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Transcript of Time and Attendance System
Introduction
Statement of the Problem
The method of present system of Premium Bee Foods Corporation has been causing
problems.
Objective of the study
General Objective
Background of the study
Mr. Eugene Tan is the store owner of all the franchise of Premium Bee Foods
Corporation in the Philippine. Mr Tan has a total of 6 Jollibee Branch and 2 Chowking
located in different part of Luzon. Jollibee is known for fast food industry and it is
considered as the no.1 for the Filipino people because of its satisfying taste and yet
affordable price. Jollibee Grace Park is one of Mr. Tans franchise store and based on
the proponents research Jollibee Grace Park started year 2000 and its is under the
management of the old store manager. After the store renovation at 2005 under the
new management of Mrs. Carmelita C. Pernia the store concept change to a new
look concept for better dining experiences. As time goes by all the equipment used
in the store began to malfunction especially the Bundy Clock used for attendance
monitoring. Due to manual processing of time and attendance and the payroll the
chance of making an error in all process. The system used at the store is slow and
needs to modify by creating an automated time and attendance system that will
make the data entry and data gathering will be accurate.
Time and Attendance System
Scope and Delimitation
The study focuses on how to record the time of employee in a more accurate and
easiest way. The proposed time and attendance system will be using a barcode
reader for fast accessing of the database of the crew. By scanning the ID it will
search all the information of the crew for login process. The data of the employees
logged is automatically saved at the database and will be gather for the 15th day
and end of the month for payroll processing. The report then will be evaluated
against the attendance of employees. The accounting office that has full authority
to manage the database and it will then produce summary reports that could be the
basis of payroll.

The proposed system is a Stand-Alone System. It cannot be accessed online and it

focuses only on the employees time keeping and a payroll system for the
accounting of the Premium Bee Foods Corporation.

Organizations of all sizes use time and attendance system to record when
employees start and stop work. A time and attendance system provides many
benefits to organization. It enables an employer to have a full control of all the
employees working hours. It helps control labor costs by reducing over-payments,
which are often caused by transcription error. There are two types of process for
time and attendance system, the manual process and the automated process. In
manual process Bundy clock is considered use system wide for newly Start
Company for their time and attendance and its been used for over century. While
automated time and attendance system can use electronic tags, barcode badges,
magnetic strips cards, biometrics and touch screen in place of paper cards which
touch or swipe to identify themselves and record their working hours as they enter
and leave the working area. The recorded information is then ideally automatically
transferred to a computer for processing. An automated system reduces the risk of
errors that are common in a manual process, and allows the workforce to be more
productivity instead of wasting time on tedious administrative task.
Significance of the Study
Technological

The research will be count as a new alternative way of the keeping system for time
and attendance as we know the usage of barcode reader for the recorder intense to
improve the whole process of work for all the branch of Premium Bee Foods Corp.

Educational

The researcher may also serve as a reference to the future researcher, who will
make a research connected to the researcher study. Students who are taking
computer related courses are the beneficiary or this research they can use this
study as their guide lines to make another research.

Economical

Time and Attendance System with barcode scanner will lead to the satisfaction of
the users wherein they will have the faster and more accurate way of file handling
and recording keeping than the existing manual system of the company which can
help the other companies or business through this research.

Environmental

Technology has cause a lot of changes and effects in our society and its
surroundings in many aspects. In this study the research did not modify anything
that could affect our environment. Thus it lessens the usage of paper and any
materials that involve our environment.

General Problem
This study is conducted in order to determine some problem that may be
encountered by the company. In this process of investigation and observation the
study identified the major problem of the company is that the manual time and
attendance system is inaccurate, And there are some cases that mishandling of
timecard occur that causes for the payroll delay of the employee.
Specific Problem

- Slow processing of data specifically at time keeping and payroll process.

- Mishandling of the timecard

- Unable to monitor employees tine record

The main objective of this project is to develop a computerized Time and

attendance for Premium Bee Foods Corporation. That will make the operation
sufficient and efficient and eliminate human errors and provide data consistency.
Specific Objective

- To provide a barcode scanner method for faster collecting of data of the employee
attendance.

-To provide a system that can store data into database to eliminate mishandling of
time card and other data manipulation

- to provide a system that allow the users to monitor emlpoyee's time and
attendance.
Conceptual Framework
In the topic, the researcher illustrates the flow of input, process, and output of the
existing system of the Premium Bee foods corporation and the Proposed System.
INPUT
PROCESS
OUTPUT
- Insert Time Card to bundy Clock
- Transmit the timecard to the accounting
- Computes the total working hours of the employee for payroll.

Figure.1 Existing System for Premium Bee Foods Corporation

Existing System

Bundy Clocks have been used for a long while in workplaces all over the world. The
company uses Bundy clocks to record the time and attendance of the employees.
But currently the device is broken down and they manually write the time of the
employee at the time card.

INPUT
PROCESS
OUTPUT
- Login

- Transmit the data to the accounting

- Generates payroll

Figure.2 Proposed System for Premium Bee Foods Corporation

Existing System

In this study, the proponents aim to provide a better way of monitoring the time in
and time out of the employees. Using Time and attendance system, active realty
can handle a faster and easy way of manipulating data, adding more security of
records, having accuracy, and very reliable.
Chapter 2
Review of Related Literature and Studies
Foreign Literature
WASPTIME BARCODE SOLUTION TIME AND ATTENDANCE SYSTEM

Improve the efficiency of employee time and attendance tracking with the Wasp
Time Barcode solution. Designed to eliminate costly payroll errors associated with
manual time and attendance tracking, the Wasp Time Barcode solution automates
the process using barcode technology. The Wasp Time Barcode solution provides
accurate, reliable time and attendance tracking at an affordable price.

Based on the thesis presented to the faculty of information technology education

department Dalubhasa ng Lungsod ng San Pablo By Blanco, Mico Paulo M.
Campaner, Rosita Owera, Anna Marie Vista, Jay-R C
The development of Attendance Monitoring System for Part-Time Instructor of
DLSP
In partial Fulfilment for the requirements for the Degree of Bachelor of Science in
Information and technology Education. Barcode technology is a natural fit for
automating Time and Attendance tracking.

Barcode scanners offer a quick and accurate way for each Part-time instructor to
complete time-tracking transactions within Time and Attendance software. Time and
Attendance software gives managers the ability to view Part-time instructors
attendance, performance and efficiency data.

In the Information Technology Department of Dalubhasaan ng Lunsod ng San Pablo,

attendance must be monitored in order to protect the files or properties of the part
time instructors inside the Deans office. Manual time and attendance accuracy
suffers because Part-time instructor often sees the task as laborious. They will put it
off as long as possible and then do it hurriedly - leading to mistakes and
inaccuracies. Automating the process and allowing labor transaction data to be
input from multiple devices reduces the time spent on the process and makes it
much simpler to input the transactions accurately. Attendance Monitoring System
not only reduces the time required to complete payroll tasks,

Local Studies
Foreign Studies
According to the thesis Victoria Lemieux, Jan Gestr, Bill Attridge, the Computerized
Payroll System for Organization for Therapy Study.
To examine the improvements to the records and information system that are
being undertaken in the payroll management area (2001)

Local studies
MBA thesis, Ateneo Graduate School Of Business. (2001)

Arevalo concluded that the top man of the of the organization, station manager And
owner, should exercise different responsibility over payroll control, payroll Control
should be viewed as a full time and continuous activity rather than regulate as a
secondary

Chapter 1
Synthesis of the Study
Chapter 3
Time And Attendance system differs in every company. There are computerized and
some still prefer the traditional manual system. Companies operating in a
computerized system have much a better and faster production as compared to
those operating in manual system. Many companies do not realize the advantage of
computerizing system. Based on related literature and studies, it emphasized how
important a computerized system than a manual system in a firm. So the
researchers has decided to proposed and develop computerized time and
attendance system. Researcher gathered data and information needed to be stored
in a time and attendance system database.
Synthesis Of the Study
Research Methodology
This chapter presents the methods used in the study, the materials and methods,
software and hardware specifications, development search, research design,
descriptive research, research settings, respondent of the study and statistical
treatment of data.
System Design
System Software Design is the process by which an agent creates a specification of
a software artefact, intended to accomplish goals, using a set of primitive
components and subject to constraints. Software design may refer to either all the
activities involved in conceptualizing, framing, implementing, commissioning, and
ultimately modifying complex systems or the activity following requirements
specification and before programming, as a stylized software engineering process.

System Development

The systems Development Life Cycle (SDLC) is a process of creating or alternating

information systems, and models and methodologies that people use to develop
these systems. In software engineering, the SDLC concept underpins many kinds of
software development methodologies. These methodologies form the framework for
planning and controlling the creation of an information system: the software
development process.

Operingation And Testing Procedure

The proponents develop a Time and Attendance System for Premium Bee Foods
Corporation Grace Park Caloocan Branch to have a automated system that will
reduce human error that can cause the discrepancy for recording the data of the
attendance of the employee and it also will take effect on later the payroll
calculation.
Black-Box Testing
Black-box testing is a method of software testing that examines the functionality if
an application without peering into its internal structures or working. This method
test can be applied to virtually every level of software testing: unit, integration,
system and acceptance. It typically compromise most if not all higher level testing,
but can also dominate unit testing as well.
Unit Testing
Unit Testing is a method by which individual units of source of code, sets of one or
more computer program modules together with associated control data, usage
procedures, and operating procedures, are tested to determine if they are fit to use.
Stability Testing
Stability Testing is an attempt to determine if an application will crash. Component
is pushed to the point of crashing to learn where is limitations are. Stability testing
can also be used to determine how long a component can operate under high
stress, and at what point errors other than a total crash start to occur.
Usability Testing
Usability testing is a technique used in user-centred interaction design to evaluate a
product by testing it on users. This can be seen as an irreplaceable usability
practice, since it gives direct input on how real users use the system.
System Development
PROJECT

PLANNING PHASE
ANALYZING
PHAZE
DESIGNING
PHASE
IMPLEMENTING
PHASE
SUPPORT
PHASE
Software Requirements
Microsoft Access, also known as Microsoft Office Access, is a database management
system from Microsoft that combines the relational Microsoft Jet Database Engine
with a graphical user interface and software-development tools. It is a member of
the Microsoft Office suite of applications, included in the Professional and higher
editions or sold separately.
Microsoft Access stores data in its own format based on the Access Jet Database
Engine. It can also import or link directly to data stored in other applications and
databases

Microsoft Visual Studio 2010 is an integrated development environment (IDE) from

Microsoft. It used to develop console and graphical user interface applications along
with Windows Forms or WPF applications, web sites, web applications and web
services and both code together with managed code for all platforms supported by
Microsoft Windows Mobile, Windows CE, .Net Framework, .Net Compact Framework
and Microsoft Silver light. Visual Studio support different programming languages by
means of language services, which allow the code editor and debugger to support
(varying degrees) nearly any programming language, provided a language-specific
service exists.
INSTRUMENT AND TECHNIQUE USED
Interview is a conversation between two or more people where questions are
asked by the interviewer to elicit facts r statements from the interviewee.

The proponents used interview to gather data that will be used in developing the
proposed system.

Observation is an activity of a living being, such as a human, which is necessary in

order to receive knowledge of the world or about the environment through the
senses, which often later involves the recording of data via the use of scientific
instruments. The proponents used observation to identify the problem and give the
objective for the proposed system
.
Questionnaire / Survey is a research instrument consisting of a series of questions
for the purpose of gathering information from respondents. It have advantages over
some other types of surveys in that they are cheap, it often have standardized
answers that make it simple to compile data.The proponent used surveys to know
the view of the students and can be used by the proponent to identify the main
problem of the school.
Evaluation Procedure
Usability is type of evaluation procedure that aims at gaining an understanding of how the
user interacts with the proposed system.
The proponents used the procedure that aims on the proposed system feasible and
user - friendly.

Efficiency is a type of evaluation procedure that aims on the proposed systems

ability to do simple process while doing more with less. The goal is to accomplish
the same tasks and functions with less time and work.
The proponents used the procedure to lessen the time of printing lectures and to
have an automated grade for every student.

Reliability is a type of evaluation procedure that aims to set a step that will ensure
that the proposed system can complete the correct task without any error.
The proponents used the procedure to perform and maintain ita functions in routine
circumstances.

Portability is a type of evaluation that ensures that the system is designed to be

easily carried and moved.
The proponents used the procedure to have an accessible education even at school,
computer shops or at home with internet connection availability.

Likers Scale

The likers scale technique presents a set of attitude statements. Subjects are asked
to express agreement or disagreement of a five-point scale. Each degree agreement
is given a numerical value from one to five. Thus, the total numerical value can be
calculated for all the responses.

Statistical Treatment of Data

Statistical treatment of data is essential in order to make use of the data in the right
form. Raw data collection is only one aspect of any experiment; the organization of
data is equally important so that appropriate conclusions can be drawn. This is what
statistical treatment of data is all about.

Weighted Mean is similar to an arithmetic mean (the most common type of

average), where instead of each of the data points contributing equally to the final
average, some data points contribute more than others. The notion of weighted
mean plays a role in descriptive statistics and also occurs in a more general form in
several other areas of mathematics.
T-test
A statistical examination of two population means. A two-sample t-test examines
whether two samples are different and is commonly used when the variances of two
normal distributions are unknown and when an experiment uses a small sample
size.
Formula:

Chapter 4

PRESENTATION, ANALYSIS AND INTERPRETATION

Respondents of the study

The study composed of time and attendance system that is fits for the following
respondents. The respondents of the study consist of 30 respondents. Range from
20-48 years of age. The respondents were divided into two (2) groups: the IT users
and the non-IT users. The researcher selected fifteen (15) and fifteen (15)
respondents from each group to participate in the study and provide feedback. The
It professional are those graduate of any computer related course such as
IT(Information Technology).

Technical Feasibility
The system designed to operate with the use of device. Survey shows that the
hardware needed to operate the system was functional enough to perform needed
task. Even with the practical price of the hardware still it functions reliably. This
proves that the system meet the technical standards.

Operational Feasibility

According to the result and finding, respondents justify that the system is
operationally feasible in acquiring the requirements that the users needed for
system. The respondents had their gather ideas from the expert in the development
of the system.

CHAPTER 5
Summary and Findings
1. Evaluation shows that the system was able to justify the aim in proving a
convenient and accurate way of time management and generating a time
management for Premium Bee Foods Corporation by the use of time and attendance
system. The store and the accounting office was able to jump several task in their
operating us with the help of the proposed system.
2. The system solved the particular problem gives the users needed in the system
to perform the task.

3. The proponents thoroughly signify the substantial content of the project and
imply their suggestions for the future enhancement of the system.

Conclusion
Based on the experimental the proponent concludes that:
1. The problem during time summary saw the importance of automated system
from manual in terms of safety of the data first of all and the factors that slows the
process.
2. The proposed system shows the accurate time keeping of every employee. It also
helps the transaction to be more efficient and reliable.
3. The proposed Time and Attendance system for Premium Bee Foods Corporation

Recommendation
1. Premium Bee Foods Corporation should implement the proposed system to
improve their process in terms of time management.

2. The system can also implement to the other branches of the company for
accurate monitoring of time keeping of the employee and data report.

3. The proposed system is recommends for the flexibility of the system to upgrade
the software and hardware requirements in the future.