CPNI Manual & Procedures

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METRO FIBERNET, LLC

CPNI
COMPLIANCE MANUAL & OPERATING PROCEDURES
OF
METRO FIBERNET, LLC

METRO FIBERNET, LLC

CPNI Manual & Procedures

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TABLE OF CONTENTS

I.

DEFINITIONS... 3

II.

STATEMENT OF CORPORATE POLICY...... 4

III.

USE OF CPNI IN GENERAL... 5

IV.

GUIDELINES FOR USE OF CPNI...6

V.

OBTAINING CUSTOMER APPROVAL FOR USE OF CPNI... 7

VI.

NOTICES REQUIRED FOR USE OF CPNI 9

VII.

COMPANY SAFEGUARDS...12

APPENDIX 1 ANNUAL CORPORATE OFFICER CERTIFICATION FORM

APPENDIX 2 EMPLOYEE VERIFICATION OF REVIEW OF MANUAL

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DEFINITIONS

Affiliate: The term affiliate means a person that (directly or indirectly) owns or controls, is owned or
controlled by, or is under common ownership or control with, another person. The term own means to
own an equity interest (or the equivalent thereof) of more than ten percent.
Communications-related
Services:
The
term
communications-related
services
means
telecommunications services, information services typically provided by telecommunications carriers, and
services related to the provision or maintenance of customer premises equipment.
Company: METRO FIBERNET, LLC
CPNI: See Customer Proprietary Network Information.
Customer: A customer of a telecommunications carrier is a person or entity to which the
telecommunications carrier is currently providing service.
Customer Proprietary Network Information: Information that relates to the quantity, technical
configuration, type, destination, location, and amount of use of a telecommunications service subscribed
to by any customer of a telecommunications carrier, and that is made available to the carrier by the
customer solely by virtue of the carrier-customer relationship, and information contained in the bills
pertaining to telephone exchange service or telephone toll service received by a customer of a carrier.
CPNI does not include a customers name, address, or telephone number.
FCC : Federal Communications Commission
Opt-In Approval: A method for obtaining customer consent to use, disclose, or permit access to the
customers CPNI. This approval method requires that the carrier obtain the customers affirmative,
express consent allowing the requested CPNI usage, disclosure, or access after the customer is provided
appropriate notification of the carriers request.
Opt-Out Approval: A method for obtaining customer consent to use, disclose, or permit access to the
customers CPNI. Under this approval method, a customer is deemed to have consented to the use,
disclosure, or access to the customers CPNI if the customer has failed to object thereto within the
prescribed waiting period, after the customer is provided appropriate notification of the carriers request
for consent.
Subscriber List Information: The term subscriber list information means any information (A)
identifying the listed names of subscribers of a carrier and such subscribers telephone numbers,
addresses, or primary advertising classifications (as such classifications are assigned at the time of the
establishment of service), or any combination of such listed names, numbers, addresses, or classifications;
and (B) that the carrier or an affiliate has published, caused to be published, or accepted for publication in
any directory format.
Telecommunications Service:
The term telecommunications service means the offering of
telecommunications for a fee directly to the public, or to such classes of users as to be effectively
available directly to the public, regardless of the facilities used.

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STATEMENT OF CORPORATE POLICY

The policy of the Company is to comply with the letter and spirit of all laws of the United States,
including those pertaining to CPNI contained in 222 of the Telecommunications Act of 1996, as
amended, 47 U.S.C. 222, and the FCCs regulations, 47 CFR 64.2001-2009. The Companys policy is to
rely on the involvement of high-level management to ensure that no use of CPNI is made until a full
review of applicable law has occurred.
FCCs regulations require the Company to implement a system to clearly establish the status of a
customers CPNI approval prior to the use of CPNI, to train its personnel as to when they are and are not
authorized to use CPNI, and to have an express disciplinary process in place. This Manual constitutes the
Companys policies and procedures related to CPNI.
All employees are required to follow the policies and procedures specified in this Manual.
ANY VIOLATION OF, OR DEPARTURE FROM, THE POLICIES AND
PROCEDURES SET FORTH IN THIS MANUAL SHALL IMMEDIATELY
BE REPORTED TO JOHN CAMPBELL AT (812) 213-1085.

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USE OF CPNI IN GENERAL

Except as otherwise permitted in this Manual, when the Company receives or obtains
CPNI, it can only use, disclose, or permit access to individually identifiable CPNI in its provision
of:
1.

The telecommunications service from which the information is derived; or

2.

Services necessary to, or used in, the provision of the telecommunications service,
including the publishing of directories.

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GUIDELINES FOR USE OF CPNI

1.

The Company may use, disclose, or permit access to CPNI for the purpose of
providing or marketing service offerings among the categories of service (i.e.,
local, interexchange, and CMRS) to which the customer already subscribes from
the same carrier, without customer approval. 47 C.F.R. 64.2005 (a).

2.

If the Company provides different categories of service and a customer subscribes

to more than one category of service, the Company may share CPNI among its
affiliated entities that provide a service offering to the customer. 47 C.F.R.
64.2005 (a)(1).

3.

The Company may not use, disclose, or permit access to CPNI to market services
that are within a category of service to which the subscriber does not already
subscribe, UNLESS the Company first obtains the customers consent. 47 C.F.R.
64.2005 (b).

4.

The Company may not use, disclose or permit access to CPNI to identify or track
customers that call competing service providers. 47 C.F.R. 64.2005 (b)(2).

5.

The Company may use, disclose or permit access to CPNI derived from its
provision of local exchange or interexchange service, without customer approval,
for the provision of CPE and call answering, voicemail or messaging, voice
storage and retrieval services, fax store and forward, and protocol conversion. 47.
C.F.R. 64.2005 (b)(1).

6.

The Company may use, disclose or permit access to CPNI, without customer
approval, for the following:
A. To provision inside wiring installation, maintenance, and repair services.
47 C.F.R. 64.2005 (c)(1).
B. To market services formerly known as adjunct-to-basic services, such as,
but not limited to speed dialing, computer provided directory assistance,
call monitoring, call tracing, call blocking, call return, repeat dialing,
call tracking, call waiting, caller I.D., call forwarding, and certain
centrex features. 47 C.F.R. 64.2005 (c)(3).
C. To protect the rights or property of the carrier, or to protect users of
those services and other carriers from fraudulent, abusive, or unlawful
use of, or subscription to, such services. 47 C.F.R. 64.2005 (d).

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OBTAINING CUSTOMER APPROVAL FOR USE OF CPNI

1.

Soliciting Customer Approval

The Company may obtain approval through written, oral or electronic methods.
47 C.F.R. 64.2007 (a).
A. If the Company relies on oral approval, it bears the burden of
demonstrating that such approval has been given in compliance with
FCCs regulations. 47 C.F.R. 64.2007 (a)(1).
B. A customers approval or disapproval to use, disclose, or permit access
to CPNI must remain in effect until the customer revokes or limits such
approval or disapproval. 47 C.F.R. 64.2007 (a)(2).
C. The Company must maintain records of approval, whether oral, written
or electronic, for at least one year. 47 C.F.R. 64.2007 (a)(3).

2.

Use of Opt-Out and Opt-In Approval Processes

A. The Company may utilize the opt-out or opt-in method to obtain
approval to use its customers individually identifiable CPNI for the
purpose of marketing communications-related services to the customer.
47 C.F.R. 64.2007 (b)(1).
B. The Company may also utilize the opt-out or opt-in method to obtain
approval to disclose its customers individually identifiable CPNI, for
the purpose of marketing communications-related services to that
customer, to its agents, to its affiliates that provide communicationsrelated services, and to its joint venture partners and independent
contractors. 47 C.F.R. 64.2007 (b)(1).
C. If the Company discloses or provides access to CPNI to a joint venture
partner or independent contractor, in addition to obtaining customer
approval, it must enter into confidentiality agreements with such
contactors or partners. The confidentiality agreement must:
1) Require that the independent contractor or joint venture partner
use the CPNI only for the purpose of marketing or providing the
communications-related services for which the Company has
provided the CPNI;
2) Disallow the independent contractor or joint venture partner from
using, allowing access to, or disclosing the CPNI to any other
party, unless required to make such disclosure under force of
law; and

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3) Require that the independent contractor or joint venture partner
have appropriate protections in place to ensure the ongoing
confidentiality of consumers CPNI. 47 C.F.R. 64.2007 (b)(2).

D. The scenarios described in paragraphs (A) through (C) above only

require opt-out customer approval. All other uses or disclosures of
customer CPNI require a customers opt-in approval. 47 C.F.R.
64.2007 (b)(3).

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NOTICES REQUIRED FOR USE OF CPNI

1.

Mandatory Notices Regarding Solicitation

A. Prior to soliciting any customer for approval to use, disclose, or permit
access to their CPNI, the Company must notify the customer of their
right to restrict use of, disclosure of, and access to, their CPNI. 47
C.F.R. 64.2008 (a)(1).
B. The Company must maintain records of the aforementioned
notification, whether oral, written or electronic, for at least one year.
The notice must be given individually to each customer. 47 C.F.R.
64.2008 (a)(2) (b).
C. The aforementioned notice must provide sufficient information to
enable a customer to make an informed decision as to whether to permit
the Company to use, disclose, or permit access to their CPNI. 47 C.F.R.
64.2008 (c).
D. The notice must state that the customer has a right, and the carrier has a
duty, under federal law to protect the confidentiality of the customers
CPNI. 47 C.F.R. 64.2008 (c)(1).
E. The notice must specify the types of information that constitute CPNI
and the specific entities that will receive the CPNI, describe the
purposes for which the CPNI will be used, and inform the customer of
their right to disapprove of those uses, and deny or withdraw access to
their CPNI at any time. 47 C.F.R. 64.2008 (c)(2).
F. The notice shall advise the customer of the precise steps that they must
take in order to grant or deny access to their CPNI, and it must clearly
state that there will be no impact on any services to which the customer
subscribes if they elect to deny the use of their CPNI. However, the
Company may provide a brief statement, in clear and neutral language,
describing consequences directly resulting from the lack of access to
their CPNI. 47 C.F.R. 64.2008 (c)(3).
G. The notice must be comprehensible and not misleading. 47 C.F.R.
64.2008 (c)(4).
H. The notice, if written, must be clearly legible, use sufficiently large
type, and be placed in an area as to be readily apparent to the customer.
47 C.F.R. 64.2008 (c)(5).

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I. If any portion of a notification is translated into another language, than

all portions of the notification must be translated into that language. 47
C.F.R. 64.2008 (c)(6)
J. The Company may state in the notification that granting authorization
to use the customers CPNI may enhance the Companys ability to offer
products and services tailored to the customers needs. The Company
also may state in the notification that it may be compelled to disclose
CPNI to any person upon affirmative written request by the customer.
47 C.F.R. 64.2008 (c)(7).
K. The Company may not include any language in the notification which
encourages a customer to freeze third-party access to their CPNI. 47
C.F.R. 64.2008 (c)(8).
L. The notification must state that any approval or denial of the use of
their CPNI is valid until the customer affirmatively revokes or limits
such approval or denial. 47 C.F.R. 64.2008 (c)(9).
M. The Companys solicitation for approval must be proximate to the
notification of a customers CPNI rights. 47 C.F.R. 64.2008 (c)(10).
2.

Specific Opt-Out Notice Requirements

The Company must provide notification to obtain opt-out approval through
electronic or written methods, but not by oral communication. 47 C.F.R.
64.2008 (d). In addition to the notice requirements set forth above in section 1,
the Company must also comply with the following when tendering an opt-out
notice to its customers:
A. The Company must wait a 30-day minimum period of time after giving
customers notice and an opportunity to opt-out before assuming
customer approval to use, disclose, or permit access to their CPNI. The
Company may, in its discretion, provide for a longer period. The
Company must notify customers as to the applicable waiting period for
a response before approve is assumed. 47 C.F.R. 64.2008 (d)(1).
1) In the case of an electronic form of notification, the waiting
period begins to run from the date on which the notification was
sent. 47 C.F.R. 64.2008 (d)(1)(i).
2) In the case of notification by mail, the waiting period begins to
run on the third day following the date that the notification was
mailed. 47 C.F.R. 64.2008 (d)(1)(ii)

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B.

If the Company uses the opt-out mechanism it must

provide notices to its customers every two years. 47 C.F.R. 64.2008
(d)(3).

C.

Use of E-Mail: If the Company uses e-mail to provide optout notices, it must comply with the following additional requirements:
1)

The Company must have express,

verifiable, prior approval from consumers to send notices via email regarding their service in general, or CPNI in particular. 47
C.F.R. 64.2008 (d)(3)(i)

2)

Customers must be able to reply directly to

e-mails containing CPNI notices in order to opt-out. 47 C.F.R.
64.2008 (d)(3)(ii)

3)

Opt-out e-mail notices that are returned to

the Company as undeliverable must be sent to the customer in
another form before the Company may consider the customer to
have received notice. 47 C.F.R. 64.2008 (d)(3)(iii)

4)

The subject line of the e-mail must clearly

and accurately identify the subject matter of the e-mail. 47 C.F.R.
64.2008 (d)(3)(iv).

5)

The Company must make available to every

customer, a method to opt-out that is of no additional cost to the
customer and that is available 24 hours a day, seven days a week.
The Company may satisfy this requirement though a combination
of methods, so long as all customers have the ability to opt-out at
no cost and are able to effectuate that choice whenever they
choose. 47 C.F.R. 64.2008 (d)(3)(v).

Specific Opt-In Notice Requirements

The Company may provide notification to obtain opt-in approval through oral,
written or electronic methods. 47 C.F.R. 64.2008 (e). Additionally, the
Company must comply with the notice requirements set forth above in section 1.

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COMPANY SAFEGUARDS

1.

Management Safeguards
A.

The Company shall implement a system by which the status of a

customers CPNI approval can be clearly established prior to its use.
These files shall be readily available and consulted on an as-needed
basis. 47 C.F.R. 64.2009 (a).

B.

The Company shall train its personnel as to when they are and are not
authorized to use CPNI. Any unauthorized use or disclosure of CPNI
will subject the offending associate to the disciplinary process set forth
in the Companys Personnel Guidelines, and shall expressly include
possible termination, even for a first offense. 47 C.F.R. 64.2009 (b).
Each employee with access to customer CPNI shall certify that they
have reviewed this Manual and that they will abide by the terms set
forth herein. A sample certification is attached hereto as Exhibit B.

C.

The Company shall maintain a record, electronic or otherwise, of their

own and their affiliates sales and marketing campaigns that use their
customers CPNI. The Company shall maintain a record of all
instances where CPNI was disclosed to a third-party, or a third-party
was allowed access to CPNI. The records must include a description of
each campaign, the specific CPNI that was used in the campaign, and
the products and services that were offered as a part of the campaign.
These records shall be maintained for a minimum of one year. 47
C.F.R. 64.2009 (c).

D.

No CPNI is to be used by the Company without first obtaining

authorization from the CPNI supervisory committee (hereafter
Committee). The Committee shall be responsible for ensuring all
outbound marketing campaigns and the corresponding records are in
compliance with the FCC rules and regulations governing CPNI. More
specifically, sales personnel must obtain supervisory approval of any
proposed outbound marketing request for customer approval. 47 C.F.R.
64.2009 (d).

E.

The Company shall have a corporate officer, as an agent of the

Company, sign a compliance certificate on an annual basis stating that
the officer has personal knowledge that the Company has established
operating procedures that are adequate to ensure compliance with the
FCC rules and regulations pertaining to CPNI. 47 C.F.R. 64.2009 (e).
A copy of the annual compliance certificate is attached hereto as
Exhibit A.

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The Company will provide written notice within five business days to
the FCC of any instance where the opt-out mechanisms do not work
properly, to such a degree that consumers inability to opt-out is more
than an anomaly. 47 C.F.R. 64.2009 (f).
1) The notice will be in the form of a letter, and will include the
Companys name, a description of the opt-out mechanism(s)
used, the problem(s) experienced, the remedy proposed and
when it will be/was implemented, whether the relevant state
commission(s) has been notified and whether it has taken any
action, a copy of the notice provided to customers, and contact
information.
2) The Company must submit the notice even if the Company offers
other methods by which consumers may opt-out.

APPENDIX A
STATEMENT OF PROCEDURES
METRO FIBERNET, LLC (Company) hereby tenders this Statement of Procedures to
supplement and support its annual CPNI certification, as required by 47 C.F.R. 64.2009.
Company hereby states the following:
1.

The Company has established a system to clearly determine whether a customer

has approved of the Company using their CPNI, prior to its use. The Company
relies on the involvement of its legal team to ensure that no use of CPNI is made
until a full review of the applicable law has occurred.

2.

The Company trains its personnel regarding when they are authorized to use
CPNI, as well as when they are not authorized to use CPNI. However, Company
personnel make no decisions regarding CPNI without first consulting corporate
counsel. The Company has an express disciplinary process in place for associates
that make unauthorized use of CPNI.

3.

The Companys policy is to maintain records of its own sales and marketing
campaigns that use CPNI. The Company maintains records of its affiliates sales
and marketing campaigns that use its customers CPNI. Similarly, the Company
maintains records of all instances where CPNI was disclosed or provided to third
parties, or where third parties were allowed access to CPNI. These records include
a description of each campaign, the specific CPNI that was used in the campaign,
and the products and services that were offered as a part of the campaign. The
Company maintains these records in its offices for a minimum of one year.

4.

The Company has a supervisory review process regarding compliance with the
FCCs rules relating to protection of CPNI for outbound marketing campaigns.
The purpose of this supervisory review process is to ensure compliance with all
rules prior to using any CPNI. Company personnel, prior to making any use of
CPNI, must first consult with our corporate counsel regarding the lawfulness of
using the CPNI in the manner contemplated. In deciding whether the
contemplated use of the CPNI is proper, our corporate counsel will consult one or
more of the following: the Companys compliance manual, the applicable FCC
regulations, the FCCs Compliance Guide, and if necessary, other legal counsel.
The Companys sales personnel must obtain approval from corporate counsel
regarding any proposed use of CPNI.

5.

The Companys corporate counsel personally oversees the use of the opt-in, optout approval methods, and the notice requirements (such as notification to the
customer of the right to restrict the use of, disclosure of, and access to CPNI),
contained in the FCCs regulations.

6.

Corporate counsel also negotiates and prepares confidentiality agreements, as

necessary, with any joint venture partners or independent contractors to whom it
will be disclosing or providing access to CPNI.

7.

It is our policy to maintain records of customer approval for use of CPNI, as well
as notices required by the FCC regulations, for a minimum of one year. The
Company maintains records of customer approval and disapproval for use of
CPNI in a readily-available location that is consulted on an as-needed basis.

8.

The Company has not received any complaints this past year regarding the
unauthorized use or release of a customers CPNI. The Company has not had to
take any actions against a data broker in the past year.

APPENDIX B
EMPLOYEE VERIFICATION
Employee Name:
Date:
I have, as of the date first written above, reviewed METRO FIBERNET, LLC CPNI
Compliance Manual & Operating Procedures and I agree to comply with the procedures set forth
therein. I additionally acknowledge that any unauthorized use or disclosure of CPNI will result
in disciplinary action being taken against me, potentially including termination, even for a first
offense.

Employee Signature