007.............................................................................67

About the Hotel Preventive

Maintenance Program
This HP Hotels Maintenance Planner
Checklists & Calendars book and its companion Guide &
Forms is an easy-to-use maintenance tracking and
scheduling program. The Maintenance Planner program
covers all areas of the hotel and divides maintenance tasks
into systematic daily activities. It addresses guestrooms,
grounds and facilities. This book contains checklists and
calendars for tracking and scheduling maintenance. The
other book, Guide & Forms, is a how-to reference that draws
from the experience of hotel maintenance professionals and
details how guestroom preventive maintenance is
performed. The last section contains Master Forms for
tracking maintenance department activities.
How the Preventive Maintenance Program Works
The key components of the program are inspecting and
servicing all hotel areas and equipment weekly to prevent
costly repairs due to neglect. Equally important, is the use of
the Maintenance Planner Kit to make sure that all areas of
the hotel meet the high standards of HP Hotels. Through
daily visual inspection of facilities and quarterly guestroom
maintenance, the program is designed to:

 Prevent guest dissatisfaction.

Reduce hotel operating costs.
Improve product quality.
Ensure the best product is offered to every hotel guest.
Think of the Maintenance Planner program as an
organization
and
reference
tool
for
maintenance
management. It is not a refurbishment program. If you lack
the skills to perform extensive refurbishment tasks such as
carpet replacement, hanging wall vinyl, large painting
projects and so on, tell your general manager. Its more
sensible (and cost effective) to hire a professional in some
cases.

How to Use the Maintenance Planner Checklists and Calendars

Book
This book is your daily assignment and tracking tool. It
serves four essential maintenance functions.
Facility Preventive Maintenance
Close inspection is the key to keeping the hotel in top
condition. Use the Daily Routine Maintenance Checklists and
the Public Area Checklist to organize your workdays. Areas
on the lists should be checked on a regular basis before
serious problems develop.
Annual Planner
The Annual Planner schedules important maintenance
activities that occur during the course of the year. Simply
shade the month when the corresponding maintenance
activity occurs at your hotel. This provides a quick visual
reference, by month, for all maintenance-related actions
such as contract expiration dates, fire system testing dates,
capital expenditure activities and labor intensive repairs
where a group of rooms must be blocked or additional help
must be contracted.
The enclosed Annual Planner already lists major activities
occurring at our hotels system wide. Additional space is

provided for you to customize tasks specific to your hotel.

For example:
- Fire System Testing is required two times per year. Refer
to your HP Hotels Standards Manual for details.
- Monitor Contract Renewal Dates to prevent automatic
contract renewals. Shop other vendors to compare price and
service. Use the Annual Planner to centralize tracking of all
maintenance agreements.
- Log dates for when Scheduled Contracted Services will
be performed. For example, note when window washing,
landscaping upgrades, carpet cleaning and fire extinguisher
testing are due.
- Log dates when rooms will be down for Capital
Refurbishment Projects. Note when renovations and
furnishing replacements will occur prevents overselling. The
Annual Planner is already completed with activities common
to all hotels. Space is provided for the specific needs of your
hotel. To use the Annual Planner, research your contract
renewal dates and service dates. Shade the box for the
month that the contract will renew or service will take place.

Daily Checklists
Daily Checklists help you organize daily tasks, cover all areas
of the hotel and measure performance. The reusable lists
enable you to simplify the maintenance process by assigning
similar work activities to specific days. Workdays are more
productive and organized when you use Daily Checklists.
These checklists promote efficiency by:
- Assigning tasks based on a five day, Monday through Friday
work week.
- Grouping similar activities together to save time and
increase productivity.
- Providing a consistent routine to promote thorough
property maintenance.
- Allowing you the flexibility to assign specific tasks to
specific days.

The tasks on each Daily Checklist should take approximately

90 minutes to three hours for completion. As you develop a
routine, the process should require less time.
Monthly Task Checklists and Calendars
Monthly Task Checklists assign specific days for handling
projects noted on the Annual Planner as well as tracking
deliveries, order/ship dates and other special assignments to
complete on a specific day of the month. The Checklist offers
suggestions on upcoming events and reminders of things to
do that month. Additional lines are included for you to
customize your things to do list. Then use the Monthly
Calendar that follows to note dates and events from the
Annual Planner to specific days of the month for follow-up
and/or completion of the tasks. The Calendar also provides a
place to centralize tracking for order placement and
receiving dates.

About the HP Hotels

20062007 Annual Maintenance
Planners

This easy-to-use flip chart fits on a clip board for easy

reference on the job.

What Is In Your 20062007 Annual Maintenance Planner

Checklists & Calendars Book
Planning Tools
- Contract Renewal Form
- Preventive Maintenance Form
- Carpet Care Maintenance Planner
Maintenance Checklists and Tables
- Five Day To-Do Checklists
- Public Area To-Do Checklist
- Fitness Equipment Maintenance Checklist
Calendar with Monthly Checklists
Using the Forms in This Book
All forms in this planner, except the calendar, are Master
Forms and should be copied for day-today use. Do not
write on any form in the planner. Use your copies
instead.
Carry copies of your checklists with you as you perform
regular maintenance as a reminder of all Tasks to be
performed.
Guestroom/Suite Maintenance
See the other book, Maintenance Planner Guide & Forms, for
a complete discussion of the guestroom and suites
preventive maintenance process.

Annual Maintenance Planning Tools

The forms in this section will help you at budget time
for important maintenance needs that happen on a
yearly basis. Make a copy of each form for your use.
Annual Contract Renewal Dates
All maintenance contract renewal dates should be entered
on this form to create a central document to track all
maintenance agreements. With this list as a reminder of
upcoming renewals you will be able to schedule time to
investigate other vendors for better pricing/service options
before the renewal date.

Annual Preventive Maintenance Planner

Using this form select a month to perform each of the
preventive maintenance tasks that must be performed on an
annual basis. Scheduling these activities ahead of time
makes it easier to create a more even work flow.
Carpet Maintenance Planner
Using this form, select a month to perform carpet
maintenance in each area scheduling these activities ahead
of time makes it easier to create a more even work flow.

Annual Contract Renewal Dates

Get all your contracts and enter the appropriate contract renewal date on this
chart.
Activity

Fire
System
Testing
Elevator(s
)
Landscapi
ng
Interior
Plants
Wired
Music
Cable
TV/Satellit
e
Long
Distance
Service
Security
Service
All
Exterior
Signs*
Pool
Equipment

Ja
n

Fe
b

Ma
r

Ap
r

Ma
y

Ju
n

Ju
l

Au
g

Se
p

Oc
t

No
v

De
c

Carpet
Cleaning
Trash
Removal

Annual Preventive
Maintenance Planner

Schedule the activity under the month it should

occur by entering a target date on this chart.
Activity

Fire Alarm
Tests
Fire Pumps
Fire
Extinguishe
rs
Smoke
Detector
Tests
Generator
Inspections
Elevator
Inspections
Landscape
Plantings
Ice

Ja
n

Fe
b

Ma
r

Ap
r

Ma
y

Ju
n

Jul

Au
g

Se
p

Oc
t

No
v

De
c

Machines
Exterior
Signage
Boiler
Circulating
Pump(s)
Water
Softener
Equip.
Rooftop
HVAC Units
Window
Washing
TV (Cable)
System
Laundry
Equipment
PBX
System
Breakfast
Equipment
Carpet
Cleaning
Building
Cleaning
Sidewalk
Cleaning
Power
Wash
Building
Office
Equipment
Paint

Railings
Parking Lot
Stripes

Carpet Maintenance Planner

Schedule the area under the month it should occur

by entering a target date on this chart.
HIGH
TRAFFIC
(Min: 1x/Qtr.
Max: 2x/Qtr.)

Lobby
Breakfast
Area
1st Floor
Corridor
1st Floor
Guestrooms
Only
MEDIUM
TRAFFIC
(Min: 2x/Yr.
Max: 4x/Yr.)

2nd Floor
Corridor

Jan

Fe
b

Ma
r

Ap
r

Ma
y

Jun

Jul

Au
g

Se
p

Oc
t

No
v

De
c

and
Guestrooms
3rd Floor
Corridor
and
Guestrooms
4th Floor
Corridor
and
Guestrooms
5th Floor
Corridor
and
Guestrooms
6th Floor
Corridor
and
Guestrooms
Meeting
Room A
Meeting
Room B
Boardroom
Exercise
Room
LIGHT
TRAFFIC
(Min: 1x/Yr.
Max: 2x/Yr.

Administrat
ive Office
Sales Office
Business
Center

Maintenance Checklists
These checklists act as a reminder of all the items that need
attention on a regular basis. Anytime youre performing one
of these maintenance inspections, make a copy of the
appropriate form from this section and carry it with you to
act as a reminder of all the items that need checking.
Daily Routine Maintenance Checklists (Days One Through Five)
These five checklists lay out a five day schedule of routine
inspections that need to be performed every week to assure
the entire property meets our high maintenance standards.
Public Area Checklist
This checklist itemizes public areas that need to be
inspected on a routine basis.
Fitness Equipment Preventive Maintenance Checklist
Make sure your hotels fitness equipment stays safe and like
new. This checklist helps you schedule inspections, cleanings
and minor repairs.

Day One Maintenance Checklist

Perform these Day One activities, making an entry as

each task has been completed.
TASKS INITIALS DATE
GROUNDS

Initials

Canopy Wash down. Check for stains, leaks, and fallen patches
______

Date
______

Exterior Windows/Railings Clean. Check condition .... ______

______
Exterior Lights Remove bugs. Check and replace bulbs..
______

______

Exterior Signs Clean. Check condition, attachments

______

______

Exterior Trash Cans Check condition, cleanliness ...

______

______

Dumpsters Secure gate. Check cleanliness

______

______

Satellite Dish Remove leaves, dirt, etc

______

______

Parking Lot Check striping, drains. Perform any sealing, painting. ______
______
Landscaping Check condition.
______
Sprinklers Turn on and test heads ...
______

______
______

Fencing Check condition . . . . . . . . . . . . . . . . .

______

______

Flag/Flagpole Check flag, replace flag if tattered or torn.

______

______

ROOF

General Area Remove trash, debris.

______

______

General Equipment Check for leaks, peeling insulation, unwrapped lines. ______
______
Drains Clear debris. Check for standing water.
______

______

Exhaust Fans/Timer Check for smooth, quiet operation ______

______
AC Units Clean and replace filters..
______

______

Satellite Equipment Remove debris. Check attachments. ______

______
Exterior Lights Check for obstructed photocells
______

______

Mansard Roof Panels Check condition, attachments, repair as needed ______

______
Flashing Check for damage, repair as needed ..
______

______

Day Two Maintenance Checklist

Perform these Day Two activities,

Making an entry as each task has been completed.
TASKS INITIALS DATE
HALLWAYS, WALKWAYS, STAIRWELLS
Begin on top floor and work your way down.
Stairwell Doors Check closing, security, condition
______

______

Stairwell Check handrails, cleanliness, condition

______

______

Emergency/Exit Lights Dust and clean. Operate in test mode. Check bulbs,
attachment.
______
______
Sprinklers Check for leaks, insects, other hazards. .. ______
______
Fire Extinguishers Check cabinet for chips, cleanliness. Check charge,
Annual inspection date.
______
______
Hallway Signs Check placement and attachments. ..
______

______

Lights/Light Covers Remove bugs, debris. Check and replace bulbs and covers. . .
.......
______
______
Ceilings Check for chips and marks (possible leaks), cleanliness. ______
______
Walls Check for chipped paint, torn vinyl, nicks ..
______

______

Electrical Outlets/Switch plates Check for cracks, looseness

______

______

Doors/Frames Check for smooth operation. Check for chipped paint,

Tarnished or loose doorknobs. . . . . . . . . . . . . .
______
______
Baseboards Check for stains, damage, wear
______

______

Carpet Check for loose threads, worn seams, burns, stains . ______
______
Vending Area Check floors, cleanliness, condition. Remove any lime deposits. . . . .
. . . . . . . ..
______
______
Vending Machines Check operation. Call vendor if repairs necessary.
______
______

Ice Machines Check water connections, drains, ice production, cleanliness.

Remove any lime deposits. .
______
______

SWIMMING POOL AND SPA

Fencing, Decking and Pool Cover Check condition, cleanliness. ..
______

______

Door Inspect security, verify self-closing and catching correctly ______

______
Telephone Verify automatic ring to switchboard..
______

______

Chemicals, Filtration and Draining Check operation (in season), verify daily
records . . . . . .
______
______
Furniture Check cleanliness, condition
______
______
Life Safety Equipment, Signage Verify condition, cleanliness. ______
______

Day Three Maintenance Checklist

Perform these Day Three activities, making an entry

as each task has been completed.
TASKS INITIALS DATE
STORAGE AREAS
Walls Check for chips, marks.
______

______

Floors Check cleanliness, wax condition. Remove obstructions

______

______

Electrical Panel Check for security, accurate labeling, and lockout/tag out
materials . . . . . . . . .
______
______
Ozone Machines Check filter cleanliness, condition . . . .. ______
______

HOUSEKEEPING DEPARTMENT
Doors, Walls and Floors Check cleanliness, condition. ..
______

______

Dryers Remove any lint. Clean outside vent cover. Check cleanliness behind dryers.
Check for sufficient combustion air and make up air. If you see red flames, shut down
dryers. .
______
______
Washers Check behind washer for drain debris, water leaks. Check chemicals.
Check supply lines for detergent flow .
______
______
Linen Chute Check door attachment, floor chutes for locks . . . . ______
______

Fire Extinguisher Check charge, annual inspection date. ..

______

______

First Aid Kit Check and replace supply levels, expiration dates. Replace out of date
supplies.
______
______
Hall/Sidewalk Wash down area ..
______
______

ELEVATOR
Call Panels Check lights, operation.
______

______

Doors Check for scratches. ..

______

______

Telephone Check for operation. Verify automatic ring to switchboard.______

______
Lights - Clean covers. Check for operation, replace bulbs if necessary.. ______
______
Elevator Tracks Check cleanliness. ..
______

______

EMPLOYEE BREAKROOM
Restrooms Check condition, cleanliness supplies, operation of all
facilities. . . . . . . . . . . .
______
______
Flooring Check condition, cleanliness, repair as needed. ______
______
Furnishings Check condition, cleanliness, repair as needed. .
______

______

Day Four Maintenance Checklist

Perform these Day Four activities, making an entry as

each task has been completed.
TASKS INITIALS DATE
PUMP ROOM
Pressure Gauges Check system pressure, suction pressure gauges on water
pressure
devices set at manufacturer recommendations. . .
______
______

ELECTRICAL ROOMS

Entire Room Keep clear, clean and free of debris. .

______

______

Breakers Check for heat, if any notify electrician. Check for tripped breakers.
Investigate
Any that are tripped . . .
______
______

BOILER ROOM
Boiler Check operation. Verify temperatures to manufacturer specifications
(i.e., guestroom/suite not over 120, laundry supply at 160). .. ______
______
Exhaust Fans/Vents Check operation . . .
______

______

Heater Check operation in winter . . . . . .

______

______

Circulating Pump Check operation. ..

______

______

MAINTENANCE SHOP
Floor/Counters Check neatness, organization.
______

______

Flammables Check for proper storage. . ______

______
Fire Extinguisher Check charge, annual inspection date ______
______
Spare Room Keys Check security. . .
______

______

HOTEL VAN
Interior Check cleanliness, condition.
______

______

Exterior Check cleanliness, condition. .

______

______

General Maintenance Ensure oil changes and tune-ups have been conducted on a
regular
basis. Check tire tread, air conditioning and belts. Make sure state inspection and
license tag is up-to-date. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
______
______

Day Five Maintenance Checklist

Perform these Day Five activities, making an entry as

each task has been completed. Use the Day One
Maintenance Checklist next time.
TASKS INITIALS DATE
LOBBY

Ceilings Check for chips and marks (possible leaks), cleanliness. .. ______
______
Lights Check and replace bulbs. Check condition, cleanliness. .. ______
______
Emergency Lights Check operation, attachment. . ______
______
Ceiling Fans Clean. Check operation. .
______

______

Walls Check for chipped paint, torn vinyl, nicks, condition of wood. .. ______
______
Door Handles/Railings Check condition, attachment. . ______
______
Brass Fixtures Check condition, shine. ..
______

______

Draperies Check for sun stains, loose hooks..

______

______

Furniture Check for tears, stains, wear

______

______

Laminates Check attachment, condition. ..

______

______

Luggage Carts Check operation, condition

______

______

Telephones Check dial tone on pay and house phones.

______

______

Public Restrooms Check cleanliness, fixture operation, condition, supplies. .

______
______
Water Fountain Check water flow, condition. Clear drain. Remove any lime
deposits. . . . . . .
______
______
Air Conditioner Filters Check condition. Clean..
______
______
Carpet Check for stains, burns, loose threads, worn seams. ..
______

______

Tiles Check grout, condition, cleanliness. Repair/replace any loose, chipped,

______
______
Rugs Check condition, cleanliness. . ..
______
______

PANTRY
Cabinets Check for loose hinges, marks, chips
______

______

Refrigerator/Freezer Check cleanliness, temperature level..

______

______

Sink Check operation, cleanliness. Remove any lime deposits.

______

______

OFFICE
Electrical Panels Check for tripped breakers. Investigate any that are
tripped. . . . . . . . . . . .
______
Air Conditioning Check operation to protect computer equipment. .
______
Laminates Check condition, attachment. .
______

______
______

______

Carpets Check for cleanliness, loose threads, worn

seams. . . . . . . . . . . . . . . . . . . . . . . . . . .______________ ______________

Page 2 - Day 5 Maintenance Checklist continued

TASKS INITIALS DATE
EXERCISE ROOM
Doors, Walls and Floors Check cleanliness, condition. .. . ______
______
Lights Check, replace bulbs, condition, cleanliness . . . . .
______

______

Shelving Check condition, cleanliness . . . .

______

______

Equipment Check condition, operation. ..

______

______

Telephone Test functionality, automatic ring to switchboard . . .

______
Television/Remote Check condition, operations . . . ______
______

EXECUTIVE CENTER

Door, Walls and Floors Check cleanliness, condition. .. ______

______

______

Furnishings Check cleanliness, condition

______

______

Office Equipment Check cleanliness, condition. . .

______

______

GUEST LAUNDRY

Doors, Walls and Floors Check cleanliness, condition. ..

______

______

Dryer Remove any lint, clean outside vent cover, check combustion behind dryers,
and check for sufficient combustion air and make-up
air. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
______
______
Washer Check behind washer for drain debris, water leaks. . .. ______
______
Folding Table Check for condition, cleanliness. .
______

FRONT DESK

______

Furnishings Check cleanliness, condition

______

______

Computer Equipment Check cleanliness, connections. ..

______

______

Wall Covering Check for condition, cleanliness. .

______

______

Telephone Check for cleanliness, functionally. ..

______

______

Key Card Machine Functionality. .

______

______

Safe Deposit Boxes Make sure all keys accounted for, guard key in good
condition
______

______

Fitness Equipment Preventive

Maintenance Checklist

Perform these activities, making an entry as each

task has been completed.
TASKS INITIALS DATE
STAIR CLIMBER

Clean display console with a cotton cloth lightly moistened with water (daily) ______
______

Inspect power cord for wear (daily).

______

______

Clean housing thoroughly with a non-abrasive cleaning solution on a cotton cloth

(daily) . . . .
______
______
Clean top surfaces of pedals (weekly) ..
______

______

Inspect tension and wear of drive belt (annually)

______

______

LIFECYCLE
Clean seat surface, pedals and housing with a cotton cloth, water and a
Non-abrasive cleaner (daily) .
______
______
Clean display console with a cotton cloth lightly moistened with water (daily) . . . . . . .
......
______
______
Inspect seat pin insertion/lubricate seat post with one or two drops of machine oil
(weekly) . .
______
______
Inspect and clean pedal shafts (weekly) .
______

______

Inspect belt/chain (biannually) . . ..

______

______

TROTTER

Clean with a damp cloth (daily) . . ..

______

______

Clean top surface of running belt and inspect for tears or fraying (daily)..
______

______

Clean dust from motor components with vacuum (weekly) . .. ______

______
Check tensions of running belt adjust as needed (weekly) ______
______
Clean underside of running belt with clean dry rag (monthly) .. ______
______
Inspect and lubricate elevation jack screw, remove old grease and accumulated dirt
with a
clean dry cloth. Use lithium grease to lubricate screw (monthly) . .. ______
______

TASKS INITIALS DATE

WEIGHT EQUIPMENT
Inspect cables and cable ends for wear, fraying or loose ends. Adjust tension if
necessary, replace damaged or worn cables (daily) . . ______
______
Inspect weight selector pins for proper fit (daily) .
______

______

Inspect frame, pulley bolt, and mounting screws for tightness (daily) . ...
______

______

Inspect accessory items for damaged mounting eyes, broken stitches or excessive
wear (daily)
______
______
Inspect weight plates for cracks or damaged bushings (daily). . ______
______
Inspect foam hand grips for damage or looseness (daily) ... ______
______
Clean and inspect guide rods (daily). .
______

______

Clean upholstery with mild soap and water (daily). .

______

______

Inspect pin on seat adjuster to main column for excessive wear or broken welds
(daily) . . . . .
______
______
Inspect all welds for visible cracks (daily) . .
______

______

Page 2 - Fitness Equipment Preventive Maintenance

Checklist

Monthly Task Calendars

Month-by-month guides help you plan and organize

your work.
These handy month-by-month guides to important maintenance tasks make it
easier to budget time and assure that all maintenance tasks are handled on
schedule. Each month includes a task list and a monthly calendar page. The
letters next to the tasks can be entered on the calendar for scheduling
purposes, as well as any other notes you may wish to make. The blank lines
at the end of each task list can be used to record maintenance needs that are
unique to your hotel.

January 2007

Use this calendar to schedule the maintenance tasks below.

When a task is completed, initial and records the date. Use
the extra lines to list additional tasks you may need to
perform at your property.
TASKS INITIALS DATE

A. Schedule two fire system tests for the year. . .

______

______

B. Drain irrigation system to prevent freezing, according to climate (if not already
done). . . . .
______
______
C. Check elevators for repair and service.
(A monthly service contract is required for elevators) . ______
______

D. Check smoke detectors ..

______

______

E. Run emergency generator with load.. .

______

______

F. Check generator lights and fuel level

______

______

G. Shut and re-open valves on fire system water supply to prevent rust.______
______
H. If two fire pumps, rotate from lead pump to secondary pump. .....
______
I. Inspect fire hoses in fire cabinets
______

______
______

J. Check hot water temperature for laundry washers. Set at 160. .. ______
______
K. Check hot water temperature for guestroom/suite faucet. Set between 110 and
120. . . . .
______
______
L. Check operation of all pumps. . ..
______

______

M. Clean out duct inside boiler cover. . .

______

______

N. Inspect water softener. . .

______

______

O. Change ice machine filters..

______

______

P. Check condition of security punch stations. . ..

______

______

Q. Inspect front desk PMS system for condition and security of electrical wiring
connections.
______
______
R. Walk through public areas. Review details of last Quality Assurance Report
and list needed repairs and damaged areas. .
______
______
S. Adjust self-closing doors. .
______

______

T. Paint and touch-up finish on guestroom/suite doors. .

______

______

U. Clean dirt around elevator motors.

______

______

V. Clean exterior signage. .

______

______

W. Inspect windows (wash every six weeks). .

______

______

X. Power washes parking lot and sidewalks.

______

______

Y. Other ________________________________________________________________
__________________________

Sunday Monday Tuesday Wednesday Thursday Friday Saturday

February 2007

Use this calendar to schedule the maintenance tasks below.

When a task is completed, initial and records the date. Use

the extra lines to list additional tasks you may need to

perform at your property.
TASKS INITIALS DATE
A. Schedule two fire system tests for the year (if not already done).
______
B. Run emergency generator with load. .
______

______

C. Check generator lights and fuel level..

______

______

D. Shut and re-open valves on fire system water supply to prevent rust...
______

______

______

E. If two fire pumps, rotate from lead pump to secondary pump. . ______
______
F. Inspect fire hoses in fire cabinets. .
______

______

G. Check hot water temperature for laundry washers. Set at 160. . ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110 and
120. . . . .
______
______
I. Check operation of all pumps. . ..
______

______

J. Clean out duct inside boiler cover.

______

______

K. Inspect water softener. . .

______

______

L. Change ice machine filter. .

______

______

M. Check condition of security punch stations.

______

______

N. Inspect front desk PMS system for condition and security of electrical wiring
connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. .
______
______
P. Adjust self-closing doors. .
______

______

Q. Paint and touch-up finish on guestroom/suite doors...

______

______

R. Clean dirt around elevator motors. ...

______

______

S. Clean exterior signage. ..

______

______

T. Inspect windows (wash every six weeks). . .

______

______

U. Power wash parking lot and sidewalks. ..

______

______

V. Other _____________________________________________________________________
______________________________________________________________________________________
____________________________________________________________________

March 2007

Use this calendar to schedule the maintenance tasks below.

When tasks are completed, initial and record the date. Use
the extra lines to list additional tasks you may need to
perform at your property.
TASKS INITIALS DATE
A. Prepare to open swimming pool (according to climate
______

______

B. Run emergency generator with load. .

______

______

C. Check generator lights and fuel level..

______

______

D. Shut and re-open valves on fire system water supply to prevent rust...
______

______

E. If two fire pumps, rotate from lead pump to secondary pump. . ______
______
F. Inspect fire hoses in fire cabinets. .
______

______

G. Check hot water temperature for laundry washers. Set at 160. . ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110 and
120. . . . .
______
______
I. Check operation of all pumps. . ..
______

______

J. Clean out duct inside boiler cover.

______

______

K. Inspect water softener. . .

______

______

L. Change ice machine filter. .

______

______

M. Check condition of security punch stations.

______

______

N. Inspect front desk PMS system for condition and security of electrical wiring
connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. .
______
______
P. Adjust self-closing doors. .
______

______

Q. Paint and touch-up finish on guestroom/suite doors...

______

______

R. Clean dirt around elevator motors. ...

______

______

S. Clean exterior signage. ..

______

______

T. Inspect windows (wash every six weeks). . .

______

______

U. Power wash parking lot and sidewalks. ..

______

______

V. Other _____________________________________________________________________
______________________________________________________________________________________
____________________________________________________________________

April 2006
Use this calendar to schedule the maintenance tasks below.
When tasks are completed, initial and record the date. Use
the extra lines to list additional tasks you may need to
perform at your property.
TASKS INITIALS DATE

A. Prepare to open swimming pool (according to climate). .. ______

______

B. Clean pool coping at water line. Wash pool deck. Inspect chlorinator and check
pool chemical supply . . . . . . . . . . .
______
______
C. Mulch landscaping. . ..
______
______
D. Check elevators for repair and service (A monthly service contract is required for
elevators.). . .
______
______
E. Run emergency generator with load. .
______
______
F. Check generator lights and fuel level..
______

______

G. Shut and re-open valves on fire system water supply to prevent rust...
______

______

H. If two fire pumps, rotate from lead pump to secondary pump. . ______
______
I. Inspect fire hoses in fire cabinets. .
______

______

J. Check hot water temperature for laundry washers. Set at 160. . ______
______
K. Check hot water temperature for guestroom/suite faucet. Set between 110 and
120. . . . .
______
______
L. Check operation of all pumps. . ..
______
______
M. Clean out duct inside boiler cover.
______

______

N. Inspect water softener. . .

______

______

O. Change ice machine filter. .

______

______

P. Check condition of security punch stations.

______

______

Q. Inspect front desk PMS system for condition and security of electrical wiring
connections.
______
______
R. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. .
______
______
S. Adjust self-closing doors. .
______

______

T. Paint and touch-up finish on guestroom/suite doors...

______

______

U. Clean dirt around elevator motors. ...

______

______

V. Clean exterior signage. ..

______

______

W. Inspect windows (wash every six weeks). . .

______

______

X. Power wash parking lot and sidewalks. ..

______
______
Y. Other _____________________________________________________________________
______________________________________________________________________________________
____________________________________________________________________

May 2006

Use this calendar to schedule the maintenance tasks below.

When tasks is completed, initial and record the date. Use the
extra lines to list additional tasks you may need to perform
at your property.
TASKS INITIALS DATE
A. Clean pool coping at water line. Wash pool deck. Inspect chlorinator
and check pool chemical supply. .. ______

______

B. Run emergency generator with load. .

______

______

C. Check generator lights and fuel level..

______

______

D. Shut and re-open valves on fire system water supply to prevent rust...
______

______

E. If two fire pumps, rotate from lead pump to secondary pump. . ______
______
F. Inspect fire hoses in fire cabinets. .
______

______

G. Check hot water temperature for laundry washers. Set at 160. . ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110 and
120. . . . .
______
______
I. Check operation of all pumps. . ..
______

______

J. Clean out duct inside boiler cover.

______

______

K. Inspect water softener. . .

______

______

L. Change ice machine filter. .

______

______

M. Check condition of security punch stations.

______

______

N. Inspect front desk PMS system for condition and security of electrical wiring
connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. .
______
______
P. Adjust self-closing doors. .
______

______

Q. Paint and touch-up finish on guestroom/suite doors...

______

______

R. Clean dirt around elevator motors. ...

______

______

S. Clean exterior signage. ..

______

______

T. Inspect windows (wash every six weeks). . .

______

______

U. Power wash parking lot and sidewalks. ..

______
______
W. Other _____________________________________________________________________
______________________________________________________________________________________
____________________________________________________________________

June 2007
Use this calendar to schedule the maintenance tasks below.
When tasks are completed, initial and record the date. Use
the extra lines to list additional tasks you may need to
perform at your property.
TASKS INITIALS DATE

A. Clean pool coping at water line. Wash pool deck. Inspect chlorinator
and check pool chemical supply. .. ______

______

B. Run emergency generator with load. .

______

______

C. Check generator lights and fuel level..

______

______

D. Shut and re-open valves on fire system water supply to prevent rust...
______

______

E. If two fire pumps, rotate from lead pump to secondary pump. . ______
______
F. Inspect fire hoses in fire cabinets. .
______

______

G. Check hot water temperature for laundry washers. Set at 160. . ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110 and
120. . . . .
______
______
I. Check operation of all pumps. . ..
______

______

J. Clean out duct inside boiler cover.

______

______

K. Inspect water softener. . .

______

______

L. Change ice machine filter. .

______

______

M. Check condition of security punch stations.

______

______

N. Inspect front desk PMS system for condition and security of electrical wiring
connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. .
______
______
P. Adjust self-closing doors. .
______

______

Q. Paint and touch-up finish on guestroom/suite doors...

______

______

R. Clean dirt around elevator motors. ...

______

______

S. Clean exterior signage. ..

______

______

T. Inspect windows (wash every six weeks). . .

______

______

U. Power wash parking lot and sidewalks. ..

______
______
V. Other _____________________________________________________________________
______________________________________________________________________________________
____________________________________________________________________

July 2007
Use this calendar to schedule the maintenance tasks below.
When tasks are completed, initial and record the date. Use
the extra lines to list additional tasks you may need to
perform at your property.
TASKS INITIALS DATE

A. Clean pool coping at water line. Wash pool deck. Inspect chlorinator
and check pool chemical supply. .. ______

______

B. Run emergency generator with load. .

______

______

C. Check generator lights and fuel level..

______

______

D. Shut and re-open valves on fire system water supply to prevent rust...
______

______

E. If two fire pumps, rotate from lead pump to secondary pump. . ______
______
F. Inspect fire hoses in fire cabinets. .
______

______

G. Check hot water temperature for laundry washers. Set at 160. . ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110 and
120. . . . .
______
______
I. Check operation of all pumps. . ..
______

______

J. Clean out duct inside boiler cover.

______

______

K. Inspect water softener. . .

______

______

L. Change ice machine filter. .

______

______

M. Check condition of security punch stations.

______

______

N. Inspect front desk PMS system for condition and security of electrical wiring
connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. .
______
______
P. Adjust self-closing doors. .
______

______

Q. Paint and touch-up finish on guestroom/suite doors...

______

______

R. Clean dirt around elevator motors. ...

______

______

S. Clean exterior signage. ..

______

______

T. Inspect windows (wash every six weeks). . .

______

______

U. Power wash parking lot and sidewalks. ..

______
______
W. Other _____________________________________________________________________
______________________________________________________________________________________
____________________________________________________________________

August 2007

Use this calendar to schedule the maintenance tasks below.

When tasks are completed, initial and record the date. Use
the extra lines to list additional tasks you may need to
perform at your property.
TASKS INITIALS DATE
A. Clean pool coping at water line. Wash pool deck. Inspect chlorinator
and check pool chemical supply. .. ______

______

B. Run emergency generator with load. .

______

______

C. Check generator lights and fuel level..

______

______

D. Shut and re-open valves on fire system water supply to prevent rust...
______
E. If two fire pumps, rotate from lead pump to secondary pump. . ______
______
F. Inspect fire hoses in fire cabinets. .
______

______

______

G. Check hot water temperature for laundry washers. Set at 160. . ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110 and
120. . . . .
______
______
I. Check operation of all pumps. . ..
______

______

J. Clean out duct inside boiler cover.

______

______

K. Inspect water softener. . .

______

______

L. Change ice machine filter. .

______

______

M. Check condition of security punch stations.

______

______

N. Inspect front desk PMS system for condition and security of electrical wiring
connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. .
______
______
P. Adjust self-closing doors. .
______

______

Q. Paint and touch-up finish on guestroom/suite doors...

______

______

R. Clean dirt around elevator motors. ...

______

______

S. Clean exterior signage. ..

______

______

T. Inspect windows (wash every six weeks). . .

______

______

U. Power wash parking lot and sidewalks. ..

______
______
W. Other _____________________________________________________________________
______________________________________________________________________________________
____________________________________________________________________

September 2007

Use this calendar to schedule the maintenance tasks below.

When tasks are completed, initial and record the date. Use

the extra lines to list additional tasks you may need to

perform at your property.
TASKS INITIALS DATE
A. Wash pool deck. . .
______

______

B. Prepare pool for closing (according to climate). . ..

______

______

C. Check generator lights and fuel level..

______

______

D. Shut and re-open valves on fire system water supply to prevent rust...
______

______

E. If two fire pumps, rotate from lead pump to secondary pump. . ______
______
F. Inspect fire hoses in fire cabinets. .
______

______

G. Check hot water temperature for laundry washers. Set at 160. . ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110 and
120. . . . .
______
______
I. Check operation of all pumps. . ..
______

______

J. Clean out duct inside boiler cover.

______

______

K. Inspect water softener. . .

______

______

L. Change ice machine filter. .

______

______

M. Check condition of security punch stations.

______

______

N. Inspect front desk PMS system for condition and security of electrical wiring
connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. .
______
______
P. Adjust self-closing doors. .
______

______

Q. Paint and touch-up finish on guestroom/suite doors...

______

______

R. Clean dirt around elevator motors. ...

______

______

S. Clean exterior signage. ..

______

______

T. Inspect windows (wash every six weeks). . .

______

______

U. Power wash parking lot and sidewalks. ..

______

______

W. Other _____________________________________________________________________
______________________________________________________________________________________
____________________________________________________________________

October 2007

Use this calendar to schedule the maintenance tasks below.

When tasks are completed, initial and record the date. Use
the extra lines to list additional tasks you may need to
perform at your property.
TASKS INITIALS DATE
A. Wash pool deck. . .
______

______

B. Prepare pool for closing (according to climate). . ..

______

______

C. Check generator lights and fuel level..

______

______

D. Shut and re-open valves on fire system water supply to prevent rust...
______

______

E. If two fire pumps, rotate from lead pump to secondary pump. . ______
______
F. Inspect fire hoses in fire cabinets. .
______

______

G. Check hot water temperature for laundry washers. Set at 160. . ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110 and
120. . . . .
______
______
I. Check operation of all pumps. . ..
______

______

J. Clean out duct inside boiler cover.

______

______

K. Inspect water softener. . .

______

______

L. Change ice machine filter. .

______

______

M. Check condition of security punch stations.

______

______

N. Inspect front desk PMS system for condition and security of electrical wiring
connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. .
______
______
P. Adjust self-closing doors. .
______

______

Q. Paint and touch-up finish on guestroom/suite doors...

______

______

R. Clean dirt around elevator motors. ...

______

______

S. Clean exterior signage. ..

______

______

T. Inspect windows (wash every six weeks). . .

______

______

U. Power wash parking lot and sidewalks. ..

______

______

W. Other _____________________________________________________________________
______________________________________________________________________________________
____________________________________________________________________

November 2007
Use this calendar to schedule the maintenance tasks below.
When tasks are completed, initial and record the date. Use
the extra lines to list additional tasks you may need to
perform at your property.
TASKS INITIALS DATE

A. Drain irrigation system to prevent freezing (according to climate). .______

______
B. Prepare pool for closing (according to climate). . ..
______

______

C. Check generator lights and fuel level..

______

______

D. Shut and re-open valves on fire system water supply to prevent rust...
______

______

E. If two fire pumps, rotate from lead pump to secondary pump. . ______
______
F. Inspect fire hoses in fire cabinets. .
______

______

G. Check hot water temperature for laundry washers. Set at 160. . ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110 and
120. . . . .
______
______
I. Check operation of all pumps. . ..
______

______

J. Clean out duct inside boiler cover.

______

______

K. Inspect water softener. . .

______

______

L. Change ice machine filter. .

______

______

M. Check condition of security punch stations.

______

______

N. Inspect front desk PMS system for condition and security of electrical wiring
connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. .
______
______
P. Adjust self-closing doors. .
______

______

Q. Paint and touch-up finish on guestroom/suite doors...

______

______

R. Clean dirt around elevator motors. ...

______

______

S. Clean exterior signage. ..

______

______

T. Inspect windows (wash every six weeks). . .

______

______

U. Power wash parking lot and sidewalks. ..

______

______

W. Other _____________________________________________________________________
_____________________________________________________________________________

December 2007

Use this calendar to schedule the maintenance tasks below.

When tasks are completed, initial and record the date. Use
the extra lines to list additional tasks you may need to
perform at your property.
TASKS INITIALS DATE

A. Drain irrigation system to prevent freezing (according to climate). .______

______
B. Prepare pool for closing (according to climate). . ..
______

______

C. Check generator lights and fuel level..

______

______

D. Shut and re-open valves on fire system water supply to prevent rust...
______

______

E. If two fire pumps, rotate from lead pump to secondary pump. . ______
______
F. Inspect fire hoses in fire cabinets. .
______

______

G. Check hot water temperature for laundry washers. Set at 160. . ______
______
H. Check hot water temperature for guestroom/suite faucet. Set between 110 and
120. . . . .
______
______
I. Check operation of all pumps. . ..
______

______

J. Clean out duct inside boiler cover.

______

______

K. Inspect water softener. . .

______

______

L. Change ice machine filter. .

______

______

M. Check condition of security punch stations.

______

______

N. Inspect front desk PMS system for condition and security of electrical wiring
connections.
______
______
O. Walk through public areas. Review details of last Quality Assurance Report
And list needed repairs and damaged areas. .
______
______
P. Adjust self-closing doors. .
______

______

Q. Paint and touch-up finish on guestroom/suite doors...

______

______

R. Clean dirt around elevator motors. ...

______

______

S. Clean exterior signage. ..

______

______

T. Inspect windows (wash every six weeks). . .

______

______

U. Power wash parking lot and sidewalks. ..

______

______

V. Other _____________________________________________________________________
______________________________________________________________________________________
____________________________________________________________________