School M&E System

TheSchoolMonitoringandEvaluationSystem
SchoolMonitoringandEvaluationSystem
1.
Description
2.
Objectives
3.
Scope
4.
PerformanceMeasures
5.
SchoolMonitoringProcess
6.
ControlandAdjustmentPoint
7.
SchoolM&ETools
8.
DocumentsandReports
9.
TermsofReference
10. SettingUptheSchoolM&ESystem
11. SchoolManagementInformationSystem
12. IntegrateM&ESystem
SCHOOLM&ESYSTEM
1.0
INTRODUCTION
School M&E System
THENAKEDKING
Lon g ,lon g a g oin a la n d far,fa r a wa y, th ere live d th is r ich
a n d p ower fu l kin g . A g rou p of ta ilor s h ap pe n e d to v is ith is
p la ce an d told h im th ey we re s e llin g th e f in es t an d mos t
expe n s ive g ar me n ts on e ar th . The kin g a ske d to se e th e
g ar me n ts an d th e ta ilor s mad e s ome motion s wi th th e ir
ha n d s in th e a ir, as th ou g h theywere pu ll in g ou t a dres s.
Th e ta ilor s told th e kin g th a t th e g ar me n ts were so f in e a nd
lig h t th a tn ob od ycou ld s ee th e m. Th e kin g bou g h tth e
g ar me n ts an d pu tth e m on for a pu b lic ce le bra tion .
A s h e was wa lkin g down th e s treet, eve r yb od y cou ld s ee
th a tth e kin g was s tar kn ake d . H owever,b e ca u se of h is
powe r n ob od yd ared te ll h imop e n ly. Th e kin g 's cour tie r s
com p l ime nted h im on h owh a n d s ome he looke d in th e n ew
an d inv is ib le g ar me n ts . I t wa s notlon g be fore th e ch a ra de
wa s s ha tte re d bya s ma ll ch ild .
C h ild re n d onot know h owto h id e th e ir fee lin g s . Th e b oy
p ointe d a tth e kin g a n d s h outed , th e kin g is n a ke d , th e
kin g is n a ke d . . ..
1.0INTRODUCTION
1.1ImportanceofMonitoringandEvaluation(M&E)
ThestoryofTheNakedKingillustratesakeypointinmonitoringandevaluation,honesty.The
integrityofthemonitoringandevaluationsystemmustbeupheld.Importantdecisionsare
madebasedontheinformationandinsightsprovidedbythesystem.Peoplegetfired,
projectsareterminated,andjudgmentsarerenderedbasedonthereportsanddocuments
preparedbythemonitorandtheevaluator.Whentheintegrityofthesystemis
compromised,monitoringandevaluationwilldomoreharmthangood.Thenakedking
madethewrongdecisionbecausehisadviserswerenothonestanddidnotprovidehim
withtherightinformationandinsights.
Suchistheimportanceofmonitoringandevaluation.
1.2TheNeedforanM&ESystem
Schoolbasedmanagementisoneofthemostchallengingtasksasfarashumanresource
developmentisconcerned.Asamanager,theschoolheadmustbeabletobalancethe
competingrequirementsofschoolimprovements,teachersdevelopmentandtheprovision
ofqualityteachingandlearningprocess.Asanintegralpartoftheeducationsystem,the
schoolheadmustbeabletoadjusttotheneedsandexpectationsofstakeholders.The
School M&E System
schoolheadmustcontinuouslyimprovetomeetthedivergentandchangingdemandsof
learners,teachersandstakeholders.Inordertofaceuptothesechallenges,timelyand
correctinformationmustbeonhandtoenabletheschoolheadtomaketherightand
relevantdecisionsthatwillfacilitateappropriatemanagerialactions.Hence,theSchool
MonitoringandEvaluationSystem.
School Head
Managementofthe
teaching&learning
process
School
Management&
Instructional
Supervision
Self
managed
learning
Learners
Managementofthe
teaching&learning
process
School
Management&
Instructional
Supervision
Teachers
Scope of a School M&E System:

Major Players
TheSystemofferstheschoolhead,teachersandlearnerswithinformationandinsightsthat
willallowthemtoexamineandanalyzetheirefficiencyandeffectiveness.Itisameansto
supportthecontinuouslearningprocessesoftheschoolduringtheSIPimplementation.In
thisregard,theSchoolM&ESystemismainlyconcernedwiththeschool'sinternalaffairs.It
isdesigned,firstandforemost,tomeetthedecisionmakingrequirementsoftheschool
head,teachersandeventhelearners.
Andlastly,theSystemisdesignedtoprovidestakeholderswithaccurateandtimely
informationaboutthequalityandprogressofeducationservicesintheschool.Itprovides
insightstosupportandoversightunitsontheeffectivenessoftheeducationalpolicies,
programsandstandardsoftheDepartmentofEducation.TheSchoolM&ESystemisan
integralpartoftheQualityAssuranceandAccountabilitySystem.
1.3Definition
TheSchoolM&ESystemisamechanismforgathering,processing,analyzing,interpreting,
School M&E System
andstoringdataandinformationaboutthelearnersprogress,school'sprogramsand
projectsandschoolstakeholdersperformance.TheSystemsetsintomotionaseriesof
managerialactionsforthepurposeofascertainingtherealizationoftheschool's
objectivesasoutlinedintheSIP.
AcompleteSchoolM&ESystemshouldhavethefollowingcharacteristics:
Organizedgatheringandprocessing
AnalysisandInterpretation
Storingdataandinformation
Managerialactions
Realizationofobjectives
SCHOOLM&ESYSTEM
2.0
OBJECTIVESOFTHESCHOOLM&E
School M&E System
2.0OBJECTIVESOFSCHOOLM&E
ThemainobjectiveoftheSchoolM&ESystemistoprovidethenecessaryinformationand
insightsfortheschoolheadtoperformschoolbasedmanagementeffectivelyand
efficientlyandfortheteacherstomanagebasedonstandardstheteachingandlearning
process.
Specifically,theSchoolM&ESystemwillprovidethefollowinginformationandinsightson:
learners'progressandachievementofdesiredlearningcompetenciesand
potentialsoflearnerstomeettherequirementsofthenextlearninglevel
statusandeffectivenessofcurriculumimplementation,schoolprogramsand
projectsandtheoverallprogressofSIP/AIPImplementation
qualityoftheteachingandlearningprocessandthatthesemeetthestandardsset
bytheDepartmentofEducation
efficientmanagementoftheSIPimplementation
schoolstakeholdersrequirementsandexpectationsareinformedaboutthe
progressoftheimplementationoftheSIPonatimelymanner
difficulties,problems,issuesorrisksthathindersefficientimplementationofschool
basedmanagement.
TheSchoolM&ESystemwillallowtheschoolheadstomeettheinformation,reportingand
documentationrequirementsoftheDepED.Thiswillalsoprovidekeyinformationtothe
DivisionOfficeadjustsorimproveitstechnicalassistancetoschools.Also,the
documentationwillalsoprovidevaluableinputstoRegionalOfficeandCentralOfficeunits
improveitsprogramsandpolicies.
SCHOOLM&ESYSTEM
3.0
SCOPEOFTHESCHOOLM&ESYSTEM
School M&E System
3.0S C O P E O F T H E S C H O O L M O N I T O R I N G A N D E VA L UA T I O N
The3YearSchoolImprovementPlan(SIP)definesthescopeoftheschoolmonitoringand
evaluation.Theoutcomes,outputsandresourcesoutlinedintheSIPwillbeusedasbaseline
informationtotracktheeffectivenessandefficiencyoftheschool.
OverviewoftheSchoolM&ESystem
Outcome
Evaluation
Evaluating
School
Performance
Annual
Review
SchoolM&E
System
Post
Implementation
Review
Tracking
Intermediate
Results
Learner
Tracking
Assessment
Grading
Period
Curriculum
Implementation
Tracking
Staff
Performance
Instructional
Supervision
Performance
Appraisal
Utilizationof
Resources
Access/
Utilization
Progress
Monitoring
Managing
School
Resources
Monitoring
SIP
Implement
Review
Process
Qualityof Reviewofthe
SIP/AIP
SIPStartUp
Status&
Progress
Updates
Annual
Inventory
Annual
Financial
Reporting
3.1TypesofMonitoringandEvaluation
TheSchoolM&ESystemincludestheachievementoftheschooloutcomes,theinitialgains
orthelearners'progressandtheefficiencyoftheschoolinmanagingprogramsand
projectsoutlinedintheSIP.Specifically,theSchoolM&ESystemwillcoverthefollowing:
3.1.1Outcom es
PrimaryfocusoftheSchoolM&ESystemisonthelearners.Schooleffectivenessisbasedon
theperformanceofthelearnersinthefollowingareas:
Improvementinenrollmentorlearners'accessorparticipation
Completionorthenumberoflearnerswhoareabletocompletetherequirements
ofthebasiceducationsystem
10
School M&E System
Retentionorlearnerswhostayedinschool
Improvementinlearners'achievement.
3.1.2Interm ed iateResults
TheSchoolM&ESystemwillalsotracktheintermediateresults.Theseareleadingindicators
pertainingtoimprovementintheschool'sassistancetolearners.Theseinclude:
qualityoftheteachingandlearningprocess
improvementintheaccessoflearnerstolearningfacilitiesandlearningmaterials
learnersparticipationintheteachingandlearningprocessandschoolactivities
improvementintheSBMLevelofPractice
positiveperceptionofschoolstakeholders
3.1.3School Prog ress

Andlast,butnottheleast,theSchoolM&ESystemwillalsomonitortheschool's
implementationofschoolprogramsandprojectsoutlinedintheSIP,themanagementand
utilizationofresourcesandhandlingoffinancialresources.Specifically,progressmonitoring
covers:
school'simplementationofprogramsandprojectsbasedonquality,timeand
targetssetintheSIP
staffdevelopment,particularlytheimprovementintheskillsofteachers
useofschoolfacilitiesandotherresources,maintenanceandimprovementofthe
learningenvironment
fiscalmanagementvisavisphysicalaccomplishment.
Table1.SchoolM&EFrameworkoutlinesthescopeoftheSchoolM&ESystem.Itshowsthe
relationshipsoftheschoolobjectives,performanceindicatorsandmeansofverification.It
alsoprovidesinformationonthetypeofmonitoringandevaluationtheschoolwill
undertaketooperationalizetheSystem.
11
School M&E System
Table1.SchoolM&EFramework
Objectives
PerformanceIndicators
Meansof
Verification
TypeofM&E/
SchoolM&E
Process
Goal:
Toprovidebasic
competenciestoeveryoneto
achievefunctionalliteracyfor
all.Specifically,thisincludes
enhancingtheir
communicationskills,critical
problemsolvingskills,
sustainableuseofresources/
productivity,developmentof
selfandasenseof
communityandexpanding
one'sworldvision.
Toprovidebasic
competenciesandachieve
functionalliteracyforall:This
includes:
Communicationskills
Criticalproblemsolving
Sustainableuseof
resources/productivity
Developmentofselfanda
senseofcommunity
Expandingone'sworld
vision
Outcome:
1. Access:Toensurethatall
Increaseinenrollment
learnersofschoolageare Learnersenteringthe
inschoolandarereadyfor
schoolsystemareready
school
EnrollmentReport
SchoolReport
Card
2. Retention:Toensurethat
learnerswhoareinschool
willstayinschool
Increaseinnumberof
learnersretainedinthe
school(retentionrate)
Reductionindropouts
Reductionschoolleavers
SchoolReport
Card
3. Completion:Toensure
learnerswhoareinschool
willcompletethe
requirementsofthe
primaryandsecondary
level
Increaseinnumberof
learnersableto
completethebasic
educationrequirements
Improvegraduationrate
SchoolReport
Card
4. Achievement:Toensure
thatlearnersdemonstrate
thenecessary
competenciesateach
level
Improvementinthebasic
functionalliteracyskillsof
thelearners
Improvementinthe
academicperformance
oflearnersinallsubject
matter
LearnerReport
Card
Teacher
Assessment
National
AchievementTest
(2ndYear)
Regional
Outcome
Evaluation
Process:
Evaluationof
School
Performance
12
School M&E System
Objectives
Meansof
Verification
TypeofM&E/
SchoolM&E
Process
Improvementinthesocial
skills
AchievementTest
(3rdYear)
(1)Improvedperformanceof
oflearnersinsidethe
classroom
Increaseinattendance
Decreaseinabsenteeism
Demonstratedesired
learningcompetencies
StudentReport
Card
Testresults
Tracking
Intermediate
Results
Process:Learner
Tracking
(2)Improvedaccessof
learnerstolearningfacilities,
equipment,materialsand
otherschoolfacilities
Increaseinnumberof
hands(lab&equipment)
onhours
Classroomtolearnerratio
Textbooktolearnerratio
Improvementinthe
availmentoflibrary,
guidanceandhealth
services
Improvetoiletfacilities
SchoolReport
Card
Inspection
Tracking
Intermediate
Results
Process:
Managing
SchoolAssets
(3)Improvedpracticesof
schoolinschoolbased
management
ImprovementintheSBM
LevelofPractice
Improvementinthe
perceptionofstakeholders
intheschool
management
SBMAssessment
(SelfAssessment)
Tracking
Intermediate
Results
Process:
Evaluationof
School
Performance
(4)Improvedteachers
performanceinmanaging
theteachingandlearning
process
Improvementinmasteryof
subjectmatter
Improvementinthe
teachingskills
Improvementinlearners'
perceptionofthe
teachingskills
Classroom
Observation
TSNA
Survey
IntermediateResults:
Survey
Tracking
Intermediate
Results
Process:
Curriculum
Implementation
&Managing
Staff
Development
Outputs1:
OnAccess/Participation
Schoolprogramsand
%physicalaccomplishment
(numberofprogramsand
SchoolMonthly
Report
Progress
Monitoringand
1Scopeofoutputsvarydependingonthetargetoutcomes,needofthelearnersandcurrentcapacityoftheschool.
TheseitemsaredetailedintheSIP.
13
School M&E System
Objectives
Meansof
Verification
projectsonpromotions,
advocaciesandothersto
increaseenrollment
projectsimplementedversus
numberofprogramsand
projectplannedintheSIP)
CompletionReport
OnRetention,Completion&
Achievement
Enhancement&remediation
programsandprojectsof
theschool
Schoolprojectson
improvementoffacilitiesand
learningequipment
SchoolMonthly
(numberoflearners
Report
completed
CompletionReport
enhancement/remediation
programsandprojectsversus
numberoflearnerstargeted
inenhancement/remediation
programsandprojectsinthe
SIP)
Onlearnershealthand
nutritionrequirements
Schoolprojectslikefeeding
programetc.
numberofprogramsand
SchoolMonthly
Report
CompletionReport
OnSchoolInset
Trainingprograms
implementedforteachers
andnonteachingstaff
(numberofstafftrained
versusnumberofstaff
targetedintheSIP)
SchoolMonthly
Report
CompletionReport
Onmanagingstakeholders
involvement
Programsandevents
involvingparents,lgusand
otherinstitutions
numberofprogramsand
SchoolMonthly
Report
CompletionReport
Onimprovementofschool
environment
Schoolfacilitiesconstructed,
repairedandreplaced
(numberofnewfacilities,
repairedandreplacedversus
targetnumberofnew
facilities,repairedand
replacedintheSIP)
SchoolMonthly
Report
CompletionReport
CertificateofTurn
Over
TypeofM&E/
SchoolM&E
Process
Evaluation
Process:
MonitoringSIP
Implementation
Others(pleaseadd)
Input
Managementofschool
MOOEandotherfinancial
Actualexpenditureversus
ApprovedBudget
SchoolFinancial
Report
Progress
Monitoringand
14
School M&E System
Objectives
resources
Meansof
Verification
TypeofM&E/
SchoolM&E
Process
Evaluation
Process:
MonitoringSIP
Implementation
3.2Prima r y Users oft he School M& ESystem

Firstandforemost,theSchoolM&ESystemissetupfortheschoolheadandteachers.Itis
aninternalsystemdesignedprimarilytorespondtothedecisionmakingrequirementsof
theschoolhead,teachersandtheschool'snonteachingstaff.TheSystemshouldsupport
themwithuptodateandaccurateinformationtheyneedinmakingdaytodaydecisions
toassurethebestcoursesofactionsareundertakenthatwillimproveperformance.
Andlastbutnottheleast,thelearnersareoneoftheprimaryusersoftheSystem.Asan
activeparticipanttothelearningprocess,theSystemmustalsofacilitatetherequirements
ofthelearnerstomeettheiruniquelearningmanagementrequirements.
Table2.SchoolM&EPrimaryUsers
Primary
User
AreaofInterest
SchoolBased
Management
School
Head
M&EConcern
Effectivenessofschool
programsandprojects
SchoolPerformanceIndicators
EfficiencyofSIP/AIP
implementation
ActualversusPlan
CostversusBudget
Stakeholderssatisfaction
Stakeholders'perception
PerformanceofTeachers
Teachingskills
Masteryofsubject
LearnersParticipationin
theteaching&learning
process
Attendance,Behavior
Userneedsand
requirements
Responsiveschoolserviceand
facilities
InstructionalSupervision
Teachers
Managingtheteaching
andlearningprocess
Learners'Academic
Performance
Non
Teaching
Staff
Continuousimprovement
ofschoolservicesand
facilities
InformationRequirements
Basicskills
Learnersdemonstrationof Masteryofsubject
competencies
15
School M&E System
Primary
User
Learners
AreaofInterest
Selfmanagedlearning
M&EConcern
StrongPointsandWeak
Points
InformationRequirements
Gradesandresultsofexams
16
SCHOOLM&ESYSTEM
4.0
PERFORMANCEMEASURES
School M&E System
4.0PERFORMANCEMEASURES
Performancemeasuresprovideanaccuratepictureofthestatusofaccomplishments
andachievementsoroutcomesattainedbytheschoolascontainedintheSIP/AIP.The
school'sperformancewillbeassessedinthefollowingareas:
Effectiveness.ReferstoachievementoftheSIPOutcomeLevelobjectives
Learners'outcomes
Efficiency.Pertainstotheschool'simplementationofprogramsandprojectsinthe
SIP
QualityofTeachingandLearningProcess.Focusonteachersperformanceand
capabilitytomanagetheteachingandlearningprocess.
QualityofSchoolService.Focusonlearners'accessorutilizationofschoolfacilities,
learningmaterialsandotherschoolservices
SatisfytheExpectations.Refertostakeholdersperceptionofthequalityofservice
beingprovidedbytheschool.
Theseschoolperformancemeasureswillserveasguideposttoschoolheadsinmaking
intelligentdecisionsandrelevantadjustmentsintheprogramsandprojectsoftheschool.
4.1Effectiveness
Schooleffectivenessismeasuredinfourareas.Theseare:
Learnersaccessorparticipation.Thefirstmeasureofschooleffectivenessisthe
abilityoftheschooltobringlearnersofschoolagetoschool.Theprimary
indicatorforaccessisincreaseintheschool'senrollment.
Retention.Schooleffectivenessismeasuredintermsofitsabilitytoencourage
learnerswhoareinschoolwillstayinschool.Theprimarymeasureofsuccessin
thisareaisretentionrate.Otherindicatorslikedropoutrateandschoolleavers'rate
willalsobeused.
LearnerscompletetherequirementsfromGrade1Grade6or1stYearHighSchool
to4thYearHighSchool.Anothermeasureofeffectivenessistheabilityoftheschool
toassistorcompelthelearnerstocompletetherequirementsattheelementary
leveloratthesecondarylevel.Theindicatortobeusedforthisareaiscompletion
rateandsupportedbyotherindicatorslikegraduationrateandcohortsurvivalrate
tohelpexplainthephenomena.
Learnersachievement.Thelast,butnottheleast,measureofschooleffectivenessis
thelearnersachievement.Thispertainstothelearnersdemonstrationofrequired
18
School M&E System
competencies(ateverylevel)andtheirreadinesstopursuethenexthigherlevelof
learning.Learnersachievementisaprogressiveindicatorthatshowstheprogressof
learnersfromonecompetencytothenext.Measurestobeusedinachievement
includelearnergradepersubjectandthescoreinthenationalorregional
achievementtests.
Achievingthesefourperformancemeasuresisabigchallengeforschoolheads.Theseare
interrelatedmeasuresandthereforeschoolsmustbeabletobalancetheireffortsinthe
fourareas.Theachievementoftheseperformancemeasureswilldemonstratethe
effectivenessofprograms,projectsandotherschoolservices.
Thesemeasuresarecollectedandanalyzedeveryyearandwillbeusedasthemaininput
totheadjustmentorenhancementoftheschool'sprogramsandprojectslistedintheSIP
andtothepreparationofthenextcycleSIP.
4.2SchoolEff iciency
Schoolefficiencypertainstotheschool'sabilitytodelivereducationprogramsandprojects
accordingtotargetandtime.TheSIPoutlinestheprogramsandprojectstheschoolhas
identifiedtoachieveitsoutcomes.Therefore,itisnecessarythattheperformanceofthe
schoolsbemeasuredintermsofitsabilitytocompletetheseprogramsandprojectsthat
arecriticaltotherealizationoftheoutcomespromisedintheSIP.
Theperformancemeasureforschoolefficiencyare:
physicalaccomplishmentwhichplotsthetotalaccomplishmentoftheschool
(programsandprojectscompleted)versusthetotalplanortargets(planned
programsandprojects)onaperiodicbasis
costefficiencywhichplotstheschool'susageoffinancialresourcesversusthe
approvedbudget.
Theimmediatepositiveimplicationofusingschoolefficiencyasoneoftheperformance
measuresisitwillforceschoolmanagerstoplansensiblyandrealisticallyandusetheirSIP
andAIPasthemaindocumentforimplementation.Thiswillforceschoolmanagersto
submitafeasibleplanratherthansubmittocomplywiththerequirementsofthesystem.In
thiscontext,whenschoolheadssubmitarealisticplan,theSIP/AIPbecomesapowerfultool
formonitoringandevaluation.
4.3TeachersPerformance
Theteachersperformancewillplayamajorroleintheachievementofthelearners
outcomesandintheimplementationofschoolprogramsandprojects.Itis,therefore,
importanttoensurethatteachersmanagementoftheteachingandlearningprocess
meetstheexpectationsandstandardssetbytheDepartment.Schools'performancewill
19
School M&E System
bemeasuredbasedontheteachersabilitytodothefollowing:
Masteryofsubjectmatter.
Managementoftheteachingandlearningprocess.Thiswillincludelessonplanning,
classroommanagement,useofappropriateteachingmethods,useoflearning
materialsandstudentassessment.
UseofICTinenhancingtheteachingandlearningprocess.Includesteachers
basiccomputingskills,developmentofinstructionalmaterialsusingICT,andskillson
useoftheinternet.
4.4LearningEnvironment,LearningMaterialsandOtherSupportServices
Theschool'squalityofservicetolearnerswillbeassessedusingthefollowingindicators:
classroomtolearnerratio
textbookstolearnerratio
learnersaccesstoschoollaboratoriesandlearningequipment
accesstolibraryandhealthservices
accesstotoilets
4.5StakeholderPerception
Thelastbutnottheleastmeasureofperformanceforschoolsistheperceptionofthe
stakeholdersasregardsthequalityofservices,programsandprojectsbeingprovidedby
theschool.Stakeholdersincludethelearners,parents,communityandtheLGUs.Indicators
tomeasurestakeholders'perceptioninclude:
perceptionoflearnersontheteachingandlearningprocess
perceptionofstakeholdersonthequalityofservicesprovidedbytheschools
perceptionontheperformanceofschoolheadandteachers.
Performance
Area
School
Effectiveness
Description
Focusof
Measure
Focusofschoolperformanceisnot Learners
limitedto1aspectonly
(academic)butalsoincludesthe
school;scapabilitytowiden
accesstoeducation,andthe
holdingpoweroftheschools.
PerformanceMeasures
Participationoraccessto
school
Retentionorlearnersstay
inschool
Completionorlearners
compliedwiththe
requirements
Achievementorlearners
20
School M&E System
Performance
Area
Description
Focusof
Measure
PerformanceMeasures
demonstrationof
competencies
SchoolEfficiency
Theobjectiveistomeasurethe
school;scapabilitytodeliver
programsandprojectsas
promisedintheSIPandAIP;the
efficientdeliveryofsuchprograms
andprojectsincreasesthe
likelihoodofachievingthe4main
performanceindicators
Teachers
Performance
Theteachershavethemostdirect
influencetolearners;Teachers
performancewillserveasa
leadingindicatortolearners
performance
Learning
Environment,
Learning
Materialsand
OtherSupport
Services
Stakeholder
Perception
Physicalaccomplishment
CostEfficiency
School
Teachers
Masteryofthesubject
Managementofthe
teachingandlearning
process
UseofICTinteaching
andlearning
School
Classroomtolearnerratio
Textbookstolearnerratio
Accesstoschool
laboratoriesandschool
equipment
Accesstolibrary,
guidanceandhealth
services
Accesstotoilets
Schoolstakeholdersprovidean
externalviewoftheschool's
School
performance.Theschoolcanlearn
andgetalotofinformationto
improveschoolservices.
Perceptionoflearnersto
teachersperformance
Perceptionofthe
stakeholdersonthe
qualityofschoolservice
Perceptiononthe
performanceofteachers
andschoolheads
21
SCHOOLM&ESYSTEM
5.0
SCHOOLMONITORINGPROCESS
School M&E System
5.0SCHOOLMONITORINGPROCESS
TheSchoolM&ESystemiscomposedofsixprocessesthatwillprovidetheschoolheadwith
aholisticpictureofthestatusoftheschool'saccomplishmentandthestatusoftheschool's
progresswithregardtotheimplementationoftheprogramsandprojectslistedintheSIP,
Theprocesseswillsupplythedifferentinformationrequirementsoftheschoolheadthatis
neededtomakeaccurateandtimelydecisionsthatwillensureachievementoftheSIP
objectivesandmaintainqualityofservice.
Thesesixprocessesinclude:(1)MonitoringSIPImplementation,(2)InstructionalSupervision,(3)
MonitoringStaffDevelopment(4)ManagingSchoolAssets,(5)LearnerTrackingProcess,and
(6)EvaluatingSchoolPerformance.
5.1MonitoringSIPIm plementation
5.1.1Description
MonitoringtheSIPImplementationkeepstrackofthestatusoftheschoolprogramsand
projectsasdocumentedintheSIPortheAnnualImprovementPlan.Asthemain
beneficiaryofthedataandinformationgatheredfromundertakingthisprocess,theSchool
Headassumesfullresponsibilityforthistask.Theprocessallowstheschoolheadtoassess
onamacrolevelhis/herefficiencyinimplementingtheSIP/AIP.Asamanager,theprocess
providestheschoolheadatotalpictureoftheschoolintermsofprogramsandprojects
implementedandastohowfarornearistheschoolfromreachingitsdesiredobjectives.
Specifically,thisprocessprovidesinformationtotheschoolheadandstakeholders
concerningtheachievementoftargets,timelinessofoutputs,financialefficiencyand
determinesthequalityoftheschoolprogramsandprojects.Theschoolisabletocompare
theactualstatusandnumberofprogramsandprojectsimplementedagainstthenumber
andscheduleofthesameastargetedintheSIP.
5.1.2Objectives
Themainobjectiveofthisprocessistoprovidetheschoolheadwithaclearandaccurate
pictureoftheschool'sprogressonSIPimplementation.ThisM&Eprocesswillprovidethe
schoolheadwiththefollowinginformationon:
School'sPhysicalAccomplishment;Involvescomparingthenumberofschool
programsandprojectsimplementedversustheplanned/targetedprogramsand
projectsintheSIP
School'sexpensesversusbudget.Involvesmonitoringtheschoolsgenerationand
managementofitsfinancialresourcesvisavisthefinancialresourcesoutlinedin
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School M&E System
theSIP
Thequalityofprogramsandprojectsimplemented
Issuesandrisks.Theprocesswillallowtheschoolheadtoanticipateissuesandrisks
beforetheybecomeproblems.
5.1.3M&EActivities
MonitoringtheSIPProcessisamonthlyactivityspearheadedbytheschoolheadand
whichwillincludethefollowing:
Conductofteammeetingwithteachersandnonteachingstaffonthe
implementationofschoolprogramsandprojects
Updateontheimplementationchartandonthestatusofactivities,eventsand
outputscompleted
Discussionofproblemsthataffecteddeliveryofschoolservices.Problemsthatcan
besolvedattheschoollevelshouldberesolvedimmediately.Problemsand/or
issuesrequiringdecisionsorsupportfromtheDivisionOfficeshouldbeincludedin
theSchool'smonthlyreport.
Preparationofmonthlystatusreporthighlightingthephysicalaccomplishmentand
budgetutilization.Includestoriesbehindtheaccomplishments.
Communicationofaccomplishmentstostakeholders.
5.1.4Responsibilities
TheSchoolHeadismainlyresponsiblefortheMonitoringoftheSIPImplementation.Heis
alsothemainbeneficiaryofthedataandinformationgatheredfromundertakingthis
process.Theprocessshouldprovidehimwithuptodate,relevantinformationsohecan
maketimelydecisionsand/oradjustmentsintheimplementationoftheSIP/AIP.
5.1.5DocumentsandReports
Thisprocessrequiresthefollowingdocuments:
SchoolImprovementPlan.TheSIPshouldbeclearintermsofdeliverables,targets,
timingoftargets,budgetrequirementsincludingwhenitisneeded,andresource
requirements
AnnualImprovementPlan.TheAIPshouldreflectthemostupdateddeliverables
andtargets.
ThemainoutputofthisprocessisaSchoolMonthlyReportcoveringtheSchool's
24
School M&E System
accomplishmentsversusthetargetssetintheSIP/AIP.Thereportshallalsoinclude
discussionsoftheeffectivepracticesoftheschoolaswellasproblemsthataffectedthe
schoolandhowthesewereresolved,andissuesthatmayaffectfutureperformance.
5.2MonitoringCurriculumIm plementation
5.2.1.Description
MonitoringCurriculumImplementationisaqualitycontrolmechanismoftheschoolthatwill
ensurecorrectandtimelyimplementationofthecurriculumbytheteachingstaff.The
processallowstheschoolheadtotracktheprogressofcurriculumimplementationand
assessthequalityofinputsprovidedtolearners.Thishelpsassurethelearnersarereceiving
completeandqualityinputsthatwilldeveloptheircompetenciesandpreparethemfor
therequirementsofthenextlearninglevel.
Thisprocessprovidesinputinformationtotheschoolheadontheinstructionalsupport
strategiestoteachers.Thiswillallowtheschoolheadtoadjustorenhanceassistancetothe
teacher/saccordingtomonitoringresults.
MonitoringCurriculumImplementationalsogeneratesdataandinformationonthe
following:
responsivenessofthecurriculum
strengthsandweaknessesofteachersconcerningcurriculumdelivery
progressoflearners.
5.2.2Objectives
TheobjectiveofMonitoringCurriculumImplementationistoprovidetheschoolheadand
teacherswithanaccuratepictureofthefollowing:
scopeorcoverageofcurriculum
timespentpersubjectiswithinstandardset
qualityoftheteachingandlearningprocess.
5.2.3M&EActivities
Inordertoensurethequalityofcurriculumimplementation,thefollowingmonitoring
activitieswillbeimplemented:
curriculumsupervisionwhichincludesregularconductofclassroomobservation
feedbacksession
focusgroupdiscussionwithteachers
25
School M&E System
Theschoolheadismainlyresponsiblefortheconductofinstructionalsupervision.Subject
matterspecialistfromtheDivisionOfficemayreinforcetheprocess,providingathirdparty
perspectiveontheschool'smanagementofthecurriculum.
DataandinformationgeneratedfromInstructionalSupervisionaredocumentedina
documentcalledTLOC.Informationthatmaybeusefultotheenhancementofthe
curriculumandtotheStaffDevelopmentProgramoftheDivisionarecontainedinthe
School'sMonthlyReporttotheDivision.
Attheschool,theresultsofthisprocessareusedasinputtotheInstructionalSupervision
Planoftheschoolhead.Informationgeneratedfromthisprocesswillallowtheschoolhead
toadjustorenhancehisplantomakeitrelevant,timelyandeffective.
5.3TrackingStaffPerformance
5.3.1Description
Regulartrackingofteachersandnonteachingstaffperformanceenableschool
managerstorewardgoodperformersandhelpstaffinareastheyneedtoimprove.
5.3.2Objectives
Themainobjectiveoftrackingstaffperformanceistomaintainareadyandresponsive
humanresourcesthatwilldeliverschoolprogramsandprojectsefficientlyandeffectivelyto
learners.Specifically,theTrackingStaffPerformanceprocesswillprovidethefollowing
information:
contributionofstafftotheachievementofschoolobjectivesoutlinedintheSIP/AIP
gapsintheperformanceofteachersandnonteachingstaff
capabilitybuildingrequirements
5.3.3M&EActivities
Inordertoachievetheobjectivesoftheprocess,varioustrackingactivitieshavetobe
undertaken:
PerformanceAppraisalofteachersandnonteachingstaff
Needsanalysisandappreciativeinquirybasedontheperformanceofteachers
26
School M&E System
PreparationofTeacherDevelopmentPlanaddressingtheneedsandenhancing
thestrengthsofteachers
Regularteammeetingtodiscussperformance
Maintenanceofteachers'informationdatabase
Theschoolheadismainlyresponsiblefortheimplementingtheprocessschoolwide.In
largeschools,thetasksoftrackingteachersperformancemaybedelegatedtothe
DepartmentHeads.
Documentationofstaffperformanceareverifiedinthefollowingreports:
PerformanceAppraisal
Theresultsofthetrainingneedsanalysisprovidesbaselineinformationaboutthecurrent
capabilitiesofteachers.Thiswillbeusedinthevalidationofteachersperformanceand
theirimpacttolearnersachievementwhichwillbepartofthePostSIPImplementation
Reviewtobeconductedattheendofthe3yearSIPcycle.
5.4ManagingSchoolAssets
5.4.1Description
ManagingSchoolAssetsisamonitoringprocesswhichwillallowtheschoolheadtomatch
thelearners'learningneedsandteachersrequirementstodeliverlessonswiththeschool
resources.Informationfromthisprocesswillallowtheschoolheadtomaximizetheusageof
schoolfacilitiesandmaterialsandtoupgradeschoolresourcesinordertomeetthe
demandsoflearnersandteacherstoaccessuptodatefacilitiesandmaterials..
Schoolresourcesincludeclassrooms,booksandsupplementarymaterials,school
equipmentandothersupportfacilities.
5.4.2Objectives
Themainobjectiveoftheprocessistoensurelearnersandteachersaccesstofacilities
andresourcesrequiredtodeliverameaningfulteachingandlearningprocess.Thiswill
allowtheschoolheadtotrackthefollowing:
ratioofresourcestolearnersvisvisthestandardsoftheDepartment
learningenvironmentvisavischildfriendlyschoolrequirements
27
School M&E System
facilitiesandequipmentneedingrepairsandmaintenance
5.4.3M&EActivities
Inordertoachievetheobjectivesoftheprocess,thefollowingactivitieswillbeundertaken:
AnnualInventoryofFacilitiesandMaterials
Regularinspection
Monitorutilization
Regularmaintenanceand/orupgrading
Thefollowingindividualsareresponsibleforimplementingandmaintainingtheintegrityof
theprocess:
schoolheadforthemanagementandequitabledistributionofresources
propertycustodianfortheuseandmaintenanceofschoolfacilities
librarianforthemanagementoflearningmaterials
Teachersfortheutilizationandsafekeepingofschoolequipment
ICTCoordinatorforthemaintenanceandupgradeofICTLaboratory
Thefollowingdocumentsandreportswillhelpvalidatethemanagementofschoolassets
andresources:
SchoolReportCard.Preparedeverythreeyearscontainingthemajorperformance
indicatorsoftheschoolaswellasthestatusofschool'sresources.
AnnualInventoryReport.Endofyearreportontheexistingfacilities,laboratories,
equipmentandtextbooksandmanualsoftheschool.
UtilizationChecklist.Amonitoringformdocumentingtheusageofresourcesand
facilitiesbythelearnersandschoolstaff.
MaintenanceLog.Amonitoringformdetailingthemaintenance,repairand
improvementsundertakenwithregardtoschoolequipment,laboratoriesand
facilities.
28
School M&E System
5.5LearnerTracking
5.5.1Description
LearnerTrackingisaprocessdesignedtomonitortheparticipationandprogress
(academicandsocial)ofthelearners.Informationaboutthelearnersperformancewill
providevitalinformationontherelevanceandresponsivenessoftheschoolprogramsand
projects.Trackingwillinclude:
Performanceofthelearnersinsidetheclassroom(slow,averageorfastlearners
Attendance.Involvestrackinglearnerswhoareatriskofdroppingout
Informationonthehealthandnutritionalstatusofthelearners
Participationinschoolwideactivities.
5.5.2Objectives
Themainobjectiveofthisprocessistoprovidetimelyandimportantinformationaboutthe
improvementinthecompetenciesofthelearnersandtheirparticipationintheclassroom
andtheschool,ingeneral.Specifically,thisprocesswillallowtheschoolheadandthe
teacherstoperformthefollowing:
customizeoradjustschoolprogramsandprojectsaccordingtothepacingofthe
learners.Learningneedsandrequirementsoffastlearners,slowlearnersand
regularlearnersaremet.
identifypotentialproblemsand/orlearnerswhoareatriskofdroppingout
providestatusreportorprofileontheperformanceofeachlearner.
5.5.3M&EActivities
Inordertomonitorlearnersprogress,thefollowingactivitieswillbeundertaken:
Attendancecheck.
Homevisitationforlearnersatriskofdroppingouts
Groupactivities
Theschoolhead,whoismainlyresponsiblefortheLearnerTrackingProcess,mustensurethe
consistencyandintegrityoftheprocessinordertoensurecomparableassessmentof
learners'performance.
Teacherswillplayamoredirectroleinthetrackingoflearnersperformance,especially
29
School M&E System
theirclassparticipation.Teachersarealsoresponsibleindiagnosingthelearnersneeds.
Thisprocesswillproducethefollowingreportswhichwillprovideinterestingdetailsabout
thelearner'sperformanceandisalsoanindicativeoffutureperformance:Theseare:
Resultsofthereadinessassessment.Thiswillprovidebaselineinformationaboutthe
capacityofthelearnerbeforeenteringtheschool.Thisinformationismostusefulto
teachersintheformulationoflearningstrategiesandcustomizingassistanceto
learners.
Gradespersubjectarea.Providesinformationontheperformanceofthelearner
persubjectonaquarterlybasis.
LearnerProfile.
5.6MonitoringSchoolPerformance
5.6.1Description
MonitoringSchoolPerformanceprocessinvolvestrackingtheschool'sperformanceonthe
four(4)mainindicators:enrollment,retention,completionandachievement.
Theresultsofthisprocesswillbeusedtomanagethequalityofschoolprogramsand
projectspertainingto:
Learnersaccess/participation.Involvesschoolprogramsandprojectsthatwillbring
childrenofschoolagetoschooltoincreaseenrollmentandimproveparticipation.
KeyIndicator:Enrollment
Learnersstayinschool.Involvesschoolprogramsandprojectsthatwillensure
learnerswhoenrollwillstayinschool.Suchprogramsaredesignedtoreducedrop
outs.KeyIndicators:RetentionRateandDropOutRate
Completion.Involvesassessmentandevaluationofschoolprogramsandprojects
pertainingtomakinglearnerscompletethebasiceducationprocess(elementary
tohighschools).KeyIndicator:CompletionRate.
Achievement.Involvesassessmentandevaluationofschoolprogramsandprojects
thataredesignedtoensurethatthosewhostayedinschoolandthosewho
completedthebasiceducationrequirementshavemetthedesiredcompetencies
necessarytogotothenextlevel.KeyIndicator:Learner'sGradeandResultof
NationalAssessmentTest.
30
School M&E System
5.6.2Objectives
Themainobjectiveofthisprocessistodeterminetheeffectivenessofschool'sprograms
andprojectsandtheeffectivenessoftheSIP,ingeneral.Specifically,evaluatingschool
performanceaimstogeneratethefollowinginformation:
achievementofthefourmainperformanceindicatorsoftheschoolbasedonan
objectivemeasurement
factorsthatfacilitatedandhinderedschoolperformance
effectivepracticesoftheschoolsandidentifyfactorscriticaltosustainingbenefits
TheresultsoftheEvaluatingSchoolPerformanceprocesswillbeusedasinputtothedesign
ofthenextcycleSIP.
5.6.3M&EActivities
Evaluatingschoolperformancewillbeundertakenusingtwomainapproaches:the
measurementofinitialgainsandtheevaluationofoutcomesattheendoftheSIP.
Specifically,theprocesswillincludethefollowingactivities:
InitialGainsEvaluationisanannualassessmentoftheschool'sperformancebased
onthefourmainperformanceindicators.Theobjectiveistodeterminewhetherthe
schoolisprogressingtowardsthetargetedoutcomesbasedontheSIP.
OutcomeevaluationattheendofthethreeyearSIP.Theschooldetermines
whethertheobjectivesoftheSIPareachievedanddocumentsthefactorsthat
facilitatedorhinderedtheSIPimplementation.Outcomeevaluationresultswillbe
usedasinputtothenextcycleSIP.
EvaluatingSchoolPerformanceprocessinvolvestrackingtheschool'sperformanceonthe4
mainperformanceindicators:enrollment,retention,completionandachievements.
EvaluatingSchoolPerformanceprocessinvolvestrackingtheschool'sperformanceonthe4
mainperformanceindicators:enrollment,retention,completionandachievements.
31
SCHOOLM&ESYSTEM
6.0
SCHOOLQUALITYCONTROLANDADJUSTMENTPOINTS
School M&E System
6.0SCHOOLQUALITYCONTROL&ADJUSTMENTPOINTS
6.1QualityControl&AdjustmentPoints
AControlPointisatimebasedqualitycontrolactivitydesignedtoassurethatoutputsand
milestonesachievedwithinaperiodmeetthequalitystandardsandthatthesewill
ultimatelyleadtowardstheachievementof'outcomes.TheControlPointsprovidethe
transitionfromoneimplementationstageoftheSIP/AIPtothenextmilestones.
SchoolM&ESystem
ControlPoints
Control
Point
Jun
Jul
Control
Point
Aug
Sep
Oct
Control
Point
Nov
Dec
TheControlPointsrepresentthemonitoringandevaluationactivitiesoftheschoolhead
andtheteachers.AstheprimaryusersoftheSchoolM&ESystem,controlpointsprovide
valuableinformationandinsightsintheperformanceoftheirtasks.Theseinsightswillhelp
assuretheachievementoftheschool'stargetoutcomesandresults.Thesequalitycontrol
pointsaredividedintotwomajorareas:
SIPQualityControl&AdjustmentPoints.Thesecontrolpointsareusedtomanage
theSIPimplementationand/oradjustmentsintheAIP.Thesearestrategically
placedateverymajormilestonesintheSIPlifecycleandateveryimplementation
year.Thesecontrolpointsaremanagedbytheschoolhead.Controlpointsunder
SIPinclude:
(1) SIPReview
(2) ProcessReviewofStartUpStage
(3) AnnualImplementationReview
(4) PostImplementationReview
(5) QuarterlyProgressReview
LearnerPerformanceControlandAdjustmentPoints.Thesecontrolpointsare
implementedtotracktheprogressofthelearnersfromthestartoftheschoolyear,
toeverygradingperiod,andfromgrade/yearleveltoahigherlevel.Thesecontrol
pointsaredesignedtoensurethequalityoflearnersastheyprogressfromstageto
stage.Thesecontrolpointsaremanagedbytheteachers.Controlpointsunder
33
School M&E System
LearnerTrackinginclude:
(1) ReadinessAssessment
(2) QuarterlyAssessment
(3) Transition
(4) Achievement
ThemainobjectiveoftheControlPointsistodoadjustments.Itcouldbereinforcement,
remediationandnoactionatall.Theadjustmentprocessisembeddedinthe
implementationoftheControlPoint.
6.2SIPQualityControlPoints
6.2.1Description
TheSIPrepresentsthedirections(vision),aspirations(mission)anddesiredfuturesituation
(goalsandoutcomes)oftheschoolafterthreeyears.Itmapsouttheschool'sstrategies,
events,andactivitiesforthenextthreeyears.TheSIP,therefore,isthebesttooltousein
tracking,assessingandevaluatingtheperformanceoftheschool.ThedesignoftheSchool
M&ESystemispatternedaftertheSIPlifecycle.Thediagrambelowillustratesthe
relationshipoftheSIPLifeCycleandtheSchoolM&ESystem.
Prepare Next
Cycle SIP
Post
Implementation
Review
Review SIP &

Other Plans
Prepare
SIP
AIP Year 3
Implementation
Start Up SIP
Implementation
SIPLifeCycle&
SchoolM&E
Review AIP 2
Implementation
AIP Year 2
Implementation
Process
Review of Start
Up
AIP Year 1
Implementation
Review AIP 1
Implementation
34
School M&E System
6.2.2SomeGuidepostsinUsingtheSIPQualityControlPoints
Indeterminingthecontrolpointstobeused,considerthefollowing:
Managethe4coreareasofmanagement:quality,scope,timeandcost.
Duringstartup,watchoutforthefirst15%ofimplementation,ifaftersixmonthsthe
accomplishmentremainsat15%thereisterriblysomethingwrong.Ifaftersixmonths
andtheschoolisstillinthestartupmode,seekhelp.
AllthroughtheSIPImplementation,bewareofscopecreep.Minimizethemasmuch
asyoucan.Itwillhaveimplicationstoyourtargets,timeandresources.Annualand
Quarterlyreviewswillhelpminimizeunwantedactivities.
Inreportingprogress,alwaysstartwiththepercentphysicalaccomplishment.Then,
elaboratethereportedprogressorstatusofimplementationbydiscussingquality
concerns,scopeandcostconcerns.
Ifafter3reportingperiodandtherearenochangesorprogressinthe
accomplishments,somethingiswrong.Thisisthereasonformonthlyreporting,it
tracksprogress.
Trackanddocumenteffectiveschoolpractices.Useappreciativeinquiryto
determinethegoodpractices.
Attheendofimplementation,bewareofthe90%accomplishment.Thelast10%is
usuallythemostdifficulttoimplement.
6.2.3ReviewofSIP
Themainobjectiveofthiscontrolpointistoensureaqualityplan.Specifically,thereview
willallowtheschoolmanagertoassesstherelevanceandfeasibilityoftheschoolplans.
Reviewoftheplanningprocessalsoallowstheschoolheadtodetermineifthe
stakeholdersconcernarereflectedintheplan.
Focus:Participationofstakeholdersandqualityoftheplan
DataRequirements:SIPpreparationactivities
Timing.TheReviewistobeundertakenduringthepreparationoftheSIP
ProcessOwner:SchoolHead
M&ETool:SIPPreparationChecklist
6.2.4ProcessReviewoftheSIPStartUp
ProcessReviewControlPointallowstheschoolheadtoassessitsownreadinessto
implementtheacceptedSIP.Inthisprocess,theschoolheaddoublecheckthestartup
35
School M&E System
activitiesoftheschooltodeterminewhetherithassatisfactorilycompliedandsetupthe
systemsneededtojumpstarttheSIP.TheProcessReviewoftheStartUpalsoallowsthe
schoolheadtodetermineifitcomplieswiththerequirementsorstandardsoftheDivision
Office.
Focus:ReadinessoftheschooltofullyimplementthenewSIP
DataRequirements:StartUpActivities
Timing:TocoincidewiththeSIPStartUpStage
M&ETool:StartUpChecklist
Document:AdjustedAIP(1stYear)
6.2.5AnnualImplementationReview
SchoolM&ESystem
AnnualImplementationReview
Annual
Improvement Plan
Apri
Jan
Feb
Mar
Assess initial
gains &
accomplishments
May
Jun
Year 2 AIP
Implementation
Year 1 AIP
Implementation
AcontrolpointinpreparationforthenextAIP.TheReviewcoversthetotalaccomplishment
oftheschoolbasedontheAIP,programsandprojectsaccomplished,identificationof
facilitatingandhinderingfactorsandinventoryofschoolresources.
Theschoolalsowillassesstheachievementoftheschoolregardingthe4performance
indicators:access,retention,completionandachievement.TheresultoftheAnnual
ImplementationReviewwillbeusedasinputtothenextAIP.
Focus:EfficiencyoftheSchool,achievementofinitialgains
DataRequirements:Physicalaccomplishment(actualversusplanned),School
PerformanceIndicatorsfortheyear(enrollment,retention,completionand
achievement)
Timing:EndofSchoolYearoraroundMarch&April.
M&ETool:SBMLevelofPractice(selfassessment)AssessmentWorkshop,AIPGantt
Chart(actualversusplanned)
36
School M&E System
Document:SchoolAnnualReport
6.2.6PostImplementationReview
SchoolM&ESystem
PostImplementationReview
Next cycle
SIP
Post
Implementation
Review
SIP
Cycle
(current)
2008
2009
2010
2011
2012
2013
2014
ThisisareviewoftheSIPimplementationundertakenattheendofthirdyearoftheSIP.The
schoolevaluateswhethertheOutcomelevelobjectives(intheSIP)areachievedand
documentsthefactorsthatfacilitatedorhinderedtheachievementoftheSIPoutcomes.
Theschoolalsotakesstockoftheintermediateresultsintermsofchangesorimprovement
inthebehavior,practicesandskillsoflearners,teachers,andnonteachingstaffafterallthe
schoolprogramsandprojectsimplemented.Thefindingsandanalysisofthisreviewwillbe
usedasinputforthepreparationoftheschool'snextcycleSIP.
Focus:AssesseffectivenessofschoolintheachievementofOutcomeLevel
ObjectivesintheSIP
DataRequirements:Enrollment,DropOutsandRetention,Completionand
AchievementandScores(National/RegionalAssessment)
Timing:3rdYearofSIPImplementationJanuaryMarch
M&ETools:AssessmentWorkshopandAIPGanttChart(actualversusplanned)
Document:SIPCompletionReport
37
School M&E System
6.2.7QuarterlyProgressReview
SchoolM&ESystem
QuarterlyProgressMonitoring
Quarterly
Review
Apr
May
Jun
Jul
Quarterly
Review
Aug
Sep
Oct
Quarterly
Review
Nov
Dec
SIP-AIP Implementation
Acontrolpointconductedeveryquarteroftheyeartokeeptrackoftheimplementation
progressanddetermineandsolvethedifficultiesorproblemsaffectingtheSIP
Implementation.ThisisundertakenthroughaSchoolTeamMeetingeveryquarter(June,
SeptemberandDecember).
Focus:Implementationprogressandconcernsthelast3months
DataRequirements:PhysicalAccomplishment(actualversusplanned),activities
implemented,problemsencounteredandissuesthatneedtoberesolved
Timing:1stweekofthemonth(July,Oct,Jan).
M&ETools:SCurve,AIPGanttChart(actualversusplanned)
Document:StatusReportforthequarter
6.3LearnerPerformanceQualityControlPoints
6.3.1Description
TheLearnerTrackingControlPointisorganizedaroundtheprimaryobjectiveofimproving
learnerslearning.Thepurposeofthiscontrolpointistoprovidemechanismsthatwill
systemicallytracklearnersperformancenotonlyinsidetheclassroom,butalsowithinthe
schoolyear,whileinschoolandduringthevarioustransitionstagesinthelearnerslife.
Asthemainproductoftheeducationservice,itisnecessarytoestablishstrategically
placedcheckpointsinthelearnersdevelopmentcycleinordertoensurelearnersare
progressingandthattheyarereadytomeettherequirementsofthenextstage.
Theobjectivesofestablishingthecontrolpointsforlearnersare:
tosystematicallyprofileandtracklearners
toprovideinformationnecessaryintheremediationandenhancementprogramsif
theschool.Theassessmentswillprovidebaselineinformationaboutthelearners
38
School M&E System
capacitytobeusedasbasisforthedesignofremediationprograms
toprovidethevenueforseamlesstransitionoflearnersfromoneleveltoanother
level.
6.3.1SomeGuidepostsinPuttingUpControlPointsforLearners
Insettingupcontrolpointstotracklearnersprogress,thefollowingitemsmustbe
considered:
Learnershavedifferentlearningpace.Somearefast,averageandsomeareslow.
Assessinglearnersachievementattheendoftheyearmaybetoolate.Critical
controlmeasuresmustbeinplacedtotracktheirprogresswithintheyear.
6.3.2Elementary/HighSchoolReadinessAssessment
Alearnerdiagnosticproceduredesignedtoensurethatlearnersenteringtheelementary
levelorsecondarylevelpossesstherightattitudeandcompetenciesinorderforthemto
copewiththerequirementsofthesaidlevels.
6.3.3LearnersEvaluationperGradingPeriod
Mechanismthatwilltrackthelearnersaccomplishmentaftereverythreemonths.Theaim
istoensurethatlearnersaremeetingtherequirementsperlessonperquarter.Theresultsof
theLearners'QuarterlyEvaluationwillbeusedasinputtotheLearnerDevelopmentPlan
6.3.4Retention
Elementary/HighSchoolReadiness.
Learners'AssessmentperGradingPeriod.
ProfilingofLearners.Collectionofkeyinformationaboutthelearnersthatwillallow
theschoolandtheteacherstomakeaprofilebasedonselectedfactors.
39
SCHOOLM&ESYSTEM
7.0
MONITORINGANDEVALUATIONTOOLS
School M&E System
7. 0 S C H O O L M & E T O O L S
Management Actions per level
Is the Outcome
Realized?
4.0
Achievement of desired
outcome is used as a success
indicator of the process
implemented
4.0
Yes
No
Are Outputs
Provided/
Produced?
3.0
Outputs provided/ produced

as a result of the processes
employed
3.0
Yes
Are Processes
Followed?
2.0
Designated set of activities

that will ASSURE the quality of
outputs provided
No
2.0
Yes
1.0
Minimum set of resources

required to implement the
PROCESS
Are Inputs
Provided?
No
1.0
7.1Background
ThissectionenumeratesM&EtoolsandtechniquesthatwillhelptheSchooltake
managementactionsperlevel.Appropriatetoolsandtechniquesmustbeusedateach
levelsincetheinformationrequirementsanddecisionmakingrequirementsdifferperlevel.
Thetoolsaredividedinto:
Toolstoassesseffectiveness
Toolstodeterminetheachievementofleadingindicators
Toolstotrackefficiency
7.2EffectivenessTools
OneofthemajorinformationrequirementsoftheSchoolistheperformanceofthe
learners.Inordertogetinformationaboutlearnersperformance,thefollowingtoolsand
meansofverificationaresuggested:
NationalAchievementTestandRegionalAchievementTest
SchoolAssessment
41
School M&E System
7.3ToolsforDeterminingtheAchievementofLeadingIndicators
Leadingindicatorsrefertoresultsorsituationsthatwillleadtowardstheachievementof
thedesiredoutcomes.Thesearemeasuredtodetermine,duringtheimplementation,ifthe
Schoolisprogressingintherightdirection.
SBMScaleofPractice.Thisisaselfadministeredassessmenttoolfortheschool
head.TheassessmentcoversthesixdimensionsofSBMwhichincludesSchool
Leadership,InternalStakeholderParticipation,ExternalStakeholderParticipation,
ContinuousSchoolImprovementProcess,SchoolBasedResourcesandSchool
PerformanceAccountability.Theresultoftheselfassessmentwillbeusedasinputto
theadjustmentsintheAIPandthepreparationofthenextcycleSIP.
TeacherObservationGuide.Atoolusedtoanalyzeteachersmanagementofthe
teachingandlearningprocess.
7.4ToolstoTrackSchoolEfficiency
Schoolefficiencyismeasuredbycomparingtheactualimplementationprogressversusthe
plan.Trackingtheimplementationwillallowthe
SCurveorLineofBalance.Atoolusedtocomparetheapprovedoraccepted
targetsintheAIP/SIPversustheactualnumberoftargetscompleted.
GanttChart.Amatrixvisualizingtheactualimplementationversusplan.
Checklist.TodeterminetheSchool'scompliancetotheStandardQAprocesses.
42
SCHOOLM&ESYSTEM
8.0
DOCUMENTSANDREPORTS
School M&E System
8.0DOCUMENTSANDREPORTS
8.1Description
ManagementReportsaredataorganizedinaneasytounderstandformat.Thereports
providethestakeholderswithaholisticperspectiveontheaccomplishments,eventsand
periodthathaveelapsed.Itisessentialthatthereportprovidescompleteinformationof
thehappeningsinordertobeausefulinputtowardsdecisionmaking.Inordertobeuseful
andeffective,reportsshouldcontaininformationaboutthreeessentialareas:
Operationalinformationwhichdescribestheprogressorstatusofimplementation
happeningwithintheschoolandclassroom.Attheschoollevel,itincludesschool
programsandprojectsimplemented,qualityofoutputsdelivered,resources
generatedandtheexpendituresoftheschool.Attheclassroomlevel,thismay
includecompetenciesgainedbystudents,lessonscovered,andattendance.
Internalandexternalinformation.Internalinformationrelatestoallactivitieswithin
theschoolorclassroomandthestoriesbehindtheactivities.Thisincludesreporting
ofthemajoreventsandactivitiesthattookplaceinsidetheschoolandfactorsthat
facilitatedorhinderedtheactivities.Ontheotherhand,externalinformation
pertainstofactorsoutsidetheschoolthatmayhaveinfluencedoraffectedschool
performance.Informationoutsideprovidesgoodcomparativeinformationtoassess
itsownperformance.
Leadingandlagginginformation.Leadinginformationorleadingindicators
provideinsightorearlywarningintoafutureorevent.Someexamplesofleading
indicatorsareteachersperformance(predictingstudentlearning),frequent
absenteeism(leadstodroppingout),andgoodteachingandschoolbased
management(influencesenrollment).
Ontheotherhand,lagginginformationorhistoricalinformationprovidesuseful
insightstocurrentaccomplishments.Reportsprovideacomparisonofpast
accomplishmentstoaccomplishmentstodate.Example,inreportingdropout
rateforthisyear,dropoutratesofpreviousyearsarealsoreflectedinthereportto
providehistoricaltrend.
8.2SomeGuidepostinManag ementRepor ting

Thecontentofreportsshouldbedrivenbythedecisionmakingrequirementsoftheuserof
thereport,andnotbywhatdataisavailable.Avoidunnecessaryinformationaswellas
unnecessaryattachments.Thefollowingprovidessomeguidepostinpreparingareport
format:
Keepitshortandsimple.Readersmayhavelittletimetoreadavoluminousreport.
44
School M&E System
Keepitshortbutfullofrelevantinformation;
Usegraphsandtablesthatwillprovideimmediateinformationaboutperformance
andaccomplishments;
Followtheformatofyourplan.Whenusingcoding(C.1.1)followtheoneusedinthe
approvedplan.
Providestoriesbehindthenumbersbutkeepitsimpleanddirect.
Avoidambiguouswordsandlimitjargonthereadermaynotunderstand.
Attachdocumentsthatwilldirectlysupportorexplainfurthertheinformationinthe
mainreport.Andusethemostauthoritativesourceofdata.
School M&E System

Reports and Documents
Quarter
Report
May
Monthly
Report
Jun
Monthly
Report
Jul
Monthly
Report
Quarter
Report
Aug
Monthly
Report
Sep
Monthly
Report
Learner
Report
Card
Quarter
Report
Oct
Monthly
Report
Learner
Report
Card
Nov
Dec
Jan
Monthly
Report
Monthly
Report
Monthly
Report
Annual
Report
Feb
Monthly
Report
Mar
Apr
Monthly
Report
Monthly
Report
Annual
Implementation
Plan
Learner
Report
Card
Learner
Report
Card
School
Report
Card
8.3SchoolDocumentsandReports
Documentsandreportscontaininformationthatareneededinmakingaccuratedecisions.
Reportsarepreparednotbecausedataisavailablebutbecausedecisionsneedtobe
made.Theorganizeddatacontainedinareportwillprovidevaluableinputandinsightsto
theschoolheadonfutureactionstoundertake.Suchistheimportanceofmanagement
reports.
Theproblems,however,isnotthelackofreportsbuttoomanyreports.Therearetoomany
informationbutironicallyinformationarenotreceivedattherighttimebytherightpersons.
IntheSchoolM&ESystem,itisimportanttostreamlinethereportsandensuretimelyarrival
ofinformationthataschoolheadwouldneedinmanagingtheschool.Thefollowing
schooldocumentsandreportsareidentifiednotforreportingpurposesbutbecauseof
45
School M&E System
informationandinsightstheycontaininhelpingtheschoolheaddeterminethefuture
movesandactions.
8.3.1BaselineDocuments
Thefollowingdocumentsprovidebaselineinformationabouttheschool,learnersand
teachers.Thesebaselinedocumentswillbeusedasbasisfortheprogressor
accomplishmentsoftheschool.
Learners'Profile.Providesbaselineinformationaboutthebackgroundand
capabilityofthelearners.Maintainingalearner'sprofilewillprovidetheteachers
withthenecessaryinformationonhandlingthelearner.
Teachers'Profile.Providesbaselineinformationabouttheskillsorcompetenciesand
thecapabilitybuildingrequirementsoftheteacher
SchoolReportCard.Profileoftheschoolperformance,humanresource,learning
environmentandlearningresourcesandotherservices.
8.3.2ControlDocuments
Controldocumentsrepresenttheagreementsandseriesofdecisionsmadebytheschool,
communityandbytheDivision.Thesedocumentsareusedtocompareactual
performance,basisforanalyzingthedifferencesorimprovementsintheschoolorlearner
performanceandbasisfortakingtheappropriateactions.Thesearethemainreference
pointforreinforcementorremediation.
SIP.Containstheoutcomes,targetperformanceindicators,targetoutputsand
strategiesoftheschool.Thiswillbemostusefulinunderstandingthecontextofthe
problemsandissuesencounteredbytheschoolandtheopportunitiesavailableto
theschool.TheSIPwillbethemainreferencedocumentatthePostImplementation
Review.
AIP.Containsthescheduleofoutputstobedelivered,resourcesandbudget.This
willbeamajorreferencedocumentinassessingtheefficiencyoftheschoolin
managingorimplementingtheSIP.
8.3.3StatusReports
Statusreportsdescribewheretheschool,teacherandlearnerstandsataspecificpointin
time.Thesecontainstheaccomplishmentoftheschool(atagiventime)versustheplan
andprovidesananalysisandexplanationofthevariance.Italsocontainsdiscussionofthe
factorsthatfacilitatedtheaccomplishmentsaswellasexplanationsofthefactorsthat
affectedachievements.
SchoolMonthlyReport.ContainsthephysicalaccomplishmentoftheSchoolversus
theplan(AIP),shortdescriptionofprogramsandprojectsimplementedand
documentationofproblems,issuesandopportunitiesencountered.
QuarterlyProgressReport.Consolidationof3monthlyreportstobesubmittedtothe
46
School M&E System
Division.Itcontainsthephysicalaccomplishmentforthequarteranddescriptionof
programsandprojectsimplemented.Thereportmayalsocontainproblemsand
issuesencounteredbytheschoolthatneedstobeaddressedbytheDivision
SchoolAnnualAccomplishmentReport.Anendofyearreportcontainingthe
learners'outcomeattainedfortheSYcoveredbythereport,programsandprojects
delivered,problems,concerns,andopportunitiesthatfacilitatedandaffectedthe
AIPimplementation.Thisreportprovidestheinformationrequirementofthenext
AIP.
LearnerReportCard.Areportontheacademicperformanceofthelearnersper
gradingperiod.
8.3.4AccomplishmentReports
Accomplishmentreportsaredocumentspreparedandsubmittedaftereveryendof
programorprojectortheendofamajorundertaking.Accomplishmentreportsprovide
SIPCompletionReport.Anendofthreeyearreportcontainingtheachievementof
thelearners'outcomestargetedintheSIP.Italsoincludestheaccomplishmentsof
theschoolintermsofprogramsandprojectsdelivered,documentationofeffective
practicesandlessonslearned.Thecompletionreportalsoincludesthepreparation
ofaSchoolReportCardwhichdetailstheprofileoftheschoolafterthreeyears.The
samewillbeusedasinputtothepreparationofthenextcycleSIP.
SchoolProgram/ProjectCompletionReport.Areportontheaccomplishmentofa
program/projectincludingactivitiescompleted,
SchoolDocumentsandReports
Typeof
Document/
Report
Document/Report
Purpose
Timingof
Report
AsInputto
Baseline
Document
LearnersProfile
Adjustmentof
Toserveasbaselineinformation EndofMarchof programsand
aboutthelearners
eachyear
projectsinthe
AIP
Baseline
Document
TeachersProfile
Tohaveaprofileoftheschool;s
mostimportanthuman
resource
SchoolReportCard
Tobeusedasbaseline
informationtodetermine
improvementofschoolona
yeartoyearAIP
implementationandatthe3rd
YearofSIPimplementation
SchoolMonthlyReport
Toreportontheprogressof
implementation;
Documentationof
accomplishmentspermonth
Baseline
Document
StatusReport
Training
programsfor
teachers
Attachmentto
annualreport
EndofMarchof
andSIP
eachyear
completion
report
Endofthe
month
Adjustmentof
nextmonth's
activities
Performance
assessmentof
teachers
47
School M&E System
Typeof
Document/
Report
StatusReport
Document/Report
SchoolQuarterlyReport
Purpose
ToshowstatusofAIP
implementationafterevery3
months
Timingof
Report
Endofthe
quarter
AsInputto
Adjustmentof
nextquarter's
activities
Performance
assessmentof
teachers
StatusReport
SchoolAnnualReport
Marchofeach
Topresenttheaccomplishment
yearexceptthe
reportoftheschoolafter1
lastyearofSIP
year;
Implementation
Information
fromthereport
willbeusedas
basisto
adjust/enhance
thenextyear
AIP
Asbasisfor
measuring
efficiencyofSH
StatusReport
LearnerReportCard
Toprovideinformationabout
thelearners'performance
Quarterlyand
EOSY
Learning
Management
Plans
Accomplishment
SIPCompletionReport
Report
Toprovidedocumentationof
the3yearimplementation
whichwillincludelessons
learnedandkeypracticesof
theschool
January
Februaryof3rd
YearofSIP
NextCycleSIP
Accomplishment SchoolProgram/Project
Report
Report
Toprovidedocumentationof
EndofProgram/
program/projectaccomplished Project
Bestpractices
8.3.5OtherDocuments
OtherDocumentsincludeacknowledgementreceiptsorinventoryreceiptofproperty,
certificateofacceptance,memorandumreceipt.
8.4ReportingFlowandFrequency
Mostreportingflowfollowstheorganizationalstructure.Theteachersubmitreportstothe
departmentheadsandthedepartmentheadsreportstotheschoolhead.Assuchcritical
andvaluableinformationarereporteduptheladderbutarenotdisseminatedfastenough
totheotherfieldunitswhomaybeneedingtheinformation.Thisreportingflawshouldbe
reinforcediftheobjectiveistoprovidetimelyandrelevantinformationtostakeholdersor
usersofthereports.
Considernotonlytheverticalflowofinformationbutalsothehorizontalflowofinformation.
Horizontalflowofinformationencouragessharingofdata,informationandinsights.Itisa
muchfasterwayofpropagatingeffectivepractices.Forexample,englishteacherstoshare
informationaboutalearnertothemathandscienceteachersratherthangoingthrough
theprocessofreportingandsubmittinginformationtotheDepartmentHeadandtothe
SchoolHead.
Someguidelinesonthereportingflow:
48
School M&E System
Timing.Themostaccuratedataandinformationmayloseitsusefulnessifitis
receivedlate.
Notallinformationarereportedorsharedtotheotherlevels.Onlydataand
informationneededtomakedecisionsoradjustments.However,incaseswhere
additionalinformationisrequested,detailedinformationorbackupinformation
shouldbereadilyavailable;
Uniformorsimilarformatofreports.Thisistoensureeasierconsolidation,
comparisonandanalysisofinformationbeitverticalorhorizontalstructure.
Accuracyoverprecision
49
SCHOOLM&ESYSTEM
9.0
T ERMS OF R EFERENCE
School M&E System
9.0M&ET E R M S O F R E F E R E N C E
9.1Manifestations ofa neg lected M& ESys tem

TheM&Esystemisacknowledgedtobeoneofthemostimportantsystemsin
management.Itisanimportantmechanisminthedirecting,steeringandcontrolling
functionsofmanagement.Itprovidesinformationandinsightstomanagementtoensure
qualityproductsandservicesandtoensurecontinuousimprovementintheorganization.
Ironically,theM&Esystemisonethemostoftenneglectedsystemsinanorganization.Here
aresomeofthemanifestationsofanorganizationthatneglecteditsM&Efunction:
NobodyisinchargeofM&E.IfeverthereissomebodyassignedtodoM&E,a
juniorstaffisassignedtocollectdataandputthemtogetherinonedocument.
M&Esystemanditsrequirementsaresetupinthemiddleofanimplementation.
Nobodycanreallysaythestatusofimplementation.
Scopecreeps2.Therearetoomanyinterveningactivities,eventsoroutputsthat
leadtononimplementationofapprovedprogramsandprojects
Same(failed)programsandprojectscontinuetobeimplemented
Neverendingcollectionofdata.Fieldpersonnelareoftenburdenedwithrequest
fordataandinformationeventhoughthesehavebeenreportedalready
AsuresignofamissingM&Esystemiswhenthebasicdataelementsarenever
collected.
9.2Com m onMisconcep tions ab out M& EWork

Asaresult,theactualeffortsonM&Eisoftenlimitedtodatagathering,reportwritingand
reportsubmission.Suchwrongperceptionscontributedtothepopularbeliefthatthereisa
dichotomybetweenM&Eanddecisionmaking.
HerearesomeofthemisconceptionsabouttheworkinM&E::
M&Eisaboutsubmittingreports.Reportpreparationandsubmissionisjustoneof
themanyfunctionsinM&E.Itincludestheprocessofgatheringdataand
information,analyzingthem,writingandpresentingtheseinaformatthatwill
facilitatedecisionmaking.Thesereportswillbethebasisforfutureactionsand
futuredesignsofprogramsandprojects.
TheM&ESystemisoftenequatedtofillingupforms,tablesandmatrices.The
2A scope creep is an activity, event or an output undertaken (may be necessary) but is not part of the approved or agreed plan.
51
School M&E System
importantactivityofvalidatingthedataandinformationisoftenneglected.The
practiceoffillingupforms,tablesandmatricesleadtoerroneousdataand
information.
M&Eisaboutfieldvisitsanddatagathering.
AnotherwrongnotionaboutM&Eistomeettheinformationrequirementsofthe
external/highermanagementlevelunit.TheM&Esystemissetupandputinto
operationsinordertomeettheinformationrequirementsoftheinternalunits
especiallyindividualswhoareresponsibleforthedeliveryofoutputsandthe
achievementofoutcomes.
ThesemisconceptionsoftenleadtofalsenotionsthatM&Epeoplearejustspectators
watchingandobserving(spying)andwaitingforpeopletomakemistakes.Thentheyreport
thesemistakes.ThemisconceptionsabovearetheusualreasonswhypeopleshunM&E.
9.2TheM& EFunction
TheM&Efunctionisveryimportantindecisionmaking.Everyimplementer,fromtheschool
head,teachersandnonteachingstaffwillmakedecisionsaccordingtotheirown
accountabilities.Monitoringandevaluationactivitiesareundertakentoensurethat
accountabilitiesanddesiredresultsareachieved.Essentially,theM&Eisaboutadjustments.
Adjustmentcanconsistof:
nochanges.ifnoortolerabledeviationsfromtheplanareobserved;
changesinactivities,ifdeviationsfromtheplancanbecounteractedbyadjusting
resourcesandactivities;
adaptationoftheplan,ifthestrategydoesnotyieldtheexpectedresultsand
effects;
changesinthestrategyorterminationoftheplaniftargetpurposeturnouttobe
unachievableduetomisconceptionsandchangesinframeconditions.
9.3School M& E ToR
9.3.1SchoolH ea d
TheSchoolHeadistheprocessowneroftheSchoolM&ESystem.Asprocessowner,the
schoolheadmustensuretheintegrityandefficiencyoftheSystem.Thismeansproviding
accurate,correct,timelyandrelevantinformationtotheschoolstakeholders.Theschool
headwillalsobethemajorbeneficiaryofthelessonsandinsightsproducedbytheM&E
System.Specifically,thefollowingoutlinestherolesandresponsibilitiesoftheSchoolHead
onM&E:
Overall,theSchoolHeadprovidesthesteeringanddecisionmakingrequirements
52
School M&E System
ofschoolbasedmanagement.
TheSchoolHeadshallreportdirectlytotheSchoolsDivisionSuperintendentand
provideinformationontheprogressorstatusoftheSIP/AIPimplementation.The
SchoolHeadshallalsoraiseproblemsandissuesaffectingschoolbased
managementandrecommendareasforadjustments.
TheSchoolHeadshallinteractcloselywiththefollowingstakeholders:
DivisionOffice
PTCA
Community
LocalGovernmentUnit
LocalSchoolBoard
MonitorSIPPreparationandStartUp.Includes:
Communicatetotheteachers,nonteaching,parrents,community,theLGU
andotherstheDepEDpolicies,guidelinesandstandardsconcerningSIP
preparationandstartup
Provideinputonthetechnicaldirectionsnecessaryinthepreparationofthe
SIP.
EnsureactiveparticipationofstakeholdersduringtheformulationoftheSIP
GeneratesupportformtheDivision,Region,theLGUsandother
stakeholdersconcerningthefundingsupportorrequirementstoimplement
theSIP
OverallsupervisionoftheSIP/AIPimplementation.Theschoolheadistoensurethat
alltheprogramsandprojectsundertakenintheschoolareinaccordancewiththe
acceptedSIPandAIP,ontimeandwithinbudget
ProvideSuperviseteachersperformance.Provideinstructionalsupporttoteachers
intheimplementationofthecurriculumandinmanagingtheteachingand
learningprocess.Providefeedbackontheperformanceoftheteachers.
SchoolReviewandsubmitprogressreportswhichincludeSchoolQuarterlyReport
andAnnualReport
Conductregularmeetingsandworkshops
FacilitatetheconductofSIPPostImplementationReview
ReviewandendorsetheSIPCompletionReport.
53
School M&E System
9.3.2SchoolM&ECoordinator
TheM&ECoordinatorisresponsiblefortheoverallM&Estrategyandimplementationof
M&ErelatedactivitieswithintheSchoolandprovidetimelyandrelevantinformationto
schoolstakeholders.
TheM&ECoordinatorshallinteractcloselywiththefollowingstakeholders:
SchoolHead
Teachers
NonTeachingStaff
TheM&ECoordinatorshallreportdirectlytotheSchoolHead.TheCoordinatorshall
providetheSchoolHeadwithinterpretationandanalysisofM&Edata,raiseissuesand
problemsaffecting(ormayaffect)SIP/AIPimplementationandrecommendareasfor
adjustmentintheimplementationplan.Specifically,thefollowingoutlinestherolesand
responsibilitiesoftheSchoolM&ECoordinator:
AssistinthereviewandrevisionoftheSIPobjectivesandstrategies,particularlyin
theadjustmentsoftheOVIs(objectivelyverifiableindicators)andMOVs(meansof
verificationsreports,documents,datagatheringmethods)
AssistinthedevelopmentandadjustmentoftheSIPandAIP
AssisttheschoolheadinthesettingupoftheSchoolM&ESystem.Ensurethatthe
SchoolM&ESystemcomplieswiththeDivisionM&ESystem
CommunicatetoteachersandnonteachingstafftherequirementsoftheSchool
M&ESystemandtherolesandresponsibilitiesofstaffonM&E
PrepareconsolidateSchoolMonthlyReportfortheSchoolHeadinaccordance
withtheapprovedreportingformatsandschedule.Thisalsoincludesreviewingand
validatingthereportssubmittedbyschoolstaffanddocumentsreceivedfrom
outsidetheschool.
Assisttheteachersandnonteachingstaffinthepreparationoftheirprogress
reports.
RecordandreportthePhysicalAccomplishmentoftheSchoolasperSIP/AIP
Ensureproperdocumentationandsafekeepingofschoolreportsanddocuments
generatedduringprojectimplementation.
9.3.3SchoolPlanningCoordinator
TheSchoolPlanningCoordinatorisresponsibleforensuringreliabilityofschooldataand
otherinformationreportedbytheSchool.Specifically,thePlanningCoordinatoris
responsibleforthecollectionandvalidationofprojectdatareceivedfromtheteachers
andnonteachingstaffandwillprovideinitialstatisticalanalysesforthesame.
54
School M&E System
ThePlanningCoordinatorshallinteractcloselywiththefollowingstakeholders:
SchoolHead
SchoolM&ECoordinator
Teachers
NonTeachingStaff
ThePlanningCoordinatorshallreportdirectlytotheSchoolHeadandworksidebyside
withtheM&ECoordinator.ThePlanningCoordinatorshallprovideinitialinterpretationand
analysisofprojectdata.Specifically,thefollowingoutlinestherolesandresponsibilitiesof
theSchoolPlanningCoordinator:
AssistinthereviewandrevisionoftheSIPobjectivesandstrategies,particularlyin
theadjustmentsoftheOVIs(objectivelyverifiableindicators)andMOVs(meansof
verificationsreports,documents,datagatheringmethods)
AssistinthedevelopmentandadjustmentoftheSIPandAIP
AssisttheM&ECoordinatorinthepreparationofconsolidatedSchoolMonthly
Report
EnsureavailabilityofinformationfromtheSMISandtimelinessofdata.
Mainlyresponsibleforthecomputerentryofdatafromteachersandnonteaching
staffandprovidesomeinitialanalysisandinterpretation.Ensureintegrityand
accuracyofdata
ManageandmaintaintheSMIS.
9.3.4SchoolDepartmentHeads
TheSchoolDepartmentHeadsareresponsibleformonitoringandevaluatingthe
remediationandenhancementprogramsasoutlinedintheSIP/AIP.TheDepartment
HeadsCoordinatorsaredirectlyresponsibleforthedaytodaysupervisionoftheir
DepartmentsbasedontheSIP/AIP(orDepartmentImplementationPlanwhenavailable).
Asthefrontliners,theyprovidetechnicalassistancetoteachersonhowtoefficientlyand
effectivelymanagetheteachingandlearningprocess.
TheTeachersshallinteractcloselywiththefollowingstakeholders:
SchoolHead
Teachers
SchoolPlanningCoordinator
TheDepartmentHeadsshallreportdirectlytotheSchoolHead.Theyshallprovidethe
SchoolHeadwiththeprogressorstatusofprogramsandprojectsoftheDepartment,
55
School M&E System
raiseissuesandproblemsaffecting(ormayaffect)teachingandlearningand
recommendareasforadjustmentintheSIP/AIP.Specifically,thefollowingoutlinestheroles
andresponsibilitiesoftheSchoolDepartmentHead:
Prepareprogramsandprojectsthatwillsupporttheteachingandlearningprocess
intheschool.
PrepareandsubmitMonthlyReportdetailingthestatusofprogramsandprojectsin
theDepartmentandfutureactivities
ConductDepartmentmeetingsandworkshopsrelatedtoM&Econcerns
Supervisedaytodayactivitiesofteachers.Monitortheteachingprocessandthe
coverageofthecurriculum
ParticipateintheSchoolOutcomeEvaluationespeciallyinassessingthe
effectivenessofschoolprogramsandprojects
9.3.4Teachers
TheTeachersareresponsiblefortrackingtheparticipationandprogressoflearners.The
Teachersaredirectlyresponsibleforthedaytodaymonitoringoflearnersperformance
insidetheclassroom.Theirprimarymonitoringresponsibilityistoprovidefeedbackto
learnersregardingperformanceandimplementorsuggestsremediationorenhancement
activitiesforthelearners.
TheTeachersshallinteractcloselywiththefollowingstakeholders:
Learners
SchoolHead
DepartmentHead
Parents
TheTeachersshallreportdirectlytotheSchoolHeadand/orDepartmentHead.Theyshall
providetheSchoolHead/DepartmentHeadwiththescopeoflessonscoveredandthe
performanceofthelearnersonaperiodicalbasis.Specifically,thefollowingoutlinesthe
rolesandresponsibilitiesoftheTeachersonM&E:
Preparelessonplans
Monitortheperformanceoflearners.Thisincludesattendance,participationinside
theclassroom,qualitycontroloflearners'workandthedemonstrationof
competenciesoflearnersagainstexpectations
InformtheSchoolHead/DepartmentHead,otherDepartmentHeadsandNon
TeachingStaffaboutlearnerrelatedconcernstoensurepromptresponseto
56
School M&E System
problemsandissues
PrepareandsubmitMonthlyReportdetailingthestatusofprogramsandprojectsin
theDepartmentandfutureactivities
PrepareandsubmitanAssessmentReportonlearnersperformance
ParticipateintheSchoolOutcomeEvaluationespeciallyinassessingthe
effectivenessofschoolprogramsandprojects
9.3.4NonTeachingStaff
TheNonTeachingStaff(includesGuidanceCounselor,Librarian,SchoolNurseandothers)
areresponsibleforpromotingtheuseofschoolfacilitiesthatsupporttherequirementsof
teachersandlearners.
TheNonTeachingshallinteractcloselywiththefollowingstakeholders:
SchoolHead
DepartmentHead/Teachers
Learners
TheNonTeachingStaffshallreportdirectlytotheSchoolHead.Theyshallprovidethe
SchoolHeadwiththeutilizationofthefacilitiesandtheenhancementrequirementsofthe
facility.Specifically,thefollowingoutlinestherolesandresponsibilitiesoftheNonTeaching
StaffonM&E:
Monitorrequirementsandneedsofteachersandfacilitiesregardinguseofschool
facility,laboratoriesandschoolequipment
Monitorutilizationofschoolfacilitiesandequipment
Providereportonthestatusandmaintenancerequirementsoftheschoolfacilities,
laboratoriesandschoolequipment
ParticipateinthePlanningandSchoolOutcomeEvaluationactivitiesoftheschool.
9.3.4M&ESupportStaff
TheM&ESupportStaffisanadministrativesupportstafftotheSchoolHead,SchoolM&E
CoordinatorandSchoolPlanningCoordinator.TheSupportStaffshallberesponsibleforthe
collectionofdata,encoding,filingandmaintenancerequirementsoftheSchoolM&E
System.
57
School M&E System
58
SCHOOLM&ESYSTEM
10.0
SETTINGUPASCHOOLM&ESYSTEM
School M&E System
10.0S E T T I N G U P A S C H O O L M&ES Y S T E M
10.1Introduction
TheSchoolM&ESystemisoneofthekeymechanismsofqualityassurance.Itmustbeable
toprovideaccurateandobjectivelyverifiableinformationtoschoolheadandstakeholders
inordertomakecorrectandtimelydecisionsthatwillfacilitateachievementoftarget
outcomes.Itisthereforecriticalthatthesystemmustbesetupproperlytobeusefulto
managers.Thesetupmustbeproperlyundertaken.
TheSchoolM&ESystemcanbesetupafterapprovaloracceptanceoftheSIP.TheSIP
providesthedirections,objectives,scopeofwork,indicatorsandcriteriaforsuccessthatare
veryimportantinmonitoringandevaluation.Theestablishmentorenhancementofthe
schoolM&EsystemistobeundertakenduringthestartupperiodofthenewSIP.Theschool
mustensurethattheelementsoftheM&Esystemsareinplacedandalready
communicatedtokeystakeholdersbeforemajorprogramsandprojectslistedintheSIPare
implementedbytheteachersandschools.
10.2RequirementsforanEffectiveM&ESystem
Effectiveschoolmanagementrequiresthatawellorganizedmonitoringandevaluation
systembedesigned,developedandimplementedsothatimmediatefeedbackcanbe
obtainedconcerningschoolperformanceandimmediateadjustmentsordecisionscanbe
madetoensureachievementofobjectivesandtargetsoutlinedintheschoolimprovement
plan.TherequirementsforaneffectiveM&Esysteminclude:
Commitmenttodomonitoringandevaluation.Theprimaryrequisitetoaneffective
schoolmonitoringandevaluationsystemisthecommitmentofallthestakeholders
schoolhead,teachers,students,communitystakeholdersandDivisionpersonnel.
Thiscommitmentismanifestedbythefollowing:(1)allhavethesameunderstanding
andappreciationofthescopeofmonitoringandevaluation;(2)acontinuing
commitmenttoexcellenceandimprovementofschooloutcomes,and;(3)
objectiveusedoftheinformationandresultsofmonitoringandevaluation.
Desiredschooloutcomesandobjectivesarerealistic,clearlydefinedandverifiable.
Thissimplymeansthatschoolimprovementplansarecorrectlydone.TheSIP
providesthescopeofthemonitoringandevaluation.Unlesstheschoolplanis
comprehensivelyandclearlypreparedtheconductofmonitoringandevaluation
willbedifficult..Theschoolplanmustprovideacleardescriptionoftheobjectives,
targetsandmilestonesthattheschoolwouldwanttoachieveinthenextthree
years.
Standardsarewellestablishedandcommunicatedtoallteammembers.
Standardsincludeexpectedlearnercompetenciesperlevel,curriculum,teaching
60
School M&E System
andlearningprocess,assessmentprocess,teachercompetencies,andresources.
Systemboundariesamongthedifferentlevelsareclearlyestablished.Thisincludes
cleardefinitionanddelineationoftherolesandresponsibilitiesinthedifferentlevels
oftheorganization.
Acleardefinitionoftheschoollifecycleframeworkisestablished.Theschoollife
cyclewillprovidethescopeoftheschoolmonitoringandevaluationsystem.Thiswill
alsoputintocontextthedecisionmakingrequirementsoftheschoolsinevery
phase,stageormilestonesintheschoollife.
10.3SomeGuidepostinSettingUptheM&ESystem
Thesetupprocessmustensurethefollowing:
Makesuretheschoolmanagers,teachersandotherstakeholdersunderstandthe
scopeoftheM&Esystem
Thereshouldbeagreementintheperformancemeasuresthatwillbeusedinthe
monitoringandevaluationoftheschool.Outcomesandintermediateobjectivesin
theSIP.
Ifyoucan'tmeasureit,youcan'tmanageit.Besureyourtargetsareobjectively
verifiable.
ConsiderthestandardsandpoliciesoftheDepEDbeforefinalizingthe
performancemeasuresandreportsinthesystem.
Inthedesignofthesystem,puttherequirementsoftheschoolandteachers.Itmust
meetthedecisionmakingrequirementsoftheschoolheadandteachersbefore
consideringormeetingtheinformationrequirementsofexternalstakeholders.
Keepthesystemassimpleaspossible.Minimizereports,mergeddocumentsand
reportswhenpossible.Identifythemostauthoritativereport.
Setupthesystemasquickaspossible.
10.4StepsinSettingU ptheM&ESystem
Ideally,theSchoolM&ESystemissetupduringthestartupstage3oftheSIP.Theschoolis
preparingtoimplementanewSIPforthenextthreeyears.BeforetheSIPisfully
implemented,theschoolshouldsetupitsM&Esystem.IncaseofanalreadyexistingM&E,
theschoolmaywanttoreviewandenhanceitsexistingsystemespeciallytheperformance
Start Up Stage is a three month period for the school to prepare for the implementation of the newly approved SIP. It includes
designing of internal systems, staff development, reorganization and other strategies the school may want to set up to implement
the SIP successfully. M&E is ideally set up and organized during that period. Start Up Stage is undertaken once every three
years.
61
School M&E System
measures,M&Estrategies,toolsandtechniques.
TheschoolmanagershouldtaketheleadinthesettingupoftheM&Esystemsincethis
systemwillbemostusefultohim/her.SomematerialsrecommendthecreationofaM&E
TeamthatwillsetupandimplementtheM&Ebutinthismaterialitisstronglydiscouraged.
M&Eshouldnotbeseenasaseparatesetofactivitynoratasklimitedtoaspecialgroupof
individuals.Allschoolstakeholders,notjusttheschoolmanageoraspecialgroup,are
responsibleforM&E.Allindividualsschoolheads,teachers,studentsareaccountableand
responsibleforcertainresults.Therefore,allmustdoM&E.
SinceallarerequiredtodoM&E,itisimportanttodesigntheschoolM&Esystem
systematically.Itisimportanttoconsiderthattheimplementationefforts,strategiesand
activitiesofonegroupwillaffectorinfluenceanothergroup.Themonitoringactivities,
evaluationeffortsanddecisionmakingtasksofalltheschoolstakeholdersmustinteract
andbenefiteachother.
ItmustbehighlightedthatacriticalelementnecessaryinsettingupaM&Esystemisthe
presenceofaclearandwellwrittenplan.Byclear,itmeanstheobjectives,indicatorsand
strategiesarewellunderstoodbyall(internalandexternalstakeholders).Awellwrittenplan
simplymeansitisdoableand/orfeasible.Theabsenceofthesequalitieswillnotmakethe
settingupdifficultbutmaybeimpossible.
Thefivestepprocessinvolvesthefollowing:(1)definethescopeoftheM&E;,(2)designthe
controlandadjustmentpoints,(3)determinetheinformationrequirementsofthe
stakeholders,(4)setupthemonitoringprocessand(5)communicatethesystem.
SettingUptheM&ESystem
5StepProcess
Define the Scope

of the M&E
Design the
Control &
Adjustment
Point
(1) Review and finalize

the SIP including
the objectives,
targets
(2) Define the
performance
measures
(3) Finalize the SIP/AIP
Baseline Plan
containing the
finalized targets,
performance
measures, schedules
and cost requirements
(1) Set up the

control and
adjustment
point global and
annual
Management Reviews
3
Determine
Decision-making
Requirements of
Stakeholders
(1) Determine decision

making
requirements of
internal
stakeholders
(2) Determine technical
support to be
provided by external
stakeholders
Information
Requirements
Set Up Monitoring
Process
Communicate the
System
(1) Define the

activities
(2) Identify reports
(3) Prepare TOR
(1) Kick-Off
Meeting
Monitoring Process,
report formats,
frequency, terms of
reference
Staff aware of the

scope, management
reviews, information
requirements and the
operating details of
M&E
62
School M&E System
10.4.1DefinetheScopeoftheM&E
ThemostimportantfirststepinsettinguptheM&ESystemistoclarifyanddefinethescope
oftheM&E.Thisinvolvesclarifyingtheobjectivesandtargetsoftheschool,definingthe
successindicatorsandperformancemeasures.
IndefiningthescopeoftheM&E,thefollowingguidequestionsmustbeanswered:
Whataretheoutcomestheschoolwantedtoachieve?
Whataretheprogramsandprojectsitintendstodeliver?Howmanyandwhen?
AretheindicatorsSMARTlyformulated?Cantheybeverified?
Whataretheresourcesneededtoimplementtheprogramsandprojects?
Theanswerstothequestionsabovearefoundintheschoolimprovementplan.ItistheSIP
thatprovidesthecoverageandboundaryoftheM&ESystem.Hence,itisveryimportant
thattheSIPisveryclearandaccuratewhenitcomestoobjectives,targets,programsand
projectsthatitneedstodeliverwithin3years.AlthoughtheSIPhavealreadybeen
reviewedandapprovedduringtheappraisalperiod,itisrecommendedthatthisagainbe
reviewedorrevisitedagainbeforefullimplementationisundertaken.
Thefollowingillustratesthe3stepprocessindefiningthescopeoftheschoolM&Esystem:
ThefirststepindesigningtheschoolM&Esystemistohaveagoodunderstanding
oftheobjectivestargetsandstrategiesoftheschoolascontainedintheSIP.This
meansreviewingand/orupdatingtheSIPFramework(Goalchart).TheseGoal
Chartobjectives(withtheirindicators)setsthecontextandscopeoftheM&E
System.
GoalChart(SampleOnly)
NarrativeSummary
ObjectivelyVerifiable
Indicators
Remarks
Goal:
Improvefunctionalliteracyinthe
province
Purpose:
Improvedschoolperformancein
termsof(1)studentachievement,(2)
dropoutrate,(3)completionrate
and(4)enrollment
Outputs:
(1)StudentAchievement
(1.1)Slowlearnerswhowerepoorin
readingcompletedsessionson
readingremediation
(1.2)Developedreadingmaterialsfor
usebystudentswithreading
deficiencies
(2)DropOutRate
(2.1)Visited#ofSARDOhomes
(2.2)DistributedmaterialsonEASEto
StudentAchievementincreased
from:Y145%,Y255%,Y370%
Decreasedinnumberofnon
readersfrom:Y130%,Y215%,Y30%
TheIndicatorsare
reviewedandfinalizedby
theschoolasa1ststep
todesigningtheM&E
System
301stYearstudentswhoareinthe
readingfrustrationlevelhave
completedthesessionson
readingremediationby1st
semesterofYear1.
TheIndicatorsare
reviewedandfinalizedby
theschoolasa1ststep
todesigningtheM&E
System;
Completedmeansstudentshave
attendedallsessionsandhave
achievedtherequiredreading
Theindicatorshaveto
clarifiedintermsof
quantity,targetgroup,
63
School M&E System
NarrativeSummary
ObjectivelyVerifiable
Indicators
selectedstudents
levelattheendofthesession.
(3)CompletionRate
(3.1)Improvedschoolfacilities
(4.)Enrollment
(4.1)Conductedhousetohouse
visitationstopromotebacktoschool
program
(4.2)Implementedbrigadaeskwela
Remarks
qualityandtime
Secondstepistoreviewandfinalizetheperformancemeasures4.Performance
measuresisoneofthecriticalelementsofM&E.Themeasuresmustprovidean
accuratepictureofthestatusofaccomplishmentsoroutcomes.Whenthe
performancemeasuresareclarifiedandadjusted,finalizethesetargetsand
freezethem.Thesewillbethebasisforthemonitoringandevaluation.
Carefulconsiderationsmustbedoneinchoosingaperformancemeasure.Some
guidelinesindefiningtheperformancemeasuresoftheschool:
Thefewerthebetter.Oneofthecommonpitfallsinevaluationisthenotion
thatthemoredatagathered,themoreperformancemeasuresused,the
better.Thisdoesnotalwaysfollow.Asarule,thefewertheperformance
measures,themoreaccurateisthepictureofthesituation.
Focusontherightthings.Ensurethattheperformancemeasuresselected
arethecorrectmeasuresforassessingthelearners,teachersandschool
head'sperformance.Bycorrect,itmeansdirectandexclusivelyusedforone
performanceonly.
Integratedwithothermeasures.Aperformancemeasureusedis
connectedtotheothermeasuresinordertoprovideamoreholisticpicture
oftheschool'saccomplishmentandachievement.
ThirdstepistofinalizetheSIPandpreparetheAIP(Year1)basedontheadjusted
targetsandschedule.
DefiningthescopeoftheM&EwillfacilitatethedesignandestablishmentoftheSchool
M&ESystem.TheSIPwithitsobjectives,targets,proposedstrategiesandactivitiesdefinethe
scopeoftheM&E.Itisimportantthatthesearerevisitedandfinalizedtoformalizedthe
scopeoftheM&E.Thiswillleadtothedesignofthemonitoringprocess,controlpoints,data
collectiontoolsandtechniquesandmanagementreports.
4 A performance measure is composed of a number and a unit of measure. The number provides the magnitude (how much) and
the unit of measure gives the number a meaning (what)
64
School M&E System
5StepProcess
Define the Scope

of the M&E
Design the
Control &
Adjustment
Point

the SIP including
the objectives,
targets
(2) Define the
performance
measures
Baseline Plan
containing the
finalized targets,
performance
measures, schedules
(1) Set up the

control and
adjustment
point global and
annual
Management Reviews
3
Determine
Decision-making
Requirements of
Stakeholders

making
requirements of
internal
stakeholders
support to be
stakeholders
Information
Requirements
Set Up Monitoring
Process
Communicate the
System
(1) Define the

activities
(3) Prepare TOR
(1) Kick-Off
Meeting
Monitoring Process,
report formats,
frequency, terms of
reference
Staff aware of the

scope, management
M&E
10.4.2DesigntheControlandAdjustmentPoints
ThenextmajorstepinestablishingaM&Esystemistodesignthecontrolandadjustment
points.ThecontrolpointsrepresentthecorefeaturesoftheM&Esystem.Controland
adjustmentpointsaremechanismsforreviewtoassess,validateandadjust(whenneeded)
thequality,scope,timingandcostrequirementsofanimplementation.Alltheother
requirementsofM&E,fromreportstodatarequirements,willbebasedonthesecontrol
points.
SchoolControlandAdjustmentPointsaredeterminedbydrawingaroadmapoftheSIP
implementation.Theroadmapwillhelpillustratethecontextandtherelationshipbetween
theimplementation,controlrequirementsandtimingofthecontrol.Thiswillhelpestablish
thelinkbetweenthestagesofSIPimplementationandtheevaluationrequirements.This
approachwillprovidethecontextofthedecisions.Thisapproachwillharmonizethe
implementationstagesandtotheevaluationcontrolpointsoftheSIP.
ImplementationStageandControl&AdjustmentPoint
Astagerepresentsamajorsegmentintheimplementationphase,the
completionofwhichrepresentsamajormilestone.EachstageintheSIP
implementationrepresentsuniquerequirementsandinteractionsaswellas
uniqueproblemsandissues.Thestageapproachwillallowtheschoolheadto
havemorecontrolinmanagingtheSIPimplementation.Theunique
requirementsofeachprovidethecontextformonitoringandevaluation.
ControlpointsareM&Ereviewgateswhichwillallowtheschoolheadtoassess
theSIPimplementationpermilestones.Theresultsofthecontrolpointsareused
asbasisforadjustingtheSIPorenhancingtheimplementation.
65
School M&E System
ThemainreferencematerialintheestablishmentofcontrolandadjustmentpointsistheSIP
andAIP.Theimplementationplansprovidedetailsonthecriticalactivitiestobeundertaken
andthetargetedaccomplishmentdatesofoutputs.Thus,ithastobeensuredthatthe
SIP/AIParecorrectandadjusted.Thefollowingareitemsneedtobeconsideredinthe
identificationanddesignofControlandAdjustmentPoints:
Accomplishmentofanoutputormajormilestones.Oneofthemajor
considerationsinthesetupoftheControlandAdjustmentPointsaretheoutputsto
bedelivered.Outputsneedtobequalityassuredbeforeacceptanceand
ManagementreportingpracticesintheDepartment.Controlpointsarepatterned
afterthemanagementreportingpracticesoftheagency.Consideringthe
reportingpracticesoftheagencywillfacilitatebothrequirementsoftheschoolas
wellastherequirementsoftheDivision,RegionandNationalOffice.
Criticalpathorsegmentintheimplementationprocess.Criticalpathreferstoan
activityoractivitiesthatwillhavemajorimplicationstootheractivities,outputsand
decisionstobemadeinthefuture.
5StepProcess
Define the Scope

of the M&E
Design the
Control &
Adjustment
Point

the SIP including
the objectives,
targets
(2) Define the
performance
measures
Baseline Plan
containing the
finalized targets,
performance
measures, schedules
(1) Set up the

control and
adjustment
point global and
annual
Management Reviews
3
Determine
Decision-making
Requirements of
Stakeholders

making
requirements of
internal
stakeholders
support to be
stakeholders
Information
Requirements
Set Up Monitoring
Process
Communicate the
System
(1) Define the

activities
(3) Prepare TOR
(1) Kick-Off
Meeting
Monitoring Process,
report formats,
frequency, terms of
reference
Staff aware of the

scope, management
M&E
10.4.3DeterminetheDecisionMakingRequirementsofStakeholders
ThethirdimportantstepinsettinguptheM&ESystemistodeterminethedecisionmaking
requirementsofthestakeholders.Alsoknownaskeyplayers,theserefertoindividualsor
groupwhocaninfluencetheschool'simplementationoftheSIP.
IntheschoolM&Esystem,itisimportanttoclassifystakeholdersintointernalandexternal
stakeholders.Internalstakeholdersrefertoschoolhead,personnel,teachersandstudents.
66
School M&E System
Thesearedirectlyinvolveonadaytodayoperationsoftheschool.Externalstakeholders
refertoindividualsorgroupswhomayinfluenceorprovidesupporttotheschool.
Forbothtypeofstakeholders,theSystemmustbeabletoprovidetimely,accurateand
relevantinformationinordertoensureeffectivemanagementandpromptdeliveryof
supportandassistance.Thedecisionmakingrequirementsofthestakeholderswilldictate
thetypeofinformationthatneedstobegeneratedbytheschoolM&Esystem.
Determiningthedecisionmakingrequirementsofstakeholdersisaccomplishedin4
sequentialsteps.Thesestepsassurethatonlythecriticaldecisionrequirementsofthe
stakeholdersareidentified.
Firstandforemost,theinformationrequirementsofinternalstakeholdersmustbe
identifiedbeforerespondingtotheinformationrequirementsofexternal
stakeholders.TheSchoolM&ESystemtobesetupistohelpschoolmanagersand
teachersimplementtheirprogramsandprojectsasefficientlyandeffectivelyas
possible.ThemainfeatureoftheSchoolM&ESystemmustrespondtothedecision
makingrequirementsoftheschoolinternalstakeholders.Thefollowingare
suggestedstepsinanalyzinginternalstakeholdersandtheirinformation
requirements,
(1)Identifythestakeholders.
Attheschoollevel,itmaybeimportanttoidentifytheinternalstakeholdersby
names(smallschool)especiallyattheleveloftheschoolhead,personneland
teachers.Inthecaseofstudents,identifyingthestudentspernameisnotpractical.
Heretheschoolmaywanttogroupstudentsaccordingtocertaincharacteristics
(demographics,behavior),likeslowlearnersandfastlearners,atriskofdroppingout,
yearlevel,genderetc.
(2)Profilethestakeholders
Theprofileofthestakeholderswillprovidevaluableinputtotheschoolindesigning
itsM&Esystem.Profileeachstakeholderbasedonthefollowing:
Functions(rolesandresponsibilities).Pertainstoboththedejure(mandated)
anddefacto(actual)functionsoftheindividual.
Informationrequirements.Pertainstodataandinformationneededbythe
stakeholderinordertomakeadecision.
Whenreferstotime/daytheinformationisneededbythestakeholder.
MoVreferstocurrentpracticesormodetoverifytheinformation.
Itisalsoimportanttotakenotethatthefunctionsandinformationrequirementsof
certainstakeholdersvarypertimeperiod.Inthisregard,refertotheM&EOperation's
Framework(macroannual)todeterminethekindofdecisionandinformationa
stakeholdermakes.
67
School M&E System
(3)Identifypossibledesignconsiderations
Thestakeholderprofileandinformationrequirementscanbeusedasinputtothe
contentofthereport,formatofthereport,howthereportswillbepresentedand
thetimingofthereports.
BelowisasampleStakeholderInformationMatrixforInternalStakeholders
StakeholderInformationRequirementMatrixInternalStakeholder5
Stakeholder
SchoolHead
Functions(roles&
responsibilities)
Overall
managementof
school
Information
When
Meansof
Verification
Implicationto
M&EDesign
Diagnostictest
Quizzes
Classroom
Observation
Periodicaltest
Achievementtest
Informationmust
begivento
TeacherbeforeSY
starts;
LinkM&Esystem
withelementary
school
Statusofschool Monthly
programs&
projects
Provideinstructional Teachers
supporttoteachers performance
1stYearMath
Teacher
Facilitatelearners
developmentin
algebra
Learners
competencies/
performanceat
theelementary
level
StartofSY
DuringtheSY
(periodical)
EndofSY
Teachertrainers
Trainteachers
Trainingneeds
ofteachers
Semesterbreak
andsummer
break
4thYearHigh
Performing
Students
Opportunities
outsideof
school
Selfassessment/
Student
Development
Plan
Second,identifytheinformationrequirementsoftheexternalstakeholders.
Externalstakeholdersareindividualsorgroupswhocaninfluenceand/orprovide
supporttotheschool.Thesegroupsmayrequireinformationfromschoolsinorderto
alignitsplans,programsandevenitspoliciestotheschoolrequirements.TheSchool
M&ESystemisalsodesignedtomeettheinformationneedsofthesestakeholders.
Unliketheinternalstakeholderswhoseinformationneedsareoperationalconcerns,
theinformationneedsoftheexternalstakeholdersaremoreonoutcomesand
results,informationthatareimportanttopolicyformulationanddesignoftechnical
assistanceprogramsforschools.
Normally,thesestakeholdershavetheirownM&Esystem.Thereportcontent,format
andtimingshouldbeconsideredasmuchaspossible.Hence,theneedto
configuretheSchoolM&ESystemtotheM&ESystemofthesestakeholders.The
suggestedstepsindoingaexternalstakeholderanalysisisalmostthesameasthat
Sample only. Intended to show the information to be gathered about the stakeholder. Additional stakeholder may be added
depending on the size or type of school. Example, big schools have department heads. Ideally, their requirements should also be
determined.
68
School M&E System
oftheinternalstakeholders.Theseinclude:
(1)Identifythestakeholder
Notallindividualsorgroupsoutsideoftheschoolmayqualifyasstakeholder.Inthis
context,externalstakeholdersarethosethatcaninfluenceorsupporttheschool's
implementationofitsprogramsandprojects.Influencemayincludechangesin
policies,technicalassistancesupportandfinancialassistance.
(2)ProfiletheStakeholder
Gathersomeinformationaboutthestakeholderintermsof:
Mandate.Pertainstorolesandresponsibilitiesoneducationasdetermined
bylaw.Oritmayalsopertainstothecharterorvision/missionofthe
organizationespeciallynongovernmentorganizationsorfoundations.
Possiblesupporttoschools.Includescurrentsupportandpotentialsupport
thatcanbeprovidedbythestakeholder.
Information.Referstothetypeofinformationthestakeholdermayneedto
makedecisionsthatwillcompelthestakeholdertosupportorassistthe
school.
When.Referstothetimeperiodtheinformationisneededbythe
stakeholder.
MeansofVerification.Thesearecurrentpracticesordocumentsthe
stakeholderisusinginitsownM&Esystem.
(3)DeterminetheimplicationtothedesignoftheSchoolM&ESystem.
ThedesignoftheSchoolM&ESystemmustbecloselylinkedtothedesignofthe
M&ESystemoftheexternalstakeholderswhoaremandatedtosupporttheschools,
liketheDivisionandRegionalOffices.Thereportcontent,formsandformatsmustbe
closelylinkedtothosebeingusedbytheDivision,RegionalandCentralOffices.
Forexternalstakeholderswhoarenotdirectlymandatedbylawtosupportthe
schoolsbutaresupportingtheschoolsontheirown,itisimportanttodetermine
theirplanningandbudgetingperiod.Thisperiodmaybethemostappropriatetime
toprovideinformationabouttheschoolandthesupportitneeds.
ThetablebelowprovidesanexampleofaStakeholderInformationMatrixExternal
Stakeholder.
69
School M&E System
StakeholderInformationRequirementMatrixExternalStakeholder6
Stakeholder
Mandate
Support/
Possible
Support
Information
When
Meansof
Verification
Implicationto
M&EDesign
DistrictOffice
DivisionOffice
Providetechnical
assistance
supporttoschool
heads:
onschoolbased
management;
onteachers
development;
StatusofSIP
Quarterly
implementation Astheneed
QualityofSIP
arise
Teachers
performance
Quarterly
Report
School
Managers
Meeting/
Conference
SchoolVisit
Schoolbreak&
Semestral
Needsanalysis
break
Classroom
observation
Regional
Office
BSE
LGUBarangay
LGUMunicipal
Etc
Theinformationrequirementsofthestakeholderswillhaveimplicationstothedesignand/or
contentofthefollowing:
dataelements.Thesearethemostbasicinformationaboutastatusofan
implementation.Usually,thesearerawdataandareimportantindeterminingor
computingfortheperformancemeasures.Thiswillalsodictatetheformsandtables
tobedeveloped.
formsandtemplate.Thesimplertheformsandthetemplates,thebetter.Theseare
themostfundamentalcollectiontooltobeusedindocumentinganeventandan
accomplishment.
reportformat.Thedecisionmakingrequirementsofthestakeholderswilldetermine
theformatofthereport.Itshouldcontainallthenecessaryinformationnumbers
andstoriesbehindthenumbersinorderforaschoolheadorateachermakethe
necessaryadjustmentsorimprovementsinthestrategiesimplemented.
reportingfrequency.Theneedofthestakeholderstomakedecisionswillalso
dictatethereportingperiods.Thereportswiththenumbersandstoriesmustbe
The list of stakeholder and their roles and responsibilities may vary from place to place.
70
School M&E System
receivedontimebythestakeholdersinordertoensuretimelyadjustments(if
needed)ordecisions.
evaluationfrequency.Evaluationpertainstoexternalassessmenttobeundertaken
tovalidatetheaccomplishmentsandstorieswritteninthereports.Usually,
evaluationisundertakenwhentheevaluationpartyistocomeupwiththeirown
plan.
Asaruleofthumb,whenthereareconflictbetweentherequirementsoftheinternaland
externalstakeholders,therequirementsoftheinternalstakeholdermustbemetfirstbefore
theexternal.Thedecisionmakingrequirementsoftheinternalstakeholderstheschool
headandteachersmustbegivenpriorityinordertohelpthemmakeimmediate
enhancementsorremediationsintheschoolinterventions.Thisperspectivewillalsoensure
thatM&Eismoreaboutmanagingandmakingdecisionsthanmeetingthereporting
writing.
5StepProcess
Define the Scope

of the M&E
Design the
Control &
Adjustment
Point

the SIP including
the objectives,
targets
(2) Define the
performance
measures
Baseline Plan
containing the
finalized targets,
performance
measures, schedules
(1) Set up the

control and
adjustment
point global and
annual
Management Reviews
3
Determine
Decision-making
Requirements of
Stakeholders

making
requirements of
internal
stakeholders
support to be
stakeholders
Information
Requirements
Set Up Monitoring
Process
Communicate the
System
(1) Define the

activities
(3) Prepare TOR
(1) Kick-Off
Meeting
Monitoring Process,
report formats,
frequency, terms of
reference
Staff aware of the

scope, management
M&E
10.4.4SetUptheMonitoringProcess
ThenextstepinsettinguptheSchoolM&ESystemistodefinetheoperatingdetailsofthe
system.Theseincludedesigningthemonitoringprocess/esthatwilloperationalizethe
SchoolM&ESystem.Thisalsoincludesdatacollectionsystem,reportsandreportingprocess
andthefeedbackmechanism.
ASchoolM&EProcessisaseriesofactionsbytheschoolheadandteachersusedtotrack,
evaluateandanalyzetheschoolperformanceanditstargetgroups.Itisasupportprocess
undertakentoassurethequalityandrelevanceofschoolprogramsandprojects.These
processesoperationalizethedatacollectionandreportingactivitiesoftheschooland
integratesthesetothecontrolandadjustmentpointsofthesystem.Onceinused,the
71
School M&E System
SchoolM&EProcesswillsupplythedifferentinformationrequirementsoftheschooland
teachers.
DefinetheM&Eprocess.Thisincludesdefiningthecontrolpointsandeventsthat
willbeundertakenduringtheSIPimplementation.
Finalizedthereportingrequirementsanddisseminatethem.
FormulatetheM&ETermsofReference.Afterdetailingtherequirementsofthe
M&Esystem,thenextstepistodefinetherolesandresponsibilitiesoftheschool
head,teachersandstaffconcerningdatacollection,sharingofinformation,
reportingassignmentsandingivingfeedback.
5StepProcess
Define the Scope

of the M&E
Design the
Control &
Adjustment
Point

the SIP including
the objectives,
targets
(2) Define the
performance
measures
Baseline Plan
containing the
finalized targets,
performance
measures, schedules
(1) Set up the

control and
adjustment
point global and
annual
Management Reviews
3
Determine
Decision-making
Requirements of
Stakeholders

making
requirements of
internal
stakeholders
support to be
stakeholders
Information
Requirements
Set Up Monitoring
Process
Communicate the
System
(1) Define the

activities
(3) Prepare TOR
(1) Kick-Off
Meeting
Monitoring Process,
report formats,
frequency, terms of
reference
Staff aware of the

scope, management
M&E
10.4.5CommunicatetheSystem
ThelaststepistheconductofaKickoffMeetingtosignaltheoperationalizationofthe
schoolM&Esystem.Infootball,akickoffrepresentsthestartofagamewhichmeansthe
rulesoffootballarenowenforce.ItisimportanttoconductaKickoffMeetingtoallowthe
teachers,nonteachingstaffandothersthattheSchoolM&ESystemisnowoperational.
Asidefromtheofficialstartoffpointofthesystem,theKickoffMeetingisalsothevenuefor
theschoolheadandteacherstounderstandthesystem.Beforeenforcingthesystem,itis
importanttoensurethatallschoolstaffhave/can:
(a) highawarenessofthescopeorcoverageoftheSchoolM&ESystem
(b) explainthecontextandrationaleofthedifferentM&Econtroland
adjustmentpoints
(c) awarenessofthesupportthatcanbeprovidedbythestakeholdersandthe
72
School M&E System
informationtheyneedtofacilitatethatsupport
(d) understandshis/herrolesandresponsibilitiesinM&E.
73
SCHOOLM&ESYSTEM
11.0
S CHOOL M ANAGEMENT I NFORMATION S YSTEM
School M&E System
11.0SchoolManagementInformationSystem(SMIS)
11.1Description
TheSchoolManagementInformationSystem(SMIS)isamanagementinformationsystem
applicationfortheschoolthatsupportsdecisionmakingrelatedtoschoolbased
management,teachingdelivery,learnerexperience,andlearningoutcomes.
TheSMISprovidesuptodateandtimelyinformationon:
LearnersPerformance
TeachersProfile
SchoolPlan
Curriculumapplication
Finance
School A ssets
11.2 Som eGuidep os ts in Using Technology

Theinformationtechnologyorganizationworksinpartnershipwiththerestofthe
organizationsharingacommon,easilyunderstoodlanguagetoensurethatmanagement
informationsystemssupporttheorganization'soverallneeds.Theapproachiscustomer
centric,notdataortechnologycentric.
11.2 Sub System s

11.2.1SchoolPerformanceManagementSystem
Involvesmonitoringtheschoolsperformanceonincreasingenrollment,ensuringstudents
areretained,completedthebasiceducationandimprovingstudentachievements.This
systemwillalsobeusedtoevaluatetheschools'programonimprovingenrollment,
reducingdropouts,completionandprogramsthatwillassureachievementoflearners(slow
learners,justrightandfastlearners.
Thissubsystemwillbeusedtomanagethequalityofschoolprogramsandprojects
pertainingto:
Learnersparticipation.Involvesschoolprogramsandprojectsthatwillbringchildren
ofschoolagetoschoolstoincreaseenrollmentandimproveparticipation.Key
Indicator:Enrollment
Learnersstayinschool.Involvesschoolprogramsandprojectsthatwillensure
75
School M&E System
learnerswhoareinschoolwillstayintheclassroom.Suchprogramsaredesignedto
reducedropouts.KeyIndicators:RetentionRateandDropOutRate
Improvecompletion.Involvesassessmentandevaluationofschoolprogramsand
projectspertainingtomakinglearnerscompletethebasiceducationprocess
(elementarytohighschools).KeyIndicator:CompletionRate.
Achievement.Involvesassessmentandevaluationofschoolprogramsandprojects
thataredesignedtoensurethatthosewhostayedinschoolandthosewho
completedthebasiceducationrequirementshavemetthedesiredcompetencies
necessarytogotothenextlevel.KeyIndicator:Studentachievements.
11.2.2StudentTrackingSystem
ASchoolM&ESubsystemthatwilltracktheparticipationandprogressofthelearners
insidetheclassroom.Thissubsystemwillbeusedbyboththeteachersandthelearnersto
chartandtracktheparticipationoflearnersandthelearningoflearnersonapersubject
matter.
Thissubsystemincludes:
Managementoflearning.Pertainstotheperformanceofthelearnersinsidethe
classroom,whethertheyareslowlearners,justrightandfastlearners.
Attendance.Involvestrackinglearnerswhoareatriskofdroppingouts.
HealthandNutrition.
Participationtoschoolwideactivities
11.2.3SIPManagementSystem
TheM&ESubsystemisdesignedtoensuretheefficiencyofschoolmanagementto
implementprogramsandprojectsoutlinedintheschoolimprovementplan.Italsotracks
theschools'abilitytogenerateresourcesandparticipationfromschoolstakeholdersthat
willbeusedasinputtoimplementschoolprogramsandprojects.
Thissubsystemprovidesaregularreviewandprogressoftheschoolintheimplementation
oftheSIP.Thisincludes:
SchoolOutputAccomplishment.Involvesmonitoringtheschoolsimplementationof
theSIPbasedontargets(quantity)andtime.
FinancialManagement.Involvesmonitoringtheschoolsgenerationand
managementofitsfinancialresourcesvisavisthefinancialresourcesoutlinedin
theSIP.
QualityofSIP.Involvesassessmentoftheschool'splanbasedonstandardsset
76
School M&E System
regardingSIP.
11.2.4CurriculumManagementSystem
Thissubsystemwillbeusedbytheschooltoensurecorrectimplementationofcurriculumin
theschool.Specifically,thissubsystemisdesignedtoensurethatschoolscoveredthe
(scope)thecurriculum,timespentpersubjectiswithinstandardset,theteachingand
learningprocessimplementedmeetstherequirementsofthesubjectmatter.
11.2.5StaffDevelopmentTrackingSystem
Thissubsystemwillbeusedasinputtothehumanresourcedevelopmentplanofthe
school.Thisincludestrackingteachersandnonteachersperformance,thecoursesand
trainingprogramstheycompleted/participatedandthetrainingneeds.
11.2.6AssetManagementSystem
A subsystemthatwillassisttheschoolheadmanagetheschoolresources,thereby
ensuringthelogisticrequirementsoftheteachersandlearnersaremet.Involvestrackingof
schoolresources(classrooms,booksandsupplementarymaterials,schoolequipmentand
othersupportfacilities)inconformancewiththestandardsoftheDepED.
77
SCHOOLM&ESYSTEM
12.0
I NTEGRATED M&E SYSTEM
School M&E System
12.0Integ ratedM&ESystem
12.1Over view
TheSchoolM&ESystemisnotastandalonesystem.Itispartofagranddesigntounifythe
M&EsystemsoftheSchool,Division,RegionandCentrallevel.Theschool,however,willbe
playingacriticalpartinintegratingthesystemandinsupplyingthedata,informationand
insightsfortheDivision,RegionandCentrallevelsbeabletoperformtheirrespective
accountabilitiesefficientlyandeffectively.
Vertical integration of operation
Planning
National
Planning
Program
development
Planning
REDP
Preparation &
DEDP
Appraisal
Planning
DEDP
Preparation &
SIP Appraisal
Planning
SIP / AIP
Preparation
Implementation
Formulation of standards
and policies
Staff development
Implementation
Technical and training
assistance to Division
Manage QA System
Implementation
Technical and training
assistance to school heads
& teachers
Implementation
School Management
Instruction Supervision
Teaching & Learning
Process
Evaluation
Impact evaluation
& evaluation of
policies
National
Level
Evaluation
Results Evaluation
Student
assessment
Region
Level
Evaluation
SIP evaluation
Performance
evaluation
Division /
District
Level
Evaluation
Learner
evaluation
School /
CLC
Level
Horizontal integration of
operation
12.2KeyPrinciples
TheIntegratedM&ESystemisbuiltontwomajorprinciples:systemsperspectiveand
systematicapproach.
12.2.1SystemsPerspective
TheSchoolM&ESystemispartoftheefforttostrengthentheentirebasiceducation
deliverysystemofDepED.Itsmainroleistoprovidetimelyandrelevantdata,information
79
School M&E System
andinsightstokeyinternalstakeholdersDivision,RegionandNationalOffices.Thesesame
data,informationandinsightswillbeusedtodevelopand/orenhanceeducationpolicies
andstandardsbytheCentralOfficesandRegion,strengthentheeducationprogramsand
projectsbytheRegionandDivision,andtoprovidetimelyandrelevanttechnical
assistancetoschoolheadsandteachersbytheDivision.
Settingupanintegratedsystemwillallowthefollowing:
Sharingofinformationandinsightsthroughouttheorganization.Bestpracticesand
lessonslearnedaredisseminated.Thiswillalsohelpavoidrepetitionoffailed
programsandprojects.
Earlydetectionofproblemsandissues.Anintegratedsystemwillbeableto
determinewhereandwhentheseproblemswilloccur.Thiswillallowimmediate
adjustmentsintheoperationsofunits.
Determinetheimplicationsintheshortcomingsof1unittotheotherunits
dependentonitsperformance.
Proactiveapproachtodecisionmakingandinmanagingproblemsandissues.
Morecooperationandcollaborationbetweenandamongunits.
Determine when
and why the
system is weak
Learning Center
Level
District
Level
Learner
Level
Classroom
Level
Division
Level
School
Level
Detect when and

where the system
is weak.
Identify potential
problems and its
implications
S
ta
ke
ho
ld
er
s
S
ta
ke
ho
ld
er
s
Determine strong
and weak points
of the system
Region
Level
Central Level
Proactive
approach to
managing issues
and concerns
s
er
ld
ho
ke
ta
S
Systems Consideration
Strengthening the link between levels
80
School M&E System
12.2.2System a tic App roach

TheM&ESystemineachlevelshouldbeapproachedinasystematicprocess.The
integratedsystemmustbeabletotracktheinputrequirementspermanagementlevel,
compliancetostandardprocesses,qualityoftheoutputsandtheoutcomes.
ThediagrambelowillustratesthemustfeatureoftheM&ESystem.
QA Process
Management Actions
Evaluation
Reports
Is the Outcome
Realized?
4.0
Achievement of desired
outcome is used as a success
indicator of the process
implemented
Results
Effectiveness
4.0
Yes
Yes
No
3.0
Outputs provided/ produced

as a result of the processes
employed
No
Are Outputs
Provided?
Performance
Efficiency
(Plan vs Actual)
3.0
Progress
Reports
Yes
Yes
Designated set of activities

that will ASSURE the quality of
outputs provided
No
Are Processes
Followed?
2.0
QA
Report
No
Checklist Compliance
2.0
Yes
Yes
1.0
Minimum set of resources

required to implement the
PROCESS
Are Inputs
Provided?
Checklist Standards
No
1.0
No
BEIS
Report
12.3School&DivisionM&EInteg ration
Division provides
technical support to
School in preparing a
quality SIP (relevance
& responsive)
Division ensures
the readiness of the
School to
implement the SIP
Provide technical
assistance to
School on skills
development,
management
support and
others to ensure
efficient
implementation of
the SIP/AIP
Provide technical
assistance to
School on skills
development,
management
support and
others to ensure
efficient
implementation of
the SIP/AIP
Evaluates
effectiveness of SIP
Division Level Quality

Control Points
SIP
Appraisal
1
SIP
Preparation
Start Up
Review
SIP Start Up
Implementation
Annual
Review
Annual
Review
SIP Year 1
Implementation
SIP Year 2
Implementation
Manages school
programs and
project and
ensures they are
on time, on target
and meet the
quality
requirements
Manages school
programs and
project and
ensures they are
on time, on target
and meet the
quality
requirements
SIP
Evaluation
SIP Year 3
Implementation
SIP Life Cycle

School M&E System
Ensures school
follows QA
Process on SIP
Preparation
Ensures school
follows QA
Process on Start
Up
Review Quality
of Plan
Assess own
readiness and
makes adjustment
Evaluates
effectiveness of
own
implementation
Documents
lessons learned
and effective
practices
81
School M&E System
12.4Prereq uisites toa successful M& E Sys tem

ThefollowingelementsarerequisitestoasuccessfulintegrationofM&ESystems:
IntegrationofDEDPandSIP.TheprogramsandprojectsoftheDivisionare
synchronizedwiththetechnicalassistancerequirementsoftheSchool.
EvaluationandadjustmentpointsoftheDivisionisintegratedwiththeevaluation
andadjustmentrequirementsoftheschool
DivisionandSchoolStaffhavethesameunderstandingoftheM&ESystem
requirements
82

School M&amp;E System

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TheSchoolMonitoringandEvaluationSystem

School M&E System

School M&E System

Scope of a School M&E System:

School M&E System

School M&E System

School M&E System

School M&E System

3.1.3School Prog ress

School M&E System

School M&E System

School M&E System

School M&E System

3.2Prima r y Users oft he School M& ESystem

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

Review SIP &

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

Outputs provided/ produced

Designated set of activities

Minimum set of resources

School M&E System

School M&E System

8.2SomeGuidepostinManag ementRepor ting

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

9.1Manifestations ofa neg lected M& ESys tem

9.2Com m onMisconcep tions ab out M& EWork

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

School M&E System

Define the Scope

(1) Review and finalize

School M&E System

School M&E System