ILW Handbook

15 - 19 FEB
www.ed.ac.uk/innovative-learning
HOW TO USE
THIS HANDBOOK
This is your go-to resource for running an event in
Innovative Learning Week 2016, a festival of creative
learning at the University of Edinburgh running from
15-19 February 2016. You can also get more information
from the ILW website and online Basecamp community.
If your school has a School Coordinator, we strongly
recommend that you contact them as they can provide a
great deal of support.
CONTENTS
04 Mission, aims & values
05 2016 Theme
05 Go Make Do
05 History and Open ILW
06 The ILW Team
07 The structure of ILW
10 ILW 2015
11 Get involved
13 ILW Meet-ups
15 Submission guidelines
21 Design your own event
LOOK OUT
You can view all the
information contained in
this handbook digitally
too. Where you see this
symbol, you might wish to
refer to the ILW website,
Basecamp, or blog for
further information.
e speech
Look out for thes
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bubbles which co
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of information.
#ilw16 / 03
INNOVATIVE
LEARNING WEEK
About us
Innovative Learning Week is a festival which inspires,
supports, and celebrates creative learning at the
University of Edinburgh. Staff and students are invited to
explore their learning experience in a new way through
collaborative events and activities over a week in
February. Since its inception in 2012, staff and students
have hosted nearly 1,000 creative learning events in ILW.
04 / www.ed.ac.uk/innovative-learning
Aims
Provide a platform to explore and
experiment with different ways of
learning and incorporate them into
the wider University experience.
Effectively design and deliver
innovative events to share and
learn new ideas.
Foster meaningful and interesting
collaborations & communities to
enhance the learning experience.
Celebrate good practice already
taking place and enhance its
impact.
Explore the definition of innovation
and creativity and how they can be
further supported and embedded
into the learning experience.
Values
Openness
Collaboration
Creativity
Experimentation
Experiential learning
Celebratory
We provide holistic support to
enhance the wider impact of events
which reflect these core values.
2016 Theme: Ideas in Play

Innovative learning is a process, not a destination. Not only are ideas
constantly in play, but they require imagination, creativity, and openness.
ILW 2016 is an invitation to start, make, design, try, and build communities
around your ideas. ILW is just part of the process.
Open ILW & Go. Make. Do. project

This summer we launched Open ILW, a
collaborative project using co-design and
participatory methods to help explore innovative
learning at the University of Edinburgh and create
processes, tools, and strategy to support our work.
This has inspired changes to ILW, including the
new Go. Make. Do. project. Go. Make. Do. will
prototype tools, pop-up events, and resources to
support innovative learning throughout the year.
You can read more

through our blog
about Open ILW and
our collaboration
with service
designers Snook.
If you would like to run a

pop-up event outside of
ILW, please email us at
ilw@ed.ac.uk
#ilw16 / 05
THE ILW TEAM

Say hello . . .
Johanna Holtan
is the Project Manager

and Curator for ILW. She
overseas the strategy,
collaborations, and
programming for the week
and is based within the
Institute for Academic
Development.
The Advisory
Group is comprised
of staff and students

from across the
University who support,
guide, and help shape
ILW activities.
The ILW
student staff
team assist in
David
McNaughton
event delivery,
support, and
communications.
oversees the
development and
delivery of the design
concept for ILW.
School
Coordinators
Service
Coordinators
help inspire, promote,

and support activity
happening within their
School.
are the first point of

contacts for many of
the services around the
University.
We have created an ILW Directory to help you find your own School
Coordinator and connect with other Schools & services across the University.
You can see the Directory on page 38 and online.
THE STRUCTURE
OF ILW
How does
it work?
Innovative Learning
Week is supported
centrally through the
Institute for Academic
Development in close
collaboration with a
network of partners
across the University,
especially our ILW
School and Service
Coordinators.
Staff, students, and
other partners apply
to be part of the
programme. We also
offer small grants to
those running events.
In addition to curating
the week in February,
we run a series of
events throughout the
year including pop-ups
and ILW Meet-ups to
help event coordinators
design and deliver great
events.
an ILW
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#ilw16 / 07
ILW TIMELINE FOR EVENT
Writing applications
Applying
Decisions made
Logistics arranged
Complete event booking
through University
system (by Dec 07)
Programme launched
Promotion of events
Sign-up open
ILW
ILW Awards
Debrief
Meet-up 3:
Logistics
Nov 25
Meet-up 4:
Promotion
Dec 09
P
La rog
D un ra
ec c m
07 he me
d
Email your
co-ordinators
Meet-up 2:
Event Design
Oct 28
Dec
S
Ev ucc
N e e
N oti nts ssf
ov fie
ul
20 d
Meet-up 1:
Ideas
Sept 30
Nov
A
D pp
N ead lica
ov l t
04 ine ion
Oct
ORGANISERS
Jan
Feb
Beyond
Meet-up 5:
Final Touches
Jan 20
Meet-up 6:
Organisers Breakfast
Feb 10
Meet-up 7:
Organisers Drinks
Mar 02
#ilw16 / 09
INNOVATIVE
LEARNING
WEEK 2015
Last year, we hosted nearly 375 events run by staff and
students from across the University from high profile
events to smaller low-key activities.
Maths Maker
Faire
Co-working
Space
Collaborate:
24-hour Magazine
Maths ran a series of

Maker Fairs during
the week showcasing
mathematical theory
through making
origami, string art,
and jewellery. The
Faire allowed staff and
students to teach and
learn about maths in
an engaging way.
A Business School
student piloted a
social innovation coworking space during
ILW in collaboration
with various student
groups and Launch.
Ed. The space offered
a mix of programmed
events and free space
for people to use over
the five days.
The History, Classics

and Archaeology
student journal,
Retrospect, delivered
an innovative, allsubject staff- inclusive
24-hour magazine
event, inspiring those
interested in media,
communications, and
writing careers by
bringing to life the fastpaced atmosphere of
media offices.
You can see other past
events online through the
Basecamp community
and the ILW blog.
Interview with a 2015 organiser
Postgraduate Vet student Katherine Cockle reflects on

her event in ILW 2015 event Do you see what I see? An
exploration of animal senses.
This event has given me the opportunity to engage my passion and creativeness,
expand my communication and organisation skills and to nurture my confidence
to network effectively. Although I started with a strong desire to lead people
into the world of animal sensory perception and explain the exciting way I was
hoping to apply this to my upcoming research the event became so much more
than that. By encouraging me to collaborate with students from other schools
and staff members in departments I would never have had cause to contact, as
well as exploring the University services and facilities the ILW Team helped me
to find a whole world that I was not aware of and gave me the tools to feel like
a professional that belonged within it. The step by step guidance and support
made it all possible and it will be something I will always remember.
#ilw16 / 11
GET INVOLVED
Why run an ILW event?
Innovative Learning Week gives you a fantastic
opportunity to explore and experiment with
different ways of teaching and learning in a
low-risk environment. Benefits include:
Exposure for the
innovative work you
are already doing
Opportunity to
collaborate with other
Schools, students, staff,
and the community
Learn more about

how the University
works behind the
scenes
A chance to pilot an
idea in a supported
and low-risk
environment
Opportunity to take
an idea from design
to delivery
Gain hands on skills,

experience and
leadership opportunities
You can learn about

events taking place,
ideas, and get
contacts through the
Basecamp and our
website. The calendar
of events will be
released in December
so you can check out
events then.
How can I get involved?

There are a number of
ways to get involved in
ILW 2016.
Apply to run an event in ILW.
You can do this through your
School, society, or on your own!
Deadline is 4 November.
Volunteer for an event already
taking place.
Help out with the events running
in your School
Attend events in ILW coming up in
February
The ILW Application

form is available
through our website
and the deadline is 4
November.
What is Basecamp?
Basecamp is an online platform
which allows us to share resources,
tips, and space for discussion
between event organisers. Email
ilw@ed.ac.uk if you would like to join
our ILW Basecamp and will send you
an invitation.
Why use Basecamp?

Basecamp allows you to connect
with other event organisers and have
easy access to all the information
you need for your event.
#ilw16 / 13
ILW MEET-UPS
What are the
ILW Meet-ups?
Monthly ILW Meetups are for those
interested in running
events. Each Meetup focuses on a
particular topic to
give you the most
important information
at the most relevant
time. You will also
have the chance
to meet others
interested in running
events.
Why meet-up?
Meet-ups give you
important information
on the festival,
networks, and the
process for applying
and delivering your
event. In addition to
meeting people from
across the University,
Meet-ups are a great
opportunity to ask
questions and get
advice on putting on
a great event.
What if I cant
make the date?
While the Meet-ups
arent compulsory
for event organisers,
they are very useful.
The sessions
complement this
Handbook and
information provided
online. If you miss
these sessions,
you can get more
information from
your ILW School
Coordinator or the
ILW Central Team.
MEET-UP DETAILS
Ideas
Development, 30
September, 4pm.
Basic ILW information
and updates on this
years programme.
Declare your idea,
look for crossover,
meet some ILW School
Coordinators and other
faces.
Promotion,
9 December,
4pm.
Advice and
guidance on
promoting
your event and
resources that
might help.
Event Design, 28
October, 4pm.
Logistics,
25 November, 4pm.
Working through
information and
considerations youll
need to outline in your
application.
Looking at options for

dates, venues, catering,
etc. Health & safety
and getting the all
clear
Legacy, Impact
and Final
Touches, 20
January, 4pm.
Organisers
Breakfast,
10 February,
10am.
Discuss measuring
impact and
making sure that
everything is in
place.
No work just
chat. Hopes
and fears for
the upcoming
week. Coffee,
croissants.
Organisers
Drinks, 2
March, 5pm.
Time to
celebrate! A
casual meet-up
for drinks and
celebration.
You can
register for
the ILW
Meet-ups online.
There is more
information on the
Basecamp and our
website.
#ilw16 / 15
EVENT
SUBMISSION
GUIDELINES
If you are interested in running an event as part of
the ILW programme you need to apply by 5pm on
Wednesday 4 November 2015. If your application is
successful, your event will feature in the ILW programme
and you will have access to a wide range of support and
resources. This section provides all the information you
need to know about the application process.
If you want to run a relevant event outside of ILW, please
email us at ilw@ed.ac.uk to discuss options.
ELIGIBILITY
What kind of events are we looking
to include in the programme?
Events and activities which align with the theme
Ideas in Play and the overall aims of ILW.
If you need
help meetin
g staff
and students
from a Scho
ol, we
suggest you
contact one
of the
ILW School
Coordinators
to help
you in the fi
rst instance
.
Events with strong learning outcomes for

the organising team and the prospective
audience.
Events which are open to staff and/or students
and have collaborative organising teams with
representation from across the University. We
welcome community collaborations as well.
Multi-day events are welcome to apply.
Can I run an event?

Staff and students at the University
of Edinburgh are eligible to run an
ILW event. From undergraduates to
Online Distance Learning Students and
academics to professional staff we
welcome your application. Student and
student societies interested in funding
are encouraged to speak with their ILW
School Coordinators in the first instance.
Can I collaborate with others?

Collaboration is a core value of ILW and
we strongly encourage event organisers
to collaborate with others. Applications
which feature collaborative events are
more likely to receive funding and be
included in the ILW programme.
#ilw16 / 17
EVENT
FUNDING
There is up to 300 of funding available to help kick
start your event. To apply for funding, fill in the Funding
Section of the ILW Programme Application Form which is
available online.
All applications will be reviewed by a Programme
Application committee with representation from across
the University. In some instances, your School will also
comment on your application.
Depending on
your
School and if yo
u have
a School Coord
inator,
student-led ev
ents may
have to be reim
bursed
for their expens
es after
the payment is
made.
What we will fund

Catering for up to 75% of total
cost requested.
Collaborative events between
Schools, departments, and/or
community which are open to
staff and students from across
the University.
Expenses for external facilitators if
you can demonstrate impact and
learning outcomes relevant to ILW.
available
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An event which runs outside of

ILW, but includes some activity
during the week.
What we will not fund
Overseas activities if you can

demonstrate impact and learning
objectives relevant to ILW..
Proposals over 300.
Events which charge a ticket

price but provide a clear
explanation why the cost gives
value to your event as opposed
to making it free.
Impact beyond numbers.
We dont view high audience
numbers as the only indication of
impact. For example, we support
events where you may be
prototyping a new tool or method
of learning and you are catering
to a smaller number of people.
Buy-out of staff time.
Multiple proposals for the same

event.
Events limited to students
from one particular School.
These will not be considered
by funding and will not be
prioritised to be in the event
programme.
can still
ive funding, you
If you dont rece
get into
ILW. If you dont
be accepted into
nts & tips
check out the hi
the programme,
support
ebsite for other
section of the w
for your event.
What do I need to submit?

Using the ILW Application form online, submit your event idea
with as much detail as you can. Dont worry about submitting all
the details (venue, dates, times, etc) of your event until
a later date. The application is due at 5pm on
ovember.
4N
#ilw16 / 19
What are the expectations of me as

an ILW event organiser?
While the ILW Central Team and the
network of ILW School Coordinators
provide a great deal of support to
curate the programme, there are
expectations of event organisers.
The support offered by Schools varies. Get in touch with your
ILW School Coordinator to confirm how they can help you run your
event.
Your commitments as an ILW event organiser:

Event management. It is up to you and your School Coordinator (if applicable)
to organise the venue, dates, times, catering, and set up the Event Booking
System for your event. Refer to the Basecamp for more information on this.
Try to attend ILW Meet-Ups & engage with the online Basecamp. The ILW
Meet-ups are held on a Wednesday each month on a particular theme. The
Basecamp is an online community of event organisers and is a great source
of information and support. Email ilw@ed.ac.uk for more information.
Accessibility. Your event/project should take into account accessibility
issues, ensuring access to the materials for students with disabilities. Further
information on accessibility is available from http://www.ed.ac.uk/studentdisability-service/staff.
Promotion. The ILW Central Team will be promoting the Festival but it is up
to you to promote your event to your target audience. We will provide the
tools (logos, poster templates, etc) for you and can provide guidance but
we strongly encourage you to promote your event. Our December ILW Meetup addresses this.
Health & Safety. If you receive funding from ILW, you will be asked to complete
a Health & Safety form for your event.
Reporting. Each successful event/project organiser will be required to
submit a short final written report/case study at the end of ILW.
Engagement with ILW. This means keeping updated with information provided
by the ILW team and being responsive to requests.
Funding from
Go. Make. Do. pilot
We are excited to kick start the
Go. Make. Do. project which
supports events happening
throughout the year.
There is funding available for
pop-up events outside of ILW
which are relevant to the mission
of ILW and Ideas in Play. We will
also be launching an awards
programme to further develop
prototypes created in ILW on
student/staff partnerships,
public engagement, experiential
learning, research-led teaching
and digital engagement.
You can find more

information online
about Go. Make. Do. Awards
or you can email ilw@ed.ac.
#ilw16 / 21
DESIGN
YOUR EVENT
In the following pages, you will find questions and
exercises which will guide you through the process of
designing your event. We hope that you find this useful
and it aids you in creating the most engaging, innovative,
and well-organised event!
will also
This section
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You dont need to follow the
ted in the ILW
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these guidelines,
ing
Application form. By follow
r application.
you
you will begin to shape
Whats the big idea?

Write, draw or map out what your idea is. What activities will you do. Think broadly
without too much detail at this stage.
What might you need? What kind of space? Would you need a projector or chairs?
What is the Purpose of Your Event?

What is the core purpose of your event? What is the value in attending it to prospective
attendees?
#ilw16 / 23
EVENT FORMAT
Examples of different types of events which you might
want to consider
The Hack: Innovation Lab
+ Open Data Hack
The Micro Festival:

Open Studio
A collaborative event run through

Informatics and Comp Soc, the
Hack is a 5-day event during
ILW. It brings students to work
together to build cool solutions
for real-world problems within a
particular time frame. It encourages
interdisciplinary teams to combine
their skills in digital technology,
business analysis, ethnography and
design. There is a legacy to many
of the projects created through
internships, funding for further
development, and even overseas
trips to explore and prototype a
project further.
folkstudio a student-run ECA design

agency invited participants to a twoday event of varied workshops and
talks called openstudio. In the runup to the workshops, students from
across the whole University were
given a customisable poster and
asked Whats your doodle? The twoday micro-festival included workshops
by animators, illustrative and visual
arts collectives, 2d mark makers, and
a collective for the spoken word.
Check out events which

took place in 2015 for
more inspiration.
How do you Categorise Your Event?

My event is. . .
(tick all that apply)
A talk or lecture
A field-trip
A workshop
A film screening
A walking tour
An outdoor event
An indoor event
A festival
A show
A one off
A multi-day event
Pop-up
Exploratory
An adventure
Hands-on
Participatory
Collaborative
Multi-disciplinary
Open to everyone
Student run
Staff run
In the morning
At lunchtime
In the afternoon
In the evening
After dark
A chance to learn
new skills
A chance to see
something new
A chance to share
A chance to create
What else might it be?

We want you to consider other formats your event take.
For instance, sometimes a talk might work better as a presentation, or a
participatory workshop.
If my event was
(e.g. a presentation, arranged at night, smaller than I planned)
#ilw16 / 25
What is your event?

Use this space to try out various event titles for your event. Try to come up with at least 10.
Use wordplay, rhyming or alliteration to come up with something catchy.
Event Title
Event Learning Outcomes

Learning outcomes refer to the knowledge, skills, attitudes
and abilities that an attendee gains from your activity.
They are helpful as they provide a clear direction and
measurable output to your event.
What are the learning outcomes for you in this event?
How will you measure your own success?
What are the key learning outcomes for your attendees?
What should your attendees expect to take away from coming to your event?
#ilw16 / 27
People: Audience
Who is your event for?
Who is your intended audience for your event?
Have you pitched your event idea to people in your potential audience?
How might you open up your event to ensure as wide an audience as possible from the
university and beyond can attend?
Are there any barriers or restrictions to your event?
People: Team and Roles

Who are your team
members?
What roles do you need?
What partners (schools / services / external) might you collaborate with on your event?
How? How will this benefit your event?
#ilw16 / 29
Where and When

What are some of the key features or aspects you are looking for in a event space?
What proposed spaces have you discovered?
You will work on this later with your coordinator, but use this space to help define what
your venues will need to facilitate your event.
Estimated Cost
When will your event take place across Innovative Learning Week?
Consider different days or times it could run on and how that could have an effect on
attendees experience of your event.
Monday
Tuesday
6am
12noon
6pm
Wednesday
Thursday
Friday
Ideally, where and when would you like your event to

take place?
Venue considerations:
List everything your venue will require for a successful event. This might include; power,
projector, kitchen facilities, tables, chairs, a meeting point, accessible entrance etc.
Proposed venue or type of venue needed.

Please be aware that this may be subject to change:
#ilw16 / 31
Event Agenda & Plan

Use this space to plan your event from start to finish in
an hour, by hour, play. It would also be good to specify
who is performing which key action at each point and
what preparation work has be performed before the event
begins and after it ends.
Time
Action Performed
Person/
Performer
e.g. 18:00
e.g. Open up venue / set up
e.g. 19.30
e.g. Attendees begin to arrive
e.g. All
e.g. 22.30
e.g. Hand keys back to janitor
e.g. Jo
e.g. Dave
Catering
Will your event run over peoples mealtimes?
Yes
No
Do you intend to provide food to your attendees?
Yes
No
Which meals? How many servings? Do you need to consider specific dietary
requirements?
How will you serve this? Do you require plates, cups, glasses, cutlery? Does this
need to be delivered or picked up on the day? Where will you store this? How will you
present it?
Do you have any potential suppliers in mind?
#ilw16 / 33
Budget Estimate
We want you to generate a rough estimate of the budget you might need for your event.
You will work on this in depth in the later in this book and with your school coordinator,
but for now use this space to outline the types of things you would expect to spend
funding on if you are granted it.
Must have
Cost
Should have
Cost
Would have
Cost
Where could you find fund funding for your must haves?
Budget Tracker
Dont expect to fill this page out now. Use is as you work though the following pages
and gather more information about your event and the logistics behind it.
Venue
Equipment
Travel
Food/Drink
Marketing
Other costs
#ilw16 / 35
Promotion
Promotion of your event is an important factor on how well
attended it is. Proper promotion is not just a distinctive or
pretty poster, but it is informative text, simple contact and
sign-up options and a clear purpose or direction.
When creating promotional materials, you do not have to
be a graphic designer or a a web developer (but those
skills definitely help). What you do need to consider are
the channels you are going to use to reach prospective
attendees.
What offline/physical channels could you use? E.g. Word of mouth, paper poster, flyers.
And how could you use these channels to the best effect?
What online/digital channels could you use? E.g. Facebook, Twitter, bloggers. And how
could you use these channels to the best effect?
Health and Safety

What are the risks for the activities will you undertake? If you receive funding from
ILW, you will be asked to fill in a basic Health and Safety form to ensure you have
considered and planned for all the risks. When we contact successful applicants, we
will ask you to complete this form and return to us.
#ilw16 / 37
USEFUL
CONTACTS
There is a network of people around the University excited
to help you realise your idea. Find out more about the
support available from your School in the table below.
School
Name
Contact Email
Mathematics Julia Collins julia.collins@ed.ac.uk

Support in booking rooms / Arranging catering / Setting up your event booking
system / Helping market your event / Liaising with relevant Finance office regarding
funded events / Point of contact for collaboration
Social and
Helene
helene.frossling@ed.ac.uk
Political Science
Frossling Mattsson
Informatics Ewan Klein ewan.klein@ed.ac.uk

History, Classics,
Anne Brockington
hca-ilw@ed.ac.uk
and Archaeology
Karen Howie
School
Name
Contact Email
Education
Alan Wigglesworth
Dee Watson
Michelle Melrose
alan.wigglesworth@ed.ac.uk
dee.watson@ed.ac.uk
michelle.melrose@ed.ac.uk

Margot Morton
margot.morton@ed.ac.uk
Business
Alastair Haig
alastair.haig@ed.ac.uk
Geosciences
Simon Jung
simon.jung@ed.ac.uk

Law Chloe Kennedy chloe.kennedy@ed.ac.uk

Languages,

Literature, and
Culture
Sabine Rolle
sabine.rolle@ed.ac.uk
Helping market your event / Liaising with relevant Finance office regarding funded
events / Point of contact for collaboration
#ilw16 / 39
School
Name
Contact Email
Biological Sciences
Debbie Rodrigues
drodrig2@exseed.ed.ac.uk

Philosophy,
Psychology &
Language Sciences
Moira Avraam
Judy McCulloch
moira.avraam@ed.ac.uk
judy.mcculloch@ed.ac.uk

Physics &
Astronomy
Karon McBride
Judy Hardy
Louise Ferguson
karon.mcbride@ed.ac.uk
j.hardy@ed.ac.uk
louise.ferguson@ed.ac.uk

Engineering
Nathalie Caron
nathalie.caron@ed.ac.uk
Arranging catering / Setting up your event booking system / Helping market your
event / Liaising with relevant Finance office regarding funded events / Point of
contact for collaboration
Divinity
Karen Duncan
karen.duncan@ed.ac.uk
Event guidance on catering, room booking, and marketing
School
Name
Contact Email
Economics
Christina Napier
christina.napier@ed.ac.uk
Arranging catering / Setting up your event booking system / Helping market your
event / Liaising with relevant Finance office regarding funded events / Point of
contact for collaboration
Ellie Wallace
ECA
Susan Mitchell
helen.wallace@ed.ac.uk
susan.mitchell@ed.ac.uk

If you are based in the School of Chemistry,

the School of Health and Social Science or the
College of Medicine and Veterinary Medicine,
please contact the central ILW team. . .
ilw@ed.ac.uk
#ilw16 / 41
Other useful contacts

If you are interested in collaborating or getting more
information on a particular part of the University, here is a
list of some fantastic contacts in the first instance.
Department
Name Contact Email
EUSA
Tanya Lubicz-Nawrocka
tanya.lubicz-nawrocka@eusa.ed.ac.uk
Learning,
Technology, Web
Eugenia Twomey
eugenia.twomey@ed.ac.uk
Sustainability
& Social
Responsibility
Matt Lawson
matthew.lawson@ed.ac.uk
Gather Festival
Christina Schmidt
christina.schmidt@eusa.ed.ac.uk
Edinburgh Student
Arts Festival
Briana Pegado
edinburghstudentartsfestival@gmail.com
Creative Cultural
Careers Festival
Sharon Cant
sharon.cant@ed.ac.uk
Chaplaincy
Ali Newell
ali.newell@ed.ac.uk
Careers Service
Helen Stringer
helen.stringer@ed.ac.uk
Office for Lifelong

Learning & English
Language Teaching
Centre
Kathryn Redpath
Jemma Wallace
kathryn.redpath@ed.ac.uk
jemma.wallace@ed.ac.uk
Healthy University
Helen Ryall
helen.ryall@ed.ac.uk
Library & Special

Collections
Serene Fredrick
serene.fredrick@ed.ac.uk
Beltane Public
Engagement
Sarah Anderson
sarah.anderson@ed.ac.uk
Student
Communications
Kate Glencross
kate.glencross@ed.ac.uk
Development &
Alumni
Sonia Mullineux
sonia.mullineux@ed.ac.uk
Institute for
Academic
Development
Johanna Holtan
ilw@ed.ac.uk
Talbot Rice Gallery
James Clegg
james.clegg@ed.ac.uk
NOTES
#ilw16 / 43
#ilw16 / 45
REMEMBER TO
LOOK UP...
latest
news
FAQs
hints
and tips
The publication is available online at www.ed.ac.uk/innovative-learning.

It can also be made available in alternative formats on request.
All photos and images used in this publication are protected by
copyright and may not be reproduced without permission. No part of
this publication may be reproduced without the written permission of
the University of Edinburgh.
The University of Edinburgh 2015
The University of Edinburgh is a charitable body registered in Scotland,
with registration number SC005336.
@innovlearning
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15 - 19 FEB

2016 Theme: Ideas in Play

Open ILW & Go. Make. Do. project

You can read more

If you would like to run a

THE ILW TEAM

is the Project Manager

of staff and students

help inspire, promote,

are the first point of

ILW TIMELINE FOR EVENT

Maths ran a series of

The History, Classics

Interview with a 2015 organiser

Postgraduate Vet student Katherine Cockle reflects on

Learn more about

Gain hands on skills,

You can learn about

How can I get involved?

The ILW Application

Why use Basecamp?

Looking at options for

Events with strong learning outcomes for

Can I run an event?

Can I collaborate with others?

What we will fund

An event which runs outside of

What we will not fund

Overseas activities if you can

Proposals over 300.

Events which charge a ticket

Buy-out of staff time.

Multiple proposals for the same

What do I need to submit?

What are the expectations of me as

Your commitments as an ILW event organiser:

You can find more

Whats the big idea?

What is the Purpose of Your Event?

The Micro Festival:

A collaborative event run through

folkstudio a student-run ECA design

Check out events which

How do you Categorise Your Event?

What else might it be?

What is your event?

Event Learning Outcomes

What are the key learning outcomes for your attendees?

Are there any barriers or restrictions to your event?

People: Team and Roles

What roles do you need?

Where and When

Ideally, where and when would you like your event to

Proposed venue or type of venue needed.

Event Agenda & Plan

e.g. Open up venue / set up

e.g. Attendees begin to arrive

e.g. Hand keys back to janitor

Do you intend to provide food to your attendees?

Do you have any potential suppliers in mind?

Health and Safety

Mathematics Julia Collins julia.collins@ed.ac.uk

Informatics Ewan Klein ewan.klein@ed.ac.uk

Support in booking rooms / Arranging catering / Setting up your event booking