Professional Documents
Culture Documents
1. PURPOSE: This Construction Operations Division (CD) SOP prescribes policy, procedures
and responsibilities to properly start contract administration in a manner that will lead to
project success. Completion of the items described on the attached checklists will
generally put Contractor and USACE personnel in position to move forward without delay.
Encouraging Contractor compliance will produce a team building process atmosphere and
enhance performance through project delivery and customer/user satisfaction.
2. APPLICABILITY: This SOP applies to all MED CD employees and field offices.
3. AUTHORITY: Verbal order Chief, Construction Operations Division, Middle East District.
4. REFERENCES:
USACE/MED Green Zone Regulations
5. RESPONSIBILITES:
a. Contracting Officer
Shall ensure all items needed for NTP is submitted within 15 days of award
b. Construction Managers
Shall ensure that adequate requirements are incorporated in to project specifications.
c. Resident Engineers
Shall enforce contract requirements for Green Zone Submittals as indicated in contract
6. PROCEDURES:
a. Ensure necessary clauses and requirements are included in contract documents
prior to award. Thorough BCOE process to eliminate ambiguities and errors in RFP.
b. Each person responsible for conducting or leading Pre-Construction Meetings should
check their contract for variations or differences with the check list and adjust their
Pre-Con Agenda to include actual requirements.
c. Understand requirements in the contract as awarded and following through by
ensuring the contractor understands and meets the contract requirements.
d. Ensure the contractor understands the consequences of not complying with contract
requirements beginning with specific submittals.
7. IMPLEMENTATION: Begin Green Zone efforts following award of any new construction
contract in MED AOR.
8. POC: Chief, Construction Operations Division, Middle East District
1
2
Contract
Clause/
Specificati
on
0800
Special
Clauses A
0800
Special
Clauses G
3
3
4
5
6
7
8
9
01 31 13.12
10
01 31 13.12
10
01 31 13.12
10 Para 1.19
01 31 13.12
10 Para
1.24.6
01 31 13.12
10 Para
1.28.1
01 33 00
01 32 17.00
20 Para.
1.3.1
Item
Surety Bonds
Contract
Specific
# Days
After
Award
Typical
# Days
After
Award
15
Required Insurance
(DBA)
15
Introductory
meeting with
contractor
Area Use Plan
15
Security Plan
35
Action/Comments
Kick-off/introduction meeting.
Contractor to identify key
personnel
35
Scheduling Work in
existing facilities
RMS Implementation
Plan
As
Required
35
Accident Prevention
Plan
30
45
15
30
Preliminary Meeting
Prior to preparation of Baseline
Schedule
60
1
0
01 32 17.00
20 Para.
1.7.1
Submittal Register
Network Analysis
Schedule
Initial/First 120
Day Schedule
Network Analysis
Schedule
Preliminary Meeting
1
1
01 32 17.00
20 Para.
1.3.1
Network Analysis
Schedule Baseline
Schedule
1
2
01 32 17.00
20 Para.
1.3.2
Network Analysis
Schedule
Monthly Schedule
Update
Every 30
Days
after
baseline
schedule
approval
1
3
01 33 00
Para 1.1.2
Preconstruction
Submittals
Should all
be
Approved
prior to
Precon
1
4
01 35 29
Para 1.2
Additional
Preconstruction
Submittals
1
5
1
6
01 45 02.00
10
30
1
7
1
8
1
9
01 45 04.00
10
05 05 23
Para 1.5.1.b.
21 13 13.00
10 Para 1.6
Quality Control
System (QCS)
QA QC Mutual
Understanding
Meeting
Contractor Quality
Control
Welding & Brazing
Procedures
Fire Protection
Specialist
2
0
2
1
2
2
SC 1.22
Personnel Support
Facility for the Gov
Contractor Base
Passes
Contractor
Compliance w/ HN
rules
Design Submittals
30
Material Shipping
Coordination,
including storage,
etc.
Mobilization Plans
2
3
2
4
2
5
Should all
be
Approved
prior to
Precon
30
15
0
As required by contract
As required by contract
30