June 2009

Office 2007 keyboard shortcuts

Excel 2007

Using KeyTips
To use KeyTips, press the Alt key. You will see small letters
and numbers appear next to the various commands on the
screen. Press the appropriate letters and numbers to use
the command. Press the Alt key again for the letters and
numbers to disappear.

Common tasks

Move to the first occupied cell in a row

Ctrl+Left Arrow

Move up to the next occupied cell in a

column

Ctrl+Up Arrow (press

again to step through
occupied regions)

Move down to the next occupied cell in a

column

Ctrl+Down Arrow
(press again to step
through occupied
regions)

Scroll up one screen

Page Up

Switching between views

Scroll down one screen

Page Down

Normal view

Alt+W, L

Move one screen to the left

Alt+Page Up

Page Layout view

Alt+W, P

Move one screen to the right

Alt+Page Down

Page Break Preview view

Alt+W, I

Ctrl+End

Custom view

Alt+W, C

Move to the cell at the intersection of the

rightmost occupied column and lowest
occupied row

Full Screen view

Alt+W, E

Move to the first cell (A1)

Ctrl+Home

Creating, opening, closing and saving spreadsheets

Create a new workbook

Ctrl+N

Open a workbook

Ctrl+O

Close a window or workbook

Ctrl+W

Save a workbook

Ctrl+S

Save a workbook as a specific file type

(Save As)

F12

Undoing and redoing actions

Navigating within and between workbooks

Undo the last action

Ctrl+Z or
Alt+Backspace

Move to the next worksheet in the

workbook

Ctrl+Page Down

Redo (or repeat) the last action

Ctrl+Y

Move to the previous worksheet in the

workbook

Ctrl+Page Up

Navigating Excel documents

Navigating within a worksheet
Move one cell to the left

Left Arrow (or

Shift+Tab)

Move one cell to the right

Right Arrow (or Tab)

Move up one row

Up Arrow

Move down one row

Down Arrow

Move to the last occupied cell in a row

Ctrl+Right Arrow

Change which open window is active

Ctrl+Tab

Skip to a specific object (such as a chart

or graphic), comment, cell or range of
cells

Ctrl+G or F5

Selecting, finding and replacing cells, text

and data
Selecting cells, text and data
Select the cells adjacent to the active cell
Select the entire worksheet

Select the entire current column

Ctrl+Shift+8
Ctrl+A; press once
to select all cells
with data; press
again to select every
cell
Ctrl+Space Bar

Select the entire current row

Shift+Space Bar

Select all cells that contain comments

Ctrl+Shift+O

Select the entire current region

Ctrl+Shift+*

Select the first cell in a row

Home

Select the first cell (A1)

Ctrl+Home

Switch the active cell among the

four corner cells of a selection (press
repeatedly to cycle through the four
corners)

Ctrl+. (Period)

Select cells that are direct precedents

(through a formula or function) of the
active cell

Ctrl+[

Select cells that are direct dependents

(through a formula or function) of the
active cell

Ctrl+]

Select all cells that are precedents

(through a formula or function) of the
active cell

Ctrl+Shift+[

Select all cells that are dependents

(through a formula or function) of the
active cell

Ctrl+Shift+]

Select cells in the selection that are not

equal to the active cell

Shift+Ctrl+\

Extend a selection down one row

Shift+Down Arrow

Extend a selection up one row

Shift+Up Arrow

Extend a selection left one column

Shift+Left Arrow

Extend a selection right one column

Shift+Right Arrow

Extend a selection to a regions first

occupied cell

Shift+Ctrl+Up Arrow

Extend a selection to a regions last

occupied cell

Shift+Ctrl+Down
Arrow

Copying and moving text and data

Extend a selection to a regions leftmost

occupied cell

Shift+Ctrl+Left
Arrow

Extend a selection to a regions rightmost

occupied cell

Shift+Ctrl+Right
Arrow

Copy

Ctrl+C

Extend a selection to the first cell in a

worksheet

Shift+Ctrl+Home

Cut

Ctrl+X

Extend a selection to the last cell in a

worksheet

Shift+Ctrl+End

Extend a selection to the first cell in a row

Shift+Home

Extend the selection to the last cell in a

row

Shift+End

Extend a selection by one Page Up

command

Shift+Page Up

Extend a selection by one Page Down

command

Shift+Page Down

Extend a selection by one Page Left

command

Shift+Alt+Page
Down

Extend a selection by one Page Right

command

Shift+Alt+Page Up

Apply the current selection to the

preceding worksheet (the worksheet to
the left of the current worksheet on the
worksheet Tabs)

Shift+Ctrl+Page Up

Extend a selection to the following

worksheet (the worksheet to the right of
the current worksheet on the worksheet
tabs)

Shift+Ctrl+Page
Down

Collapse a selection to select the active

cell only

Shift+Backspace

Press Alt+H, then

F,O

Paste

Ctrl+V

Paste Special (to paste formulas, formats,

etc.)

Alt+E+S

Copy the contents of the cell above into

the active cell

Ctrl+

Copy the contents and format of the

topmost cell of a selected range into each
of the cells below it

Ctrl+D

Copy the contents and format of the

leftmost cell of a selected range into each
of the cells to the right of it

Ctrl+R

Inserting and deleting cells, text, data and

graphics
Inserting and deleting cell data, rows and columns

Finding and replacing

Find specific text, data, or cell formatting
or color

Ctrl+F

Repeat your previous find

Shift+F4

Replace text, data, or cell formatting or

color

Ctrl+H

Excel 2007 keyboard shortcuts

Open the clipboard

Delete the contents of an active cell

Delete or Backspace

Delete one character to the right

Double-click the cell

(or press F2), then
press the Delete key

Open the Delete dialog box (for deleting

cells, rows, or columns)

Ctrl+Minus Sign

Open the Insert dialog box (for inserting

cells, rows, or columns)

Ctrl+Shift+Plus
Sign

Working with numbers and data

Inserting Tables, charts and graphics

Open the Create Table dialog box to add a
table to the current worksheet

Ctrl+T

Insert a chart into the current worksheet

based on selected cells

Alt+F1

Insert a chart in a new worksheet

F11

Alt+M, O

Applying a number format to selected cells

Open the LookUp & Reference functions

menu

Apply the General Number format

Ctrl+Shift+~

Open the Math & Trig functions menu

Alt+M, G

Apply the Currency format (two decimal

places, negative numbers appear in
parentheses)

Ctrl+Shift+$

Open the More Functions functions menu

Alt+M, Q

Apply the Percentage format (no decimal

places)

Ctrl+Shift+%
Ctrl+Shift+^

Calculate the current worksheet only

Shift+F9
Ctrl+Alt+Shift+F9

Performing calculations
Note: To use these shortcuts, turn Auto Calculation off by clicking Calculation options
in the Formulas tab.

Add a picture to the current worksheet

Alt+N, P

Add clip art to the current worksheet

Alt+N, F

Add a shape to the current worksheet

Alt+N, SH

Apply the Exponential Number format (two

decimal places)

Add Smart Art (such as a flowchart) to the

current worksheet

Alt+N, M

Apply the Date format (day, month, year)

Ctrl+Shift+#

Verify formulas, then calculate all open

workbooks

Show or hide a selected object, such as a

chart or photo

Ctrl+6

Apply the Number format (two decimal

places, thousands separator, Minus Sign (-)
for negative values)

Ctrl+Shift+!

Inserting the current date and time into cells

Apply the Time format (hour, minute, and

AM or PM)

Ctrl+Shift+@

Formatting cells and text

Adding formulas and functions

Formatting text within cells

Open the Format Cells dialog box (to
change font type, style, size, etc.)

Ctrl+Shift+F

Add or remove bold

Ctrl+B or Ctrl+2

Add or remove underline

Ctrl+U or Ctrl+4

Add or remove double-underline

Alt+H, 3, D

Add or remove italics

Ctrl+I or Ctrl+3

Add or remove strikethrough

Ctrl+5

Add a hyperlink (or edit an existing one)

Ctrl+K

Switch between cell values and formulas

Ctrl+ `

Copy a formula from the above cell into the

active cell or Formula Bar

Ctrl+

Open the Function Arguments dialog box

Ctrl+A (when the

cursor is to the
right of the function
name in a formula)

Insert an arguments name and

parentheses

Changing the appearance of cells

Open the Format Cells dialog box (to
change various formatting options, such as
cell color and cell borders)

Calculate all sheets in all open workbooks

Ctrl+Shift+A (when
the cursor is to
the Right of the
function name in a
formula)

Ctrl+Shift+F, then
press N, A, B or F to
switch Tabs

Expand or shrink the formula bar

Open the Insert Function dialog box

Shift+F3

Apply the border youve chosen to selected

cells

Ctrl+Shift+&

Open the AutoSum functions menu

Alt+M, U

Remove the border from selected cells

Ctrl+Shift+_

AutoFit column width to cell contents

Alt+H, O, I

Open the Recently Used functions menu

Alt+M, R

AutoFit row height to cell contents

Alt+H, O, A

Open the Financial functions menu

Alt+M, I

Open the Logical functions menu

Alt+M, L

Ctrl+Shift+U

Sum data in the selected cells

Hiding and unhiding rows and columns

Alt+Equal Sign

Hide selected rows

Ctrl+9

Open the Text functions menu

Alt+M, T

Hide selected columns

Ctrl+0

Open the Date & Time functions menu

Alt+M, E

Unhide hidden rows within a selection

Ctrl+Shift+(

Unhide hidden columns within a selection

Ctrl+Shift+)

Excel 2007 keyboard shortcuts

F9

The current time (based on your

computers clock)

Ctrl+Shift+:

The current date (based on your

computers calendar)

Ctrl+;

Printing spreadsheets
Open the Print dialog box to print a
spreadsheet

Ctrl+P

Switch in or out of Print Preview view

Ctrl+F2

Move around the preview page when

zoomed in

Arrow keys

Move by one preview page when zoomed

out

Page Up or Page
Down

Move to the first preview page when

zoomed out

Ctrl+Home

Move to the last preview page when

zoomed out

Ctrl+End

Mark a selection specifically for printing

Select cells, then

Alt+P, R, S

Select whether to print gridlines

Alt+P, PG

Select whether to print headings

Alt+P, PH

Reviewing, protecting and sharing

Reviewing spreadsheets

Function key reference

Shift+Function key

Function keys

Insert a comment

Alt+R, C, or
Shift+F2

Open Excels Help features (or Microsoft

Office Online)

F1

Delete a comment

Alt+R, D

F2

Move to the next comment

Alt+R, N

Move to the previous comment

Alt+R, V

Edit the active cell or move the cursor into

the Formula Bar when the editing feature in
a cell is turned off
Open the Paste Name dialog box

F3

Show all comments

Alt+R, A

Hide all comments

Alt+R, H

Turn Track Changes on or off

Alt+R, G

Protecting and sharing spreadsheets

Protect (lock) an entire spreadsheet (or
certain cells)

Alt+R, PS

Protect (lock) an entire workbook (or

certain sheets)

Alt+R, PW

Share a workbook

Alt+R, W

Insert a comment or edit an existing

comment

Shift+F2

Start the Insert Function wizard

Shift+F3

Find the next . . . (based on your most

recent search)

Shift+F4

Open the Find and Replace dialog box

Shift+F5

Go to the previous pane

Shift+F6

Open the Research pane

Shift+F7

Add additional cells to a selection

Shift+F8, Arrow
keys

Redo your most recent command

F4

Go to a specific location in the worksheet

F5

Go to the next open pane

F6

Start Spell Check

F7

Calculate the current worksheet only

Shift+F9

Turn on extend-selection mode

F8

Open the shortcut menu (same as rightclicking on a cell)

Shift+F10

Add a new worksheet to the current

workbook

Shift+F11

Save the current workbook

Shift+F12

Calculate all sheets in all open workbooks

F9

Show or hide KeyTips

F10

Insert a chart on a new spreadsheet in the

current workbook

F11

Save a workbook in a particular file format

(Save As)

F12

Ctrl+Function key

Ctrl+Shift+Function key
Open the Create Names from Selection
dialog box

Ctrl+Shift+F3

Show or hide the Ribbon (Task Pane in

previous versions of Excel)

Ctrl+F1

Find the previous . . . (based on your most

recent search)

Ctrl+Shift+F4

Switch to the Print Preview view

Ctrl+F2

Ctrl+Shift+F6

Open the Name Manager dialog box

Ctrl+F3

Go to the previous window (if more than

one is open)

Close the active window (or workbook, if

only one window)

Ctrl+F4

Print the current worksheet

Ctrl+Shift+F12

Restore a minimized window

Ctrl+F5

Insert a chart into the current worksheet

Alt+F1

Switch to the next window (if more than one

is open)

Ctrl+F6

Save a workbook in a particular file format

(Save As)

Alt+F2

Move (adjust the location of) the current

window

Ctrl+F7

Close Excel

Alt+F4

Ctrl+F8

Open the Macro dialog box (to run or

manage macros)

Alt+F8

Execute the Size command when a

workbook is not maximized

Open the Visual Basic Code editor

Alt+F11

Minimize the active window

Ctrl+F9

Maximize the active window

Ctrl+F10

Open a new Macro spreadsheet

Ctrl+F11

Open an existing spreadsheet

Ctrl+F12

Excel 2007 keyboard shortcuts

Alt+Function key