AGENDA FOR

KICK-OFF MEETING
Project: Construction ---------------------Subject: Kick-off Meeting
RESPONSIBILITY

JOB No:

Venue: Site
Expected Participants

Date: -

Organization

Representatives

EMPLOYER
EMPLOYER
ARCHITECT
PMC
STRL CONSULTANT
SERVICES
CONSULTANTS
SN.

Description

ACTION BY

DEPENDENCY

TARGET DATE

TIME SCHEDULES

1.0

Submission of Master Construction Programme.

2.0

Submission of Drawing Release schedule

1.0

Submission of Schedule of Construction of Site Offices

and other Site Infrastructure, including site barricading

Contractor
Architect

Structural
Engineer/
Consultants

Contractor

COST & CONTRACTUAL ISSUES

1.0

Submission of Bank Guarantees/ Performance Bonds, or Contractor

any other submittals, if any

2.0

Submission of Insurance Policies/ CAR Policy

3.0

Submission of Labour License/ Form V

4.0

Submission of Site Organization Chart

5.0

Submission of Schedule of Plant and Equipment to be Contractor

deployed at site.

6.0

Submission of Procedures for Quantity Surveying, Pre & Contractor

Post- measurement and certification procedure.

Contractor
Contractor

Client

Contractor

PMC/ Client

QUALITY

1.0

Submission of Method statements and Quality Assurance Contractor

Plan.

2.0

Setting up of Site Laboratory and installation of testing Contractor

equipments

3.0

Submission of Mix Designs and its approvals

Contractor

PMC

PMC

AGENDA FOR MEETING

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Description

4.0

ACTION BY

DEPENDENCY

Submission of names of specialized agencies for Anti- Contractor

termite Treatment, Waterproofing, etc. and the approval
thereof.

PMC

5.0

Submission of Formwork scheme and approval thereof

Contractor

PMC

6.0

Submission of procedure for material and sample Contractor

approval

PMC

7.0

Testing of Water for its suitability in construction and also Contractor

potability.

TARGET DATE

SAFETY

1.0

Submission of Safety Plan and its Implementation Contractor

procedures.

2.0

Submission of plan for site security and its arrangements

3.0
E

Submission of periodic safety audit plan.

Contractor
PMC

Contractor

HOUSE KEEPING & SITE HYGIENE

1.0

Submission of procedure for house-keeping and garbage Contractor

disposal.

2.0

Setting up of toilets for Staff and Labourers.

Contractor

3.0

Arrangement for drinking water facilities at site.

Contractor

REPORTING

1.0
2.0

Formatted procedure to be followed for various activities Contractor

at site.
Reporting structure to be followed for:

Contractor

(a)
(b)
(c)
(d)

Daily Reports
Weekly Reports
Monthly Reports
Tracking Sheets for Progress monitoring against
baseline schedule.
(e) Progress Photographs
3.0

Distribution of reports in adherence to reporting matrix to

be prepared by PMC.

PMC/ Client

PMC

PMC

Client

GENERAL

1.0

2.0

Weekly Progress Review meetings to be attended by

management of Client, Contractor, Architect, Consultant,
etc.

All

Technical Review meetings and site Inspections at least

once a month by Architects and Engineers.

Consultants

Contractor

AGENDA FOR MEETING

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Description

3.0

ACTION BY

DEPENDENCY

TARGET DATE

Any other point with the permission of the Chair.

Agenda prepared by:

--

AGENDA FOR MEETING

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