GRANT ASSISTANCE PROGRAM (GAP)

2015 2016
GRANT FORMS

EDMUND G. BROWN JR., Governor

State of California
ANNA M. CABALLERO, Secretary
Business, Consumer Services and Housing Agency
TIMOTHY GORSUCH, Director
Department of Alcoholic Beverage Control

January, 2015

GRANT FORMS

Includes:
Proposal Cover Sheet
Scope of Work
Budget Detail
Other Funding Sources
Resolution of Governing Body (Sample)
Resolution not needed with RFP package. This will
be requested from agencies awarded a grant.

State of California
Department of Alcoholic Beverage Control
Grant Assistance Program
PRO POSAL CO VE R SHEET
(TO BE COMPLETED BY APPLICANT AGENCY)

1. Name of Applicant Agency:

2. Description of Applicant Agency: Provide your city or county and a brief summary of department size, staffing, and
structure.

The Oakland Police Department (OPD) serves the jurisdiction of the City of Oakland, the largest city in the County of
Alameda. The City is broken up into 35 policing beats and has 57 Neighborhood Crime Prevention Councils (NCPC). Its
mission is to provide the people of Oakland an environment where they can live, work, play, and thrive free from crime and
the fear of crime. OPD has 722 sworn positions and 470 authorized professional positions. Oversight for all OPD operations
is provided by the Chief of Police, who provides general direction to three operational bureaus (Bureaus of Field Operations
1 and 2, and the Bureau of Services), the Criminal Investigation Division, and Ceasefire Division.

4. Population of Service Area: 403,887

3. Number of Licenses in Project Area: 930
5. Project Description: Provide a list of your projects goals and objectives and briefly summarize.
Identify and abate problematic Alcoholic Beverage Control (ABC) licensed establishments; Expand training and
enforcement efforts with ABC personnel to ensure adherence to local, state, and federal laws. Methods of procedure include
the implementation of an ABC operations calendar; merchant training, targeted enforcement operations addressing minors
who obtain alcoholic beverages; and data gathering and analysis. Evaluation components and overall program success will
be determined by the number of premises identified and investigated, ABC trainings, inter/cross agency and communitybased collaborations, and the number of minors contacted and investigated as a result of minor in possession (MIP)
operations.

6. Funds Requested: 50,000.00

7. Project Period: July 1, 2015 June 30, 2016

8. Acceptance of Conditions: By submitting this proposal, the applicant signifies acceptance of the responsibility to
comply with all requirements stated in the Request for Proposals. The applicant understands that ABC is not
obligated to fund the project until the applicant submits correctly completed documents required for the contract.

A. Project Director (person having day-to-day

responsibility for the project)

B. Chief of Police or Sheriff

(authorizing official)

Name: Andrew McNeil

Address: 2651 73rd Ave, Oakland, CA 94605
Phone: (510) 777-8653
Fax: (510) 777-8682
E. Mail Address: AMcneil@oaklandnet.com
Signature:

Name: Sean Whent

Address: 455 7th Street, Oakland, CA 94607
Phone: (510) 238-3365
Fax: (510) 238-2251
E. Mail Address: SWhent@oaklandnet.com
Signature:

Title: Sergeant of Police

Title: Chief of Police

C. Fiscal or Accounting Official

D. ABC USE ONLY

Name: Donneshia Nell Taylor

Address: 455 7th Street, Oakland, CA 94607
Phone: (510) 238-3288
Fax: (510) 238-7490
E. Mail Address: DTaylor@oaklandnet.com
Signature:
Title: Fiscal Services Manager

SCOPE OF WORK
Maximum of 4 pages for scope of work
Font size no smaller than 12 pitch, standard format
1. Summary
Agency Description Describe your agency, including size, structure, staffing,
demographics of jurisdiction, and number of ABC licensed locations.
b. Funding Requested Dollar amount requested.
c. Goals and Objectives List the goals and objectives of your project.
d. Number of ABC Licensed Locations List the number of on-sale and off-sale licenses in
your jurisdiction.
a.

2. Problem Statement - Describe the issues or problems to be addressed with grant funds.
a.

Clearly identify the area to be served, any specific problem locations, any specific
community concerns, and the factors contributing to the problem.

3. Project Description - What are the goals and objectives of the proposed project?
a. Describe in detail the goals and objectives you wish to accomplish.
b. Objectives should be measurable, concise, deal with a specific item, and be realistic with a
reasonable probability of achievement.
c. You are encouraged to be creative and to state your objectives by describing them in terms
of tasks that you want to accomplish.
d. You are also encouraged to utilize ABC enforcement strategies that target the illegal
purchasing of alcoholic beverages as well as the illegal sale of alcoholic beverages.
4. Project Personnel Describe the staffing required to carry out the grant objectives as
supported by the proposed budget.
a. Include the number of staff, type of staff, and staff qualifications.
b. Include unit/division that will be responsible for the grant.
c. Include the names, rank, and current assignment of personnel involved.
5. Budget
a.

Budget Detail A sample budget display appears in the Grantee Handbook. The budget is
the basis for management, fiscal review, and audit. Project costs must be directly related
to the objectives and activities of the project. The budget must be detailed and cover the
entire grant period. Include only those items specifically authorized; i.e., salaries,
overtime, employee benefits, travel, operating expenses, and certain items of equipment.
(Refer to Grantee Handbook, Section I, for details on preparing your budget.)

b. Other Funding Sources Describe other funds that your Department will contribute
towards the success of this project.

Exhibit A
SCOPE OF WORK
1.

Summary

Agency Description: The City of Oakland serves as the unit of local government for the Alcohol Control
Enforcement Project, and the Oakland Police Department (OPD) is the implementing agency. The Oakland
Police Department serves the jurisdiction of the City of Oakland, the largest city in the County of Alameda. Its
mission is to provide the people of Oakland an environment where they can live, work, play, and thrive free
from crime and the fear of crime, while incorporating the Community Policing Model. OPD is focused on
building, strengthening, and maintaining long-term relationships with the community we serve. Police service
technicians work with residents at the block level to develop Neighborhood Watch and Merchant Watch
Groups. Problem-solving officers and neighborhood services coordinators work at the neighborhood level to
help residents solve long-term, neighborhood-specific problems such as drug houses or homeless
encampments.
Since 2009, when OPD police officer staffing peaked at 860 officers, the Department has had to do more with less.
OPD currently has 722 authorized Police Office positions and only 692 filled Police Officer positions, as well as 409
authorized and 382 filled civilian positions. Oversight for all OPD operations is provided by the Chief of Police,
who provides general direction to three operational bureaus (Bureaus of Field Operations 1 and 2 and the Bureau of
Services), the Criminal Investigation Division and Ceasefire Division.
Goals and Objectives: The primary goal of the OPDs Grant Assistance Project is to expand and enhance the
Alcoholic Beverage Action Team (ABAT) ability to identify disruptive and disorderly on-sale and off-sale
alcoholic beverage premises, increase enforcement efforts against minors who possess alcoholic beverages
during large sporting events and street festivals, and enforce loitering and drinking outside of off-sale licensed
ABC establishments. To date, OPD has worked with the City Attorneys Office and the District Attorneys
Office to take legal action against problem alcohol merchants. To address these issues, OPD has identified the
following goals and objectives for the implementation of the FY 2015/2016 Grant Assistance Project.
Goals:

1. Reduce illegal alcohol sales to minors by 10% from the base year 2014 which consisted of percentage of
2.
3.
4.
5.

18% sale rate

Develop a policy and procedure that utilizes electronic field inspection forms for IMPACT inspections
of off-sale and on-sale premises
Reduce the number of incidents of loitering and open contain or alcoholic beverages by 10% from the
2014 base year percentage of 7%
Conduct enforcement during major sporting events and street festivals relating to minors in possession
of alcoholic beverages and counterfeit identifications
Increase communication and involvement with local community groups and citizen action committees
by meeting with them at a minimum of four times (quarterly)

Objectives:

1. Identify, target, and abate problematic ABC licensed establishments

2. Expand trainings for merchants who sell alcohol, which includes LEAD training, IMPACT inspections,
and fortifying outreach and education to community groups

3. Collaborate efforts with ABC personnel, City Attorneys Office, and District Attorneys Office to hold
problem merchants accountable with civil and criminal penalties
4. Educate and enforce laws related to minors possessing fake identifications, and possessing and drinking
of alcoholic beverages

Funding Requested: The Oakland Police Department (OPD) is requesting a total of $50,000 for enactment of the FY
2015-2016 Gap Assistance Project.
Number of ABC Licensed Locations: There are an estimated 930 retail alcoholic beverage licenses in Oakland. This
number includes 316 stores selling alcohol for off-site consumption (types 20 and 21) as well as 614 bars, restaurants,
and other places where alcohol is consumed on-site.
2. Problem Statement
Demographically, Oakland is 28% African American, 34.5% Caucasian, 16.8% Asian, and 25.4% Hispanic.
Oakland is the largest city in Alameda County, with a population of approximately 403,887 (per the 2014 FBI
UCR Statistics) Oakland accounts for 1.0% of the total population of California. The California Crime Index
for the calendar year 2012 illustrates that the violent crime in Oakland accounts for approximately 5% of the
violent crime within the state. The situation is even more disproportionate when evaluating homicides and
forcible rapes: 7.0% of homicides, 3.5% of forcible rapes, 8% of robberies, and 3% of aggravated assaults in
California are reported in Oakland. In 2012 the violent crime rate index in Oakland was higher than that of
California by 288.13%, and the national average by 293.27% (2012 FBI UCR Statistics). In 2012, the City of
Oakland was named the number one city in the nation for robberies per capita. Additionally, property crimes in
were higher than the state average by 60.42% and the national average by 43.73%.
Oakland Alcohol Outlet Demographics: Oakland averages 12 liquor sale outlets per mile. Per capita, Oakland
contains more alcohol establishments than most cities in Alameda County, and more than the County average.
Many of these outlets are concentrated along major commercial districts and commonly exist within one to
three blocks of each other; many are directly adjacent to residential areas and near churches, schools, and parks.
The stores often attract loitering and drinking of alcohol outside. The drinking leads to quality of life issue such
as littering and grade school children observing the consumption of alcohol as several stores are located in
residential neighborhoods and within close proximity to schools. Oakland has one of the highest robbery rates
in the nation according to FBI statics and it is not uncommon for a person drinking at a store to be the victim of
a robbery or assault. In 2013 six of the 90 reported homicides within the city occurred near a liquor store, and
30 shootings. Additionally over 1,600 calls for service regarding drug dealing in front of and/or around liquor
stores were received. With the current staffing levels of the police department, this is a problem that is often
overlooked. Enforcement on this matter would lead to cleaner neighborhoods and may impact the quality of life
for children going into the neighborhood store before school to buy an item. We have determined that of the 930
alcohol retailers in Oakland, approximately 25% require additional police enforcement. Approximately 10% of
bars and retail outlets have been deemed problematic with providing alcohol to minors. Another 15% of
alcohol retailers present additional problems such as retail operating standards violations which would require
external enforcement remedies.
Sporting Events And Street Festivals: There has been an ongoing problem at sporting events at the Oakland
O.CO Coliseum and Oakland Oracle Arena with underage drinking in the parking lot areas before events.
Minors who are often from cities outside of Oakland often attend these events and drink alcoholic beverages
inside of the parking lot (to include kegs of beer). This has led to fights in the stadiums, and to minors

wandering around intoxicated, vomiting inside the coliseum and disrupting the other attendees of the events.
There are approximately 80 baseball games, 10 football games, 41 basketball games, and numerous other events
held each year at these facilities with little or no enforcement to prevent minors from drinking alcoholic
beverages. The City also hosts several other street festival events throughout the year in which alcohol is
offered for sale. It is not uncommon for these events to bring anywhere from 10,000 to 30,000 people at any
one event. These events usually have no dedicated enforcement team for prevention of sales to obviously
intoxicated individuals or the prevention of minors from consuming alcoholic beverages.
Attempts to Solve the Problem: Since 2009, the City of Oakland has faced a reduction in the number of retail
alcoholic beverage licenses from a high of 1,037 to 930. Furthermore, although ABAT efforts have produced
some results, unfortunately the City still has substantial problem areas. OPD has noted a prevalence of illegal
sales of alcoholic beverages, including an alarming amount of unauthorized sales to minors, throughout the
City. OPD has verified that alcohol and narcotics sales to minors decrease when targeted intervention
initiatives, financed through grant funds, can be applied. However, ABAT's lack of funds to implement
expanded enforcement operations remains its largest shortcoming. Without financial support such as that which
is currently being offered by the Department of Alcohol Beverage Control, it is a relative certainty that the
issues of illegal alcohol sales to minors and retail operating standards violations of on and off sale premises will
continue to blight our city.
The City of Oakland has also attempted to solve alcohol control enforcement issues through the enactment of
local ordinances. In 1977, Oakland granted a blanket conditional use permit for alcoholic beverage outlets, such
as bars and stores selling alcohol (restaurants excluded). Liquor stores are regulated through conditions of
approval, and these conditions are interpreted as performance standards. Liquor stores may lose their permits if
they continuously violate these conditions. Oakland also requires that new liquor outlets be separated from
existing ones by at least 1,000 feet.
OPD has implemented and maintains a practical system for tracking and documenting actions taken on nuisance
alcohol establishments and narcotics sales. OPD identifies disorderly liquor operations through review of police
crime reports and direct response to community complaints. However, research has found that police reports are
not always an accurate indicator of the full measure of the range of legal violations and problems related to the
sale and consumption of alcohol. This is attributable to the fact that reporting codes and locations are not
consistently linked to the problem site(s). For example, OPDs current Geographic Information System tracks
only Part-I crimes.
3. Project Description
Alcoholic Beverage Action Team: The Alcoholic Beverage Action Team focuses on the regulation of alcohol
licensees and premises, the unit falls under the Special Operations Division (SOD) within the Bureau of Field
Operations 2. In August 1993, the Oakland City Council adopted a Deemed Approved program (Ordinance
No. 11624 C.M.S.) which was designed to improve enforcement efforts and investigations against problem
alcoholic beverage retailer through the combined efforts of the OPD, the Office of Planning and Building, and
the State of California Department of Alcoholic Beverage Control. The Deemed Approved Program requires
that retailers pay an annual fee which offsets the expenses incurred by the ABAT team, as well as costs
associated with a dedicated City Attorney. The program also requires that merchants adhere to a specific set of
performance standards, and provides education, monitoring, and enforcement efforts against licensed premises.

Objectives:

5.

Conduct no less than 1 LEAD Training by June 30, 2016

Conduct no less than 2 multi-agency task force inspection by June 30, 2016
Conduct no less than 30 IMPACT inspections by June 30, 2016
Conduct no less than 5 Anti-Loitering operations by June 30, 2016
Conduct no less than 10 Shoulder Tap/Minor Decoy Operations by June 30, 2016
Conduct no less than 4 Minor In Possession Operations by June 30, 2016
Issue no less than 5 press releases regarding the grant and/or activities conducted under the grant by
June 30, 2016
Conduct no less than 4 community meeting to increase involvement with local community groups by
June 30, 2016

Project Personnel
The Alcohol Grant Assistance Program will be supervised by a Sergeant of Police within the Alcoholic Beverage
Action Team (ABAT), who will also serve as the program manager (PM). The PM is responsible for supervision of
all personnel and program operations, as well as the facilitation of charging cases with the Alameda County District
Attorneys Office (ACDA), Office of City Attorney (OCA), and the local ABC District Office.
Personnel for the proposed initiative include Sergeant Andrew McNeil, supervisor of the ABAT unit, who will serve
as PM; Officer Jennifer Sena, who has been assigned to the ABAT unit from 2009-Present and has worked on three
previous GAP programs. Officer Joseph Kroushour, who has been assigned to the ABAT unit from 2012-present
and has over 23 years of law enforcement experience. Additional officers will be used during the course of the
project as needed to complete the goals and objectives.

BUDGET DETAIL

Exhibit B

BUDGET CATEGORY AND LINE-ITEM DETAIL

A. Personnel Services (Straight Time Salaries, Overtime, and Benefits)

COST
(Round budget amounts
to nearest dollar)

A.1 Straight Time

None
A.2 Overtime
Estimated Sergeant Overtime-114 hrs x $84.91/hr=$9,679.74
Estimated Police Officer Overtime-456 hrs x $73.60=$33,561.60
Estimated Police Service Technician Overtime-65 hrs x $41.40=$2,691.00
A.3 Benefits

None

TOTAL PERSONNEL SERVICES

$45,932.00

B. Operating Expenses (maximum $2,500)

Decoy buy monies for Shoulder Tap and Minor Decoy Operations

TOTAL OPERATING EXPENSES

$568.00

C. Equipment (maximum $2,500)

(Attach receipts for all equipment purchases to monthly billing invoice)
Two (2) IPAD 64G

TOTAL EQUIPMENT

$1500.00

D. Travel Expense/Registration Fees (maximum $2,000)

(Registration fee for July 2015 GAP Conference attendee is $225 each)
July 2015 GAP Conference Registration (2 Attendees at $225 each) =$450
Travel, lodging, parking fees, per diem meals =$1,550 (estimated)

TOTAL TRAVEL EXPENSE

TOTAL BUDGET DETAIL COST, ALL CATEGORIES

$2,000.00
$50,000

OTHER FUNDING SOURCES

Complete the following to report the total funds available to support the activities related to
accomplishing the goals and objectives of the contract. In the "Grant Funds" column, report the
ABC funds requested by category. In the "Other Funds" column, report all other funds available to
support the project by category (if none, leave blank). Then calculate the totals by category in the
"Program Total" column. Total each column down to arrive at the total program funds available.
(Round all budget amounts to the nearest dollar.)

BUDGET CATEGORY

Personnel Services

Operating Expenses

Travel/Registration Fees

Equipment

TOTALS
c

GRANT
FUNDS

OTHER
FUNDS

PROGRAM
TOTAL

$45,921.00

$25,000

$70,921.00

$579.00

$579.00

$2,000.00

$2,000.00

$1,500.00

$20,000

$21,500.00

$50,000

$45,000

$95,000

(This form does not become part of the contract.)

SAMPLE
RESOLUTION OF THE GOVERNING BOARD
WHEREAS, THE (1) (applicant) desires to undertake a certain project designated
as (2) (project title) to be funded in part from funds made available through the Grant
Assistance Program (GAP) administered by the Department of Alcoholic Beverage
Control (hereafter referred to as ABC);
NOW, THEREFORE, BE IT RESOLVED that the (3) (designated official by title
only) of the (4) (County or City) is authorized to execute on behalf of (5) (Governing
Board) the attached contract, including any extensions or amendments thereof and any
subsequent contract with the State in relation thereto.
IT IS AGREED that any liability arising out of the performance of this contract,
including civil court actions for damages, shall be the responsibility of the grant recipient
and the authorizing agency. The State of California and ABC disclaim responsibility for
any such liability.
BE IT FURTHER RESOLVED that grant funds received hereunder shall not be
used to supplant expenditures controlled by this body.
IT IS ALSO AGREED that this award is not subject to local hiring freezes.
I hereby certify that the foregoing is a true copy of the resolution adopted by the
(6) (governing body) of (7) (unit of local government or organization) in a meeting
thereof held on (8) (date) by the following:
Vote: (9)
Ayes:
Nays:
Absent:
Signature: (10)
Typed Name and Title: (12)

Date: (11)

ATTEST: Signature: (13)

Typed Name and Title: (15)

Date: (14)

RESOLUTION INSTRUCTIONS
Note: The resolution must include all of the elements contained in the sample.
Unless there is a compelling reason not to do so, ABC strongly suggests that
the project follow the exact format and language provided in the sample
Resolution. This will assure that the processing of the grant award is not
seriously delayed because the language of the Resolution does not meet
ABC's requirements.
(1)

Enter the full name of the board or council making the resolution.

(2)

Enter the title of the proposed project. This should be the same as
the title of the proposed project on the Proposal Cover Sheet.

(3)

Enter the full title of the administrator or executive who is authorized

to submit the application.

(4)

Enter the full title of the organization that will submit the application.

(5)

Enter board or council, whichever is appropriate.

(6)

Enter the same as item (1).

(7)

Enter the same as item (5).

(8)

Enter the date of the meeting in which the resolution was adopted.

(9)

Enter the votes of the members in the appropriate category.

(10) Enter the signature of the person signing on behalf of the board or council.
(11) Enter the date of the certification.
(12) Enter the typed name and title of the person making the certification.
(13) Enter the signature of the person attesting that this is a true copy of the
resolution. This must be a person other than the person who signed on
behalf of the board or council (see item (10).
(14) Enter the date attested.
(15) Enter the typed name and title of the person attesting.