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O&E/H&S SR/001

COMPANY
SAFETY RULES

Version Number
Issue Date
Next Review Date
Document Custodian
Approved by

1.0
May -2010
May - 2015
Corporate Safety Rules Officer
Director of Operations & Engineering

Signature

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Liability
International Power recognises its duty to promote good safety management and aims to ensure the
safety of all those working in and affected by its operations. Achieving this aim relies on those
engaged in International Power's operations complying with these Safety Rules and their general duty
to employ safe working practices.
International Power requires every person working on Plant and Apparatus to be conversant and
comply with these Safety Rules. In addition each person shall undertake their work in accordance
with any relevant procedures of the Business Asset and any statutory requirements relating to the
activity in which they are engaged.
Any person breaching these Safety Rules and/or failing to comply with any statutory requirements
may be subject to disciplinary action and/or a criminal prosecution.
Statutory Compliance
Observing these Safety Rules may not ensure compliance with all relevant statutory requirements.
These Safety Rules should therefore be observed in conjunction with any legislation, regulations and
codes of practice which govern the activity in the particular location where it is undertaken.
Legislative requirements shall prevail should they appear to conflict with the instructions and
guidance provided by these Safety Rules.
Copyright 2010 International Power
International Power plc (International Power) is the owner of this document and all intellectual
property rights in relation thereto.
This document is for International Power internal use only unless supplied as part of a current written
licence or other agreement with International Power. Authorisation for supply of this document
external to International Power should be sought in the first instance from the Director of Operations
& Engineering.
No part of this document may be reproduced, stored in a retrieval system, or transmitted in any form
by any means, electronic, mechanical, photocopying, recording, or otherwise, without the prior
written permission of the Director of Operations & Engineering of International Power.
Where this document is provided to, or used by, any third party for its use, International Power shall
have no liability for any loss, damage, injury, claim, expense, cost, liability or other consequence
howsoever arising, as a result of use or reliance upon any information contained in or omitted from
this document. The provision of this document by International Power is not an acknowledgement by
International Power of the existence of any duty of care owed to the recipient. International Power
accepts no ongoing obligation to update the information contained herein.

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-

International Power
Safety Rules
Change Record
Date

Author

Version

May 2010

John Morgan

1.0

Change Reference
Revised Safety Rules

Reviewers
Name

Position

G. Beale
S. Wilkinson

Corporate Health and Safety Manager


European Health and Safety Manager

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Revision Status
Revision No Section
Description of Change
Changed

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Date
DD/MM/YY

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INDEX
1. Status
2. Philosophy and Principles
3. Application
Application of Rules
Identification of Plant and Apparatus
Operation of Plant and Apparatus
Demarcation of Work Areas
4. General Provisions
Interpretations
General Requirements
General Safety
Exceptional Circumstances
5. Responsibilities of Persons
General
Location Manager
Acceptor
Designated Person
Issuer
Safety Controller
Safety Co-ordinator
Interactions Flow Diagram
6. Safety Procedures
Part A - Safety Rules
- Approach to Exposed HV Conductors/Insulators
- Safety Precautions for work on or adjacent to Plant and HV Apparatus
- Safety Precautions for work on or adjacent to LV Apparatus
- Application Flow Diagram from Work Order to Issue of Safety Document - Plant
and HV Apparatus
- Application Flow Diagram from Work Order to Issue of Safety Document - LV
Apparatus
- Issue Flow Diagram
Part B Safety Document Procedures
- General
- Safety Document
Preparation
Issue and receipt
Transfer of Personally Retained Safety Documents
Clearance and Cancellation
- Safety Document Instructions
7. Definitions and Documentation
Definitions
Documentation
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8. Appendices
A1 A format suitable for the front of a Permit (ACCESS)
A2 A format suitable for the back of a Permit (ACCESS)
B1 A format suitable for the front of a Permit, Permit (ROSH), Permit (TEST) or
Permit (LIVE)
B2 - A format suitable for the back of a Permit, Permit (ROSH), Permit (TEST) or
Permit (LIVE)
C A format suitable for an Earthing Schedule
D A format suitable for a Transfer Extension Form These may be printed double
sided
E A format suitable for a Record of Further Acceptors (ROFA) These may be
printed double sided
F A format suitable for an extension to a Permit, Permit (ROSH), Permit (TEST) or
Permit (LIVE)

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1 STATUS
1.1

International Power requires that all Locations shall have a health and safety management
system in place. It shall be based upon the Health and Safety Corporate Policy (O&E/H&S
POL/001) & Health and Safety Management Document (O&E/H&S/MGT SYS/001).

1.2

It will be enacted in accordance with International Power Health and Safety Procedures and
be supported by Codes of Practice and Guidance documents.
Note: see diagram titled Document Hierarchy on next insert page

1.3

The health and safety management system shall specifically include Safety Rules supported by
local procedures to ensure hazards are identified and assessments made to control risks to
the health and safety of employees and others.

1.4

The Regional Director, in conjunction with the Corporate Director of Operations and
Engineering, shall decide as to whether these Safety Rules shall be used at any operational
Location within his sphere of control. At any site so identified these Safety Rules are
mandatory.

1.5

All persons working on International Power sites shall be trained and advised of their
responsibilities in relation to the health and safety management system and shall comply with
all requirements accordingly.

1.6

It is the duty of every person who may be concerned with work on or adjacent to the
System to make themselves conversant with the Safety Rules and appropriate support
documents. In addition all persons have a general duty to be conversant with and to observe
statutory requirements relating to any activities with which they have an involvement.

1.7

It remains the responsibility of all employees to take reasonable care for the health and safety
of themselves, their colleagues and the general public who may be affected by their acts or
omissions.

1.8

If, whether intentionally or through neglect or carelessness, an employee fails to observe the
Safety Rules and supporting documents, or unnecessarily endangers the personal safety of
either themselves or others, that employee may be liable to disciplinary action.

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IPR Health & Safety


Corporate Policy
O&E/H&S POL/001

IPR Health & Safety


Management System Document
O&E/H&S/MGT SYS/001

IPR Health and Safety Procedures


IPR Health & Safety
Procedure O&E/H&S
PROC/017 - Safe Systems of
Work

Asset Based Safety Rules

Asset derived COPs to cover


location specific issues (must be
as good as Corporate COPs)

IPR Health & Safety


Procedure O&E/H&S
PROC/018 - System Safety Rules
and Lock Out Tag Out

IPR Corporate Codes of Practice


(COPs)

IPR Corporate Codes of Practice


Guidance Notes (GNs)

Asset derived GNs to cover


location specific issues (must be
as good as Corporate GNs)

Asset derived - associated Local


procedures

Document Hierarchy Associated with Safety Rules


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2 PHILOSOPHY & PRINCIPLES OF THE SAFETY RULES


2.1 PHILOSOPHY
2.1.1

The Companys electrical and mechanical items of Plant and Apparatus are
interconnected to form electro-mechanical Systems, these Systems contain inherent
Dangers. The Systems are designed so that when they are in their normal operating mode,
they may be operated without Danger if safe working procedures and suitable equipment
are correctly used.

2.1.2

When work other than operation has to be carried out affecting the Plant and Apparatus
and it is necessary to change from the normal operating mode or depart from routine
operating procedures, it is then necessary to comply with these Safety Rules to achieve safety
from the inherent Dangers.

2.1.3

These electrical and mechanical Safety Rules are based on a philosophy that the Safety Rules
should briefly and clearly specify those actions which must be implemented and identify
those practices which should be followed, to establish conditions in which persons who have
to carry out work on or adjacent to the Plant and Apparatus will be safeguarded from the
inherent Dangers and provided with Safety from the System.

2.1.4

Every person when doing work should expect that a Safety Document is required unless
determined otherwise by an appropriate person nominated in writing by the Location
Manager.

2.1.5

Whenever work is carried out affecting Plant and Apparatus which is part of the
System, two types of Danger may arise:

2.1.6

(i)

Danger inherent in the System arising from the design function of the Plant and
Apparatus. The Safety Rules, when implemented, will achieve the safety of persons
at work from these inherent Dangers at the commencement of and during the
course of the work;

(ii)

Danger arising from the environment at and in the vicinity of the work point and not
associated with the System. These Safety Rules are not designed to specify the
means of establishing General Safety from this second type of Danger, which may
arise whenever work is done.

To carry out work affecting Plant and Apparatus within a System, the procedure to be
observed may be divided into the following stages:
(i)

making available the Plant and Apparatus concerned for the work required;

(ii)

establish conditions to safeguard persons from the inherent Dangers of the System;

(iii)

execution of the work required;

(iv)

clearance of the Plant and Apparatus on completion or termination of the work;

(v)

restoration of the Plant and Apparatus to its normal conditions within the
System.
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2.1.7

2.1.8

To achieve safety within the stages specified above, these Safety Rules require that defined
persons be given responsibilities for:
(i)

Identifying and assessing all foreseeable risks from System derived hazards.

(ii)

Implementing control measures to reduce all risks to a level which as a minimum


satisfies all current legislative requirements.

(iii)

establishing safe conditions for persons to work on the Plant and Apparatus;

(iv)

either checking that safe conditions have been established for work on Plant and
Apparatus which has been Isolated from the System, or

(v)

identifying the appropriate specialised procedures which will be applied when work
has to be done on Plant and Apparatus which remains energised, and then to
authorise, in writing, the commencement of work, and finally to cancel the written
authority on termination of the work;

(vi)

receiving the written authority to commence work and executing the work in a safe
manner by suitably nominated competent personnel, thereafter to supervise
General Safety during the course of the work and to clear the written authority
when the work is terminated.

The Safety Rules for achieving the safety of persons at work from the inherent Dangers of
the System are limited therefore to specifying:
(i)

the actions necessary to ensure safety during each of the stages above, in which
Dangers may arise from the design function of the Plant and Apparatus;

(ii)

the responsibilities of persons for ensuring safety during each of the stages above
from Dangers which may arise from the design function of the Plant and
Apparatus,

and, in relation to the general Dangers arising whenever work is performed, the Safety Rules
are limited to:
(iii)

2.1.9

identifying the person responsible for achieving safety from these general Dangers.

The Safety Rules will be supported by Codes of Practice and Local Procedures to specify
instructions for implementing the Safety Rules effectively and efficiently and to ensure that
the Safety Rules are applied in a consistent manner at identified locations throughout the
Company.

2.1.10 The Safety Rules procedure will be enacted by persons who are authorised in writing for the
appropriate functions that they are undertaking. Any person carrying out a function under
the Safety Rules must be able to discuss associated Safety Rules issues with his line manager.
This does not preclude communication on any other issues related to safety that may arise.
All such issues should initially be communicated to a Safety Controller.
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2.1.11 The application of the Safety Rules and their associated procedures shall be monitored and
formally audited. This will be undertaken at regular intervals both by staff internal to and
external from the asset in order to assess compliance with and identify any failures in the
application of the Safety Rules.

2.2 PRINCIPLES
2.2.1

To fulfil the requirements of the philosophy, the following principles have been adopted in
formulating the Safety Rules:
(i)

the Safety Rules are concerned only with achieving safety for persons:

(ii)

when work is to be carried out on High Voltage Apparatus, the primary means of
achieving safety is by isolation from the System(s) followed by earthing. No work shall
be carried out near Live HV Apparatus unless it is unreasonable for it to be Dead.
If this work involves the testing of Live HV Apparatus, the means of achieving safety
shall be by the application of specialised Approved procedures, which shall include
suitable precautions to prevent injury.

(iii)

in the case of Low Voltage Apparatus, the primary means of achieving safety is, if
reasonably practicable, by isolation from the System(s). If isolation is not reasonably
practicable, safety is achieved by the application of specialised Approved
procedures. No work shall be carried out on or adjacent to Live LV Apparatus
unless it is unreasonable for it to be Dead, reasonable for a person to be working
while it is Live and suitable precautions are taken to prevent injury;

(iv)

when work is to be carried out on Plant, the primary means of achieving safety is by
isolation from the System(s) followed by draining, venting, purging and control of
stored energy as appropriate, except when the work requires the Plant to be
energised. For these exceptions the means of achieving safety is by the application of
specialised Approved procedures;

(v)

the fundamental means of protecting persons at work is the application and


maintenance of the primary means of achieving safety specified in 2.2.1 (ii), (iii) and
(iv) supported by appropriate actions to maintain the effectiveness of the primary
means, e.g. locking off Isolating Devices;

(vi)

the nomination of persons to carry out defined requirements under the Safety Rules
is formal, although part of their normal responsibilities;

(vii)

the application of the Safety Rules shall ensure that a safe situation exists across all
control area boundaries and operational interfaces, be they totally or partially within
the jurisdiction of the Company,

(viii)

to achieve Safety from the System, that is, from Dangers which may arise by
design of the Plant and Apparatus, each of the five stages referred to in the
philosophy 2.1.6 will involve one or more of the following functions:
(a)

Consent which includes: instructing actions to implement precautions


before work commences, and consenting to the cancellation of the Safety
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Document and instructing actions to restore Plant and/or Apparatus to
service;
(b)

Making Safe/Restoration of Plant and/or Apparatus which includes:


before work commences, taking actions to make Plant and Apparatus safe
for work and issuing a Safety Document; after completion of work and the
cancellation of the Safety Document, taking actions to restore the Plant
and Apparatus to service and/or;

(c)

Work which includes: receipt of safety document, execution of the


required work to its completion or termination and, after the work area has
been cleared, clearance of the safety document.

2.2.2

The above three functions cover separate responsibilities which are distinct from each other
and are treated distinctively in the Safety Rules.

2.2.3

The Safety Rules do not state the number of persons necessary to discharge the three
functions. However, in order to implement the Safety Rules efficiently, it will frequently be
necessary for two or more persons to perform the three separate functions because of
technical and geographical complexities in the Companys system.

2.2.4

The Safety Rules do not preclude one individual from personally performing all three
functions, to his own instructions, as identified in Principles 2.2.1 (viii) above.

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APPLICATION

3.1

APPLICATION OF THE RULES

3.1.1

The Safety Rules shall be applied to all electrical and mechanical items of Plant and/or
Apparatus which form part of the System.

3.1.2

Safety from the System is the fundamental protection of persons working on or testing
Plant and/or Apparatus from the inherent Dangers from the Plant and/or Apparatus.
Safety from the System shall be achieved by the application of these Safety Rules and
associated procedures.

3.1.3

Plant and Apparatus shall be added to and removed from the System only in accordance
with an Approved procedure which will also determine when these Safety Rules shall apply.

3.1.4

Work on or adjacent to Plant and Apparatus that is defined as a part of the System shall
not be carried out until an assessment as to the requirement for a Safety Document has
been completed by an appropriate person nominated in writing by the Location Manager.

3.2

IDENTIFICATION OF PLANT AND APPARATUS


Work shall only be permitted to start on Plant and/or Apparatus which is readily
identifiable or has fixed to it a means of identification which will remain effective throughout
the course of the work.

3.3

OPERATION OF PLANT AND APPARATUS


The operation of Plant and/or Apparatus to achieve Safety from the System shall never
involve pre-arranged signals or the use of time intervals.

3.4

DEMARCATION OF WORK AREAS


The work area shall be defined clearly and, where necessary, protected physically to prevent
Danger to persons in the work area from System hazards adjacent to the work area.

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GENERAL PROVISIONS

4.1

Suitable and sufficient risk assessments shall be carried out prior to the commencement of
work in order to identify and assess any potential hazards. These Safety Rules are provided
as a control measure to ensure that work can be undertaken on the System without
Danger from the Plant and/or Apparatus.

4.2

Compliance with the Safety Rules ensures that working on Plant and/or Apparatus to
which these Safety Rules apply can be undertaken without hazard from the System. If the
hazards cannot be controlled by exclusion then suitable control measures must be put in
place to minimise the risks from the hazards to an acceptable level.

4.3

Every person when doing work should expect that a Safety Document is required unless
they are told otherwise by an appropriate person nominated in writing under the Safety
Rules.

4.4

INTERPRETATIONS

4.4.1

When shall is used in these Safety Rules with no qualification, this indicates a mandatory
requirement with no discretion permitted and no judgement to be made.

4.4.2

When shall, where practicable is used to qualify a requirement, a slightly less strict standard
is imposed. It means that where it is possible to achieve in the light of current knowledge and
invention, then the requirement must be met. One is not allowed to avoid the requirement
on the grounds of cost (money, time, trouble and physical difficulty).

4.4.3

When shall, where reasonably practicable' is used to qualify a requirement then a judgement
must be made as to what is reasonable, taking into account a balance of the magnitude of
the risk (likelihood and severity) against the cost (money, time, trouble and physical difficulty)
of avoiding the risk.

4.4.4

When used in these Safety Rules, the term work includes testing.

4.4.5

Where any reference to the male gender is made within the rules the female gender also
applies equally.

4.5

GENERAL REQUIREMENTS

4.5.1

No persons shall be engaged in work activities associated with the application of these rules
unless they possess sufficient knowledge and/or experience to avoid Danger, or are
supervised as appropriate, having regard to the nature of the work. They shall have received
training for and be conversant with the roles they are to perform under the Safety Rules.

4.5.2

Any person receiving instructions in the application of these Safety Rules shall report to the
person giving those instructions any objections on safety grounds to carrying them out. Any
such objections must be dealt with in accordance with an Approved procedure.

4.5.3

Application of the Safety Document procedures shall be as identified in this document.

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4.5. 4

If a hazard arises or is suspected during the course of work which could give rise to Danger,
the work shall cease, all persons shall be withdrawn from the Plant and Apparatus
concerned and the situation shall be reported immediately.

4.5.5

In addition to these Safety Rules, other associated policies, procedures and instructions issued
by International Power or other authorities and the requirements of any supporting
mandatory documents, must be complied with.

4.6

GENERAL SAFETY

4.6.1

In addition to the requirements for establishing Safety from the System specified in these
Safety Rules, General Safety must be maintained at all times at and in the vicinity of the
place of work. It is fundamental that prior to work commencing the hazards present shall be
recognised, the risks assessed and the necessary control measures implemented to reduce
the risk to an acceptable level.

4.6.2

The supervisor of the Working Party shall ensure that General Safety is established,
monitored and maintained. During the course of work, all members of the Working Party
must maintain General Safety and ensure that other work areas are not adversely affected
by their activities.

4.6.3

Those whose job duties include planning, performing and/or supervising the work are
responsible, within their training and control, for ensuring the identified control measures are
implemented, maintained, reviewed and if necessary changed during the work in order to
achieve a high standard of General Safety.

4.6.4

The discharging of responsibility for General Safety will be achieved in accordance with
delegation of authority by management to ensure that all activities are conducted in
accordance with local procedures.

4.6.5

The General Safety requirements applicable for each site shall be identified in a local
procedure.

4.7

EXCEPTIONAL CIRCUMSTANCES

4.7.1

Work on Plant and Apparatus which is part of the System and to which these Rules
cannot be applied, or for special reasons should not be applied, shall be carried out in
accordance with an Approved procedure.

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RESPONSIBILITIES OF PERSONS

5.1

GENERAL

5.1.1

It is the duty of all Personnel who may be concerned with work on or adjacent to Plant
and/or Apparatus, to which these Safety Rules apply, to implement these Safety Rules and
appropriate supporting documents. The responsibilities of persons may include all or only
part of the roles detailed in this section depending upon the role of the individual.
The written authorisation given to persons to allow them to perform their appropriate role in
implementing these Safety Rules shall indicate the extent of the authorisation.

5.2

LOCATION MANAGER

5.2.1

The Location Manager shall ensure that a suitable and sufficient safety management
system and associated controls, including the application of appropriate Safety Rules shall be
in place at the location. This process will be outlined in the appropriate Corporate
procedures identified in Section 7.2 of this document.

5.2.2

The Location Manager shall ensure that persons with specific responsibilities under the
Safety Rules shall be trained, demonstrate competence and nominated in writing. These
authorisations shall be regularly reviewed to check and confirm the competency of the staff.

5.3

ACCEPTOR

5.3.1

Acceptors of a Safety Document shall:


(i)

Understand the contents of and any actions arising from the following:
(a) the Safety Document
(b) a Designated Persons report
(c) an Earthing Schedule
(d) any written instruction or procedure regarding the method of work or
(e) an Approved procedure.

(ii)

During the course of work, adhere to the conditions, instructions or limits specified
on:
(a) the Safety Document
(b) a Designated Persons report
(c) an Earthing Schedule
(d) any written instruction or procedure regarding the method of work or
(e) an Approved procedure.

(iii)

As appropriate retain the Safety Document along with any items issued and any
keys in safe custody.

(iv)

When in charge of work provide Supervision or where determined by a Safety


Controller, provide Personal Supervision.
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(v)

5.3.2

5.3.3

If, during the course of the work, a hazard arises or is suspected which could give rise
to Danger warn all persons to withdraw from and not to work on the Plant and/or
Apparatus concerned. The situation shall be reported immediately to the Safety
Controller.

The Acceptor participating in the transfer procedure of a Safety Document shall ensure
that:
(i)

All persons working under the Safety Document have been withdrawn from and
warned not to work on the Plant and/or Apparatus concerned. All associated
documents, keys and appropriate items shall either be surrendered to or accounted
for, to the satisfaction of the Issuer and the surrender section of the transfer record
signed.

(ii)

Following the reissue of the transferred Safety Document under the Personal
Supervision of an Issuer, the Acceptor shall ensure that the re-issue section of the
transfer record of the Safety Document is signed.

The Acceptor of a Permit (ROSH), Permit (TEST) or Permit (LIVE) shall:


(i)

Give Personal Supervision during the work and be responsible for matters of
safety concerned with the work.

(ii)

Give instructions for the removal and reapplication of those safety precautions which
may be varied whilst at the same time maintaining Safety from the System.

(iii)

Implement the co-ordination function as dictated by the test programme, if this coordination crosses company boundaries then the Acceptor shall liaise with a site
based Safety Co-ordinator who shall consult with the Co-ordinator(s) of other
Systems, on behalf of the Acceptor, to agree actions which may be required to
maintain Safety from the System.

5.3.4

Acceptors clearing a Safety Document shall only do so after all persons working under
the Safety Document have been withdrawn from and warned not to work on the Plant
and/or Apparatus concerned. Where appropriate they shall ensure that all tools, gear and
loose material have been removed, guards and access doors replaced and the work site left
tidy and any exceptions noted in the clearance section of the Safety Document. Where
appropriate Acceptors shall return Earthing Schedules, Approved procedures, Drain
Earths and keys.

5.4

DESIGNATED PERSON

5.4.1

When participating in achieving Safety from the System, the Designated Person shall
correctly implement specified procedures before work commences. This shall include
carrying out the instructions of a Safety Controller to apply safety precautions, reporting
back and signing a record of the completion of these actions.
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5.4.2

A Designated Person may be requested by the Safety Controller to use his technical
knowledge and experience for making a report and recommendations to overcome hazards
(e.g. Atmosphere testing, Identification of buried services etc.). A written report shall be
prepared for the Safety Controller by the Designated Person. The Designated Person
will be responsible for ensuring that its recommendation, when implemented, will ensure
safe working conditions relating to the hazards.

5.5

ISSUER

5.5.1

When issuing, reissuing or transferring a Safety Document the Issuer shall:


(i)

Ensure that the contents of all sections of the Safety Document, Earthing
Schedule, Designated Persons report, Approved procedure or any written
procedure to be issued with the Safety Document are fully explained to the
Acceptor, satisfying himself that the Acceptor fully understands their contents and
limits of work.

(ii)

Issue the Safety Document together with, as appropriate, any keys, Earthing
Schedule, Designated Persons report, Approved procedure or any written
procedure and identify to the Acceptor when the work to be done shall be given
Personal Supervision.

5.5.2

When providing Personal Supervision to the transfer of a Safety Document discharge


the same responsibilities to the new recipients as if the Safety Document was being issued
initially.

5.6

SAFETY CONTROLLER

5.6.1

The Safety Controller shall correctly implement specified procedures to ensure that all
safety precautions which achieve Safety from the System are complete. These procedures
shall include the process of:

5.6.2

(i)

Instructing Designated Persons to carry out the necessary operations to establish


the safety precautions which achieve Safety from the System, obtaining
confirmation that each instruction has been carried out.

(ii)

Checking with the Safety Co-ordinator, where appropriate, to confirm that the
safety precautions which have been taken are adequate for the work to be done.

Prior to the issue of a Safety Document the Safety Controller shall as appropriate:
(i)

Decide whether drain earths are required and, if so, determine the correct number of
Portable drain earths to be issued with an Earthing Schedule.

(ii)

Decide whether Plant and/or Apparatus shall be vented, Purged and its contents
adjusted to a level which avoids Danger and any actions to be taken to contain or
dissipate stored energy.
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5.6.3

(iii)

Decide to call upon a Designated Person to provide a report specifying any


additional precautions to be taken and deciding the action to be taken to implement
any recommendations made.

(iv)

Decide under what conditions the safety precautions applied are to be removed
during the course of the work and, where appropriate, specifying the manner in
which they may be removed and reapplied such that Safety from the System is
maintained.

(v)

Ensure that Safety from the System has been achieved, or will be achieved, when
the requirements of the Safety Document are completely implemented.

(vi)

Ensure that the contents of the Safety Document to be issued are correct and
unambiguous.

(vii)

Implement the procedure to ensure the safe custody of a Safety Document and
associated keys when it is not to be issued immediately.

(viii)

If appropriate obtain the consent of the Safety Co-ordinator.

(ix)

Decide the category of person who shall provide Personal Supervision in situations
where it is required.

(x)

Decide whether the Safety Document shall be personally held.

When cancelling a Safety Document the Safety Controller shall:


(i)

Satisfy himself that the requirements of the clearance section of the Safety
Document have been implemented.

(ii)

Check that all items issued with the Safety Document have been returned or
accounted for.

(iii)

When relevant, inform the Safety Co-ordinator of the cancellation, confirming to


him the operational state of the Plant and/or Apparatus.

5.7

SAFETY CO-ORDINATOR

5.7.1

Within their sphere of operation Safety Co-ordinators shall:

5.7.1.1 Before giving consent to the issue of a Safety Document implement procedures which
ensure the application of safety precautions which achieve Safety from the System. These
shall include:
(i)

Consulting with the Co-ordinator (s) of other Systems to agree, initiate and record
those actions necessary to establish and maintain safety precautions on Plant and/or
Apparatus which is interconnected across control boundaries.

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(ii)

Checking with the Safety Controller to confirm that the safety precautions which
have been taken are adequate for the work to be done.

5.7.1.2 Consenting to the preparation and acknowledging the cancellation of Safety Documents
where appropriate.
5.7.1.3 Implementing the necessary procedures to ensure that the safety precautions established to
achieve Safety from the System are maintained during the period the Safety Document
is in force.

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Work
Request

Designated Person (DP)


Takes Instruction from
the SC or SCo as to the
necessary isolations,
earthing and applies
them as required.
Returns DP sheet and
keys to SC.

Interactions between responsible


Persons, identified in the Safety Rules,
from the arrival of a Work Request to
the commencement of the Work

Safety Controller (SC)


Decides if work is part of the system.
Decides if work can be carried out by limiting the access.
Decides what isolation is required within the company
system, discusses intercompany (system) requirements
with a Safety Co-ordinator.
- Writes Safety Documents identifying, as appropriate,
points of isolation.
Prepares DP list.
- Issues DP isolation sheet.
Secures keys when returned by DP.
Confirms and signs that precautions taken will maintain
safety from the system.

Issuer
-

Issues the safety


document to suitably
authorised acceptors
along with the items to
be issued with the
safety document and
identifying any further
precautions to be
taken or precautions
that may be varied.

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Safety Co-ordinator (SCo)


Discusses need for
isolation in another
system with a suitably
authorised person for
that role in the other
system(s).
- Confirms to SC
completion of isolation
and where necessary
earthing.

Acceptor
- Accepts the safety
document from the
issuer confirming the
understanding of the
work. Further
precautions to be
taken and precaution
that may be varied
and 1.0
Version
accepting any items
required to be issued
with the safety
document.

Work
Commences

O&E/H&S SR/001

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6 SAFETY DOCUMENT PROCEDURES


PART A SAFETY RULES
6.1

APPROACH TO EXPOSED HIGH VOLTAGE CONDUCTOR/INSULATORS

6.1.1

Persons shall not allow any part of their body to approach exposed conductors designed for
and operated at, High Voltage, or insulators supporting such conductors, within the
specified Safety Distances, specified in table 6.1.4 (a) unless the conductors have been
Isolated and Danger has been excluded.
The only exception is when it is necessary to carry out testing (see 6.1.3) to prove a circuit
Dead prior to the application of Primary Earths, where following completion of the
isolation and prior to the application of the Primary Earths the Safety Distances specified
in table 6.1.4 (b) shall apply.

6.1.2

When exposed High Voltage conductors are not Isolated, the only objects permitted to
approach them, or insulators supporting them, within the Safety Distances specified in
table 6.1.4 (a), shall be Approved insulated devices.

6.1.3

When exposed conductors are Isolated but could be subject to High Voltage, the only
objects permitted to approach them, or insulators supporting them within the Safety
Distances specified in table 6.1.4 (a), shall be Approved Voltage Measuring Devices or
Earthing Devices.
When using Approved Voltage Measuring Devices, persons shall not allow
any part of their body to approach exposed conductors within the Safety
Distances stated in table 6.1.4 (b).

6.1.4

Safety Distances
(a) with exposed HV conductors that are not Isolated
Rated System Voltage
kV
Up to 33
66
132
275
400
500

Safety Distance X from Live HV conductors


m
ft - in
0.8
28
1.0
34
1.4
4-7
2.4
7 11
3.1
10 2
5.8
19 0

Table 6.1.4. (a) - Safety Distances with High Voltage Conductors that are not Isolated
Note: For a voltage that falls between two of the above rated System voltages the next highest voltage must be
used as the Safety Distance. (For example: a System rated voltage of 345kV will have a Safety Distance of 3.1
metres).

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A distance of 300mm (12in) shall also be maintained from that part of the insulators
supporting exposed High Voltage conductors which is outside the appropriate Safety
Distance (see insert).
TYPICAL HV POST
INSULATORS
ILLUSTRATING SAFETY
DISTANCE FROM LIVE
HV CONDUCTORS

(b)

with exposed HV conductors that are Isolated but require testing to prove Dead.

Rated System Voltage

Safety Distance X from Live HV conductors


From rear of safety guard (hand side) to limit mark
m
ft - in
0.525
18
0.672
24

kV
Up to 15
33

Table 6.1.4. (b) - Safety Distances with HV Conductors that are Isolated but require testing to prove Dead
Note: For a voltage that falls between the two of the above rated System voltages the next highest voltage must
be used as the Safety Distance.

6.2

SAFETY PRECAUTIONS FOR WORK ON OR ADJACENT TO PLANT AND HV


APPARATUS

6.2.1

Where Safety from the System is required and this can be achieved by limiting the work
or the work area then instructions defining the limits shall be confirmed in writing and a
Permit (ACCESS) issued.

6.2.2

If limiting the work or the work area is insufficient to achieve Safety from the System, it
shall be achieved by the application of the following precautions and a Permit issued.
(i)

The Plant and/or HV Apparatus shall be Isolated. When Isolating Devices are
used they shall, where practicable, be immobilised and Locked. All points of
isolation shall be Tagged.

(ii)

For work on HV Apparatus, Primary Earths shall be applied within the Isolated
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Zone and, where reasonably practicable, immobilised and Locked. All Primary
Earths shall be Tagged.

6.2.3

(iii)

The contents of the Plant and/or HV Apparatus shall be adjusted to a level which
avoids Danger and where drains could give rise to Danger they shall be Tagged
and, where practicable Locked in the appropriate position.

(iv)

Where Danger could arise from pressurisation the Plant and/or HV Apparatus
shall be vented to atmospheric pressure; where vents could give rise to Danger they
shall be Tagged and, where practicable, Locked in the appropriate position.

(v)

Where internal access is required the Plant and/or HV Apparatus shall be Purged
if the residue of contents could cause Danger.

(vi)

Where Danger could arise from the release of stored energy, action shall be taken
to contain or dissipate this energy safely.

(vii)

Where Danger from induced voltage could arise during the course of the work,
Drain Earths shall be applied. Any portable Drain Earths shall be issued with the
Permit, together with an Earthing Schedule.

(viii)

Any additional precautions required to be taken during the course of work to


maintain Safety from the System shall be specified on the Permit.

RESTORATION OF SYSTEM HAZARD


When work is to be carried out on Plant and/or HV Apparatus and it is essential to restore
a System hazard to facilitate that work, Safety from the System shall be achieved and
maintained as follows:

6.2.4

(i)

The work shall be detailed in an Approved written Restoration of System


Hazard (ROSH) procedure specifying the requirements necessary to maintain
Safety from the System and prevent Danger whilst the System hazard is
restored.

(ii)

A Permit (ROSH) shall be prepared, taking into account the requirements outlined
in section 6.2.2 (i) to 6.2.2 (viii) above, along with the associated ROSH procedure
and only those keys identified within the ROSH procedure.

(iii)

No other Safety Document shall be in force on the same item of Plant and/or HV
Apparatus whilst the Permit (ROSH) is in force.

TESTING
When testing is to be carried out on Plant and/or HV Apparatus and it is essential to
introduce testing supplies and/or remove isolation and/or the removal of Primary
Earths to facilitate that testing, Safety from the System shall be achieved and maintained
as follows:
(i)

The scope of testing shall be detailed on an Approved test instruction.


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(ii)

A Permit (TEST) shall be prepared, taking into account the requirements outlined
in section 6.2.2 (i) to 6.2.2 (viii) above, along with only those keys necessary to
facilitate introduction of a testing supply and/or remove isolation and/or the removal
of Primary Earths.

(iii)

Only testing, and associated work of a minor nature, that is essential to the
completion of testing, may be carried out under a Permit (TEST).

(iv)

No other Safety Document shall be in force on the same item of Plant and/or HV
Apparatus whilst the Permit (TEST) is in force.

6.3

SAFETY PRECAUTIONS FOR WORK ON OR ADJACENT TO LV APPARATUS

6.3.1

Where Safety from the System is required and this can be achieved by limiting the work
or work area then instructions defining the limits shall be confirmed in writing and a Permit
(ACCESS) issued.

6.3.2

If limiting the work or limiting the work area is insufficient to achieve Safety from the
System, it shall be achieved by the application of the following:
(i)

Where reasonably practicable, work on LV Apparatus shall be carried out with the
equipment Isolated and the following precautions taken to achieve Safety from
the System. The LV Apparatus shall be Tagged and, where practicable, Locked.
Either a Permit shall be issued or the work shall be carried out under and approved
procedure.

(ii)

Where it is essential for Live work to be carried out the following requirements shall
be implemented:(a) A written justification for Live work shall be produced.
(b) Live work shall be carried out in accordance with an Approved
procedure which shall detail the precautions to be taken to achieve and
maintain Safety from the System during the work.
(c) Details of the work to be carried out whilst LV Apparatus is Live shall be
given on a Permit (LIVE).
(d) No work other than that essential to the completion of the justified Live
work shall be carried out with the LV Apparatus Live.
(e) No other Safety Document shall be in force on the same item of Plant
and/or LV Apparatus whilst the Permit (LIVE) is in force.

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Application of the Safety Rules Flow Chart from Work


Order Card to Safety Document Confirmation- Part 1a

Suitably Risk Assessed Work


Order Card presented
for
Safety Assessment by
Authorised Safety Controller

Is Plant & Apparatus


part of the defined
System?

For Work on or Adjacent to Plant and HV Apparatus

No

Apply suitable non Permit

Finish

Alternate Safe System of Work

Yes

Is there any inherent


danger from the work
process?

No

Yes

Is the work associated


with the Plant or HV
apparatus?

No

Go to Flow chart 2
LV Apparatus

Yes

Can work be carried


out by limiting the
work or work area?

Yes

Prepare Permit (Access)

No

Can work be carried


out with Plant &
Apparatus isolated for
duration of work?

No

Yes
Prepare Permit (N/A)

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2

O&E/H&S SR/001

1
Yes

Yes

Does an
approved ROSH
procedure
exist?

Does work require


the restoration of a
System Hazard?

Prepare Permit (ROSH)

No

No

Yes

Can a suitable
ROSH
procedure be
written and
approved?

Prepare and
get ROSH
procedure
approved

No

Yes
Does work require
the removal of
earths for testing?

Does an
approved TEST
procedure
exist?

No

Yes
Prepare Permit (TEST)

No

Can a suitable
TEST procedure
be written and
approved?

Yes

Prepare and
get TEST
procedure
approved

No

Application of the Safety Rules Flow Chart from Work


Order Card to Safety Document Confirmation- Part 1b
For Work on or Adjacent to Plant and HV Apparatus

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Suitably Risk Assessed Work


Order Card presented for
Safety Assessment by
Authorised Safety Controller

O&E/H&S SR/001
Application of the Safety Rules Flow Chart from Work
Order Card to Safety Document Confirmation - Part 2
For Work on or Adjacent to LV Apparatus
Yes

Can work be carried


out by limiting the
work or work area?

Prepare Permit (Access)

No

Can work be
completed with
equipment
isolated?

Yes
Prepare Permit (N/A)

No
Yes
Does work
require the
LIVE working?

No

Does an
approved LIVE
work procedure
exist?

Yes
Prepare Permit (LIVE)

No

Can LIVE
working be
justified?

Yes

No

Can a suitable
LIVE work
procedure be
written and
approved?

Yes

Prepare and
get LIVE
procedure
approved

No

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Issue process for a Safety Document following completion of


precautions to prevent danger from the System

Issue of a Safety Document


by an Issuer to an Acceptor

Is the Safety
Document signed by a
Safety Controller to
show completion of
the precautions taken
to achieve safety from
the system?

Is the Acceptor
authorised on the
current list of
Acceptors for the
Safety Document
type required

Yes

No

No
Contact Safety Controller and
advise of the problem

Advise unauthorised
Acceptor why you are not
issuing the Safety Document

Yes

Issue the Safety Document to


the Acceptor ensuring that he is,
aware of the location, the
permit type, the plant/apparatus
identification, the work, the
precautions taken to achieve
safety from the system, any
further precautions to be taken
during the course of the work to
avoid system derived hazards,
the precautions that may be
varied by the acceptor (if
applicable) and ensure any items
to be issued with the Permit are
given into the Acceptors
keeping.

Contact the unauthorised


Acceptors Supervisor and a
Safety Controller and advises
them of the problem

Finish

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PART B SAFETY DOCUMENT PROCEDURES
6.4

GENERAL

6.4.1

This section details the procedures associated with the Safety Documents and Safety
Keys.

6.4.2

The manner in which safety precautions are to be applied at a location shall be specified in a
Location Procedure.

6.4.3

The Safety Rules concern themselves with the principle of achieving safety from the inherent
Dangers of the Plant and/or Apparatus i.e. Safety from the System. The details of
how this will be achieved shall be the subject of a local procedure.

6.4.4

Safety Documents are to be divided into two categories:

6.5

(i)

Safety Documents where due to of the nature of the work they are required to be
retained personally by the Acceptor.

(ii)

Safety Documents where due to the nature of the work they are, after the initial
issue, retained on display in a safe manner under the control of an Issuer. Additional
Working Parties may be set to work provided specified conditions are met.

SAFETY DOCUMENT

6.5.1 PREPARATION
(i)

On completion of the safety precautions taken to achieve Safety from the System
and prior to the issue of the Safety Document the Designated Person
responsible should sign a record of the safety precautions taken.

(ii)

Joint Control of the appropriate Safety Keys shall be managed in an Approved


method.

(iii)

When the Safety Controller considers it necessary, a report shall be obtained from
a Designated Person on any additional precautions to remove or prevent Danger.

(iv)

Any additional precautions required to be taken during the course of the work to
maintain Safety from the System should be stated by the Safety Controller on
the Safety Document. These shall include any precautions arising from a
Designated Persons report or from any associated Approved procedure.

(v)

The Safety Controller shall, where appropriate, enter on the Safety Document
details of safety precautions taken.

(vi)

The Safety Controller shall only sign the Safety Document, when he is satisfied
that the following sections, as appropriate, are completed:
a. Unique Safety Document number
b. Location
c. Plant & Apparatus Identification
d. Description of work to be done
e. Details of access allowed
f. Limits of work and/or access
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g.
h.
i.
j.
k.
l.
m.

Precautions to be taken for Live LV work


Safe system of work for Live LV work
Safety Precautions taken to achieve Safety from the System
Precautions that may be varied by the Acceptor
Whether the document is limited to a single working party
Preparation signature, time and date
Items to be issued with the Safety Document (this covers, but is
not exclusive to: Designated Person reports, Earthing
Schedule, Number of Drain Earths required, Approved
procedures etc.)

If appropriate the Safety Controller shall obtain from a Safety Co-ordinator,


details and confirmation of any safety precautions taken by the Safety Coordinator. The Safety Controller shall inform, where appropriate, the Safety
Co-ordinator of the details of the Safety Document and obtain his consent for the
issue of the Safety Document.
(vii)

6.5.2

The Safety Controller shall sign to certify the preparation of the Safety
Document as identified in 6.5.1.vi above.

ISSUE AND RECEIPT


(i)

An Issuer shall complete the Accepted by section of the Safety Document in the
presence of the Acceptor.

(ii)

When Drain Earths are required the number of Drain Earths issued shall be
recorded on the Safety Document and an associated Earthing Schedule issued.

(iii)

The Issuer shall sign the Accepted by section of the Safety Document and shall
issue it together with one of the key(s) that maintain the Joint Control of the
isolation. He shall also issue those items listed on the Safety Document.

(iv)

Where a Permit (ROSH) or Permit (TEST) is issued, an Approved procedure


and those Safety Keys necessary to meet the terms and conditions of the Permit
(ROSH) or (TEST) shall be issued to the Acceptor of the Permit (ROSH) or
(TEST).

(v)

The Acceptor of the Safety Document shall sign the Accepted by section of the
Safety Document and take it into safe custody together with the appropriate items
issued and listed on the Safety Document.

(vi)

A Safety Document shall be personally retained when it is:a)


b)
c)
d)
e)
f)

a Permit (ACCESS),
a Permit (ROSH),
a Permit (TEST),
a Permit (LIVE),
on HV Apparatus,
when identified in local management procedures or
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g)

(vii)

when the Safety Controller preparing the Safety Document


decides it is necessary.

When a Safety Document is not retained in the personal possession of the Initial
Acceptor other Acceptors may work under the terms of an existing Safety
Document:
a) the initial Acceptor of the Safety Document shall place and secure
the Safety Document and the key(s) that maintain the Joint Control
of the isolation in an Approved method of Safety Document
retention that is secured by the Acceptor for the duration of his
Working Partys period of work. An additional lock shall be applied to
the Approved method of Safety Document retention by the Issuer,
this lock shall remain in place until the final Acceptor requires access to
clear the Safety Document.
b) All further Acceptors shall be issued with the Safety Document by an
Issuer; the Acceptor shall then ensure the Safety Documents
security for the duration of the work by application of an additional lock
to the Approved method of Safety Document retention. Details of
the issue process shall be made on a Record of Further Acceptors
form.

6.5.3

TRANSFER OF PERSONALLY RETAINED SAFETY DOCUMENTS


When a Safety Document is transferred between Acceptors, the Safety Document shall
be transferred in the following manner:-

6.5.4

(i)

The Surrender section of the Transfer record shall be completed by the Acceptor of
the Safety Document who shall surrender the Safety Document to an Issuer for
retention in safe custody together with any documents, keys and any appropriate
items listed in the section Items to be issued with the Safety Document.

(ii)

When the re-issue procedure is to be enacted, an Issuer shall issue the Safety
Document and associated keys and documents and appropriate items to the new
Acceptor. The Issuer shall then re-issue the Safety Document to the new
Acceptor to the same standard as if it were the original issue. The new Acceptor
shall then sign the Re-issue section of the Transfer record in the presence of the
Issuer.

(iii)

The Issuer shall then complete the Re-issue section of the Transfer Record
confirming his Personal Supervision of the transfer.

(iv)

A Permit (TEST) shall only be re-issued in the presence of the previous Acceptor
and under the Personal Supervision of an Issuer.

CLEARANCE AND CANCELLATION


Before signing a clearance section, the Acceptor shall ensure that:
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(i)

all persons in his Working Party have been withdrawn from and warned not to
continue to work on the Plant and/or Apparatus concerned;

(ii)

all gear, tools and loose material have been removed and guards and access doors
replaced, apart from any exceptions identified by the Acceptor.

(iii)

all items issued with the Safety Document should be returned. Any items not
returned with the Safety Document shall be noted in the exceptions box of the
Clearance.

A Safety Controller shall cancel the Safety Document ensuring that appropriate actions
are taken in respect of any exceptions noted by the Acceptor(s) in the clearance section(s).

6.6 SAFETY DOCUMENT INSTRUCTIONS


6.6.1 When a Safety Document of the following type is in force, then no other Safety
Document shall be in force on the same item of Plant and/or Apparatus:
i. A Permit (ROSH)
ii. A Permit (TEST) or
iii. A Permit (LIVE).
6.6.2

When during transfer a Safety Document is in the control of a Safety Controller who
finds that it is necessary to obtain access to the Safety Key(s) associated with the Safety
Document he shall, before doing so, sign onto, clear and cancel the Safety Document.

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7
7.1

DEFINITIONS/DOCUMENTATION
DEFINITIONS
Apparatus - All equipment in which electrical conductors are used, supported, or of which
they may form a part, and for which the Company has responsibility.
Approved - Sanctioned in writing by the Location Manager.
Asset Based Safety Rules A set of mandatory rules for use at a Company asset which
shall be approved by the Regional Director, responsible for that asset, and in conjunction with
the Corporate Director of Operations and Engineering
Company (The) International Power plc and all of its subsidiaries.
Danger - A risk to health, or of bodily injury.
Dead At zero electrical potential with respect to earth.
Earthed - Connected to earth (ground) by means of an Earthing Device.
Earthing Device - An Approved means of providing a connection between a conductor
and earth, being one of the following:
(i)

Primary Earth - A fixed or portable Earthing Device applied at a position


defined in a Safety Document.

(ii)

Drain Earth - A fixed or portable Earthing Device applied for the purpose
of protection against induced voltages.

Earthing Schedule A schedule indicating the Drain Earth requirements for each stage of
the work.
General Safety The application of control measures to provide safety from non System
derived hazards, including (but not limited to) provision of safe access to and from the place
of work, a safe place of work, safe methods of work and the use of correct equipment,
protective clothing and lighting. These measures can be identified from a risk assessment
carried out in accordance with Location procedures.
High Voltage (HV) - A voltage exceeding 1000 volts. (Can be set locally see O&E/H&S
CoP/018/000)
Isolated - Disconnected from associated Plant and/or Apparatus by an Isolating
Device(s) in the Isolated position, or by adequate physical separation or sufficient gap.
Isolated Zone A part of the System for which Safety from the System is being
provided by the use of Isolating Devices.
Isolating Device - A device for rendering Plant and/or Apparatus Isolated.
Joint Control (of keys) A mechanically secure process which prevents either a Safety
Controller or Acceptor singularly gaining access to the Safety Keys of an Isolating
Device or Earthing Device, that is quoted on a Safety Document, whilst the Safety
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Document is in force. (Example of mechanically secure processes are key safes, key bolts or
other secure facility)
Live - Electrically charged.
Location - Any place at which work under the Companys Safety Rules is carried out.
Location Manager The person identified as the manager of a Company asset, this
person is often referred to as Asset Manager, Plant Manager, Station Manager etc.
Locked - A condition of Plant and/or Apparatus that cannot be altered without the
operation of a locking device which is of a standard acceptable to the Location Manager.
Low Voltage (LV) - A voltage not exceeding 1000 volts. (Can be set locally see O&E/H&S
CoP/018/000)
Personnel - All persons must have sufficient technical knowledge and or experience to
avoid Danger and shall be nominated by the Location Manager, in writing, for any number
of the categories below, within specified limits of Plant and/or Apparatus:
(i)

Acceptor A person who receives, participates in the transfer process and


clears specified Safety Documents.

(ii)

Designated Person - A person who carries out duties relating to the


provision of Safety from the System or other function associated with the
Safety Rules if so nominated by the Location Manager.

(ii)

Issuer - A person who issues and transfers specified Safety Documents.

(iv)

Safety Controller - A person who is responsible for ensuring that adequate


precautions are taken to provide Safety from the System before work is
carried out. This will include, where appropriate, the preparation and
cancellation of specified Safety Documents.

(v)

Safety Co-ordinator - A person who co-ordinates safety precautions at


Company internal and external interfaces this may include interaction with
other Companies' Plant and/or Apparatus

Plant - Fixed and moveable items, other than Apparatus, for which the Company has
responsibility
Purged - A condition of Plant and/or Apparatus from which any dangerous contents have
been scavenged.
Safety Distance - The distance from the nearest High Voltage exposed conductor not
Earthed, or from an insulator supporting a High Voltage conductor, which must be
maintained to avoid Danger.
Safety Documents A document of a format indicated in Location procedures, being one
of the following:
(i)

Permit (ACCESS) A document which defines the limits of work and/or


access and specifies the necessary limitations to ensure Safety from the
System.
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(ii)

Permit - A document specifying the Plant and/or Apparatus to be


worked on, the work to be carried out and the precautions taken to achieve
Safety from the System.

(iii)

Permit (Restoration of System Hazard - ROSH) - A document


specifying the Plant and/or Apparatus to be worked on, the work to be
carried out, the precautions taken to achieve Safety from the System and
the precautions that may be varied to carry out the work process on Plant
and/or Apparatus. An Approved procedure shall be issued with the
Permit (ROSH).

(iv)

Permit (TEST) - A document specifying the Plant and/or Apparatus to be


worked on, the work to be carried out and the precautions taken to achieve
Safety from the System, and the precautions that may be varied in order
to carry out testing on Plant and/or HV Apparatus. An Approved
procedure shall be issued with the Permit (TEST).

(v)

Permit (LIVE) - A document specifying the Apparatus to be worked on,


the work to be carried out and the precautions taken to achieve Safety
from the System when all or part of the Apparatus remains Live. Work
on Apparatus in the Live condition must be justified in writing, stating the
reason as to why the work is to carried out with the Apparatus in the Live
condition and, why it is unreasonable for the Apparatus to be Isolated. An
Approved procedure shall be issued with the Permit (LIVE).

(vi)

Record of Further Acceptors ROFA A document that records the


setting to work of additional Working Parties under a Safety Document
that is not retained personally.

Safety from the System - That condition which safeguards persons working on Plant
and/or Apparatus from the Dangers which are inherent in the System.
Safety Key A key unique at the Location for locking an Isolating Device, Earthing
Device, vent or drain.
Supervision - being one of the following:
(i)

Supervision by a person who is continually available at the Location where


work is in progress and who attends the work area as is necessary to ensure
that Safety from the System is maintained.

(ii)

Personal Supervision by a person such that the supervising person is at all


times during the course of the work in the presence of the person being
supervised.

System - Items of Plant and Apparatus which are used separately or in combination in any
process whose ultimate purpose is to supply energy and/or services.
System Hazard - Danger derived from the System.
Tagged - An Approved notice or safety sign as a means of local identification of the point
of application of the safety precautions.
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Voltage Measuring Device - A device manufactured to an appropriate International
Standard for the required testing to be undertaken.
Working Party Person(s) working under the Supervision of the Acceptor, including an
Acceptor working alone.

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7.2

DOCUMENTATION

All Documentation is held on the Corporate global Web site


These will include:
-

IPR Health and Safety Corporate Policy,

IPR Health and Safety Management System document,

IPR Health and Safety Procedures,

IPR Health and Safety Codes of Practice,

IPR Health and Safety Codes of Practice Guidance Notes.

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APPENDICES

FORM OF DOCUMENTS

The following appendices are examples of the format of documents associated with the International
Power Safety Rules. They may be used or modified locally but must contain the information shown.

A1 A format suitable for the front of a Permit (ACCESS)


A2 A format suitable for the back of a Permit (ACCESS)
B1 A format suitable for the front of a Permit, Permit (ROSH), Permit (TEST) or Permit (LIVE)
B2 - A format suitable for the back of a Permit, Permit (ROSH), Permit (TEST) or Permit (LIVE)
C A format suitable for an Earthing Schedule
D A format suitable for a Transfer Extension Form These may be printed double sided
E A format suitable for a Record of Further Acceptors (ROFA) These may be printed double sided
F A format suitable for an extension to a Permit, Permit (ROSH), Permit (TEST) or Permit (LIVE)

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A1 A format suitable for the front of a Permit (ACCESS)

PERMIT
(ACCESS)

No.
SINGLE WORKING
PARTY DOCUMENT

______________ POWER STATION


DESCRIPTION OF WORK TO BE DONE

IDENTIFICATION OF ACCESS

LIMITATIONS IMPOSED TO ACHIEVE SAFETY FROM THE SYSTEM

ITEMS TO BE ISSUED WITH PERMIT (ACCESS)

Signed Time

Date..

Safety Controller

Accepted by ..

Name PRINT).

Acceptor

Company..

Issued by...

Time..

Date...

Issuer

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Appendix A2 A format suitable for the back of a Permit (ACCESS)

TRANSFER RECORD
SURRENDER

TIME

RE-ISSUE

DATE

TIME
DATE

By:..

By:..

(Acceptor)

(Issuer)

To:

To:..

(Issuer)

(Acceptor)

By:..

By:..

To:..

To:..

By:..

By:..

To:..

To:..

By:..

By:..

To:..

To:..

CLEARANCE
This Permit (ACCESS) is cleared
Signed:.. Time: Date: ..
Acceptor_________________________________________________________________

CANCELLATION
This Permit (ACCESS) is cancelled

Signed:.. Time: Date: ..


Safety Controller

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Appendix B1 A format suitable for the front of a Permit, Permit (ROSH), Permit (LIVE) or
Permit (TEST)
Specify for
Permit ROSH,
TEST or LIVE

PERMIT

Specify for
Single/ Multiple
Working Party
Document

No.
Key No.

Working Party

__________________ POWER STATION


PLANT/APPARATUS (Identification and location on site)

WORK

PRECAUTIONS TAKEN TO ACHIEVE SAFETY FROM THE SYSTEM

FURTHER PRECAUTIONS TO BE TAKEN DURING THE COURSE OF THE WORK TO AVOID SYSTEM DERIVED
HAZARDS

PRECAUTIONS WHICH MAY BE VARIED BY THE ACCEPTOR

ITEMS TO BE ISSUED WITH PERMIT

I certify that the above precautions are adequate to provide safety from the System for the
above work
Signed

Time

Date..

Safety Controller

Accepted by ..

Name (PRINT).

Acceptor

Company..
Issued by...

Time..

Date...

Issuer

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Appendix B2 - A format suitable for the back of a Permit, Permit (ROSH), Permit (TEST) or
Permit (LIVE)

TRANSFER RECORD
SURRENDER

TIME

RE-ISSUE

DATE

TIME
DATE

By:..

By:..

(Acceptor)

(Issuer)

To:

To:..

(Issuer)

(Acceptor)

By:..

By:..

To:.

To:..

By:..

By:..

To:.

To:..

CLEARANCE
This permit is cleared
The following exceptions concerning the state of the Plant/Apparatus should be noted

Signed:.. Time: Date: ..


Acceptor

CANCELLATION
This permit is cancelled and actions have been taken in respect of the exceptions stated above

Signed:.. Time: Date: ..


Safety Controller

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Appendix C A format suitable for an Earthing Schedule

EARTHING SCHEDULE
For use with Safety Document Number
__________________ POWER STATION
PLANT/APPARATUS (Identification and location on site)

WORK

NUMBER OF EARTHS INDIVIDUAL IDENTIFICATION TAG NUMBERS OF EARTHS ISSUED

LOCATION AND DESCRIPTION OF ADDITIONAL EARTHING (Including Sketch if necessary)

CONFIRMED BY

Signed

Time

Date..

Safety Controller

Accepted by .

Name (PRINT).

Acceptor

Company..

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Issued by...
Issuer

Time..

Version 1.0

Date...

O&E/H&S SR/001
Appendix D A format suitable for a Transfer Extension Form

TRANSFER RECORD - EXTENSION

Page ___ of ____

For use with Safety Document Number


SURRENDER

TIME/DATE

RE-ISSUE

By:..

By:..

(Acceptor)

(Issuer)

To:

To:..

(Issuer)

(Acceptor)

By:..

By:..

To:..

To:..

By:..

By:..

To:..

To:..

By:..

By:..

To:..

To:..

By:..

By:..

To:..

To:..

By:..

By:..

To:..

To:..

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Appendix E A format suitable for a Record of Further Acceptors (ROFA)

RECORD of FURTHER ACCEPTORS (ROFA)

Page ___ of ____

For use with Safety Document Number

ACCEPTANCE

CLEARANCE

Cleared by: .......................................... (Acceptor)

FIRST ACCEPTOR

Time: ............................ Date: ...........................


Exceptions

Accepted by: .....................................................

Cleared by: .......................................... (Acceptor)

Company: ..........................................................

Time: ............................ Date: ...........................

Issued by: ...................................................

Exceptions

Time: ............................ Date: ...........................

Accepted by: .....................................................

Cleared by: .......................................... (Acceptor)

Company: ..........................................................

Time: ............................ Date: ...........................

Issued by: ...................................................

Exceptions

Time: ............................ Date: ...........................

Accepted by: .....................................................

Cleared by: .......................................... (Acceptor)

Company: ..........................................................

Time: ............................ Date: ...........................

Issued by: ...................................................

Exceptions

Time: ............................ Date: ...........................

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Appendix F A format suitable for an extension to a Permit, Permit (ROSH), Permit (TEST) or
Permit (LIVE)

PERMIT

No.

Page ___ of ____


PRECAUTIONS TAKEN TO ACHIEVE SAFETY FROM THE SYSTEM (CONTINUATION.....)

FURTHER PRECAUTIONS TO BE TAKEN DURING THE COURSE OF THE WORK TO AVOID SYSTEM
DERIVED HAZARDS (CONTINUATION.....)

Signed

Time

Date..

Safety Controller

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