You are on page 1of 58

Oracle 12 Finance Training

OBIEE Dashboard Reporting


Reference Guide

UK SBS Training Services Team

SFM15 - OBIEE Dashboard Reporting

Version Control

Version

Created

Author

Reviewer

Signed Off

2.0

MAY-2014

M. Houghton

D. Rees

19.06.14

Oracle 12 Finance Training


Reference Guide

Page ii
Version 2.0

SFM15 - OBIEE Dashboard Reporting

Contents
1

Module Objectives & Agenda .............................................................................................. 1

Overview of OBIEE ............................................................................................................... 2

Procurement & Spend Custom Dashboard Reports - PO ............................................. 4


3.1

Open Purchase Order Report ............................................................................................. 5

3.1.1

Step-by-Step Guide & Report Parameters .................................................................. 5

3.1.2

Default Output Columns ............................................................................................ 11

3.1.3

Generic Functionality - Customising the Default Output View ................................... 12

3.1.4

Generic Functionality - Saving/Applying your Report Customizations ...................... 14

3.1.5

Generic Functionality - Saving/Removing a Report to your Favourites ..................... 15

3.2

The Group Financial Reporting & Control AP Invoices Report ...................................... 16

3.2.1

Navigation Path ......................................................................................................... 16

3.2.2

Report Parameters .................................................................................................... 16

3.2.3

Default Output Columns ............................................................................................ 17

Financials Custom Dashboard Reports - AP ................................................................ 18


4.1

The Expenditure by Supplier and Cost Centre Report ..................................................... 19

4.1.1

Navigation Path ......................................................................................................... 19

4.1.2

Report Parameters .................................................................................................... 19

4.1.3

Default Output Columns ............................................................................................ 20

4.2

The Transparency Report ................................................................................................. 21

4.2.1

Navigation Path ......................................................................................................... 21

4.2.2

Report Parameters .................................................................................................... 21

4.2.3

Default Output Columns ............................................................................................ 22

Financials Custom Dashboard Reports - AR ............................................................... 24


5.1

The AR Open Invoices Report .......................................................................................... 25

5.1.1

Navigation Path ......................................................................................................... 25

5.1.2

Report Parameters .................................................................................................... 25

5.1.3

Default Output Columns ............................................................................................ 26

Oracle 12 Finance Training


Reference Guide

Page iii
Version 2.0

SFM15 - OBIEE Dashboard Reporting

5.2

The AR Process Performance Report .............................................................................. 27

5.2.1

Navigation Path ......................................................................................................... 27

5.2.2

Report Parameters .................................................................................................... 27

5.2.3

Default Output Columns ............................................................................................ 28

5.3

The Group Financial Reporting & Control AR Invoices Report...................................... 29

5.3.1

Navigation Path ......................................................................................................... 29

5.3.2

Report Parameters .................................................................................................... 29

5.3.3

Default Output Columns ............................................................................................ 30

Financials Custom Dashboard Reports - GL ................................................................ 31


6.1

The Account Analysis with Line Detail Report .................................................................. 32

6.1.1

Navigation Path ......................................................................................................... 32

6.1.2

Report Parameters .................................................................................................... 32

6.1.3

Default Output Columns ............................................................................................ 33

6.2

The Programme YTD Monitoring Report .......................................................................... 34

6.2.1

Navigation Path ......................................................................................................... 34

6.2.2

Report Parameters .................................................................................................... 34

6.2.3

Default Output Columns ............................................................................................ 35

6.3

The Administration Costs Monthly Profiles Report ........................................................... 36

6.3.1

Navigation Path ......................................................................................................... 36

6.3.2

Report Parameters .................................................................................................... 36

6.3.3

Default Output Columns ............................................................................................ 37

6.4

The Administration Cost YTD Monitoring Report ............................................................. 38

6.4.1

Navigation Path ......................................................................................................... 38

6.4.2

Report Parameters .................................................................................................... 38

6.4.3

Default Output Columns ............................................................................................ 39

6.5

The Cost Expenditure Analysis Report ............................................................................. 40

6.5.1

Navigation Path ......................................................................................................... 40

6.5.2

Report Parameters .................................................................................................... 40

6.5.3

Default Output Columns ............................................................................................ 41

Oracle 12 Finance Training


Reference Guide

Page iv
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6.6

6.6.1

Navigation Path ......................................................................................................... 42

6.6.2

Report Parameters .................................................................................................... 42

6.6.3

Default Output Columns Entity Summary ............................................................... 43

6.6.4

Default Output Columns Business Unit Summary .................................................. 44

6.6.5

Default Output Columns Cost Centre Summary..................................................... 44

6.6.6

Default Output Columns Account Summary ........................................................... 45

6.6.7

Default Output Columns Programme Summary ..................................................... 45

6.6.8

Default Output Columns Analysis Summary .......................................................... 46

6.6.9

Default Output Columns Transaction Level ............................................................ 47

6.7

The Month End Reports ................................................................................................... 42

The Management Reporting on Balances Report ............................................................ 49

6.7.1

Navigation Path ......................................................................................................... 49

6.7.2

Report Parameters .................................................................................................... 49

6.7.3

Default Output Columns ............................................................................................ 50

Appendix A Report Summary ......................................................................................... 51

Oracle 12 Finance Training


Reference Guide

Page v
Version 2.0

SFM15 - OBIEE Dashboard Reporting

Legend
These recognised abbreviations tell you what action to take in the practical exercises. They will not
appear as options on the Oracle system, but are our instructions to you:
(N) Navigate
(T) Tab
(ST) Sub Tab
Action Note:
This is to draw your attention to an action you MUST take in order to effectively use the
system.

Learning Note:
This is to draw your attention to useful additional information that you may find
interesting.

Caution Note:
This is to give you forewarning about an action that is NOT advisable or may have
consequences that could impact on your effective use of the system.

Oracle 12 Finance Training


Reference Guide

Page vi
Version 2.0

SFM15 - OBIEE Dashboard Reporting

1 Module Objectives & Agenda


By the end of this module you should have an understanding of:

OBIEE - Procurement & Spend - Custom Dashboard Reports


o

Purchasing

OBIEE Financials - Custom Dashboard Reports


o

Accounts Payable

Accounts Receivable

General Ledger

Oracle 12 Finance Training


Reference Guide

Page 1
Version 2.0

SFM15 - OBIEE Dashboard Reporting

2 Overview of OBIEE
Oracle Business Intelligence Enterprise Edition (simply referred to as OBIEE) provides a full range
of business intelligence capabilities that allow you to:

Collect up-to-date data from your cost centre/programme/directorate/group

Present the data in easy-to-understand formats (such as tables and graphs)

How OBIEE interacts with Oracle:

1. Transactions are entered onto Oracle 12 eBusiness database


2. The Extract Transform Load (ETL), updates the Data Warehouse with data from Oracle
overnight

3. Subject Areas are the data sets that are accessed via OBIEE from the data held in the
Warehouse

4. Data Warehouse then works out what information should fit into which subject area
hence why it is an overnight process

Oracle 12 Finance Training


Reference Guide

Page 2
Version 2.0

SFM15 - OBIEE Dashboard Reporting


OBIEE has two different functionalities:

1. Dashboard
2. Answers/Analysis

Learning Note:
Your User Responsibility will determine whether you have Dashboard (read only)
access or the full access to Dashboard and Analysis (where you can write your own
reports).

The Dashboard allows you to view reports that are pre-programmed to meet the needs of your
business. The Dashboard is split in to 2 sections:

Financials

Procurement & Spend

Caution Note:
Which sections you can view in the live system will be determined by your User
Responsibility
Your User Responsibility also determines your data security settings.
For example BIS Users will only be able to view BIS data.

Oracle 12 Finance Training


Reference Guide

Page 3
Version 2.0

SFM15 - OBIEE Dashboard Reporting

3 Procurement & Spend Custom Dashboard Reports - PO


The Procurement & Spend Custom Dashboard Reports are accessed through the OBIEE PO
Reports responsibility.
The following reports are available:

Group Financial Reporting and Control - Purchase Orders

Group Financial Reporting and Control - AP Invoices

Open Purchase Orders

PO GRNI Report

Purchase Commitments

Future Commitments

AP Payment Performance

Supplier Performance

Supplier Details

Duplicate Supplier Details

This chapter covers the most commonly used Procurement & Spend (PO) reports:

The Open Purchase Order Report

The Group Financial Reporting & Control AP Invoices Report

Oracle 12 Finance Training


Reference Guide

Page 4
Version 2.0

SFM15 - OBIEE Dashboard Reporting

3.1

Open Purchase Order Report

The Open Purchase Order Report details all open approved purchase orders for a specified cost
centre. The output also lists Need-by Dates, plus the values that have already been receipted and
matched; thereby showing exactly what is left on the Purchase Order.
Learning Note:
A Purchase Order Line is classed as open when:

There is an outstanding amount to be received against it and / or

the Purchase Order Line has not been fully invoiced

3.1.1 Step-by-Step Guide & Report Parameters


1. Responsibility Your Organisation OBIEE Reports PO
2. Click on the Dashboards tab:

3. A list of reports under various section headings is displayed:

Learning Note:
The reports listed under Procurement and Spend are standard generic OBIEE
reports.
The exception to this is the Custom Dashboard Index.
The Custom Dashboard Index is a folder containing a suite of reports that have been
specifically written to meet the needs of UK SBS clients.

Oracle 12 Finance Training


Reference Guide

Page 5
Version 2.0

SFM15 - OBIEE Dashboard Reporting

4. Select the Custom Dashboard Index link under Procurement and Spend, a screen to
show the available reports is displayed:

Learning Note:
The page is organised into relevant sections, for example Employee Expenses,
Procurement Performance, Spend Analyzer & Supplier Performance
The reports relating to that section are listed underneath.

5. Click the open

link next to the report that you wish to run, for example Open
Purchase Order Report

Oracle 12 Finance Training


Reference Guide

Page 6
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6. The report parameters screen is displayed together with the report data determined by the
default parameter settings:

Learning Note:
A sample report based on the default parameters contained in the Dashboard enables
you to see an example of the selected report contents.

Caution Note:
Data is updated overnight to the OBIEE function. When you run a report it will reflect
the previous days position, it is not a real time function.

Action Note:
You can change the parameters shown on the report by using the drop down arrows.
You can alter the parameters as often as you like however, the changes are not saved
so next time you go back to the report it will show the standard defaulted parameters.

Caution Note:
Note that the Purchase Cycle Status parameter selected will return all Purchase
Orders that do NOT have the selected status.

Oracle 12 Finance Training


Reference Guide

Page 7
Version 2.0

SFM15 - OBIEE Dashboard Reporting

7. To remove the defaulted parameters click on the Reset

button, and select Clear

All from the displayed list:

8. The defaulted parameters have been removed:

9. You can now set the required parameters for your report by clicking the drop down arrows
next to each segment and selecting the required criteria from the displayed lists
Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.

Learning Note:
If the data elements in a drop-down list and preceded by a tick box allows the selection
of multiple values for the parameter.

For the Open Purchase Order report both parameter fields can contain multiple values.

10. Select the required report parameters, for example:


Parameter
Cost Centre

Description
Select Cost Centre(s)

Mandatory?
No

Purchase Cycle Purchase Order Status NOT No

Oracle 12 Finance Training


Reference Guide

Page 8
Version 2.0

SFM15 - OBIEE Dashboard Reporting

11. Once you are happy with the selected parameters click the Apply

button

12. The Report is displayed under the parameter headings:

Action Note:
With all OBIEE Dashboards you can customise the output view. See Chapter 3.1.3 for
more details.

13. If you want to print or export the report to Excel click on the Page Option

icon and select

the required function form the displayed list:

Options

Description

Printable PDF

Prints in PDF Format

Printable HTML

Prints in Browser Format

Export Current Page

Exports the Current Page

Export Entire Dashboard Exports the Entire Report

Oracle 12 Finance Training


Reference Guide

Page 9
Version 2.0

SFM15 - OBIEE Dashboard Reporting

14. An export link is also available at the bottom of the page

Options

Description

PDF

Exports report to a PDF File

Excel

Export the report to Excel 2003 or 2007+

PowerPoint Export the report to PowerPoint 2003 or 2007+

Action Note:
If you are going to be using a set of parameters regularly you can save the
customization. See Chapter 3.1.4 for more details.

15. The next time you go to your OBIEE home page you will see your most recent reports. You
can open a report from the home page:

Action Note:
You can also add reports to your favourites using the Favourites tab on the toolbar at
the top of the screen. See Chapter 3.1.5 for more details.

Oracle 12 Finance Training


Reference Guide

Page 10
Version 2.0

SFM15 - OBIEE Dashboard Reporting

3.1.2 Default Output Columns


The following table illustrates the default columns on the Open Purchase Order Report:
Column Header

Description

Ledger Name

The Organisation set of books

Entity

The Organisation the PO was raised against

Purchase Order Number

The PO Number

PO Creation Date

The date the PO was created

Need By Date

Date the Goods/Services are Expected to be Received

Supplier Name

The Name of the Supplier used on the PO Line

Description

The Description of the Purchase Order Line

Match Type

The PO to Invoice Match Requirement (Always 3-way)

Unit Price

Unit Price for the Goods/Services requested on the PO


Line

Unit Quantity

Quantity of each unit ordered

Amount Ordered

Total Ordered by Amount (in Currency)

Amount Received

Total Received by Amount (Receipted in iProcurement)

Amount Outstanding

Total amount still to be Receipted)

Amount Billed

Total Billed by Amount (Total matched to an invoice)

Goods Received Not Invoiced

Total amount Received that has still to be invoiced by the


supplier

Cost Center Number

Cost Centre Value

Cost Center

Description of the Cost Centre Code used on the PO Line

Natural Account

Description of the Account Code used on the PO Line

Programme Code

Description of the Programme Code used on the PO Line

Analysis Code

Description of the Analysis Code used for the PO Line

Requestor

Individual who is assigned as requester in iProcurement

Purchase Cycle Status

The status of the PO

KC1

The Budget Approver

Currency Code

The Currency used on the PO Line

Tax Type

The Tax Jurisdiction for the Supplier

Tax
Recoverable/Non Identifies if the tax for the PO line is Recoverable or Non
Recoverable
Recoverable

Oracle 12 Finance Training


Reference Guide

Page 11
Version 2.0

SFM15 - OBIEE Dashboard Reporting

3.1.3 Generic Functionality - Customising the Default Output View


1. By right clicking on a column header, the column customisation menu will be displayed:

2. The Sort Column options are as follows:

Sort Option

Description

Sort Ascending

Sorts the values in the column by ascending order

Sort Descending

Sorts the values in the column by descending order


Specifies that an ascending sort for this column is added as
another sort for the analysis.

Add Ascending Sort

In the Selected Columns pane, when you select this option, a Sort
button with a number such as 2 or 3 is displayed to the left of the
column name in the Selected Columns pane.
Specifies that a descending sort for this column is added as
another sort for the analysis.

Add Descending Sort

Clear All Sorts in View

In the Selected Columns pane, when you select this option, a Sort
button with a number such as 2 or 3 is displayed to the left of the
column name in the Selected Columns pane.
Removes all sort specifications that you have made.

Learning Note:
Alternatively to sort by ascending/descending values, you can also place your cursor
into a report column heading field to display the sort function arrows

The Up Arrow sorts the data in Ascending order

The Down Arrow sorts the data in Descending order

3. The Exclude column option allows you to hide any columns that are surplus to your
requirements

Oracle 12 Finance Training


Reference Guide

Page 12
Version 2.0

SFM15 - OBIEE Dashboard Reporting

4. The Move column option allows you to rearrange the columns to suit your requirements:

Move
Option

Description

Left

Moves the selected column to the Left

Right

Moves the selected column to the Right

To Prompts

Allows you to filter the report further by the selected column attribute
Selects the column to divide any associated graphical representation into
sections.

To Sections

Caution Note:
This Function is not available as the dashboards that are currently
available only have a table view.

Oracle 12 Finance Training


Reference Guide

Page 13
Version 2.0

SFM15 - OBIEE Dashboard Reporting

3.1.4 Generic Functionality - Saving/Applying your Report Customizations


1. To save the parameters that you have entered select Save Current Customization, from
the Page Option

icon menu

2. The following screen will be displayed:

3. Give the Customization a relevant name, for example Open PO Report


4. By selecting Make this my default for this page, your customizations will automatically be
applied as the default whenever you run this report in the future
Caution Note:
OBIEE will save the exact parameters that have been entered, therefore any report that
has a Date, Month, Budget and/or Forecast parameter will need to be updated each
month to ensure the correct Date, Month, Budget, Forecast is selected.

5. If you do not select the Make this my default for this page, to apply your customization
the next time you run the report:
o

Select Page Options

Select Apply Saved Customization

Select the required customization

Oracle 12 Finance Training


Reference Guide

icon menu

Page 14
Version 2.0

SFM15 - OBIEE Dashboard Reporting

3.1.5 Generic Functionality - Saving/Removing a Report to your Favourites


1. To save the report as a Favourite click into Favourites link at the top of the screen and
select Add to Favourites from the displayed list:

2. Click back onto the Favourites link at the top of the screen and you can now see that the
report has been added into your Favourites list:

3. To remove a report from your favourites list, select the required report from the displayed
list and click on Remove from Favourites:

Oracle 12 Finance Training


Reference Guide

Page 15
Version 2.0

SFM15 - OBIEE Dashboard Reporting

3.2

The Group Financial Reporting & Control AP Invoices Report

The Group Financial Reporting & Control AP Invoices Report allows users to interrogate PO
related Invoices that meet various different criteria in a specified date range, for example:

Matched or Unmatched to a PO

Payment Status

Hold Status

Corresponding Supplier/Supplier Site

Group or Directorate responsible for the invoice

3.2.1 Navigation Path


1. Responsibility Your Organisation OBIEE Reports PO
2. (N) Dashboards > Procurement & Spend > Custom Dashboards Index
3. Click the open

link next to the Group Financial Reporting & Control AP Invoices

3.2.2 Report Parameters


1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1
2. Step 10 of the Step-by-Step Guide refers to report parameters
3. The following parameters are available for the Group Financial Reporting & Control AP
Invoices Report:
Parameter
Invoice Date Between

Description
Select the Date range required

Mandatory?
Yes

Invoice First Payment Date

Select the Date of 1st Payment

No

Supplier Name

Select the Supplier

No

Supplier Site

Select the Supplier Site

No

Entity

Select the Entity Code

No

Group

Select the Group Code

No

Directorate

Select the Directorate Code

No

On Hold Flag Status

Is Invoice on Hold? Y/N

No

Invoice Payment Status

Select the Payment Status

No

Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.

Oracle 12 Finance Training


Reference Guide

Page 16
Version 2.0

SFM15 - OBIEE Dashboard Reporting

3.2.3 Default Output Columns


The following table illustrates the default columns on the Group Financial Reporting & Control
AP Invoices Report:
Column Header

Description

Invoice Number

Supplier Invoice Number

Matched/Unmatched

Invoice Match Status

Payment Status

Invoice Paid Status

Invoice Distribution Number The Distribution Number of an Invoice Line


Invoice Line Number

The Line Number of the Invoice

Group

Group Code that the Invoice Line has been applied to

Directorate

Directorate Code that the Invoice Line has been applied to

Entity

Entity Code that the Invoice Line has been applied to

Business Unit

Business Unit Code that the Invoice Line has been applied to

Cost Centre

Cost Centre Code that the Invoice Line has been applied to

Account

Account Code that the Invoice Line has been applied to

Programme

Programme Code that the Invoice Line has been applied to

Analysis 1

Analysis 1 Code that the Invoice Line has been applied to

Analysis 2

Analysis 2 Code that the Invoice Line has been applied to

Spare 1

Spare 1 Code that the Invoice Line has been applied to

Spare 2

Spare 1 Code that the Invoice Line has been applied to

Inter Entity

Inter Entity Code that the Invoice Line has been applied to

Account Code

Account Code that the Invoice Line has been applied to

Purchase Order

Purchase Order Number

Invoice Date

Date of the Invoice

Invoice Cancelled Date

Date Invoice Cancelled

Invoice Amount

Amount of the Invoice

Currency Code

The currency of the invoice

Invoice Payment Date

Date Invoice Paid

Payment Method

How Invoice was Paid

VAT Recovery

Recoverable VAT Amount

Category

Purchase Order Category

Item Description

Purchase Order Line Description

Supplier Name

Name of the Supplier

Supplier Site

Name of the Supplier Site

On Hold

Invoice Hold Status

Oracle 12 Finance Training


Reference Guide

Page 17
Version 2.0

SFM15 - OBIEE Dashboard Reporting

4 Financials Custom Dashboard Reports - AP


The Financial Dashboard Reports for Accounts Payable are accessed through the OBIEE Reports
AP responsibility.
The following reports are available:

AP Invoice Payments by Payment Group

AP Payment Performance

AP Transaction Processing

Trade Creditors Report

Expenditure by Supplier & Cost Centre

Transparency Report

AP Clear Line of Sight

This chapter covers the most commonly used Financials (AP) reports:

Expenditure by Supplier & Cost Centre

Transparency Report

Oracle 12 Finance Training


Reference Guide

Page 18
Version 2.0

SFM15 - OBIEE Dashboard Reporting

4.1

The Expenditure by Supplier and Cost Centre Report

The Expenditure by Supplier and Cost Centre report shows all spend for a specified cost centre
against each supplier for a specified period.

4.1.1 Navigation Path


1. Responsibility Your Organisation OBIEE Reports AP
2. (N) Dashboards > Financials > Custom Dashboards Index
3. Click the open

link next to the Expenditure by Supplier and Cost Centre report

4.1.2 Report Parameters


1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1
2. Step 10 of the Step-by-Step Guide refers to report parameters
3. The following parameters are available for the Expenditure by Supplier and Cost Centre
Report:
Parameter
Fiscal Year

Description
Select The Financial Year

Mandatory?
No

Fiscal Period

Select The Financial Period

No

Expenditure Organisation Name

Select The Organisation

No

Supplier Name

Select The Required Supplier

No

Cost Centre

Select the Cost Centre Code(s)

No

Account

Select the Account Code(s)

No

Analysis

Select the Analysis Code(s)

No

Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.

Oracle 12 Finance Training


Reference Guide

Page 19
Version 2.0

SFM15 - OBIEE Dashboard Reporting

4.1.3 Default Output Columns


The following table illustrates the default columns on the Expenditure by Supplier and Cost
Centre Report:
Column Header Description
Supplier Name
Supplier that has received Payment
Cost Centre

Cost Centre Code that the Payment has been applied to

Account

Account Code that the Payment has been applied to

Analysis

Analysis Code that the Payment has been applied to

Month

The Month to Date Total Payment to the Supplier on the Account Combination

Total to Date

The Year to Date Total Payment to the Supplier on the Account Combination

Oracle 12 Finance Training


Reference Guide

Page 20
Version 2.0

SFM15 - OBIEE Dashboard Reporting

4.2

The Transparency Report

The Transparency report shows all payments as required to meet cross-government transparency
reporting obligations.

4.2.1 Navigation Path


1. Responsibility Your Organisation OBIEE Reports AP
2. (N) Dashboards > Financials > Custom Dashboards Index
3. Click the open

link next to the Transparency report

4.2.2 Report Parameters


1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1
2. Step 10 of the Step-by-Step Guide refers to report parameters
3. The following parameters are available for the Transparency Report:
Parameter
Payment Date Between

Description
Select the required Date Range

Mandatory?
Yes

Ledger

Select the required Ledger

No

Entity

Select the Entity Code(s)

No

Business Unit

Select the Business Unit Code(s)

No

Cost Centre

Select the Cost Centre Code(s)

No

Account

Select the Account Code(s)

No

Programme

Select the Programme Code(s)

No

Supplier Number

Select the Supplier(s) by No.

No

Supplier Name

Select the Supplier(s) by Name

No

Invoice Number

Select the Invoice(s)

No

Distribution Line Type

Select the Distribution Type(s)

No

Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.

Oracle 12 Finance Training


Reference Guide

Page 21
Version 2.0

SFM15 - OBIEE Dashboard Reporting

4.2.3 Default Output Columns


The following table illustrates the default columns on the Transparency Report:
Column Header
Department

Description
Name of the selected Operating Unit

Entity

Code of selected Entity

Date of Payment

Date that Payment was made

Supplier

Name of the Supplier Payment was made to

Transaction Number

The associated Payment Transaction Number

Amount

Amount of Invoice Line

Description

Description of Invoice Line

Supplier Post Code

Post Code of the Supplier

Supplier Type

Type of Supplier

VAT Reg. No.

VAT registration number

Supplier Number

Oracle Supplier Number

Supplier Site

Name of the Supplier Site

Invoice Number

Invoice Number

Voucher Number

Invoice Approval Number

PO Number

Corresponding Purchase Order Number

Invoice Amount

Amount of Invoice Line

Invoice Type

Type of Invoice Created

Payment Date

Date that Payment was made

Distribution Line No.

The Distribution number

Distribution Line Type

Element of expenditure i.e. Actual Spend or Tax Element

Distribution Line Desc.

Element of expenditure i.e. Actual Spend or Tax Element

Tax Local Amount

Total amount that is taxable

Functional Currency

Total amount that is paid in GBP

Tax Code Name

Tax Code

Product Category

Whether Tax is recoverable

Tax Type

Tax Jurisdiction

Tax Rate

Percentage of tax payable

Entity Code

Entity Code the payment was applied to

Entity Name

Entity Name the payment was applied to

Cost Centre Code

Cost Centre Code the payment was applied to

Cost Centre Name

Cost Centre Name the payment was applied to

NAC Code

Account Code the payment was applied to

NAC Name

Account Name the payment was applied to

Programme Code

Programme Code the payment was applied to

Programme Name

Programme Name the payment was applied to

Oracle 12 Finance Training


Reference Guide

Page 22
Version 2.0

SFM15 - OBIEE Dashboard Reporting


Analysis 1 Code

Analysis 1 Code the payment was applied to

Analysis 1 Name

Analysis 1 Name the payment was applied to

CPID Code

Cross Government Code the payment was applied to

Analysis 2 Code

Analysis 2 Code the payment was applied to

Analysis 2 Name

Analysis 2 Name the payment was applied to

Spare 1 Code

Spare 1 Code the payment was applied to

Spare 1 Name

Spare 1 Name the payment was applied to

Spare 2 Code

Spare 2 Code the payment was applied to

Spare 2 Name

Spare 2 Name the payment was applied to

Inter Entity Code

Inter Entity Code the payment was applied to

Inter Entity Name

Inter Entity Name the payment was applied to

Business Unit Code

Business Unit Code the payment was applied to

Business Unit Name

Business Unit Name the payment was applied to

Small Business

Whether Supplier paid is a Small or Medium Enterprise

Oracle 12 Finance Training


Reference Guide

Page 23
Version 2.0

SFM15 - OBIEE Dashboard Reporting

5 Financials Custom Dashboard Reports - AR


The Financial Dashboard Reports for Accounts Payable are accessed through the OBIEE Reports
AR responsibility.
The following reports are available:

Accounts Receivable Performance

AR Open Invoices

AR Process Performance Report

Group Financial Reporting and Control AR Invoices

Trade Debtors Report

AR Customer Listing

AR Clear Line of Sight

This chapter covers the most commonly used Financials (AR) reports:

AR Open Invoices

AR Process Performance Report

Group Financial Reporting and Control AR Invoices

Oracle 12 Finance Training


Reference Guide

Page 24
Version 2.0

SFM15 - OBIEE Dashboard Reporting

5.1

The AR Open Invoices Report

The AR Open Invoices Report allows users to interrogate open Customer Invoices that have been
raised to a specific/range of chart of Account values.

It also allows users to search for raised invoices with a particular Customer and/or a
specific Invoice Number.

5.1.1 Navigation Path


1. Responsibility Your Organisation OBIEE Reports AR
2. (N) Dashboards > Financials > Custom Dashboards Index
3. Click the open

link next to the AR Open Invoices report

5.1.2 Report Parameters


1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1
2. Step 10 of the Step-by-Step Guide refers to report parameters
3. The following parameters are available for the AR Open Invoices report:
Parameter
Fiscal Year

Description
The Accounting year

Mandatory?
No

Fiscal Year

The Accounting period

No

Group

The Accounting Group

No

Directorate

The Directorate of the invoices to be interrogated No

Cost Centre

Select the Cost Centre Code(s)

No

Analysis

Select the Analysis Code(s)

No

Programme Code

Select the Programme Code(s)

No

NAC

Select the Account Code(s)

No

Customer Number Select the Customer(s) Numbers

No

Invoice Number

No

Select The Invoice Number(s)

Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.

Oracle 12 Finance Training


Reference Guide

Page 25
Version 2.0

SFM15 - OBIEE Dashboard Reporting

5.1.3 Default Output Columns


The following table illustrates the default columns on the AR Open Invoices report:
Column Header
Cost Centre

Description
Cost Centre Code that the Invoice has been applied to

NAC

Account Code that the Invoice has been applied to

Programme Code

Programme Code that the Invoice has been applied to

Analysis Code

Analysis 1 Code that the Invoice has been applied to

Invoice Number

The automated Invoice Number generated by the AR module

Due Date

Date Invoice was due to be Paid

Customer Number

Number of the Customer the Invoice was raised for

Customer Name

Name of the Customer the Invoice was raised for

Invoice Requestor

Name of member of staff who requested the Invoice to be raised

Invoice Value

The Total Amount of the Invoice

Amount Paid

The Total Amount Paid by the Customer

Amount Outstanding The Total Amount of the Invoice that still has to be Paid
Tax Type

The Tax Jurisdiction

Description

The Description on the Invoice

Oracle 12 Finance Training


Reference Guide

Page 26
Version 2.0

SFM15 - OBIEE Dashboard Reporting

5.2

The AR Process Performance Report

The AR Process Performance Report allows users to interrogate open and overdue Customer
Invoices for a specified customer in a given time frame

It also allows users to search for invoices raised by a particular individual within their
organisation.

5.2.1 Navigation Path


1. Responsibility Your Organisation OBIEE Reports AR
2. (N) Dashboards > Financials > Custom Dashboards Index
3. Click the open

link next to the AR Process Performance Report

5.2.2 Report Parameters


1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1
2. Step 10 of the Step-by-Step Guide refers to report parameters
3. The following parameters are available for the AR Process Performance report:
Parameter
Invoice Date Between

Description
Select the date range for
invoices to be interrogated

Mandatory?
the No

Client Ledger Name

Select the required Organisation

No

Customer Name

Select the Customer(s)

No

Customer Number

Select the Customer Number(s)

No

Invoice Number

Select the Invoice Number(s)

No

Invoice Raised By

Select the Invoice Requestor(s)

No

Invoice Payment Terms

Select the Invoice Payment Term(s)

No

Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.

Oracle 12 Finance Training


Reference Guide

Page 27
Version 2.0

SFM15 - OBIEE Dashboard Reporting

5.2.3 Default Output Columns


The following table illustrates the default columns on the AR Process Performance report:
Column Header
Client Ledger Name

Description
Legal Entity

Customer Name

Name of Customer the Invoice was raised for

Customer Number

Oracle Number of the Customer that the Invoice was raised for

VAT Tax Number

Customers VAT Registration Number

Trader VAT No

Customers VAT Registration Number

Invoice Number

The automated Invoice Number generated by the AR module

Line Number

The Invoice Line Number

Invoice Description

The Description of the Invoice Line

Invoice Raised Date

Date the Invoice was raised

Invoice Raised Month

Month the Invoice was raised

Invoice Paid Date

Date the Invoice was Paid

Invoice Paid Month

Month the Invoice was Paid

Invoice Raised By

Individual who raised the Invoice

Invoice Age Band

Aged Debt Banding if Invoice not paid

Invoice Payment Terms

Agreed Payment Terms with the Customer

Currency

Currency of the Invoice

Invoice Overdue Flag

Whether the Invoice is overdue? Y/N

# of Invoices

Number of Invoices

# of Invoices Outstanding Number of Invoices that are outstanding


# of Invoices Overdue

Number of Invoices that are overdue

Invoice Amount Line

Amount of the Invoice Line

Net Total

Amount of the Total Invoice in Entered Currency

Functional Total

Amount of the Total Invoice in GBP

Debtor Days

Number of Days Payment is Late

Oracle 12 Finance Training


Reference Guide

Page 28
Version 2.0

SFM15 - OBIEE Dashboard Reporting

5.3

The Group Financial Reporting & Control AR Invoices Report

The Group Financial Reporting & Control AR Invoices Report allows users to interrogate all
Customer Invoices for a specified chart of account combination in a given time frame

It also allows users to search for invoices raised for a particular customer/customer site.

5.3.1 Navigation Path


1. Responsibility Your Organisation OBIEE Reports AR
2. (N) Dashboards > Financials > Custom Dashboards Index
3. Click the open

link next to the Group Financial Reporting & Control AR Invoices

report

5.3.2 Report Parameters


1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1
2. Step 10 of the Step-by-Step Guide refers to report parameters
3. The following parameters are available for the Group Financial Reporting & Control
AR Invoices Report:
Parameter
Paid Date Between

Description
Select the required Date Range

Mandatory?
No

Invoice Date Between

Select the required Date Range

No

Customer Name

Select the Customer(s)

No

Customer Site

Select the Customer Site(s)

No

Group

Select the Entity Code(s)

No

Directorate

Select the Directorate Code(s)

No

Entity

Select the Entity Code(s)

No

Business Unit

Select the Business Unit Code(s)

No

Cost Centre

Select the Cost Centre Code(s)

No

Account

Select the Account Code(s)

No

Programme

Select the Programme Code(s)

No

Analysis 1

Select the Analysis 1 Code(s)

No

Analysis 2

Select the Analysis 2 Code(s)

No

Spare 1

Select the Spare 1 Code(s)

No

Spare 2

Select the Spare 2 Code(s)

No

Inter Entity

Select the Inter Entity Code(s)

No

Invoice Number

Select the Customer Invoice Number(s)

No

Oracle 12 Finance Training


Reference Guide

Page 29
Version 2.0

SFM15 - OBIEE Dashboard Reporting

Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.

5.3.3 Default Output Columns


The following table illustrates the default columns on the Group Financial Reporting & Control
AR Invoices Report:
Column Header
Customer Name

Description
Name of Customer the Invoice was raised for

Customer Site

Site Number of the Customer that the Invoice was raised for

Invoice Number

The automated Invoice Number generated by the AR module

Invoice Date

Date the Invoice was raised

Created By

Name of individual who created Invoice

Expected Payment Date

Date the Invoice is expected to be paid based on Payment Terms

Status

Invoice Status Open/Closed

Date Paid

Date the Invoice was Paid

Invoice Description

The Description of the Invoice Line

Category

Type of Invoice Created

Attribute Type

Type of Invoice

Group

The Group Chart of Account Code

Directorate

The Directorate Chart of Account Code

Entity

The Organisation the invoice was raised against

Business Unit

The Business Unit the invoice was raised against

Cost Centre

The Cost Centre

Account

The Account code assigned to the invoice

Programme

The Programme code

Analysis 1

Analysis code 1 in the Chart of Accounts

Analysis 2

Analysis code 1 in the Chart of Accounts

Spare 1

Spare 1 code in the Chart of Accounts

Spare 2

Spare 2 code in the Chart of Accounts

Inter Entity

The Inter Entity code in the Chart of Accounts

VAT Code (Recoverability) VAT Status of the Invoice (VAT Recoverable Y/N)
Invoice Amount

Amount of the Invoice Line

Amount Paid

The Amount Paid

Oracle 12 Finance Training


Reference Guide

Page 30
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6 Financials Custom Dashboard Reports - GL


The Financial Dashboard Reports for General Ledger are accessed through the OBIEE Reports
GL responsibility.
The following reports are available:

Account Analysis with Line Detail

Administration Costs Monthly Profile Report

Administration Cost YTD Monitoring Report

Cost Expenditure Analysis

EPM Extract Report

Journals and Accruals

Management Accounts Report

Month End Reports

Management Reporting on Balances

Performance Management and Budget Control

Programme YTD Monitoring Report

Provisions, Payments and Releases

Forecasting Accuracy Report

This chapter covers the most commonly used Financials (GL) reports:

Account Analysis with Line Detail

Programme YTD Monitoring Report

Administration Costs Monthly Profile Report

Administration Cost YTD Monitoring Report

Cost Expenditure Analysis

Month End Reports

Management Reporting on Balances

Oracle 12 Finance Training


Reference Guide

Page 31
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6.1

The Account Analysis with Line Detail Report

The Account Analysis with Line Detail Report prints the full detail for all accounting lines in the
General Ledger for single and multiple account combinations.
The journal entries are given as appropriate for each line which can include details of:

Invoices paid with invoice numbers and amount

Receipts against Purchase Orders with PO numbers shown

I.e. all the details that can be viewed by using the Drilldown facility in GL Account Inquiry

6.1.1 Navigation Path


1. Responsibility Your Organisation OBIEE Reports GL
2. (N) Dashboards > Financials > Custom Dashboards Index
3. Click the open

link next to the Account Analysis with Line Detail report

6.1.2 Report Parameters


1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1
2. Step 10 of the Step-by-Step Guide refers to report parameters
3. The following parameters are available for the Account Analysis with Line Detail Report:
Parameter

Description

Mandatory?

Fiscal Year

Select the Financial Year

Yes

Fiscal Period Number From

Select the Month from

Yes

Fiscal Period Number To

Select the Month To

Yes

Ledger Name

Select the required Ledger(s)

No

Balance Type

Select the required Balance Type(s)

No

Entity

Select the Entity Code(s)

No

Business Unit

Select the Business Unit Code(s)

No

Group

Select the Group Code(s)

No

Directorate

Select the Directorate Code(s)

No

Cost Centre

Select the Cost Centre Code(s)

No

Account

Select the Account Code(s)

No

Programme

Select the Programme Code(s)

No

Analysis 1

Select the Analysis 1 Code(s)

No

Analysis 2

Select the Analysis 2 Code(s)

No

Spare 1

Select the Spare 1 Code(s)

No

Spare 2

Select the Spare 2 Code(s)

No

Inter Entity

Select the Inter Entity Code(s)

No

Oracle 12 Finance Training


Reference Guide

Page 32
Version 2.0

SFM15 - OBIEE Dashboard Reporting

Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.

6.1.3 Default Output Columns


The following table illustrates the default columns on the Account Analysis with Line Detail
Report:
Column Header
Source
Category
Batch Name
JE Header Name
Entity
Business Unit
Cost Centre
Group
Account
Programme
Analysis 1
Analysis 2
Spare 1
Spare 2
Inter Entity
Journal Description
Debits
Credits
Net
Fiscal Period
Journal Creator
Email Address
Receipt Number
Receipt Date
Purchase Order Number
Line Description
Supplier Name
Invoice/Credit Note Number
Invoice Date
Invoice Type
Match Type
Source Item

Oracle 12 Finance Training


Reference Guide

Description
The Source of the Journal Line
The Category of the Line Journal Line
The Name of the Batch that the Journal Line was included in
The Journal Name that the Journal Line was included in
The Entity Code that the Journal Line was created against
The Business Unit Code that the Journal Line was created against
The Cost Centre Code that the Journal Line was created against
The Group Code that the Journal Line was created against
The Account Code that the Journal Line was created against
The Programme Code that the Journal Line was created against
The Analysis 1 Code that the Journal Line was created against
The Analysis 2 Code that the Journal Line was created against
The Spare 1 Code that the Journal Line was created against
The Spare 2 Code that the Journal Line was created against
The Inter Entity Code that the Journal Line was created against
The Description of the Journal that the Journal Line was included in
The Debit value of the Journal Line
The Credit value of the Journal Line
The Net Value of the Journal Line
The Month the Journal Line was posted in the General Ledger
The individual who created the journal
The individual who created the journals email address
If a Purchasing (GRN) Entry - the associated Receipt Number
If a Purchasing (GRN) Entry the Date of Receipt
If a Purchasing (GRN) Entry the associated PO Number
If a Purchasing (GRN) Entry the Description of the PO Line
Supplier Name if a Purchasing or Accounts Payable Entry
If an AP Entry the associated Invoice Number
If an AP Entry the date the associated Invoice was entered
If an AP Entry the type of Invoice created
If an AP Entry the type of PO Match applied to the Invoice
Document Number

Page 33
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6.2

The Programme YTD Monitoring Report

The Programme YTD Monitoring Report shows Year to Date (YTD) actual expenditure against
Budgets and Forecast Expenditure for a Main or Child Programme based on the Programme
Level selected.

6.2.1 Navigation Path


1. Responsibility Your Organisation OBIEE Reports GL
2. (N) Dashboards > Financials > Custom Dashboards Index
3. Click the open

link next to the Programme YTD Monitoring Report

6.2.2 Report Parameters


1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1
2. Step 10 of the Step-by-Step Guide refers to report parameters
3. The following parameters are available for the Programme YTD Monitoring Report:
Parameter
Fiscal Year

Description
Select the Financial Year

Mandatory.?
Yes

Fiscal Period Number

Select the Month

Yes

Ledger Name

Select the required Ledger(s)

Yes

Latest Distributed Budget

Select the required Budget

No

Forecast Budget

Select the required Forecast

No

Group

Select the required Group Code(s)

No

Directorate

Select the required Directorate Code(s)

No

Cost Centre

Select the required Cost Centre Code(s)

No

Programme Code

Select the required Programme Code(s)

No

Programme Level1 Detail

Select the required Level 1 Programme Code(s)

No

Programme Level2 Detail

Select the required Level 2 Programme Code(s)

No

Programme Level3 Detail

Select the required Level 3 Programme Code(s)

No

Programme Level4 Detail

Select the required Level 4 Programme Code(s)

No

Programme Level5 Detail

Select the required Level 5 Programme Code(s)

No

DEL/AME

Select the type of Budget (DEL, AME or NULL)

No

Oracle 12 Finance Training


Reference Guide

Page 34
Version 2.0

SFM15 - OBIEE Dashboard Reporting

Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.

6.2.3 Default Output Columns


The following table illustrates the default columns on the Programme YTD Monitoring Report:
Column Header
Programme Code

Description
The Programme Code Value Budgeted/Transacted against

Programme Name

The Programme Name Budgeted/Transacted against

Month Actual (A)

Month to Date (MTD) Actual Figure

Month Budget (B)

Month to Date Budget (MTD) Figure

Month Variance (A-B)

Month to Date Variance Figure (MTD Actual minus MTD Budget)

YTD Actual (C)

Year to Date (YTD) Actual Figure

YTD Budget (D)

Year to Date Budget (YTD) Figure

YTD Variance (C-D)

Year to Date Variance Figure (YTD Actual minus YTD Budget)

Annual Forecast (E)

Total Forecast Spend Figure

Annual Budget (F)

Total Annual Budget Figure

Annual Variance (E-F)

End of Financial Year Variance (Total Forecast minus Total Budget)

Headroom (F-C)

Amount of funds left in Budget at YTD point


Total Budget minus YTD Actual

Oracle 12 Finance Training


Reference Guide

Page 35
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6.3

The Administration Costs Monthly Profiles Report

The Administration Costs Monthly Profiles Report shows:

Actual expenditure month by month to the period in which the report is being run

Monthly forecast expenditure thereafter against budgets and forecasts


o

The report is for Administration Costs

6.3.1 Navigation Path


1. Responsibility Your Organisation OBIEE Reports GL
2. (N) Dashboards > Financials > Custom Dashboards Index
3. Click the open

link next to the Administration Costs Monthly Profiles Report

6.3.2 Report Parameters


1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1
2. Step 10 of the Step-by-Step Guide refers to report parameters
3. The following parameters are available for the Administration Costs Monthly Profiles
Report:
Parameter

Description

Mandatory?

Fiscal Year

Select the Financial Year

Yes

Fiscal Period Number

Select the Month

Yes

Ledger Name

Select the required Ledger(s)

Yes

Latest Distributed Budget

Select the required Budget

No

Forecast Budget

Select the required Forecast

No

Entity

Select the required Entity Code(s)

No

Group

Select the required Group Code(s)

No

Directorate

Select the required Directorate Code(s)

No

Cost Centre Code

Select the required Cost Centre Code(s)

No

Programme Code

Select the required Programme Code(s)

No

Ring Fence Data

Select the required Ring Fenced Data

No

Natural Account Code

Select the required Account Code(s)

No

NAC Level1 Detail

Select the required Level 1 Account Code(s)

No

NAC Level2 Detail

Select the required Level 2 Account Code(s)

No

NAC Level3 Detail

Select the required Level 3 Account Code(s)

No

NAC Level4 Detail

Select the required Level 4 Account Code(s)

No

NAC Level5 Detail

Select the required Level 5 Account Code(s)

No

NAC Level6 Detail

Select the required Level 6 Account Code(s)

No

Oracle 12 Finance Training


Reference Guide

Page 36
Version 2.0

SFM15 - OBIEE Dashboard Reporting

Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.

6.3.3 Default Output Columns


The following table illustrates the default columns on the Administration Costs Monthly Profiles
Report:
Column Header
Natural Account Code

Description
The Account Code Value Budgeted/Transacted against

Natural Account Name

The Account Code Name Budgeted/Transacted against

Monthly Figures

Represent Actual Costs up to and including the Fiscal Period requested in


the parameters.

(APR MAR)

Represent Forecasted Costs from next Fiscal Period to the end of financial
year.

Year End Adjust

Any changes made in adjustment periods

Latest Forecast

Total Forecast Spend Figure

Latest Budget

Total Annual Budget Figure

Over/Under Budget

Total Annual Variance between Annual Forecast & Annual Budget

Actual Spend to Date

Actual Spend Year to Date

Oracle 12 Finance Training


Reference Guide

Page 37
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6.4

The Administration Cost YTD Monitoring Report

The Administration Cost YTD Report shows Year to Date (YTD) actual expenditure against
Budgets and Forecast Expenditure for Administration Costs.

6.4.1 Navigation Path


1. Responsibility Your Organisation OBIEE Reports GL
2. (N) Dashboards > Financials > Custom Dashboards Index
3. Select on Open within Administration Cost YTD Monitoring Report

6.4.2 Report Parameters


1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1
2. Step 10 of the Step-by-Step Guide refers to report parameters
3. The following parameters are available for the Administration Cost YTD Monitoring
Report:
Parameter
Fiscal Year

Description
Select the Financial Year

Mandatory?
Yes

Fiscal Period Number

Select the Month

Yes

Ledger Name

Select the required Ledger(s)

Yes

Latest Distributed Budget

Select the required Budget

No

Forecast Budget

Select the required Forecast

No

Entity

Select the required Entity Code(s)

No

Group

Select the required Group Code(s)

No

Directorate

Select the required Directorate Code(s)

No

Cost Centre Code

Select the required Cost Centre Code(s)

No

Programme Code

Select the required Programme Code(s)

No

Natural Account Code

Select the required Account Code(s)

No

NAC Level1 Detail

Select the required Level 1 Account Code(s)

No

NAC Level2 Detail

Select the required Level 2 Account Code(s)

No

NAC Level3 Detail

Select the required Level 3 Account Code(s)

No

NAC Level4 Detail

Select the required Level 4 Account Code(s)

No

NAC Level5 Detail

Select the required Level 5 Account Code(s)

No

NAC Level6 Detail

Select the required Level 6 Account Code(s)

No

Oracle 12 Finance Training


Reference Guide

Page 38
Version 2.0

SFM15 - OBIEE Dashboard Reporting

Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.

6.4.3 Default Output Columns


The following table illustrates the default columns on the Administration Cost YTD Monitoring
Report:
Column Header
Natural Account Code

Description
The Account Code Value Budgeted/Transacted against

Natural Account Name

The Account Code Name Budgeted/Transacted against

Month Actual (A)

Month to Date (MTD) Actual Figure

Month Budget (B)

Month to Date Budget (MTD) Figure

Month Variance (A-B)

Month to Date Variance Figure (MTD Actual minus MTD Budget)

YTD Actual (C)

Year to Date (YTD) Actual Figure

YTD Budget (D)

Year to Date Budget (YTD) Figure

YTD Variance (C-D)

Year to Date Variance Figure (YTD Actual minus YTD Budget)

Annual Forecast (E)

Total Forecast Spend Figure

Annual Budget (F)

Total Annual Budget Figure

Annual Variance (E-F)

End of Financial Year Variance (Total Forecast minus Total Budget)

Headroom (F-C)

Amount of funds left in Budget at YTD point


Total Budget minus YTD Actual

Oracle 12 Finance Training


Reference Guide

Page 39
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6.5

The Cost Expenditure Analysis Report

The Cost Expenditure Analysis Report provides Budget, Actual and Forecast Account Code
Analysis for the specified Cost Centre and/or Programme parameters.

6.5.1 Navigation Path


1. Responsibility Your Organisation OBIEE Reports GL
2. (N) Dashboards > Financials > Custom Dashboards Index
3. Click the open

link next to the Cost Expenditure Analysis report

6.5.2 Report Parameters


1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1
2. Step 10 of the Step-by-Step Guide refers to report parameters
3. The following parameters are available for the Cost Expenditure Analysis Report:
Parameter
Fiscal Year

Description
Select the Financial Year

Mandatory?
No

Fiscal Period Number

Select the Month

No

Ledger Name

Select the Ledger Name

No

Budget Name

Select the required Budget

No

Forecast Name

Select the required Forecast

No

Entity

Select the required Entity Code(s)

No

Group

Select the required Group Code(s)

No

Directorate

Select the required Directorate Code(s)

No

Cost Centre

Select the required Cost Centre Code(s)

No

Programme

Select the required Programme Code(s)

No

Analysis

Select the required Analysis Code(s)

No

Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.

Oracle 12 Finance Training


Reference Guide

Page 40
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6.5.3 Default Output Columns


The following table illustrates the default columns on the Cost Expenditure Analysis Report:
Column Header Description
Cost Centre
The Cost Centre Code Value Budgeted/Transacted against
Natural Account

The Account Code Value Budgeted/Transacted against

Analysis Code

The Analysis Code Value Budgeted/Transacted against

Budget

The Month to Date Budget Value

Forecast

The Month to Date Forecast Value

Actual

The Month to Date Actual Value

YTD Actual

The Year to Date Actual Value

Oracle 12 Finance Training


Reference Guide

Page 41
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6.6

The Month End Reports

The Month End Reports display income & expenditure based on budgets and actuals and a further
comparison showing the variance between the two on a monthly (as selected) and year to date
basis.
Month End Reports contains 7 drill down levels; these are represented by 7 tabs at the top of the
report:

Entity Summary
Business Unit Summary
Cost Centre Summary
Account Summary
Programme Summary
Analysis Summary
Transaction Level

Learning Note:
The outline below demonstrates information using the Cost Centre Summary tab.

6.6.1 Navigation Path


1. Responsibility Your Organisation OBIEE Reports GL
2. (N) Dashboards > Financials > Custom Dashboards Index
3. Click the open

link next to the Month End Reports

6.6.2 Report Parameters


1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1
2. Step 10 of the Step-by-Step Guide refers to report parameters

Oracle 12 Finance Training


Reference Guide

Page 42
Version 2.0

SFM15 - OBIEE Dashboard Reporting

3. The following parameters are available for the Month End Reports Cost Centre
Summary:
Parameter
Fiscal Year

Description
Select the Financial Year

Mandatory?
Yes

Fiscal Period Number From

Select the Month

Yes

Fiscal Period Number To

Select the Month

Yes

Ledger Name

Select the required Ledger

Yes

Budget Name

Select the required Budget

No

Entity

Select the required Entity Code(s)

No

Business Unit Code

Select the required Business Unit Code(s)

No

Cost Centre Code

Select the required Cost Centre Code(s)

No

P&L / B/S

Select Profit & Loss and/or Balance Sheet Accounts

No

Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.

6.6.3 Default Output Columns Entity Summary


The following table illustrates the default columns on the Month End Reports Entity Summary:
Column Header
Entity Code

Description
The Entity Code Value Budgeted/Transacted against

Entity Name

The Entity Code Name Budgeted/Transacted against

Budget

Month to Date (MTD) Budget

Actual

Month to Date (MTD) Actual

Variance

Month to Date (MTD) Variance: (MTD Actual minus MTD Budget)

Variance %

Month to Date Variance as a % (MTD Variance divided by MTD Budget)

Budget YTD

Year to Date (YTD) Budget

Actual YTD

Month to Date (YTD) Actual

Variance YTD

Month to Date (YTD) Variance: (YTD Actual minus YTD Budget)

Variance YTD %

Month to Date Variance as a % (YTD Variance divided by YTD Budget)

Oracle 12 Finance Training


Reference Guide

Page 43
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6.6.4 Default Output Columns Business Unit Summary


The following table illustrates the default columns on the Month End Reports Business Unit
Summary:
Column Header
Entity Code

Description
The Entity Code Value Budgeted/Transacted against

Entity Name

The Entity Code Name Budgeted/Transacted against

Business Unit Code

The Business Unit Code Value Budgeted/Transacted against

Business Unit Name

The Business Unit Code Name Budgeted/Transacted against

Budget

Month to Date (MTD) Budget

Actual

Month to Date (MTD) Actual

Variance

Month to Date (MTD) Variance: (MTD Actual minus MTD Budget)

Variance %

Month to Date Variance as a % (MTD Variance divided by MTD Budget)

Budget YTD

Year to Date (YTD) Budget

Actual YTD

Year to Date (YTD) Actual

Variance YTD

Year to Date (MTD) Variance: (YTD Actual minus YTD Budget)

Variance YTD %

Year to Date Variance as a % (YTD Variance divided by YTD Budget)

6.6.5 Default Output Columns Cost Centre Summary


The following table illustrates the default columns on the Month End Reports Cost Centre
Summary:
Column Header
Entity Code

Description
The Entity Code Value Budgeted/Transacted against

Entity Name

The Entity Code Name Budgeted/Transacted against

Business Unit Code

The Business Unit Code Value Budgeted/Transacted against

Business Unit Name

The Business Unit Code Name Budgeted/Transacted against

Cost Centre Code

The Cost Centre Code Value Budgeted/Transacted against

Cost Centre Name

The Cost Centre Code Name Budgeted/Transacted against

Budget

Month to Date (MTD) Budget

Actual

Month to Date (MTD) Actual

Variance

Month to Date (MTD) Variance: (MTD Actual minus MTD Budget)

Variance %

Month to Date Variance as a % (MTD Variance divided by MTD Budget)

Budget YTD

Year to Date (YTD) Budget

Actual YTD

Year to Date (YTD) Actual

Variance YTD

Year to Date (MTD) Variance: (YTD Actual minus YTD Budget)

Variance YTD %

Year to Date Variance as a % (YTD Variance divided by YTD Budget)

Oracle 12 Finance Training


Reference Guide

Page 44
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6.6.6 Default Output Columns Account Summary


The following table illustrates the default columns on the Month End Reports Account
Summary:
Column Header
Entity Code

Description
The Entity Code Value Budgeted/Transacted against

Entity Name

The Entity Code Name Budgeted/Transacted against

Business Unit Code

The Business Unit Code Value Budgeted/Transacted against

Business Unit Name

The Business Unit Code Name Budgeted/Transacted against

Cost Centre Code

The Cost Centre Code Value Budgeted/Transacted against

Cost Centre Name

The Cost Centre Code Name Budgeted/Transacted against

GL Account Code

The GL Account Code Value Budgeted/Transacted against

GL Account Name

The GL Account Name Budgeted/Transacted against

Budget

Month to Date (MTD) Budget

Actual

Month to Date (MTD) Actual

Variance

Month to Date (MTD) Variance: (MTD Actual minus MTD Budget)

Variance %

Month to Date Variance as a % (MTD Variance divided by MTD Budget)

Budget YTD

Year to Date (YTD) Budget

Actual YTD

Year to Date (YTD) Actual

Variance YTD

Year to Date (MTD) Variance: (YTD Actual minus YTD Budget)

Variance YTD %

Year to Date Variance as a % (YTD Variance divided by YTD Budget)

6.6.7 Default Output Columns Programme Summary


The following table illustrates the default columns on the Month End Reports Programme
Summary:
Column Header
Entity Code

Description
The Entity Code Value Budgeted/Transacted against

Entity Name

The Entity Code Name Budgeted/Transacted against

Business Unit Code

The Business Unit Code Value Budgeted/Transacted against

Business Unit Name

The Business Unit Code Name Budgeted/Transacted against

Cost Centre Code

The Cost Centre Code Value Budgeted/Transacted against

Cost Centre Name

The Cost Centre Code Name Budgeted/Transacted against

GL Account Code

The GL Account Code Value Budgeted/Transacted against

GL Account Name

The GL Account Name Budgeted/Transacted against

Programme Code

The Programme Code Value Budgeted/Transacted against

Programme Name

The Programme Name Budgeted/Transacted against

Budget

Month to Date (MTD) Budget

Actual

Month to Date (MTD) Actual

Variance

Month to Date (MTD) Variance: (MTD Actual minus MTD Budget)

Variance %

Month to Date Variance as a % (MTD Variance divided by MTD Budget)

Budget YTD

Year to Date (YTD) Budget

Actual YTD

Year to Date (YTD) Actual

Variance YTD

Year to Date (MTD) Variance: (YTD Actual minus YTD Budget)

Variance YTD %

Year to Date Variance as a % (YTD Variance divided by YTD Budget)

Oracle 12 Finance Training


Reference Guide

Page 45
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6.6.8 Default Output Columns Analysis Summary


The following table illustrates the default columns on the Month End Reports Account
Summary:
Column Header
Entity Code

Description
The Entity Code Value Budgeted/Transacted against

Entity Name

The Entity Code Name Budgeted/Transacted against

Business Unit Code

The Business Unit Code Value Budgeted/Transacted against

Business Unit Name

The Business Unit Code Name Budgeted/Transacted against

Cost Centre Code

The Cost Centre Code Value Budgeted/Transacted against

Cost Centre Name

The Cost Centre Code Name Budgeted/Transacted against

GL Account Code

The GL Account Code Value Budgeted/Transacted against

GL Account Name

The GL Account Name Budgeted/Transacted against

Programme Code

The Programme Code Value Budgeted/Transacted against

Programme Name

The Programme Name Budgeted/Transacted against

Analysis 1 Code

The Analysis 1 Code Value Budgeted/Transacted against

Analysis 2 Code

The Analysis 2 Code Value Budgeted/Transacted against

Spare 1 Code

The Spare 1 Code Value Budgeted/Transacted against

Spare 2 Code

The Spare 2 Code Value Budgeted/Transacted against

Inter Entity Code

The Inter Entity Code Value Budgeted/Transacted against

Budget

Month to Date (MTD) Budget

Actual

Month to Date (MTD) Actual

Variance

Month to Date (MTD) Variance: (MTD Actual minus MTD Budget)

Variance %

Month to Date Variance as a % (MTD Variance divided by MTD Budget)

Budget YTD

Year to Date (YTD) Budget

Actual YTD

Year to Date (YTD) Actual

Variance YTD

Year to Date (MTD) Variance: (YTD Actual minus YTD Budget)

Variance YTD %

Year to Date Variance as a % (YTD Variance divided by YTD Budget)

Oracle 12 Finance Training


Reference Guide

Page 46
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6.6.9 Default Output Columns Transaction Level


The following table illustrates the default columns on the Month End Reports Transaction
Level:
Column Header
Description
Ledger Name
The name of the organisations Ledger
Fiscal Year

The Accounting year of the transaction

Fiscal Period

The Financial period for the transaction

Entity Code

The Entity Code Value Budgeted/Transacted against

Entity Name

The Entity Code Name Budgeted/Transacted against

Business Unit Code

The Business Unit Code Value Budgeted/Transacted against

Business Unit Name

The Business Unit Code Name Budgeted/Transacted against

Cost Centre Code

The Cost Centre Code Value Budgeted/Transacted against

Cost Centre Name

The Cost Centre Code Name Budgeted/Transacted against

GL Account Code

The GL Account Code Value Budgeted/Transacted against

GL Account Name

The GL Account Name Budgeted/Transacted against

Programme Code

The Programme Code Value Budgeted/Transacted against

Programme Name

The Programme Name Budgeted/Transacted against

Analysis 1 Code

The Analysis 1 Code Value Budgeted/Transacted against

Analysis 2 Code

The Analysis 2 Code Value Budgeted/Transacted against

Spare 1 Code

The Spare 1 Code Value Budgeted/Transacted against

Spare 2 Code

The Spare 2 Code Value Budgeted/Transacted against

Inter Entity Code

The Inter Entity Code Value Budgeted/Transacted against

JE Batch Name

The name of the Journal Batch containing the transaction

JE Source

The Source of the Journal

JE Category

The Category of the Journal

Event Class Name

Type of Transaction (E.g. Credit Memo, Invoice, Payments Receipt etc.)

Journal Description

The description of the Journal

Supplier Number

The number of the Supplier

Supplier Name

The name of the Supplier

Customer Number

The number of the Customer

Customer Name

The name of the Customer

GL Date

The General Ledger date for the Journal

Currency Code

The Currency of the Transaction

Entered Amount DR

The Journal Debit amount

Entered Amount CR

The Journal Credit amount

Entered Amount Net

Entered Debit Amount Entered Credit Amount

Accounted Amount
The Accounted Debit amount for the Journal
DR
Accounted Amount
The Accounted Credit amount for the Journal
CR
Accounted Amount
Accounted Debit Amount Accounted Credit Amount
Net
PO Amount (Original
The value of the Purchase Order in its original currency
Currency)
Oracle 12 Finance Training
Reference Guide

Page 47
Version 2.0

SFM15 - OBIEE Dashboard Reporting

Purchase
Number

Order

Purchase
Number

Requisition

The number of the Purchase Order for the Transaction


The number of the Purchase Requisition for the Transaction

Line Number

The Purchase Order Line number for the Transaction

Transaction Number

The number of the Transaction

Product Category

Category of the Goods, Services or Grant activity

Purchasing Category
Expenditure Type
Line Description

The description of the Goods, Services or Grant activity

Justification

The Justification for the purchase

Creator

The name of the individual who created the Requisition/Purchase Order

Requester

The name of the individual who has requested the Goods, Services or
Grant activity

Approver

The name of the Approver (Budget Holder) who has approved the
purchase

Purchase Receipt Date

The date the receipt was recorded for the Goods, Services or Grant
activity

Invoice Date

The date of the invoice

Payment Due Date

Date payment is due

Oracle 12 Finance Training


Reference Guide

Page 48
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6.7

The Management Reporting on Balances Report

This Management Reporting on Balances report provides Opening, Closing, Debit and Credit
activity balances of a General Ledger for a specified account combination and period.

6.7.1 Navigation Path


1. Responsibility Your Organisation OBIEE Reports GL
2. (N) Dashboards > Financials > Custom Dashboards Index
3. Click the open

link next to the Management Reporting on Balances

6.7.2 Report Parameters


1. A step-by-step guide on running an OBIEE dashboard report is given in Chapter 3.1.1
2. Step 10 of the Step-by-Step Guide refers to report parameters
3. The following parameters are available for the Management Reporting on Balances
Report:
Parameter
Fiscal Year

Description
Select the required Financial Year

Mandatory?
Yes

Fiscal Period

Select the required Month

Yes

Entity

Select the required Entity Code(s)

No

Business Unit Select the required Business Unit Code(s) No


Cost Centre

Select the required Cost Centre Code(s)

No

Group

Select the required Group Code(s)

No

Account

Select the required Account Code(s)

No

Programme

Select the required Programme Code(s)

No

Analysis 1

Select the required Analysis 1 Code(s)

No

Analysis 2

Select the required Analysis 2 Code(s)

No

Spare 1

Select the required Spare 1 Code(s)

No

Spare 2

Select the required Spare 2 Code(s)

No

Inter Entity

Select the required Inter Entity Code(s)

No

Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.

Oracle 12 Finance Training


Reference Guide

Page 49
Version 2.0

SFM15 - OBIEE Dashboard Reporting

6.7.3 Default Output Columns


The following table illustrates the default columns on the Management Reporting on Balances
Report:
Column Header
Entity

Description
The Entity Value Transacted against

Business Unit

The Business Unit Value Transacted against

Cost Centre

The Cost Centre Value Transacted against

Account

The Account Value Transacted against

Programme

The Programme Value Transacted against

Analysis 1

The Analysis 1 Value Transacted against

Analysis 2

The Analysis 2 Value Transacted against

Spare 1

The Spare 1 Value Transacted against

Spare 2

The Spare 2 Value Transacted against

Inter Entity

The Inter Entity Value Transacted against

Opening Balance The Total Actual Value at the Start of the selected Period
Debit Amount

The Total Value of Debits in the selected Period

Credit Amount

The Total Value of Credits in the selected Period

Closing Amount

The Total Actual Value at the End of the selected Period

YTD Position

The Total Actual Value at the Year to Date Point

Oracle 12 Finance Training


Reference Guide

Page 50
Version 2.0

SFM15 - OBIEE Dashboard Reporting

7 Appendix A Report Summary


Module

Report

Summary Description

Open Purchase Order

The Open Purchase Order Report details all open


approved purchase orders for a specified cost centre.
The output also lists Need-by Dates, plus the values that
have already been receipted and matched; thereby
showing exactly what is left on the Purchase Order.

Group Financial
Purchasing
Reporting & Control
AP Invoices

The Group Financial Reporting & Control AP Invoices


Report allows users to interrogate PO related Invoices
that meet various different criteria in a specified date
range.

Accounts
Payable

Accounts
Receivable

Invoice Processing

The Invoice Processing Report allows users to


interrogate Invoices that have been applied to a
specific/range of chart of Account values in a specified
month.

AP Transaction
Processing

The AP Transaction Processing Report allows users to


the see total payments made against a particular Account
Combination in a specified time frame.

AR Open Invoices

The AR Open Invoices Report allows users to interrogate


open Customer Invoices that have been raised to a
specific/range of chart of Account values.

AR Process
Performance

The AR Process Performance Report allows users to


interrogate open and overdue Customer Invoices for a
specified customer in a given time frame

Group Financial
Reporting & Control
AR Invoices

The Group Financial Reporting & Control AR Invoices


Report allows users to interrogate all Customer Invoices
for a specified chart of account combination in a given
time frame

Oracle 12 Finance Training


Reference Guide

It also allows users to search for invoices raised


by a particular individual within their organisation.

It also allows users to search for invoices raised


for a particular customer/customer site.

Page 51
Version 2.0

SFM15 - OBIEE Dashboard Reporting

Account Analysis with


Line Detail

Programme YTD
Monitoring

Administration Costs
Monthly Profiles

The Account Analysis with Line Detail Report prints the full
detail for all accounting lines in the General Ledger for
single and multiple account combinations.
The journal entries are given as appropriate for each line
which can include details of:
Invoices paid with invoice numbers and amount

Receipts against
numbers shown

I.e. all the details that can be viewed by using the


Drilldown facility in GL Account Inquiry

Orders

with

PO

The Programme YTD Monitoring Report shows Year to


Date (YTD) actual expenditure against Budgets and
Forecast Expenditure for a Main or Child Programme
based on the Programme Level selected.
The Administration Costs Monthly Profiles Report shows:
Actual expenditure month by month to the period in
which the report is being run

Monthly forecast expenditure thereafter against


budgets and forecasts
o

General
Ledger

Purchase

The report is for Administration Costs

Administration Cost
YTD Monitoring

The Administration Cost YTD Report shows Year to Date


(YTD) actual expenditure against Budgets and Forecast
Expenditure for Administration Costs.

Cost Expenditure
Analysis

The Cost Expenditure Analysis Report provides Budget,


Actual and Forecast Account Code Analysis for the
specified Cost Centre and/or Programme parameters.
This Month End Reports display income & expenditure
based on budgets and actuals and a further comparison
showing the variance between the two on a monthly (as
selected) and year to date basis.
Month End Reports contains 7 drill down levels; these are
represented by 7 tabs at the top of the report:
Entity Summary

Month End Reports

Management
Reporting on Balances

Oracle 12 Finance Training


Reference Guide

Business Unit Summary

Cost Centre Summary

Account Summary

Programme Summary

Analysis Summary

Transaction Level

This Management Reporting on Balances report provides


Opening, Closing, Debit and Credit activity balances of a
General Ledger for a specified account combination and
period.

Page 52
Version 2.0

You might also like