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APS Project Close-Out

1.1.8 PUNCH LIST


A punch list is a comprehensive list of incomplete, defective or incorrect Work prepared by the
Contractor, Design Professional or Owner to indicate Work required to be completed. Specific Punch
Lists required by the Contract Documents include the Substantial Completion Punch List created by
the Contractor prior to application for Substantial Completion in accordance with Paragraph 9.8, and
that includes the Close-Out Punch List as required by Paragraph 9.10, and any other punch list
created by the Owner or Design Professional for the purposes of this Paragraph and otherwise
successful completion of the Work.

2.4.2 If in the event that the Contractor defaults or neglects to carry out the Work to final completion in
keeping with the Substantial Completion Schedule provided in accordance with Subparagraph 9.8.2
and, fails within a seven (7) day period after receipt of written notice from the Owner to correct such
default with diligence and promptness, the Owner may after such seven (7) day period, without
prejudice to other remedies, correct Punch List and Close-Out deficiencies to achieve project
completion without further notice to the Contractor or its surety. In such case, an appropriate
Modification in accordance with Article 7 shall be issued deducting from payments then or thereafter
due the Contractor the reasonable cost of correcting such deficiencies, including Owner's expenses
and compensation for the Design Professional's additional services made necessary by such default,
neglect or failure. If payments then or thereafter due the Contractor are not sufficient to cover such
amounts, the Contractor shall pay the difference to the Owner.

3.11.1 The Contractor shall maintain at the site for the Owner, one record copy of the Drawings,
Specifications, Addenda, Modification / Change Requests, and other Modifications, in good order and
marked currently to record field changes and selections made during construction, as well as, one
record copy of approved Shop Drawings, Product Data, Samples and similar required submittals, and
Meeting Notes and Daily Job Reports. These shall be available to the Design Professional and the
Owner and shall be delivered to the Design Professional for submittal to the Owner upon completion
of the Work. Information maintained in PSFA-CIMS in accordance with Subparagraph 4.2.4.1 with
web access at the site shall be considered "at the site".

4.2.4.3 In accordance with Subparagraph 2.1.2, with the Contract Documents, or otherwise required
by Owner, the Contractor, Design Professional and Owner shall utilize PSFA-CIMS for project
communications……

9.2.2 To protect the Owner from the significant liability and arduous accounting efforts required by
lingering documentation and close-out work, the Schedule of Values shall provide a separate line
item titled "Documentation and Close-Out" to provide a value consistent with and appropriate to
required documentation provisions throughout the Contract including those required by Subparagraph
4.2.4.3 and Paragraph 9.10. The value of the Documentation and Close-Out line item shall not be
less than the following:

APS Close out guidance per PSFA General Conditions POC: Pamela L. Gow
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APS Project Close-Out
For a total Contract amount excluding tax of: Documentation and Close-Out amount
less than $20,000 $0
20,001 - 75,000 $6,000
75,001 - 100,000 $8,000
100,001 - 200,000 $10,000
200,001 - 350,000 $15,000
350,001 - 500,000 $25,000
501,001 - 1,000,000 $50,000
1,000,001 - 1,500,000 $70,000
1,500,001 - 2,000,000 $90,000
2,000,001 - 3,000,000 $120,000
for each additional million add $30,000

9.8.2 When the Contractor considers that the Work, or a portion thereof which the Owner agrees to
accept separately, is substantially complete, the Contractor shall promptly prepare and submit to the
Design Professional a comprehensive Contractor's Punch List inclusive of all incomplete and non-
compliant Work to be completed or corrected prior to final payment, as well as, the requirements of
Subparagraph 9.10.2. The Contractor shall submit along with the punch list a separate and detailed
schedule indicating the date of Final Completion and all work to be completed before Final
Completion including Close-Out requirements as provided in Paragraph 9.10. Failure to include any
item on punch list does not alter the responsibility of the Contractor to complete all Work in
accordance with the Contract Documents.

9.10 CLOSE-OUT REQUIREMENTS

9.10.1 Before final completion in accordance with Paragraph 9.11 can be achieved all Work must be
complete and accepted including the requirements under Paragraph 9.10 including:

1. Work associated with Punch List(s);

2. testing, balance or performance operations complete and in agreement that associated work is in
compliance with the Contract Documents and verified as such by the Design Professional;

3. one hard copy and one electronic copy in .pdf format of final approved test, balance or
performance report(s) complete with directory of contents submitted to Owner;

4. Operation and Maintenance Manuals complete and verified as such by the Design Professional;

5. Owner sign-off of receipt of O&M Training on proper use, care and operation of all systems or
components as required by the Contract Documents;

6. one hard copy set and one electronic copy in .pdf format of final approved Operation and
Maintenance Manuals with directory of contents submitted to Owner and uploaded by Contractor into
CIMS;

APS Close out guidance per PSFA General Conditions POC: Pamela L. Gow
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APS Project Close-Out
7. As-Built drawings converted to accurate Record Drawings and verified as such by the Design
Professional using information provided by the Contractor and by other knowledge the Design
Professional may possess;

8. one vellum set and one electronic copy in .dwg format and one copy in .pdf format of final
approved Record Drawings with directory of contents submitted to Owner and uploaded by
Contractor into CIMS;

9. written certification signed by Owner of delivery and stocking of extra material, equipment or
components required by the Contract Documents at a location established by the Owner;

10. delivery of all warranties required by the Contract Documents;

11. all keys, passes, codes, software or other methods or components of control or security have
been correctly and adequately accounted for and closed-out; and,

12. up-loading of all Close-Out documents into CIMS including scans of Building Code Approvals and
other code certifications, Substantial Completion documents, Punch Lists, Warranties, O&M Manuals,
Training Sign-off, Extra Stock Sign-off, Record Drawings, Final Completion documents, Correction of
Work Period documents and 11th month inspection.
Exception: Up-loading of Final Completion, Correction of Work Period and 11th month inspection
documents shall be loaded into CIMS within seven (7) days of availability.

9.10.2 The Contractor shall prepare a separate Close-Out Punch List listing all requirements of
Subparagraph 9.10.1 and the status of each, whether completed or not and the expected completed
date of each component of the list. The Close-Out Punch List shall be a separate part and a subset of
the Contractor's Punch List required for Substantial Completion in accordance with Subparagraph
9.8.2. At completion of the List, the Contractor shall state in writing to the Design Professional that the
Close-Out Punch List has been completed and request a Close-Out Meeting with the Design
Professional and the Owner. The Design Professional shall schedule such meeting within ten (10)
days of the request, or otherwise reply in writing to the Contractor why the request is pre-mature. At
the Close-Out Meeting, all requirements to achieve close-out will be verified, and if Work is found to
be complete, the Design Professional, with concurrence from the Owner, shall provide written
approval of Contractor's completion of close-out requirements within five (5) days of the conclusion
of the meeting.

9.10.3 The balance at Substantial Completion of the Schedule of Values line item for Documents and
Close-Out in accordance with Subparagraph 9.2.2 shall only be approved for payment when all
requirements under Paragraph 9.10 are complete. No partial payment of the Close-Out balance will
be considered. Contractor agrees that Close-Out Requirements, in accordance with Paragraph 9.10,
are part of the value of Work defined by the Contract Documents and shall not be construed to mean
retainage. Any variation or deviation from this Paragraph 9.10 shall be made through an appropriate
Modification in accordance with Article 7.

APS Close out guidance per PSFA General Conditions POC: Pamela L. Gow
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APS Project Close-Out
9.11.2 Final payment shall not become due until the Contractor submits to the Design Professional:

1. an affidavit that payrolls, bills for subcontracts, materials and equipment, and other indebtedness
connected with the Work for which the Owner or the Owner's property might be responsible or
encumbered (less amounts withheld by Owner) have been paid or otherwise satisfied;

2. a certificate evidencing that insurance required by the Contract Documents to remain in force after
final payment is currently in effect and will not be canceled or allowed to expire until at least forty-five
(45) days following written notice to the Owner;

3. a written statement that the Contractor knows of no substantial reason that the insurance will not
be renewable to cover the period required by the Contract Documents;

4. consent of surety, if any, to final payment;

5. releases and waivers of claims of all Subcontractors, and suppliers; and,

6. if required by the Owner, other data establishing payment or satisfaction of obligations, such as
receipts, releases and waivers, claims, security interests or encumbrances arising out of the Contract,
to the extent and in such form as may be designated by the Owner. If a Subcontractor or other entity
refuses to furnish a release or waiver required by the Owner, the Contractor may furnish a bond
satisfactory to the Owner to indemnify and protect the Owner.
If any claim remains unsatisfied after payments are made, the Contractor shall refund to the Owner all
money that the Owner may be compelled to pay in discharging such claim, including all costs and
reasonable attorney's fees.

APS Close out guidance per PSFA General Conditions POC: Pamela L. Gow
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