Guide: These will be presented in the plenary per LGU.

Now, as the LGU is

presenting their outputs(Lacking/Collaborative Resoutions) the inter-LGU
collaboration or the Provincial Mutual Aide Response will now be facilitated. On this
point, other LGUs in plenary can now show interest on helping or providing
assistance to the other LGUs. The committed support will now be conveyed to the
corresponding LGU for consideration. In the condition that the recipient LGU
accepted the assistance it will now be incporated in LGU's Action Plan.

LGU:
REGION
Part 1: AREAS FOR CONVERGENCE

CITY/MUNICIPAL CONVERGENCE ACTION PLAN

LISTING AND ASSESSMENT

COMPLEMENTING ACTIONS
LACKING

GUIDE QUESTIONS

1. What DRR trainings have the group

attended?

MAYOR

(e.g. Training
on ICS)

COP

(e.g. Training
on
Management
of the dead
and the
missing)

FM

(e.g. Training
on SAR)

MLGOO

(e.g. Training
on ICS)

DRRMO

(Based on the Disaster

Preparedness Manuals)

(e.g. Training on Basic -Training on Risk

Orientation on CBDRM, Communication
Basic Life Support,
LCCA Plan)

All inputs with (eg) are only

examples. This could be guides for
the participants.

FILLING IN THE GAPS

Collaborative Resolutions
1. Mayor to take the lead on the
conduct of training on Risk
Communication
1.1 Mayor to facilitate preliminary
activities through the help of COP,
FM, MLGOO and DRRMO
1.2 Mayor, together with his team to
do the actual conduct of training

-Training on Basic Life Support 1 To request for assistance to the

different agencies/training
institutions providing the said
trainings
-Training on Camp
Management

-Training on LDRRM Planning

-Training on PDNA

-For the complete list of

trainings, please see Disaster
Preparedness Manuals
Use the Early Preparations for Mayors
Manual. These guide questions are based
on the areas in said manual.

2. What are the existing policies and

plans for disasters in the LGU?

3. What are the existing local DRR

Communication Protocol do the
city/municipality have? (templates on
suspension of classes, mobilizing people,
etc.)

4. How does the city/municipality use

the LDRRM Fund? (show the budget
breakdown if possible)

5. Describe and locate the highly

vulnerable areas in the city/municipality?

6. Identify existing Evacuation Center

and prepare correspoding evacuation
plans

7.What are the available equipment,

hardware and supplies in the
city/municipality for disaster
preparedness and response?

1 To request for assistance to the

different agencies/training
institutions providing the said
trainings

Provincial Mutual Aide Response

TIMELINES

eg. To provide references for the

conduct of training on Risk
Communication that were used
during the X LGU's training.

Month of April

eg. To coordinate with LRI that

provided the said training on the X
LGU

(Assuming the allotment

for DRR trainings is
available)

CITY/MUNICIPAL CONVERGENCE ACTION PLAN

LISTING AND ASSESSMENT

COMPLEMENTING ACTIONS
LACKING

GUIDE QUESTIONS

MAYOR

COP

FM

MLGOO

DRRMO

8. What are the existing Information,

Education and Communication materials
for disasters in the LGU?

9. Other issues and concerns that needs

action

Part 2: AREAS FOR COACHING

MINIMUM CRITICAL PREPAREDNESS ACTIONS

MAYOR

1. Checklist of Critical Preparations for Mayors

Manual

eg. Box A Prepartion of

pre-disaster risk
assessment

2. Checklist if Early Preparations for Mayors

eg. Revisit RA
10121

3. Checklist for MLGOOs, COPs, FMs

N/A

AREAS FOR COACHING

COP
FM

N/A

N/A

eg. Guidance on
monitoring the
Early Preparation
actions of LCEs

eg. LGU's areas for

coaching are to be
coordinated with
PDRRMO to facilitate
appropriate
action/assistance

eg. Convene
LDRRMC Portion:
Preparation of
relocation/preemptive
evacuation plan
of residents in
floodprone/landslideprone areas in
coordination

eg. Preparation
of required
Action Plan

eg. Box F:
Guidelines in
Utilizing LDRRM
Fund

eg. LGU's areas for

coaching are to be
coordinated with
PDRRMO to facilitate
appropriate
action/assistance

OPR

II. Date of Conduct

(Note: Take in consideration the date of conduct
Preparedness Dialogue and preparations for the
activity.)

III. Venue for the Conduct

OVERVIEW ON THE CONDUCT OF ONE-ON-ONE COACHING (For reference)

MAJOR ACTIVITIES

AREAS FOR
ASSISTANCE
DRRMO

eg. LGU's areas for

coaching are to be
eg: Pre-emptive eg. Conduct
eg. Guidance on
coordinated with
and Forcible
retrieval of dead using the Charlie
PDRRMO to facilitate
Evacuation
bodies
Flowcharts
appropriate
action/assistance

Part 3: CONDUCT OF ONE-ON-ONE COACHING

I. Preliminary Activities
Institutional Arrangements

MLGOO

KEY POINTS

(Based on the Disaster

Preparedness Manuals)

FILLING IN THE GAPS

Collaborative Resolutions

Provincial Mutual Aide Response

TIMELINES

CITY/MUNICIPAL CONVERGENCE ACTION PLAN

LISTING AND ASSESSMENT

COMPLEMENTING ACTIONS
LACKING

GUIDE QUESTIONS

1. Collaboration of Municipal Convergence

Action Plan and Disaster Preparedness Action
Plan

MAYOR

COP

FM

- Based on the accomplished Municipal Convergence

Action Plan of LGUs(local and interior), the partners
(CSOs, LRIs, Media, Private Sector) will formulate a
Disaster Preparedness Dialogue Action Plan. On this
plan the, the identified gaps and collaborative
resolutions of the LGUs will be clearly recognized by
the partners and will help them provide the right
assistance and support to the LGUs.
- On this activity, One-On-One Coaching, the two
plans will be formally collaborated and finalized. Eg.
The identified lacking of the LGU is Training on Risk
Communication and based on the Collaborative
Resolutions, the Mayor will take the lead for the
conduct. Now, the partners (CSOs, LRIs, etc) on their
Action Plan for example have committed to provide
module on the conduct of training on the said
activity. On this activity, the two parties will agree on
the arrangements and finalize the plan. (Is provision
of module okay with Mayor and/or are there any
other assistance he requests to be assisted on?)

Mechanism of Coaching: The areas for coaching

identified in Provincial Converegence Action Planning
activity will be processed and taken into
consideration. The one in charge in the processing
would be the LGU's(interior/local) provincial level
counterpart. Eg. The one who is responsible for
coaching the Mayor in Box A - Prepartion of predisaster risk assessment of Checklist of Critical
2. Coaching for areas identified during the
Preparations for Mayors Manual would be the
conduct of Provincial Convergence Action Plan Provincial Governor while the one responsible in
coaching the Municipal Chief of Police in Pre-emptive
and Forcible Evacuation would be the PNP - Provincial
Director. (For better illustration proceed to the guide
for coaching)

Using the manuals and flowcharts, the LGU will now

facilitate a simulation exercise to which Mayor will
3. Simulation Exercise: Practicing the set of
take the lead in practicing the set of actions given a
actions given a typhoon landfall scenario using typhoon landfall scenario. This will involve all the
manuals/flowcharts
concerned personnel identified in the manuals such
as COP, FM, MLGOO, DRRMO, personnel in Clusters 1
to 3 in the flowcharts.

MLGOO

DRRMO

(Based on the Disaster

Preparedness Manuals)

FILLING IN THE GAPS

Collaborative Resolutions

Provincial Mutual Aide Response

TIMELINES

LGU:
REGION
Part 1: AREAS FOR CONVERGENCE

CITY/MUNICIPAL CONVERGENCE ACTION PLAN

LISTING AND ASSESSMENT

COMPLEMENTING ACTIONS
LACKING

GUIDE QUESTIONS

1. What DRR trainings have the group

attended?

2. What are the existing policies and

plans for disasters in the LGU?

3. What are the existing local DRR

Communication Protocol do the
city/municipality have? (templates on
suspension of classes, mobilizing people,
etc.)
4. How does the city/municipality use
the LDRRM Fund? (show the budget
breakdown if possible)

5. Describe and locate the highly

vulnerable areas in the city/municipality?

6. Identify existing Evacuation Center

and prepare correspoding evacuation
plans

7.What are the available equipment,

hardware and supplies in the
city/municipality for disaster
preparedness and response?

8. What are the existing Information,

Education and Communication materials
for disasters in the LGU?

MAYOR

COP

FM

MLGOO

DRRMO

(Based on the Disaster

Preparedness Manuals)

FILLING IN THE GAPS

Collaborative Resolutions

Provincial Mutual Aide Response

TIMELINES

CITY/MUNICIPAL CONVERGENCE ACTION PLAN

LISTING AND ASSESSMENT

COMPLEMENTING ACTIONS
LACKING

GUIDE QUESTIONS

MAYOR

COP

FM

MLGOO

DRRMO

9. Other issues and concerns that needs

action

Part 2: AREAS FOR COACHING

MINIMUM CRITICAL PREPAREDNESS ACTIONS

MAYOR

1. Checklist of Critical Preparations for Mayors

Manual

eg. Box A Prepartion of

pre-disaster risk
assessment

2. Checklist if Early Preparations for Mayors

eg. Revisit RA
10121

3. Checklist for MLGOOs, COPs, FMs

N/A

Part 3: CONDUCT OF ONE-ON-ONE COACHING

I. Preliminary Activities
Institutional Arrangements

II. Date of Conduct

(Note: Take in consideration the date of conduct
Preparedness Dialogue and preparations for the
activity.)

III. Venue for the Conduct

OPR

AREAS FOR COACHING

COP
FM

MLGOO

AREAS FOR
ASSISTANCE
DRRMO

eg. LGU's areas for

coaching are to be
eg: Pre-emptive eg. Conduct
eg. Guidance on
coordinated with
and Forcible
retrieval of dead using the Charlie
PDRRMO to facilitate
Evacuation
bodies
Flowcharts
appropriate
action/assistance

N/A

N/A

eg. Guidance on
monitoring the
Early Preparation
actions of LCEs

eg. Convene
LDRRMC Portion:
Preparation of
relocation/preemptive
evacuation plan
of residents in
floodprone/landslideprone areas in
coordination

eg. Preparation
of required
Action Plan

eg. Box F:
Guidelines in
Utilizing LDRRM
Fund

eg. LGU's areas for

coaching are to be
coordinated with
PDRRMO to facilitate
appropriate
action/assistance

eg. LGU's areas for

coaching are to be
coordinated with
PDRRMO to facilitate
appropriate
action/assistance

(Based on the Disaster

Preparedness Manuals)

FILLING IN THE GAPS

Collaborative Resolutions

Provincial Mutual Aide Response

TIMELINES

CITY/MUNICIPAL CONVERGENCE ACTION PLAN

LISTING AND ASSESSMENT

COMPLEMENTING ACTIONS
LACKING

GUIDE QUESTIONS

MAYOR

COP

FM

OVERVIEW ON THE CONDUCT OF ONE-ON-ONE COACHING (For reference)

MAJOR ACTIVITIES

1. Collaboration of Municipal Convergence

Action Plan and Disaster Preparedness Action
Plan

KEY POINTS

- Based on the accomplished Municipal Convergence

Action Plan of LGUs(local and interior), the partners
(CSOs, LRIs, Media, Private Sector) will formulate a
Disaster Preparedness Dialogue Action Plan. On this
plan the, the identified gaps and collaborative
resolutions of the LGUs will be clearly recognized by
the partners and will help them provide the right
assistance and support to the LGUs.
- On this activity, One-On-One Coaching, the two
plans will be formally collaborated and finalized. Eg.
The identified lacking of the LGU is Training on Risk
Communication and based on the Collaborative
Resolutions, the Mayor will take the lead for the
conduct. Now, the partners (CSOs, LRIs, etc) on their
Action Plan for example have committed to provide
module on the conduct of training on the said
activity. On this activity, the two parties will agree on
the arrangements and finalize the plan. (Is provision
of module okay with Mayor and/or are there any
other assistance he requests to be assisted on?)

Mechanism of Coaching: The areas for coaching

identified in Provincial Converegence Action Planning
activity will be processed and taken into
consideration. The one in charge in the processing
would be the LGU's(interior/local) provincial level
counterpart. Eg. The one who is responsible for
coaching the Mayor in Box A - Prepartion of predisaster risk assessment of Checklist of Critical
2. Coaching for areas identified during the
Preparations for Mayors Manual would be the
conduct of Provincial Convergence Action Plan Provincial Governor while the one responsible in
coaching the Municipal Chief of Police in Pre-emptive
and Forcible Evacuation would be the PNP - Provincial
Director. (For better illustration proceed to the guide
for coaching)

Using the manuals and flowcharts, the LGU will now

facilitate a simulation exercise to which Mayor will
3. Simulation Exercise: Practicing the set of
take the lead in practicing the set of actions given a
actions given a typhoon landfall scenario using typhoon landfall scenario. This will involve all the
manuals/flowcharts
concerned personnel identified in the manuals such
as COP, FM, MLGOO, DRRMO, personnel in Clusters 1
to 3 in the flowcharts.

MLGOO

DRRMO

(Based on the Disaster

Preparedness Manuals)

FILLING IN THE GAPS

Collaborative Resolutions

Provincial Mutual Aide Response

TIMELINES

Pre-requisite: THE MUNICIPAL CONVERGENCE ACTION PLAN MUST ALREADY BEEN PROCESSED to facilitate a smooth and clearer flow of the Preapredness Action
Plan
Instruction for break-out session:
BEFORE:
The 100 participants composed of CSOs, LRIs, Media, Private Sectors and other pax will be clustered based on their geographic locations (Municipality they are with and /or its neighbouring
areas). The Provincial Office will determine the clustering of participants. The objective of this is to strategically provide both the interior and local sector and the CSOs, LRIs, Media, Private
sector an opportunity to closely work together and converge plans and actions. Each cluster will be given a particular LGU Municipal Convergence Action plan to work on with. Example,
Cluster A composed of 2 CSOs, 3 LRIs and 2 Private sectors will work on Municipal Convergence Action Plan of X LGU. There might be cases that in a cluster, there could be more than one
LGU that they will be working on with. It is now the discretion of the Provincial Office on how they will disseminate the Municipal Convergence Action Plans of all the LGUs among the group.
DURING:
Provide the participants the template. Explain that the template includes Municipal Convergence Action Plan, the results from the Provincial Convergence Action Planning Activity. Emphasize
that this shows particular DRR related assistance needed by the interior and local sector (LCEs, COPs, FMs, DRRMOs, MLGOOs.) And that the planning session for this Preparedness Dialogue
will focus on how they can commit to provide assistance and support.

AFTER:
After the planning session, the results or the Disaster Preparedness Action Plan for LGUs will be presented in the plenary. This will provide a venue for the group to extend help/assistance
from other clusters/groups which they see that needed their assistance, especially in the cases that there might not have sufficient number of partners that assist a particular LGU/LGUs.

THE TEMPLATE
NOTE: This portion of the template is the MUNICIPAL CONVERGENCE ACTION PLAN
(This is the result of the Provincial Action Planning)

NOTE: Based on the results from the Municipal Convergence Action Plan, which shows what
areas are needed assistance for, this portion will clearly help the CSOs, Media, LRIs, Private
Sectors to determine what engagement or suport they can commit to provide to the LCEs,
COPs, FMs, DRRMOs, MLGOOs .

Part 1: AREAS FOR CONVERGENCE

MUNICIPAL CONVERGENCE ACTION PLAN

Ths is the GUIDE QUESTION

from the Municipal Action
Cnveregence Plan

AREAS OF ENGAGEMENT

FOCUS AREAS
This is the LACKING
portion from the
Municipal Action
Cnveregence Plan based
on the Disaster
Preparedness Manual

This is the FILLING IN THE

GAPS portion from the
Municipal Action Cnveregence
Plan. This serves as significant
guide for the Disaster
Preparedness Dialogue Action
Plan. On this part of the plan,
the CSOs, LRIs and the other
partcipants can now clearly
see from what areas the LCEs,
COPs, FMs, MLGOOs, DRMMOs
need assistance.

DISASTER PREPAREDNESS DIALOGUE ACTION PLAN

IDENTIFIED GAPS
(During the Provincial Convergence
Action Planning)

Collaborative
Resolutions

TIMELINES

(LCE, COP, FM, MLGOO, DRRMO)

CSOs

Media

LRIs

OTHERS
(Private Sector)

1. LCE, COP, FM,

MLGOO, DRRMO DRR
trainings attended

-Training on Risk
Communication

1. Mayor to take the

lead on the conduct of
training on Risk
Communication
1.1 Mayor to facilitate
preliminary activities
Month of April
through the help of COP,
FM, MLGOO and DRRMO
1.2 Mayor, together with
his team to do the
actual conduct of
training

To encourage volunteers
on disaster response
- Name of CSO

To cover the actual

conduct of training for
public awareness
- Name of Media

To provide technical
assistance on the conduct
To provide venue for the actual conduct of
of ICS training among
the training.
DRR person/group of
- Name of Private Sector
people concerned
- Name of LRI

-Training on Basic Life

Support
-Training on Camp
Management
-Training on LDRRM
Planning

EXAMPLES ONLY

This is the FILLING IN THE

GAPS portion from the
Municipal Action Cnveregence
Plan. This serves as significant
guide for the Disaster
Preparedness Dialogue Action
Plan. On this part of the plan,
the CSOs, LRIs and the other
partcipants can now clearly
seeThs
from
what
areasQUESTION
the LCEs,
is the
GUIDE
COPs,
FMs,
from
theMLGOOs,
MunicipalDRMMOs
Action
need
assistance. Plan
Cnveregence

MUNICIPAL CONVERGENCE ACTION PLAN

DISASTER PREPAREDNESS DIALOGUE ACTION PLAN

AREAS OF ENGAGEMENT

FOCUS AREAS

IDENTIFIED GAPS
(During the Provincial Convergence
Action Planning)

This is the LACKING

portion from the
Municipal Action
Cnveregence Plan based
on the Disaster
Preparedness Manual
This is the TIMELINES portion
from the Municipal Action
Cnveregence Plan. This serves
as basis for scheduling
initiatives for CSOs, LRIs, and
other participants

Collaborative
Resolutions
(LCE, COP, FM, MLGOO, DRRMO)

TIMELINES

CSOs

Media

-Training on PDNA

-For the complete list of

trainings, please see
Disaster Preparedness
Manuals

2. Existing policies
and plans for disasters
in the LGU
NOTE: It is suggested that the
Guide Question number 4 from
the Municipal Convergence Action
Plan which is discussing the use of
LDRRM Fund and showing the
budget breakdown if possible)
may not be included for this
formulation of Disaster
Preparedness Action Plan

3. Existing local DRR

Communication
Protocol of the
city/municipality
(templates on
suspension of classes,
mobilizing people, etc.)
4. Description and
location of the highly
vulnerable areas in the
city/municipality.

5. Describe and
locate existing
evacuation centers in
the city/municipality

6. Available
equipment, hardware
and supplies in the
city/municipality for
disaster preparedness
and response
7. Existing
Information, Education
and Communication
materials for disasters
in the LGU
8. Other issues and
concerns that needs
action

Part 2: AREAS FOR CONVERGENCE

Other Issues and Concern
RECOMMENDED ACTION
(Those that were not
FOR RESOLUTION
identified by LGUs)
1.Policies and plans
for disasters in the
locality
2. DRR
Communication
Protocol of the
city/municipality
(mobilizing people,
etc.)
3.Evacuation
Management Evacuation center and
evacuation plan
city/municipality

In the perspective of the partners, what

are other areas, issues and concerns that
were not identified by the LGUs. Then
from these identified areas, what
recommedations and initiatives they can
suggest.

LRIs

OTHERS
(Private Sector)

MUNICIPAL CONVERGENCE ACTION PLAN

Ths is the GUIDE QUESTION

from the Municipal Action
Cnveregence Plan

AREAS OF ENGAGEMENT

FOCUS AREAS
This is the LACKING
portion from the
Municipal Action
Cnveregence Plan based
on the Disaster
Preparedness Manual

DISASTER PREPAREDNESS DIALOGUE ACTION PLAN

IDENTIFIED GAPS
(During the Provincial Convergence
Action Planning)

4. Equipment,
hardware and supplies
in the city/municipality
for disaster
preparedness and
response
5.Information,
Education and
Communication
materials for disasters
in the LGU

Collaborative
Resolutions
(LCE, COP, FM, MLGOO, DRRMO)

TIMELINES

CSOs

Media

LRIs

OTHERS
(Private Sector)

LGU: (Municipality of )

Part 1: AREAS FOR CONVERGENCE

MUNICIPAL CONVERGENCE ACTION PLAN

DISASTER PREPAREDNESS DIALOGUE ACTION PLAN

AREAS OF ENGAGEMENT

FOCUS AREAS

IDENTIFIED GAPS
(During the Provincial Convergence
Action Planning)

1. LCE, COP, FM,

MLGOO, DRRMO DRR
trainings attended
2. Existing policies
and plans for disasters
in the LGU

3. Existing local DRR

Communication
Protocol of the
city/municipality
(templates on
suspension of classes,
mobilizing people, etc.)
4. Description and
location of the highly
vulnerable areas in the
city/municipality.

5. Describe and
locate existing
evacuation centers in
the city/municipality

6. Available
equipment, hardware
and supplies in the
city/municipality for
disaster preparedness
and response
7. Existing
Information, Education
and Communication
materials for disasters
in the LGU

Collaborative
Resolutions
(LCE, COP, FM, MLGOO, DRRMO)

TIMELINES

CSOs

Media

LRIs

OTHERS
(Private Sector, NGA)

MUNICIPAL CONVERGENCE ACTION PLAN

DISASTER PREPAREDNESS DIALOGUE ACTION PLAN

AREAS OF ENGAGEMENT

FOCUS AREAS

IDENTIFIED GAPS
(During the Provincial Convergence
Action Planning)

Collaborative
Resolutions
(LCE, COP, FM, MLGOO, DRRMO)

Part 2: AREAS FOR CONVERGENCE

Other Issues and Concern
RECOMMENDED ACTION
(Those that were not
FOR RESOLUTION
identified by LGUs)
1.Policies and plans
for disasters in the
locality
2. DRR
Communication
Protocol of the
city/municipality
(mobilizing people,
etc.)
3.Evacuation
Management Evacuation center and
evacuation plan
city/municipality

4. Equipment,
hardware and supplies
in the city/municipality
for disaster
preparedness and
response

5.Information,
Education and
Communication
materials for disasters
in the LGU

TIMELINES

CSOs

Media

LRIs

OTHERS
(Private Sector, NGA)

NAME
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20

NAME OF ORGANIZATION

CLASSIFICATION
(CSO, LRIs, Media, Private
Sectors, Others please specify)

Address

Email Address

Telephone/Mobile No.

INDUSTRY/EXPERTISE

DRR Related
Initiatives(Program or
Knowledge Product)