Professional Documents
Culture Documents
Version Control
Version
Created
Author
Reviewer
Signed Off
2.0
MAY-2014
M. Houghton
D. Rees
19.06.14
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Contents
1
3.1.1
3.1.2
3.1.3
3.1.4
3.1.5
3.2
3.2.1
3.2.2
3.2.3
4.1.1
4.1.2
4.1.3
4.2
4.2.1
4.2.2
4.2.3
5.1.1
5.1.2
5.1.3
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5.2
5.2.1
5.2.2
5.2.3
5.3
5.3.1
5.3.2
5.3.3
6.1.1
6.1.2
6.1.3
6.2
6.2.1
6.2.2
6.2.3
6.3
6.3.1
6.3.2
6.3.3
6.4
6.4.1
6.4.2
6.4.3
6.5
6.5.1
6.5.2
6.5.3
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6.6
6.6.1
6.6.2
6.6.3
6.6.4
6.6.5
6.6.6
6.6.7
6.6.8
6.6.9
6.7
6.7.1
6.7.2
6.7.3
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Legend
These recognised abbreviations tell you what action to take in the practical exercises. They will not
appear as options on the Oracle system, but are our instructions to you:
(N) Navigate
(T) Tab
(ST) Sub Tab
Action Note:
This is to draw your attention to an action you MUST take in order to effectively use the
system.
Learning Note:
This is to draw your attention to useful additional information that you may find
interesting.
Caution Note:
This is to give you forewarning about an action that is NOT advisable or may have
consequences that could impact on your effective use of the system.
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Purchasing
Accounts Payable
Accounts Receivable
General Ledger
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2 Overview of OBIEE
Oracle Business Intelligence Enterprise Edition (simply referred to as OBIEE) provides a full range
of business intelligence capabilities that allow you to:
3. Subject Areas are the data sets that are accessed via OBIEE from the data held in the
Warehouse
4. Data Warehouse then works out what information should fit into which subject area
hence why it is an overnight process
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1. Dashboard
2. Answers/Analysis
Learning Note:
Your User Responsibility will determine whether you have Dashboard (read only)
access or the full access to Dashboard and Analysis (where you can write your own
reports).
The Dashboard allows you to view reports that are pre-programmed to meet the needs of your
business. The Dashboard is split in to 2 sections:
Financials
Caution Note:
Which sections you can view in the live system will be determined by your User
Responsibility
Your User Responsibility also determines your data security settings.
For example BIS Users will only be able to view BIS data.
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PO GRNI Report
Purchase Commitments
Future Commitments
AP Payment Performance
Supplier Performance
Supplier Details
This chapter covers the most commonly used Procurement & Spend (PO) reports:
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3.1
The Open Purchase Order Report details all open approved purchase orders for a specified cost
centre. The output also lists Need-by Dates, plus the values that have already been receipted and
matched; thereby showing exactly what is left on the Purchase Order.
Learning Note:
A Purchase Order Line is classed as open when:
Learning Note:
The reports listed under Procurement and Spend are standard generic OBIEE
reports.
The exception to this is the Custom Dashboard Index.
The Custom Dashboard Index is a folder containing a suite of reports that have been
specifically written to meet the needs of UK SBS clients.
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4. Select the Custom Dashboard Index link under Procurement and Spend, a screen to
show the available reports is displayed:
Learning Note:
The page is organised into relevant sections, for example Employee Expenses,
Procurement Performance, Spend Analyzer & Supplier Performance
The reports relating to that section are listed underneath.
link next to the report that you wish to run, for example Open
Purchase Order Report
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6. The report parameters screen is displayed together with the report data determined by the
default parameter settings:
Learning Note:
A sample report based on the default parameters contained in the Dashboard enables
you to see an example of the selected report contents.
Caution Note:
Data is updated overnight to the OBIEE function. When you run a report it will reflect
the previous days position, it is not a real time function.
Action Note:
You can change the parameters shown on the report by using the drop down arrows.
You can alter the parameters as often as you like however, the changes are not saved
so next time you go back to the report it will show the standard defaulted parameters.
Caution Note:
Note that the Purchase Cycle Status parameter selected will return all Purchase
Orders that do NOT have the selected status.
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9. You can now set the required parameters for your report by clicking the drop down arrows
next to each segment and selecting the required criteria from the displayed lists
Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.
Learning Note:
If the data elements in a drop-down list and preceded by a tick box allows the selection
of multiple values for the parameter.
For the Open Purchase Order report both parameter fields can contain multiple values.
Description
Select Cost Centre(s)
Mandatory?
No
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11. Once you are happy with the selected parameters click the Apply
button
Action Note:
With all OBIEE Dashboards you can customise the output view. See Chapter 3.1.3 for
more details.
13. If you want to print or export the report to Excel click on the Page Option
Options
Description
Printable PDF
Printable HTML
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Options
Description
Excel
Action Note:
If you are going to be using a set of parameters regularly you can save the
customization. See Chapter 3.1.4 for more details.
15. The next time you go to your OBIEE home page you will see your most recent reports. You
can open a report from the home page:
Action Note:
You can also add reports to your favourites using the Favourites tab on the toolbar at
the top of the screen. See Chapter 3.1.5 for more details.
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Description
Ledger Name
Entity
The PO Number
PO Creation Date
Need By Date
Supplier Name
Description
Match Type
Unit Price
Unit Quantity
Amount Ordered
Amount Received
Amount Outstanding
Amount Billed
Cost Center
Natural Account
Programme Code
Analysis Code
Requestor
KC1
Currency Code
Tax Type
Tax
Recoverable/Non Identifies if the tax for the PO line is Recoverable or Non
Recoverable
Recoverable
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Sort Option
Description
Sort Ascending
Sort Descending
In the Selected Columns pane, when you select this option, a Sort
button with a number such as 2 or 3 is displayed to the left of the
column name in the Selected Columns pane.
Specifies that a descending sort for this column is added as
another sort for the analysis.
In the Selected Columns pane, when you select this option, a Sort
button with a number such as 2 or 3 is displayed to the left of the
column name in the Selected Columns pane.
Removes all sort specifications that you have made.
Learning Note:
Alternatively to sort by ascending/descending values, you can also place your cursor
into a report column heading field to display the sort function arrows
3. The Exclude column option allows you to hide any columns that are surplus to your
requirements
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4. The Move column option allows you to rearrange the columns to suit your requirements:
Move
Option
Description
Left
Right
To Prompts
Allows you to filter the report further by the selected column attribute
Selects the column to divide any associated graphical representation into
sections.
To Sections
Caution Note:
This Function is not available as the dashboards that are currently
available only have a table view.
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icon menu
5. If you do not select the Make this my default for this page, to apply your customization
the next time you run the report:
o
icon menu
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2. Click back onto the Favourites link at the top of the screen and you can now see that the
report has been added into your Favourites list:
3. To remove a report from your favourites list, select the required report from the displayed
list and click on Remove from Favourites:
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3.2
The Group Financial Reporting & Control AP Invoices Report allows users to interrogate PO
related Invoices that meet various different criteria in a specified date range, for example:
Matched or Unmatched to a PO
Payment Status
Hold Status
Description
Select the Date range required
Mandatory?
Yes
No
Supplier Name
No
Supplier Site
No
Entity
No
Group
No
Directorate
No
No
No
Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.
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Description
Invoice Number
Matched/Unmatched
Payment Status
Group
Directorate
Entity
Business Unit
Business Unit Code that the Invoice Line has been applied to
Cost Centre
Cost Centre Code that the Invoice Line has been applied to
Account
Programme
Analysis 1
Analysis 2
Spare 1
Spare 2
Inter Entity
Inter Entity Code that the Invoice Line has been applied to
Account Code
Purchase Order
Invoice Date
Invoice Amount
Currency Code
Payment Method
VAT Recovery
Category
Item Description
Supplier Name
Supplier Site
On Hold
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AP Payment Performance
AP Transaction Processing
Transparency Report
This chapter covers the most commonly used Financials (AP) reports:
Transparency Report
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4.1
The Expenditure by Supplier and Cost Centre report shows all spend for a specified cost centre
against each supplier for a specified period.
Description
Select The Financial Year
Mandatory?
No
Fiscal Period
No
No
Supplier Name
No
Cost Centre
No
Account
No
Analysis
No
Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.
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Account
Analysis
Month
The Month to Date Total Payment to the Supplier on the Account Combination
Total to Date
The Year to Date Total Payment to the Supplier on the Account Combination
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4.2
The Transparency report shows all payments as required to meet cross-government transparency
reporting obligations.
Description
Select the required Date Range
Mandatory?
Yes
Ledger
No
Entity
No
Business Unit
No
Cost Centre
No
Account
No
Programme
No
Supplier Number
No
Supplier Name
No
Invoice Number
No
No
Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.
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Description
Name of the selected Operating Unit
Entity
Date of Payment
Supplier
Transaction Number
Amount
Description
Supplier Type
Type of Supplier
Supplier Number
Supplier Site
Invoice Number
Invoice Number
Voucher Number
PO Number
Invoice Amount
Invoice Type
Payment Date
Functional Currency
Tax Code
Product Category
Tax Type
Tax Jurisdiction
Tax Rate
Entity Code
Entity Name
NAC Code
NAC Name
Programme Code
Programme Name
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Analysis 1 Name
CPID Code
Analysis 2 Code
Analysis 2 Name
Spare 1 Code
Spare 1 Name
Spare 2 Code
Spare 2 Name
Small Business
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AR Open Invoices
AR Customer Listing
This chapter covers the most commonly used Financials (AR) reports:
AR Open Invoices
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5.1
The AR Open Invoices Report allows users to interrogate open Customer Invoices that have been
raised to a specific/range of chart of Account values.
It also allows users to search for raised invoices with a particular Customer and/or a
specific Invoice Number.
Description
The Accounting year
Mandatory?
No
Fiscal Year
No
Group
No
Directorate
Cost Centre
No
Analysis
No
Programme Code
No
NAC
No
No
Invoice Number
No
Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.
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Description
Cost Centre Code that the Invoice has been applied to
NAC
Programme Code
Analysis Code
Invoice Number
Due Date
Customer Number
Customer Name
Invoice Requestor
Invoice Value
Amount Paid
Amount Outstanding The Total Amount of the Invoice that still has to be Paid
Tax Type
Description
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5.2
The AR Process Performance Report allows users to interrogate open and overdue Customer
Invoices for a specified customer in a given time frame
It also allows users to search for invoices raised by a particular individual within their
organisation.
Description
Select the date range for
invoices to be interrogated
Mandatory?
the No
No
Customer Name
No
Customer Number
No
Invoice Number
No
Invoice Raised By
No
No
Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.
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Description
Legal Entity
Customer Name
Customer Number
Oracle Number of the Customer that the Invoice was raised for
Trader VAT No
Invoice Number
Line Number
Invoice Description
Invoice Raised By
Currency
# of Invoices
Number of Invoices
Net Total
Functional Total
Debtor Days
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5.3
The Group Financial Reporting & Control AR Invoices Report allows users to interrogate all
Customer Invoices for a specified chart of account combination in a given time frame
It also allows users to search for invoices raised for a particular customer/customer site.
report
Description
Select the required Date Range
Mandatory?
No
No
Customer Name
No
Customer Site
No
Group
No
Directorate
No
Entity
No
Business Unit
No
Cost Centre
No
Account
No
Programme
No
Analysis 1
No
Analysis 2
No
Spare 1
No
Spare 2
No
Inter Entity
No
Invoice Number
No
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Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.
Description
Name of Customer the Invoice was raised for
Customer Site
Site Number of the Customer that the Invoice was raised for
Invoice Number
Invoice Date
Created By
Status
Date Paid
Invoice Description
Category
Attribute Type
Type of Invoice
Group
Directorate
Entity
Business Unit
Cost Centre
Account
Programme
Analysis 1
Analysis 2
Spare 1
Spare 2
Inter Entity
VAT Code (Recoverability) VAT Status of the Invoice (VAT Recoverable Y/N)
Invoice Amount
Amount Paid
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This chapter covers the most commonly used Financials (GL) reports:
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6.1
The Account Analysis with Line Detail Report prints the full detail for all accounting lines in the
General Ledger for single and multiple account combinations.
The journal entries are given as appropriate for each line which can include details of:
I.e. all the details that can be viewed by using the Drilldown facility in GL Account Inquiry
Description
Mandatory?
Fiscal Year
Yes
Yes
Yes
Ledger Name
No
Balance Type
No
Entity
No
Business Unit
No
Group
No
Directorate
No
Cost Centre
No
Account
No
Programme
No
Analysis 1
No
Analysis 2
No
Spare 1
No
Spare 2
No
Inter Entity
No
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Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.
Description
The Source of the Journal Line
The Category of the Line Journal Line
The Name of the Batch that the Journal Line was included in
The Journal Name that the Journal Line was included in
The Entity Code that the Journal Line was created against
The Business Unit Code that the Journal Line was created against
The Cost Centre Code that the Journal Line was created against
The Group Code that the Journal Line was created against
The Account Code that the Journal Line was created against
The Programme Code that the Journal Line was created against
The Analysis 1 Code that the Journal Line was created against
The Analysis 2 Code that the Journal Line was created against
The Spare 1 Code that the Journal Line was created against
The Spare 2 Code that the Journal Line was created against
The Inter Entity Code that the Journal Line was created against
The Description of the Journal that the Journal Line was included in
The Debit value of the Journal Line
The Credit value of the Journal Line
The Net Value of the Journal Line
The Month the Journal Line was posted in the General Ledger
The individual who created the journal
The individual who created the journals email address
If a Purchasing (GRN) Entry - the associated Receipt Number
If a Purchasing (GRN) Entry the Date of Receipt
If a Purchasing (GRN) Entry the associated PO Number
If a Purchasing (GRN) Entry the Description of the PO Line
Supplier Name if a Purchasing or Accounts Payable Entry
If an AP Entry the associated Invoice Number
If an AP Entry the date the associated Invoice was entered
If an AP Entry the type of Invoice created
If an AP Entry the type of PO Match applied to the Invoice
Document Number
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6.2
The Programme YTD Monitoring Report shows Year to Date (YTD) actual expenditure against
Budgets and Forecast Expenditure for a Main or Child Programme based on the Programme
Level selected.
Description
Select the Financial Year
Mandatory.?
Yes
Yes
Ledger Name
Yes
No
Forecast Budget
No
Group
No
Directorate
No
Cost Centre
No
Programme Code
No
No
No
No
No
No
DEL/AME
No
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Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.
Description
The Programme Code Value Budgeted/Transacted against
Programme Name
Headroom (F-C)
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6.3
Actual expenditure month by month to the period in which the report is being run
Description
Mandatory?
Fiscal Year
Yes
Yes
Ledger Name
Yes
No
Forecast Budget
No
Entity
No
Group
No
Directorate
No
No
Programme Code
No
No
No
No
No
No
No
No
No
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Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.
Description
The Account Code Value Budgeted/Transacted against
Monthly Figures
(APR MAR)
Represent Forecasted Costs from next Fiscal Period to the end of financial
year.
Latest Forecast
Latest Budget
Over/Under Budget
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6.4
The Administration Cost YTD Report shows Year to Date (YTD) actual expenditure against
Budgets and Forecast Expenditure for Administration Costs.
Description
Select the Financial Year
Mandatory?
Yes
Yes
Ledger Name
Yes
No
Forecast Budget
No
Entity
No
Group
No
Directorate
No
No
Programme Code
No
No
No
No
No
No
No
No
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Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.
Description
The Account Code Value Budgeted/Transacted against
Headroom (F-C)
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6.5
The Cost Expenditure Analysis Report provides Budget, Actual and Forecast Account Code
Analysis for the specified Cost Centre and/or Programme parameters.
Description
Select the Financial Year
Mandatory?
No
No
Ledger Name
No
Budget Name
No
Forecast Name
No
Entity
No
Group
No
Directorate
No
Cost Centre
No
Programme
No
Analysis
No
Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.
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Analysis Code
Budget
Forecast
Actual
YTD Actual
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6.6
The Month End Reports display income & expenditure based on budgets and actuals and a further
comparison showing the variance between the two on a monthly (as selected) and year to date
basis.
Month End Reports contains 7 drill down levels; these are represented by 7 tabs at the top of the
report:
Entity Summary
Business Unit Summary
Cost Centre Summary
Account Summary
Programme Summary
Analysis Summary
Transaction Level
Learning Note:
The outline below demonstrates information using the Cost Centre Summary tab.
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3. The following parameters are available for the Month End Reports Cost Centre
Summary:
Parameter
Fiscal Year
Description
Select the Financial Year
Mandatory?
Yes
Yes
Yes
Ledger Name
Yes
Budget Name
No
Entity
No
No
No
P&L / B/S
No
Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.
Description
The Entity Code Value Budgeted/Transacted against
Entity Name
Budget
Actual
Variance
Variance %
Budget YTD
Actual YTD
Variance YTD
Variance YTD %
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Description
The Entity Code Value Budgeted/Transacted against
Entity Name
Budget
Actual
Variance
Variance %
Budget YTD
Actual YTD
Variance YTD
Variance YTD %
Description
The Entity Code Value Budgeted/Transacted against
Entity Name
Budget
Actual
Variance
Variance %
Budget YTD
Actual YTD
Variance YTD
Variance YTD %
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Description
The Entity Code Value Budgeted/Transacted against
Entity Name
GL Account Code
GL Account Name
Budget
Actual
Variance
Variance %
Budget YTD
Actual YTD
Variance YTD
Variance YTD %
Description
The Entity Code Value Budgeted/Transacted against
Entity Name
GL Account Code
GL Account Name
Programme Code
Programme Name
Budget
Actual
Variance
Variance %
Budget YTD
Actual YTD
Variance YTD
Variance YTD %
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Description
The Entity Code Value Budgeted/Transacted against
Entity Name
GL Account Code
GL Account Name
Programme Code
Programme Name
Analysis 1 Code
Analysis 2 Code
Spare 1 Code
Spare 2 Code
Budget
Actual
Variance
Variance %
Budget YTD
Actual YTD
Variance YTD
Variance YTD %
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Fiscal Period
Entity Code
Entity Name
GL Account Code
GL Account Name
Programme Code
Programme Name
Analysis 1 Code
Analysis 2 Code
Spare 1 Code
Spare 2 Code
JE Batch Name
JE Source
JE Category
Journal Description
Supplier Number
Supplier Name
Customer Number
Customer Name
GL Date
Currency Code
Entered Amount DR
Entered Amount CR
Accounted Amount
The Accounted Debit amount for the Journal
DR
Accounted Amount
The Accounted Credit amount for the Journal
CR
Accounted Amount
Accounted Debit Amount Accounted Credit Amount
Net
PO Amount (Original
The value of the Purchase Order in its original currency
Currency)
Oracle 12 Finance Training
Reference Guide
Page 47
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Purchase
Number
Order
Purchase
Number
Requisition
Line Number
Transaction Number
Product Category
Purchasing Category
Expenditure Type
Line Description
Justification
Creator
Requester
The name of the individual who has requested the Goods, Services or
Grant activity
Approver
The name of the Approver (Budget Holder) who has approved the
purchase
The date the receipt was recorded for the Goods, Services or Grant
activity
Invoice Date
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6.7
This Management Reporting on Balances report provides Opening, Closing, Debit and Credit
activity balances of a General Ledger for a specified account combination and period.
Description
Select the required Financial Year
Mandatory?
Yes
Fiscal Period
Yes
Entity
No
No
Group
No
Account
No
Programme
No
Analysis 1
No
Analysis 2
No
Spare 1
No
Spare 2
No
Inter Entity
No
Caution Note:
Dashboard parameters prefixed with an asterisk * are mandatory fields and must be
completed to enable the report to run.
Leaving a Parameter field blank will return all values.
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Description
The Entity Value Transacted against
Business Unit
Cost Centre
Account
Programme
Analysis 1
Analysis 2
Spare 1
Spare 2
Inter Entity
Opening Balance The Total Actual Value at the Start of the selected Period
Debit Amount
Credit Amount
Closing Amount
YTD Position
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Report
Summary Description
Group Financial
Purchasing
Reporting & Control
AP Invoices
Accounts
Payable
Accounts
Receivable
Invoice Processing
AP Transaction
Processing
AR Open Invoices
AR Process
Performance
Group Financial
Reporting & Control
AR Invoices
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Programme YTD
Monitoring
Administration Costs
Monthly Profiles
The Account Analysis with Line Detail Report prints the full
detail for all accounting lines in the General Ledger for
single and multiple account combinations.
The journal entries are given as appropriate for each line
which can include details of:
Invoices paid with invoice numbers and amount
Receipts against
numbers shown
Orders
with
PO
General
Ledger
Purchase
Administration Cost
YTD Monitoring
Cost Expenditure
Analysis
Management
Reporting on Balances
Account Summary
Programme Summary
Analysis Summary
Transaction Level
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