Callas PdfToolbox 4 Manual en

c
pdf Toolbox 4
Manual
Contents
General
callas pdfToolbox 4
Version 4.2
Manual
Last modified: February 2009
2009
by callas software gmbh
Berlin, Germany
All rights reserved
All trademarks are the property

of their respective owners
pdfToolbox 4 Manual Contents
Installation
System Requirements
Installing the Software
3
3
Registration
Limitations of the demo version
First Steps with pdfToolbox 4
The Switchboard
Overview
Further Steps
10
Learn More
Get in Touch
Examples
10
10
11
Example 1: Booklet
Example 2: Convert to B/W
Example 3: Commercial CMYK+spot
11
12
13
Browse
14
Browse Metadata
Browse Layer
14
15
The Power Tools
16
Process
Inspect
Adjust
Results and Reports
16
16
16
17
The Expert Tools
18
Spy
Font spy
18
18
Settings
19
Switchboard
Power and Expert Tools
Preferences
19
19
20
DeviceLink Conversion
21
Purpose of DeviceLink Conversion

Using your own profiles
21
21
Sample XML file

Sample PNG file
21
21
Appendix
22
Behind the Scenes
22
Standards
Prepress
Document
Pages
Fonts
Images
Layers
22
27
27
29
30
30
30
callas software gmbh Schnhauser Allee 6-7 10119 Berlin (Germany) Tel +49.30.44390310 www.callassoftware.com info@callassoftware.com
General
Installation
Below you will find general information on the system specifications for pdfToolbox 4, how to install and register the software, as
well as the limitations of the demo version.
System Requirements
pdfToolbox 4 runs as a Plug-In under Adobe Acrobat 8 Professional, Acrobat 8 3D, Acrobat 9 Pro or Acrobat 9
Extended (on the platforms Mac OS X 10.3 and Windows). pdfToolbox 4 can NOT be used as a Plug-In within the free
version of Adobe Reader!
Installing the Software
To install the software start pdfToolbox 4 Installer. The installation program will then take you through the necessary
steps. The next time you start Adobe Acrobat 8 or 9 you will find the entry pdfToolbox 4 under the Plug-Ins menu and
a new toolbar icon. In addition, the accompanying documentation to pdfToolbox 4 is installed. This will make it easier
for you to learn how to use the software.
Mac OS X 10.3 or newer, Intel or PPC

Windows 2000 SP3 or newer, Windows Server 2003,
Windows XP, Windows Vista
pdfToolbox 4 toolbar icon
Registration
Once you have installed the software it will start up in demo mode. If you want to buy callas pdfToolbox 4 you can do so
via one of our resellers or via our webshop. Further information can be found on our website under Buy.
As soon as you have purchased a license for pdfToolbox 4 you will receive a registration card. This contains a serial
number and a 24-digit keycode to activate the software. To do this, enter your name, the name of your company and
the 24-digit keycode in the registration window, which can be opened via Settings About... in the Options
menu of the pdfToolbox 4 Switchboard.
Be sure to keep your keycode in a safe place, and don't forget to send a copy of your completed registration card to
callas software. Only registered clients are entitled to updates and technical support. Should you ever mislay your
keycode, we can replace it quickly and easily.
! All information on this page can likewise be applied for

the callas DeviceLink Add-on (see DeviceLink conversion).
Limitations of the demo version

If you have installed a demo version of pdfToolbox 4 to test the software, you can use it for 30 days without any restrictions. After that period the pdfToolbox 4 About window will appear every time the Plug-In is started as well as before
every processing, and in addition, artefacts like watermarks and random pages will be inserted in the PDFs that you
process.
! If you have any questions or problems please contact
support@callassoftware.com
pdfToolbox 4 Manual General
First Steps with pdfToolbox 4
The Switchboard
The pdfToolbox 4 has a very simple and clear user interface that will make it easy for you to start working in no time.
In the main view you will find the different groups of actions offered, each group contains several single actions.
Overview
Arrange:
Booklet:
N-Up:
Fill page:
Impose:
Slice:
Sandwich:
Reader spreads:
Split in half:
Step & Repeat:
New page:
Duplicate page:
Present:
Presentation:
Handout:
Passe partout:
Light table:
pdfToolbox 4 Manual First Steps with pdfToolbox 4
Actions for impositioning

Prepares a PDF document for double sided printing, such that the printout can
be folded and saddle-stitched.
Puts several pages onto a new page.
Puts several pages onto a new page with a defined page size. Distributes pages
across/down as space permits.
Offers flexible imposition based on imposition templates.
Creates two documents. One containing the chosen objects. The other one
contains all other objects.
Places the chosen PDF on top of the active PDF file.
Prepares a PDF document for double sided printing. The pages are sorted
continuously.
Splits double pages into single pages. Recognizes whether single and double
pages are present, and only splits the double pages, leaving the single pages
as they are.
Puts each page multiple times on a new page.
Creates an empty page in the active PDF document.
Duplicates pages.
Actions for presenting files
Optimize PDF for use as a slide presentation. Add progress thermometer to
each page (except first page).
Creates a handout containing several slides on one page and optionally some
lines for notes.
Adds a background border around the current page content.
Puts several pages on one new page to give the impression of a light table.
Versioning:
Launch in InDesign:
Launch in QuarkXPress:
Create single version:
Standards:
PDF/X-1a:
PDF/X-3:
PDF/X-4:
PDF/X-4p:
Commercial CMYK:
Commercial CMYK+spot:
Magazine Ad:
Newspaper Ad:
Digital (color):
Digital (B/W):
Web offset CMYK:
Web offset CMYK+spot:
Display status:
Prepress:
Increase line width:
Flatten transparency:
Overprint & Knockout:
Actions for creating different versions of one file

Sends the active PDF document to InDesign where a new document with the
PDF in the background is created.
Sends the active PDF document to QuarkXPress where a new document with
the PDF in the background is created.
Creates a new version of the current document by replacing the chosen objects
with the chosen objects of another document.
! This action supports InDesign version CS2 or newer.

Hide background layer before exporting.
! This action supports QuarkXPress version 6.5 or newer
(Mac only). Hide background layer before exporting.
Actions for converting your file to different ISO standards

Converts to PDF/X-1a.
Converts to PDF/X-3.
Converts to PDF/X-4.
Converts to PDF/X-4p.
Prepares the PDF for commercial printing (CMYK).
Prepares the PDF for commercial printing (CMYK and spot colors).
Prepares the PDF for magazine ad.
Prepares the PDF for newspaper ad.
Prepares the PDF for digital printing (color).
Prepares the PDF for digital printing (B/W).
Prepares the PDF for web offset printing (CMYK).
Prepares the PDF for web offset printing (CMYK and spot colors).
Displays the compliancy with the ISO standards PDF/X, PDF/A and PDF/E.
Furthermore the Output Intent and destination profile is shown.
Actions for prepress related corrections
Increases line widths to ensure they appear properly on the printout.
Flattens transparency, e.g. for preparing documents for printout or PDF/X-1a or
PDF/X-3 conversion.
Adjusts overprint and knockout behavior of black or white text and vector objects.
Extract ICC profiles:

Output Intent:
Document:
Optimize for printing:
Optimize for B/W prints:
Optimize for internet:
Clean up:
Resave as PDF 1.x:
Letter head:
Overlay:
Pages:
Scale to format:
Scale by percent:
Scale page format only:
Scale page content only:
Move content:
Rotate:
Flip:
Crop to visible:
Enlarge:
Fonts:
Embed font:
Subset font:
Replace font:
Font to outlines:
Saves ICC profiles from the document to the Desktop. Either the Output Intent
ICC profile or source profiles can be extracted.
Sets/Replaces/Removes an Output Intent in the PDF.
Actions for changing your document properties
Optimizes the PDF for printout in the selected output condition.
Optimizes the PDF for black and white printout.
Reduces the file size to optimize the PDF for internet or e-mail.
Removes unnecessary content from the PDF.
Saves the PDF in the defined format version.
Places the chosen letter head on top of the active document.
Places the chosen content on top of the active PDF.
Actions for changing the page layout
Scales the PDF proportionally to fit into the specified paper size.
Scales the PDF to a given percentage.
Adjust the page dimensions without changing the page content.
Scales the page content to a given percentage without changing the page
dimension.
Moves the content of a page by a given distance.
Rotates pages by the defined angle.
Flips the pages horizontally or vertically.
Crops the page to the visible area.
Enlarges the page area without modifying the page content.
Actions for font controlling
Embeds missing fonts in the PDF if they are installed on the system.
Creates font subsets of fully embedded fonts to minimize the filesize.
Replaces an embedded font in the PDF with another font.
Converts fonts to outline so that these fonts do not remain in the PDF.
! Because of different rendering of font and vectorized

text Acrobat might display objects differently after converting fonts to outlines. As this is an Acrobat rendering issue
the difference is no longer visible when zooming closer or
outputting on a high resolution device.
Colors:
Process conversion:
Spot colors:
DeviceLink conversion:
Tone value adjustment:
Office PDF to CMYK:
Convert to RGB:
Convert to B/W:
Spot to process:
Remove ICC profiles:
Extract ICC profiles:
Registration color:
Correct 4c Black:
Brightness:
Images:
Downsample:
Recompress:
Actions for color conversions

Prepares the current PDF for the chosen printing condition and carries out the
necessary color conversion.
Modifies the name, alternate color and overprint setting of spot colors. Furthermore spot colors can be mapped to other spot colors or converted to CMYK.
Converts colors in the current PDF based on DeviceLink profiles. For more
details see section DeviceLink conversion.
Adjusts tone values by a given percentage.
Converts PDF files created from Office applications to the selected printing condition.
Converts PDF files to RGB (sRGB).
Converts PDF files to black and white.
Converts all spot colors in the PDF to process colors.
Removes ICC source profiles from tagged CMYK color spaces.
Saves ICC profiles from the document to the Desktop. Either the Output Intent
ICC profile or source profiles can be extracted.
Converts registration color into Black only. Registration color which is typically
used for crop and registration marks or print job slugs can be converted to the
defined color.
Restores accidently separated Black. Text and Vector objects colored in Black
with values in all CMYK channels get converted back to pure Black.
Adjusts the brightness of all objects on the page, and is most suitable for B/W
pages or where color PDFs are to be printed on B/W printers.
Actions for handling images
Reduces the resolution of images. This may be needed if the resolution is too
high or if the PDF shall be used in a different environment where a lower
resolution is sufficient like for newspaper printing or display only.
Recompresses images in the chosen compression types.
Layers:
Remove layer:
Make layer:
Enumerate layer:
Flatten layers:
Import as layer:
Form fields by type:
Comments by author:
Browse Layer:
Reports:
Fonts:
Images:
Colors:
Browse Metadata:
Get in touch:
Support:
Feature Request:
Bug report:
User forum:
Actions for creating and flattening layers

Remove layer including all objects on this layer.
Allows to create layers in the PDF.
Enumerates the chosen objects on separate layers.
Flattens all layers. Objects on invisible layers are removed.
Imports the chosen PDF document as a layer in the active PDF.
Puts form fields based on their type on separate layers.
Puts comments from all authors on separate layers.
Allows you to see and modify layers and OCCDs in the PDF (see Browse Layer).
This is also available as menu item File"Layer....
Actions for creating different reports for your files
Creates a detailed report about the fonts of the active document.
Creates a detailed report about the images of the active document.
Creates a detailed report about the colors of the active document.
Allows you to review metadata for the whole PDF document as well as
metadata associated with images in the PDF (see Browse Metadata).
This is also available as menu item File"Metadata....
Actions for contacting callas or other users (see Further Steps)
Opens a form in your web browser to enter your support request.
Opens a form in your web browser to enter your feature request.
Opens a form in your web browser to enter a bug report.
Opens the website of the pdfToolbox User forum in your web browser.
Workspace:
Here you can collect favorite or often used actions
To add/remove an action from the workspace, click on the + sign of the action icon and select/deselect the
option for inclusion in the workspace. You can also right-click on an action inside the workspace to remove it.
Please note: The workspace is limited to 16 objects.
You can also add profiles, fixups and checks by selecting

Workspace from the menu next to the chosen entry.
Further Steps
Learn More
If you are interested in more information you can visit our pdfToolbox 4 corner on www.callassoftware.com to learn about
some tips and tricks.
Get in Touch
Besides that you can use the Get in touch actions from the Switchboard for
joining the online discussion forum

submitting support questions
filing bug reports
or
entering feature requests.
Please note: We provide end user support in English and German language. In case you need a different language
consult our reseller list at www.callassoftware.com.
pdfToolbox 4 Manual Further Steps
10
Examples
Example 1: Booklet
In the Arrange section you will find the Booklet action which allows you to create booklet of a file with multiple
pages. You can define if cutting marks should be added to each resulting page automatically.
11
Example 2: Convert to B/W

In the Colors section you will find the Convert to B/W action which allows you to convert any file to grayscale. This
is especially useful for printing documents for lower costs on digital printing machines.
12
Example 3: Commercial CMYK+spot

In the Standards section you will find the Commercial CMYK+spot action which will prepare your PDF for printing
according to the GWG specification for commercial printing, so you will receive a production ready file with one click.
This action will perform necessary color conversions as well as all corrections needed for PDF/X-1a compliancy.
The file will be prepared for printing using the Output

Intent ISO coated V2
13
Browse
Browse Metadata
In the section Reports you will find a button Browse Metadata that opens up another dialog that gives you a
complete overview of all the metadata contained in the current document. This can also be opened via the entry
Metadata... in the Acrobat File menu.
The Metadata Explorer does not only display the documents XMP Metadata but also Metadata belonging to
the different page objects. It lists all objects including a
small preview and their position on the page.
The Metadata can be exported as configurable XML
report. A detailed explanation on how to create XML
export settings can be found in the callas pdfToolbox 4
reference.
The Details section displays all XMP Metadata present

for the selected object.
14
Browse Layer
In the section Layers you will find a button Browse Layer that opens up another dialog that gives you a
complete overview of all layers contained in the current document. This can also be opened via the entry Layer... in
the Acrobat File menu.
The upper part of the layer explorer window shows the layer views which
are named OCCD in PDF syntax. A layer view defines the visibility of each
individual layer.
The Actions menu allows for creating, modifying and saving layer
views.
Such layer groups will show up as such in the Acrobat 9 layer palette, if
the PDF is saved as PDF/X-4 file. This can easily be achieved by using the
PDF/X-4 action of the Standards group.
If no layers are present in the current PDF file, the Layer

Explorer will display the available options to create new
layers with pdfToolbox 4.
The lower part of the window shows the individual layers, which are named
OCG in PDF syntax. The Actions menu allows for creating, renaming or
deleting existing layers.
Saved layer view settings can also be applied via the Power Tools Fixup
Apply OCCD setup.
15
The Power Tools

Besides the predefined single actions you can perform custom analysis and correction of your files.
Therefore pdfToolbox offers the power tools Process, Inspect and Adjust which can be found at the bottom of
the Switchboard. Here you have countless possibilities to create own checks and corrections in whatever combination
you need them.
Process
Process offers action plans combining analysis and adjustments. You can choose from a list of predefined profiles
or set up your own with various checks and/or corrections. In order to do so choose Create new pdfToolbox 4 profile
from the Settings menu.
In the upcoming dialog you can select common checks for the different areas or create custom fixups and checks.
Fields marked with this symbol might be filled with variables that can be altered during runtime. When clicking on
this symbol a new dialog will open where you can define a variable name and a default value. When running this
profile a dialog will come up and ask you for the actual value to use.
Detailed information on creation and modification of pdfToolbox 4 profiles, as well as the use of dynamic profiles, is
described in the section Use of kfpx profiles of the callas pdfToolbox 4 Reference manual.
All Power Tools keep their options organized in groups
Inspect
Inspect offers quick analysis of your PDF files.
Adjust
Adjust offers manipulation of PDF files in many ways.
When running a profile you can decide whether you only want to analyze your file or if you also want to perform fixes
contained in the profile.
You can export all profiles, checks and fixups as .kfpx files to use in pdfToolbox Server/CLI/SDK 4. Of course you can
also import existing profiles into pdfToolbox 4 Plug-In.
The different sections of the Edit dialog are described in

detail in the callas pdfToolbox 4 Reference manual.
16
Results and Reports

Each check has a defined severity (Error, Warning or Info) with which it will hit. If a hit is created for a certain object
you can have a look at the object properties when you open up the tree entry for that object hit. You can locate the object in the PDF via double clicking on the entry or hitting the Show button. When you click on Show in Snap a new
window will be opened that shows you this object isolated from the other documents contents.
You can influence the richness of detail in the result view via the Preferences dialog of pdfToolbox 4.
All results can be saved as a report. Available report types are Text, XML and PDF, whereas the last can either contain
problems highlighted as masks, comments or layers. Besides this, you can add the results directly as comments into
the PDF document.
Also you can create an inventory report for the current PDF which will list all used resources like fonts and colorspace
with more details.
All Power Tools provide detailed and clear results
17
The Expert Tools

pdfToolbox provides two more tools, giving you insight into the depths of PDF files and fonts, discovering the data
structure. This normally is not needed for common use, but might be helpful if you encounter a damaged file or if you
simply are interested in learning more about the internal structure.
Spy
With the Spy you can have a look into the data structure of a PDF file, exposing the several commands and details that
are forming the page objects.
Font spy
The font spy can be found in the result view (after you performed
Process, Inspect or Adjust). In the Overview entry go to the
Fonts section and select a font. Then open the Settings menu
and choose Browse Internal Font Structure. In the upcoming dialog
you will find information about e.g. font type and embedding state.
You can have a closer look at the glyphs with Font Spy
The internal structure of a file can be viewed with Spy
18
Settings
The Settings menu varies depending on where you are, offering options for the current section.
Switchboard
pdfToolbox 4 Preferences
See Preferences.
Help
Opens this manual.
Open sample files
Opens the provided sample files.
About...

Opens the About dialog where you can view or update your
license state.
Power and Expert Tools

Create Report...
Create a report of the current results.
Create Inventory...
Create an inventory report of the active PDF file.
Insert pdfToolbox 4 Results as Comments
Add results as comments to the current PDF file.
Remove pdfToolbox 4 Comments...
Remove added comments from PDF file.
Favorite
Mark currently selected profile/check/fixup as favorite.
Create New pdfToolbox 4 Profile/Check/Fixup...
Create a new profile/check/fixup.
Edit pdfToolbox 4 Profiles/Checks/Fixups...
Edit existing profiles/checks/fixups.
Duplicate pdfToolbox 4 Profile/Check/Fixup...
Duplicate the selected profile/check/fixup.
Export pdfToolbox 4 Profile...
Export the selected profile to your file system.
Import pdfToolbox 4 Profile...
Import a profile from your file system.
19
Create Profile Summary...
Create summary of the selected profile listing all checks/fixups.
Browse Internal PDF Structure...
See Spy.
Browse Internal Font Structure...
See Font spy.
Browse Internal Structure of All Document Fonts...
See Font spy.
Help
Opens this manual.
Open sample files
Opens the provided sample files.
pdfToolbox 4 Preferences...
See Preferences.
Hide pdfToolbox 4 Window
Send the program window to the back and hide.
Preferences
The Preferences dialog offers options to define the amount of details for objects in the result view, how problems
should be highlighted when creating a report and also offers an editor to create and modify Output Intents.
You can also reset all warning dialogs in the preferences.
20
DeviceLink Conversion
Purpose of DeviceLink Conversion

DeviceLink profiles complement the usage of regular ICC profiles to avoid weaknesses of a color conversion based
on ICC profiles for certain tasks. These weaknesses mainly are the CMYK to CMYK transformation and e.g. the preservation of pure black text in a picture. A CMYK to CMYK transformation with ICC profiles is always performed via the
device independent Lab color space, which leads to a complete reseparation of the data with partly unpredictable and
unwanted results. This does not happen with DeviceLink profiles, which offer a direct control of color composition.
The optional DeviceLink Add-on is delivered with a package of the most common DeviceLink profiles (see Limitations
of the demo version if you did not purchase the DeviceLink Add-on).
Using your own profiles

You can easily use your own profiles for DeviceLink conversion with pdfToolbox 4. All you need to do is click on the
button Import in the DeviceLink conversion action or the fixup Convert colors using DeviceLink profiles and
choose a profile from your system. An XML file with the description text and a PNG file with the icon (all 3 with
identical name, just differing in the suffixes) will be created automatically. These can be adapted to your needs.
Sample XML file
<?xml version=1.0 encoding=UTF-8 ?>
<devicelink>

<profile lang=ENU>

<header>DeviceLink_ISOcoatedV2_280_GCR70</header>

<explanation>This text describes the functionality of the selected DeviceLink profile.</explanation>

</profile>
</devicelink>
If you want to change the XML file please make sure to save it as UTF8.
You can also define several description texts for the different languages: Just copy the section marked with ENU and
mark it e.g. with ESP. As long as only the ENU section is present, it will be used for all languages.
! The files for using your own DeviceLink profiles will be

stored in
C:\Documents and Settings\<user>\Application data\
callas software\Adobe Acrobat\pdfToolbox 4.2\DeviceLink
on Windows and in
/Users/<user>/Library/Preferences/callas software/
Acrobat/pdfToolbox 4.2/DeviceLink on Mac.
Sample PNG file

The PNG file needs to be 64x64 pixels. Chapter title
pdfToolbox 4 Manual DeviceLink Conversion
21
Appendix
Behind the Scenes

Following you find a list of the actions in the Switchboard that perform certain fixups when executed.
Standards
Action
Performed fixups
PDF/X-1a
Add _X1a to PDF file name after processing

Auto-correct nesting of page geometry boxes
Convert to PDF/X-1a (2001)
Remove ArtBox
Set OutputIntent
Set Title to file name if missing
Set Trapped key to false if Trapped key is neither true nor false
Apply transfer curves
Convert Color
(Convert RGB elements to the defined Output Intent. Calibrated CMYK and Gray is decalibrated.)
Discard Black Generation (BG) parameters
Discard OPI information
Discard Under Color Removal (UCR) parameters
Discard all actions (including JavaScript actions)
Discard all embedded files
Discard all external cross references
Discard all form submission, import and reset actions
Discard embedded PostScript
Discard hidden layer content and flatten visible layers
Discard image interpolation flag
Embed fonts (even if text is invisible)
Flatten transparency (high resolution)
Make spot color appearance consistent
Move all annotations out of page area (except TrapNet annotations)
Recompress LZW as ZIP
Reduce bit depth for 16 bit images to 8 bit
Remove all alternate images
Remove all form fields
Remove document structure compression
Save as PDF 1.3 (Acrobat 4)
Set TrimBox to CropBox (if no TrimBox defined)
Set transparency blend color space (to DeviceCMYK)
pdfToolbox 4 Manual Appendix
22
Action
Performed fixups
PDF/X-3
Add _X3 to PDF file name after processing

Convert to PDF/X-3 (2002)
Remove ArtBox
Set OutputIntent
Convert Color
Discard all embedded files
Discard all external cross references
Discard all form submission, import and reset actions
Flatten transparency (high resolution)
Move all annotations out of page area (except TrapNet and PrinterMark annotations)
Set TrimBox to CropBox
Set transparency blend color space
23
Action
Performed fixups
PDF/X-4
Add _X4 to PDF file name after processing

Convert to PDF/X-4
Remove ArtBox
Set OutputIntent
Adjust layers for PDF/X-4
Convert Color
Make document XMP Metadata compliant with PDF/X-4
Remove ICC source profiles if identical to profile in Output Intent
Remove halftone if not PDF/X compliant
24
Action
Performed fixups
PDF/X-4p
Add _X4p to PDF file name after processing

Convert to PDF/X-4p
Remove ArtBox
Set OutputIntent
Adjust layers for PDF/X-4
Convert Color
Make document XMP Metadata compliant with PDF/X-4
Remove ICC source profiles if identical to profile in Output Intent
Remove halftone if not PDF/X compliant
Commercial CMYK
All fixups performed with PDF/X-1a (uses ISOcoated v2 (ECI) as Output Intent) plus
Compress all uncompressed objects using lossless ZIP compression
Discard all JavaScripts
Discard flatness tolerance
Discard halftone information
Discard smoothness tolerance
Downsample bitmap images to 2400 ppi if above 3600 ppi
Downsample color images to 300 ppi if above 450 ppi
Downsample grayscale images to 300 ppi if above 450 ppi
Move annotations out of page area, remove TrapNet, PrinterMark, Custom and all multimedia
annotations
Remove page objects which are completely outside of page area
Set black text to overprint
Set white text to knock out
25
Action
Performed fixups
Commercial CMYK+spot
See Commercial CMYK (uses ISOcoated v2 (ECI) as Output Intent)
Magazine Ad
See Commercial CMYK (uses ISOcoated v2 300 (ECI) as Output Intent)
Newspaper Ad
See Commercial CMYK (uses ISOnewspaper26v4 as Output Intent)
Digital (color)

Convert color to 4c for digital printing
Flatten transparency (medium resolution)
Force blend color space to DeviceCMYK
Set minimum line width to 0.14 pt
Digital (B/W)

Convert color to B/W
Force blend color space to DeviceCMYK
26
Action
Performed fixups
Web offset CMYK
See Commercial CMYK (uses ISO Web Coated (ECI) as Output Intent)
Web offset CMYK+spot
See Commercial CMYK (uses ISO Web Coated (ECI) as Output Intent)
Prepress
Action
Performed fixups
Increase line width
Increase line width
Flatten transparency
Flatten transparency
Overprint &
Knockout
Overprint black
Knockout white vector and/or text objects
Document
Action
Performed fixups
Optimize for printing
All fixups performed with PDF/X-1a (uses ISOcoated v2 (ECI) as Output Intent) plus
Add Altered by pdfToolbox 4 to document information
Convert NChannel to DeviceN (remove NChannel entries)
Downsample color images to 300 ppi if above 450 ppi (JPEG maximum quality)
Downsample grayscale images to 300 ppi if above 450 ppi (JPEG maximum quality)
Merge spot color name if appearance is identical
annotations
Set Cropbox to Mediabox
Set black text to overprint
Set white text to knock out
27
Action
Performed fixups
Optimize for B/W prints

Convert color to B/W
annotations
Set Cropbox to Mediabox
28
Action
Performed fixups
Optimize for Internet

Convert color to sRGB
Discard embedded job tickets
Discard embedded thumbnails
annotations
Set Cropbox to Trimbox
Clean up
Discard private data from other applications

Remove objects outside page area
Resave as PDF 1.x
Set PDF Version
Pages
Action
Performed fixups
Scale by percent
Scale pages
Rotate
Rotate pages
Flip
Flip pages
Crop to visible
Crop all pages
29
Fonts
Action
Performed fixups
Embed font
Embed missing fonts
Subset font
Subset fonts
Font to outlines
Convert fonts to outlines
Images
Action
Performed fixups
Downsample
Downsample/compress color images

Downsample/compress grayscale images
Downsample/compress monochrome images
Recompress
Downsample/compress color images

Downsample/compress grayscale images
Downsample/compress monochrome image
Layers
Action
Performed fixups
Flatten layers
Form fields by type
Adjust or remove form fields
Comments by author
Adjust or remove annotations
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pdfToolbox 4 Manual Contents

Limitations of the demo version

First Steps with pdfToolbox 4

The Power Tools

The Expert Tools

Purpose of DeviceLink Conversion

Sample XML file

Behind the Scenes

Mac OS X 10.3 or newer, Intel or PPC

pdfToolbox 4 toolbar icon

! All information on this page can likewise be applied for

Limitations of the demo version

pdfToolbox 4 Manual General

First Steps with pdfToolbox 4

Actions for impositioning

pdfToolbox 4 Manual First Steps with pdfToolbox 4

Actions for creating different versions of one file

! This action supports InDesign version CS2 or newer.

Actions for converting your file to different ISO standards

Extract ICC profiles:

pdfToolbox 4 Manual First Steps with pdfToolbox 4

! Because of different rendering of font and vectorized

pdfToolbox 4 Manual First Steps with pdfToolbox 4

Actions for color conversions

pdfToolbox 4 Manual First Steps with pdfToolbox 4

Actions for creating and flattening layers

Here you can collect favorite or often used actions

pdfToolbox 4 Manual First Steps with pdfToolbox 4

You can also add profiles, fixups and checks by selecting

joining the online discussion forum

pdfToolbox 4 Manual Further Steps

pdfToolbox 4 Manual Further Steps

Example 2: Convert to B/W

pdfToolbox 4 Manual Further Steps

Example 3: Commercial CMYK+spot

The file will be prepared for printing using the Output

pdfToolbox 4 Manual Further Steps

pdfToolbox 4 Manual Further Steps

The Details section displays all XMP Metadata present

If no layers are present in the current PDF file, the Layer

pdfToolbox 4 Manual Further Steps

The Power Tools

All Power Tools keep their options organized in groups

pdfToolbox 4 Manual Further Steps

The different sections of the Edit dialog are described in

Results and Reports

All Power Tools provide detailed and clear results

pdfToolbox 4 Manual Further Steps

The Expert Tools

pdfToolbox 4 Manual Further Steps

The internal structure of a file can be viewed with Spy

Opens this manual.

Open sample files

Opens the provided sample files.

Power and Expert Tools

Create a report of the current results.

Create an inventory report of the active PDF file.

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