Detail

DEPARTMENT OF EDUCATION & SKILLS
PLANNING and BUILDING

UNIT
Detailed Cost Plan/

Tender Analysis
Template
First Edition, August 2011
Planning & Building Unit

Department of Education
and Skills, Tullamore
Co. Offaly.
Telephone:
(057) 9324300
Web: http://www.education.ie
Planning and Building Unit, Department of Education and Skills
[Detailed Cost Plan/ Tender Analysis]

Summary Sheet
Roll Number:
XXXX
School Name
Job Number:
XXXX
Address Line 1
[Insert Primary or
Secondary]
Address Line 2
Level:
Cost Plan Date:
Stage [2a,2b,3]
(delete as appropriate)
0/0/0
Client:
ABC BoM/ VEC/ DoES etc.
Form of Government Contract:
PWCF [1,2,5 etc.]
Project Details [Brief details i.e. New 35 Classroom National School and 390m GP Room with
Ancillary Accommodation on greenfield site]
Architect:
[Architect]
Civil/Structural Engineer
[Civil Structural Engineer]
M&E Engineer
[Building Services Engineer]
Quantity Surveyor:
[Quantity Surveyor]
PSDP:
[Project Supervisor Design Process]
New Build Areas/ Ratios

*Floor Area
0m
(excluding PE & Ancillary area)
0 m2
PE & PE Ancillary Area

(complete for PE Halls in second
level schools only. Do not complete for
primary school GP areas
[specify]
Split Level/ Basement
[specify]
0 m2
Wall Area
Wall/ Floor Ratio
Total
Maximum Cost Limit
Nr of Storeys
0 m2
XXXX per m2
0.00
% Glazing to
Enclosing Wall
0%
Roof Area
0 m2
[insert published cost limit at the date of this cost plan/ Tender Analysis]
COST SUMMARY
Stage [2a /2b/ 3] Areas and Costs (incl VAT)

New Build
Gross Floor Area (incl. PE, PE Ancillary, Stairs where

0.00
0.00
0.00
0.00
2.0 External Works Allowance (EWA)
0.00
0.00
3.0 Fixed Furniture & Fittings (refer note 2)
0.00
0.00
0.00
0.00
PE Hall 30% Allowance on BBC (refer note 1)
New Build Total

Work to Existing Buildings (where applicable )
Applicable Gross floor Area (refer note 3)
0.00
/m
0 m2
4.0 Work To Existing
0.00
0.00
4.1 Fixed Furniture & Fittings (refer note 4)
0.00
0.00
0.00
0.00
Work To Existing Total

Total - New Build
0.00
Total - Work To Existing
0.00
Total - 5.0 Abnormal Costs (refer note 5)
0.00
TOTAL STAGE [2a /2b/ 3] [COST PLAN

/TENDER ANALYSIS] (delete as appropriate)
2007 Design Team Procedures, 3rd Edition
0 m2
applicable)
1.0 Basic Building Cost (BBC)
/m
0.00
CPS/1
0.00
0.00
/m2 based
on total floor
area
revision 0

Signed (Quantity Surveyor):________________________
Dated:_______________
CPS/1
revision 0
STAGE [2a,2b,3]
Areas, Functional Unit, Population Cost Data
1.0 Project Details:

Roll Number:
XXXX
School Name
Job Number:
XXXX
Address Line 1
[Insert Primary or
Secondary]
Address Line 2
Level:
Client:
Project Details:
[Brief details i.e. New 35 Classroom National School and 390m GP Room with Ancillary
Accommodation on greenfield site]
2.0 Floor Areas:

New Build Area (areas as defined under the National Building Elements)
Usable
m2
0%
of Total
Ancillary
m2
0%
of Total
Circulation
m2
0%
of Total
Internal Division
m2
0%
of Total
m2
0%
Total
3.0 Functional Unit / Population
(Comlete section 3.1 for Primary Schools or Extensions to Primary Schools Only)
3.1 New Build Primary Schools or New Build Classroom Extensions to Existing Primary Schools
Nr of New Build Classrooms
Cost Per Classroom
0.00
Nr of Pupils in New Build Classrooms
Cost per Pupil
0.00
(allow 28 pupils per classroom)
(Comlete section 3.2 for New Build Secondary Schools Only. Do Not Complete for Extensions to Secondary Schools)
3.2 New Build Secondary Schools
Nr of Pupils
Cost per Pupil
n/a
(insert number of pupils as per the project brief)
CPS/2
revision 0
TENDER ANALYSIS
STAGE
(Only include this page T/1 for Stage 3 Tender Analysis submissions)
Tender Details
1.0 Project Details:
Roll
Number:
XXXX
School Name
Job
Number:
Level:
XXXX
Address Line 1
[Insert Primary or
Secondary]
Address Line 2
Client:
2.0 Detailed Description of Building and Site:

Building:
[ Building description sufficient for Cost Analysis purposes should be included here]
Site:
[ Site description sufficient for Cost Analysis purposes should be included here]
3.0 Tender Details:

Public Works Contract Form:
PWCF [1,2,5 etc.]
Contract Period (calender weeks):
Competition Method:
[Restricted/ Open]
[delete as appropriate]
Tender Date:
0/0/0
[as defined under the contract]
VAT Exclusive/ Inclusive Tender:
Exclusive
[as per Department Design Team Procedures, Practice Notes]
Number of Tenders Issued:
Number of Tenders not returned/ returned late:
4.0 Tenders Returned/ MEAT

Tender Returned
Index %
MEAT
(as per Form of Tender)
Placement for Award

(specify where tender(s) withdrawn)
Lowest
1,250,000.00
0.00%
1,270,000.00
1st
2nd
1,255,000.00
0.40%
1,265,000.00
2nd- Recommended
3rd
1,280,000.00
2.40%
1,295,000.00
3rd
4th
1,290,000.00
3.20%
1,305,000.00
4th
5th
1,300,000.00
4.00%
1,315,000.00
5h
6th
1,350,000.00
8.00%
1,370,000.00
6th
7th
1,375,000.00
10.00%
1,395,000.00
7th
8th
1,400,000.00
12.00%
1,415,000.00
8th
9th
1,425,000.00
14.00%
1,450,000.00
9th
10th
1,450,000.00
16.00%
1,485,000.00
10th
T/1
revision 0
T/1
revision 0
School Name
1.0
BBC
New Build -
Stage [2a,2b,3]
BBC Summary
Group
Floor Area
Element
0 m2
/ m
(19) Building Substructure
0.00
0.00
0.00
(29) Building Structure
0.00
0.00
0.00
(39) Building Structure Completion
0.00
0.00
0.00
(49) Building Finishes
0.00
0.00
0.00
(59) Building Services (Piped & Ducted)
0.00
0.00
0.00
(69) Building Services (Mainly Electrical)
0.00
0.00
0.00
(79) Building Fittings (refer note 2)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
(0-) Project Indirect Costs
0.00%
Sub-Total (ex VAT)

Add VAT @
13.5%
Total to Cost Plan Summary
Notes
BBCS/1
revision 0

1.0
BBC
New Build -
BBC Elemental Breakdown
Group
Element
Floor Area
0 m2
/ m
(10) Ground, Earth Shapes
0.00
0.00
0.00
(13) Floors in Substructures
0.00
0.00
0.00
(16) Foundations, Rising Walls
0.00
0.00
0.00
(17) Piled Foundations
0.00
0.00
0.00
(21) External Walls
0.00
0.00
0.00
(22) Internal Walls, Partitions
0.00
0.00
0.00
(23) Floors, Galleries
0.00
0.00
0.00
(24) Stairs, Ramps
0.00
0.00
0.00
(27) Roofs
0.00
0.00
0.00
(28) Frame
0.00
0.00
0.00
0.00
0.00
0.00
Carried Forward
Specification
revision 0

BBC/ 1
revision 0

Group
Element
Brought Forward
0.00
-
/ m
0.00
-
%
0.00
-
(31) External Walls; Completions
0.00
0.00
0.00
(32) Internal Walls, Partitions; Completions
0.00
0.00
0.00
(33) Floors, Galleries; Completions
0.00
0.00
0.00
(34) Stairs, Ramps; Completions
0.00
0.00
0.00
(35) Suspended Ceilings
0.00
0.00
0.00
(37) Roofs; Completions
0.00
0.00
0.00
(41) Wall Finishes Externally
0.00
0.00
0.00
(42) Wall Finishes Internally
0.00
0.00
0.00
(43) Floor Finishes
0.00
0.00
0.00
(44) Stairs, Ramp Finishes
0.00
0.00
0.00
(45) Ceiling Finishes
0.00
0.00
0.00
(47) Roof Finishes
0.00
0.00
0.00
0.00
0.00
0.00
Carried Forward
Specification
revision 0

BBC/ 2
revision 0

Group
Element
Brought Forward
(50) Building Services (Piped and Ducted)
0.00
-
/ m
0.00
-
%
0.00
-
(51) Heating Centre
0.00
0.00
0.00
(52) Drainage and Refuse Disposal
0.00
0.00
0.00
(53) Hot and Cold Water Services
0.00
0.00
0.00
(54) Gas Services
0.00
0.00
0.00
(55) Space Cooling
0.00
0.00
0.00
(56) Space Heating
0.00
0.00
0.00
(57) Ventilation and Air Conditioning
0.00
0.00
0.00
(58) Other Services (Mainly Piped and Ducted)
0.00
0.00
0.00
(- -) Builders Work
0.00
0.00
0.00
0.00
0.00
0.00
Carried Forward
Specification
revision 0

BBC/ 3
revision 0

Group
Element
Brought Forward
0.00
/ m
0.00
%
0.00
(61) Electrical Centre and Main Distribution
0.00
0.00
0.00
(62) Power Distribution
0.00
0.00
0.00
(63) Lighting
0.00
0.00
0.00
(64) Communications
0.00
0.00
0.00
(65) Security and Protection
0.00
0.00
0.00
(66) Transport
0.00
0.00
0.00
(68) Protective Services
0.00
0.00
0.00
(- -) Builders Work
0.00
0.00
0.00
0.00
0.00
0.00
Carried Forward
Specification
BBC/ 4
revision 0

Group
Element
Brought Forward
(70) Building Fittings
0.00
-
/ m
0.00
-
%
0.00
Specification
(71) Display, Circulation Fittings
0.00
0.00
0.00
[include under Fixed Furniture and Fittings Section 3.0]
(72) Work, Rest, Play Fittings
0.00
0.00
0.00
(73) Culinary Fittings
0.00
0.00
0.00
(74) Sanitary, Hygiene Fittings
0.00
0.00
0.00
(75) Cleaning, Maintenance Fittings
0.00
0.00
0.00
(76) Storage, Screening Fittings
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00%
Sub-Total (ex VAT)

Add VAT @
13.5%
BBC/ 5
revision 0
School Name
2.0
Stage [2a,2b,3]
Floor Area
EXTERNAL WORKS
Group
Element
0 m2
/ m
Specification
(10) Prepared Site
0.00
0.00
0.00
(20) Site Structures
0.00
0.00
0.00
(30) Site Enclosures
0.00
0.00
0.00
(40) Roads, Paths, Pavings
0.00
0.00
0.00
(50) Site Services (Mainly Piped & Ducted)
0.00
0.00
0.00
(60) Site Services (Mainly Electrical)
0.00
0.00
0.00
(70) Site Fittings
0.00
0.00
0.00
(80) Soft Landscaping
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00%
Sub-Total (ex VAT)

Add VAT @
13.5%
EW/1
revision 0
School Name
3.0
Stage [2a,2b,3]
Floor Area
Fixed Furniture & Fittings -New Build
Group
Element
0 m2
/ m
Specification
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00 [Include in section 1.0 BBC]
0.00
0.00
0.00 [Include in section 1.0 BBC]
0.00
0.00
0.00
0.00%
0.00
0.00
0.00
0.00
0.00
0.00
Sub-Total (ex VAT)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00

Add VAT @
13.5%
FF/1
revision 0
School Name
2.0
Stage [2a,2b,3]
Floor Area
Existing Building - Cost Summary
Group
Element
0 m2
/ m
Notes
(- -) Demolitions and Alterations
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
(59) Building Services (Piped & Ducted)
0.00
0.00
0.00
0.00
0.00
0.00
(79) Building Fittings (refer note 2)
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
#DIV/0!
Sub-Total (ex VAT)

Add VAT @
13.5%
EBS/1
revision 0

2.0
Existing Building -Elemental Breakdown
Group
Element
Floor Area
0 m2
(- - ) Demolitions and Alterations [expand sub elements as appropriate]

/ m
0.00
-
0.00
-
Specification
0.00
-
(10) Ground, Earth Shapes
0.00
0.00
0.00
(13) Floors in Substructures
0.00
0.00
0.00
(16) Foundations, Rising Walls
0.00
0.00
0.00
(17) Piled Foundations
0.00
0.00
0.00
(21) External Walls
0.00
0.00
0.00
(22) Internal Walls, Partitions
0.00
0.00
0.00
(23) Floors, Galleries
0.00
0.00
0.00
(24) Stairs, Ramps
0.00
0.00
0.00
(27) Roofs
0.00
0.00
0.00
(28) Frame
0.00
0.00
0.00
0.00
0.00
0.00
Carried Forward
EBC/ 1
revision 0

Group
Element
Brought Forward
0.00
-
/ m
0.00
-
Specification
%
0.00
-
(31) External Walls, Completions within Openings
0.00
0.00
0.00
(32) Internal Walls, Partitions, Completions within Openings
0.00
0.00
0.00
(33) Floors, Galleries: Completions
0.00
0.00
0.00
(34) Stairs, Ramps: Completions
0.00
0.00
0.00
(35) Suspended Ceilings
0.00
0.00
0.00
(37) Roofs: Completions
0.00
0.00
0.00
(49) Finishes Generally
(41) Wall Finishes Externally
0.00
0.00
0.00
(42) Wall Finishes Internally
0.00
0.00
0.00
(43) Floor Finishes
0.00
0.00
0.00
(44) Stairs, Ramps: Finishes
0.00
0.00
0.00
(45) Ceiling Finishes
0.00
0.00
0.00
(47) Roof Finishes
0.00
0.00
0.00
0.00
0.00
0.00
Carried Forward
EBC/ 2
revision 0

Group
Element
Brought Forward
(50) Building Services (Piped and Ducted)
0.00
-
/ m
0.00
-
%
0.00
-
(51) Heating Centre
0.00
0.00
0.00
(52) Drainage and Refuse Disposal
0.00
0.00
0.00
(53) Water Distribution
0.00
0.00
0.00
(54) Gas Distribution
0.00
0.00
0.00
(55) Space Cooling
0.00
0.00
0.00
(56) Space Heating
0.00
0.00
0.00
(57) Ventilation and Air Conditioning
0.00
0.00
0.00
(58) Other Services (Mainly Piped and Ducted)
0.00
0.00
0.00
(- -) Builders Work
0.00
0.00
0.00
0.00
0.00
0.00
Carried Forward
Specification
EBC/ 3
revision 0

Group
Element
Brought Forward
0.00
/ m
0.00
Specification
%
0.00
(61) Electrical Centre and Main Distribution
0.00
0.00
0.00
(62) Power Distribution
0.00
0.00
0.00
(63) Lighting
0.00
0.00
0.00
(64) Communications
0.00
0.00
0.00
(65) Security and Protection
0.00
0.00
0.00
(66) Transport
0.00
0.00
0.00
(68) Protective Services
0.00
0.00
0.00
(- -) Builders Work
0.00
0.00
0.00
0.00
0.00
0.00
Carried Forward
EBC/ 4
revision 0

Group
Element
Specification
0.00
/ m
0.00
0.00
0.00
0.00
[Refer Fixed Furniture and Fittings 4.1of Cost Plan]
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Brought Forward
0.00%
Sub-Total (ex VAT)

Add VAT @
13.5%
%
0.00
EBC/ 5
revision 0
School Name
4.1
Fixed Furniture & Fittings -Existing Building
Group
Element
Stage [2a,2b,3]
Floor Area
0 m2
/ m
Specification
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Sub-Total (ex VAT)

Add VAT @
13.5%
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00%
FFE/1
revision 0
School Name
5.0
Stage [2a,2b,3]
Floor Area
BBC Total
Abnormal Costs
Group
Element
0 m2
0
/ m
% of BBC
Specification/ Notes
[Insert brief description and cross reference to (a)

Design Team Justification and (b) cost justification
appended. Refer Note 5]
1 *****************
0.00
0.00
0.00
2 *****************
0.00
0.00
0.00
3 *****************
0.00
0.00
0.00
4 *****************
0.00
0.00
0.00
5 *****************
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00%
Sub-Total (ex VAT)

Add VAT @
13.5%
revision 0

AC/ 1
revision 0
Guidance Notes To Design Teams on Completing the Detailed Cost Plan/ Tender Analysis
Template
General
This Detailed Cost Plan Template applies to Stages 2a, 2b Detailed Cost Plans and Stage 3 Tender
Analysis Submissions. Sheet T/1 should only be completed and included when this template is used
for Stage 3 Tender Analysis Submissions.
These guidance notes should be read in conjunction with the Department of Education and Skills 2007 Design
Team Procedures, Practice Notes and Cost Limit Circulars available at www.education.ie.
Costs should be entered against all relevent elements and sub elements. The grouping/ lumping of sub
element costs will not be accepted. In particular all relevent Mechanical and Electrical sub-elements must be
individualy costed.
This Template contains basic formulae for demonstration purposes only and it is the responsibility of the
Design Team Quantity Surveyor completing the Cost Plan to ensure correct calculation of all figures included.
On completion the cost plan must be signed and dated by the Design Team QS.
All fields in blue font in the cost plan template must be completed. Where sections do not apply zero should be
entered in the appropriate fields, e.g. 'Existing Area', etc.
VAT
The cost plan should include VAT at the current 'Building Rate' however it is brought to the Design Teams
attention that the Department requires that Stage 3 Tenders are sought on a VAT exclusive basis. Where this
template is applied for Stage 3 Submission VAT must be included.
Note 1
In accordance with the current DoES Published Cost Limit circular for Second Level Schools any applicable
additional PE Hall allowance should be included on the summary page (CPS/1) where indicated and the
applicable floor area should also be entered under 'New Build Areas/Ratios'.
Note 2
Fixed Furniture & Fittings:- For DoES Cost Data purposes Sanitary Installation element 74 should be included
under the BBC however where built in sink units integral to laboratory benching occur then they should be
included under Fixed Furniture & Fittings and not the BBC. Reference should also be made to the Cost Limit
Circulars when completing the Fixed Furniture and Fittings sections of the cost plan.
Note 3
In-order that the Department obtain realistic cost/m2 of floor area for 'Work to Existing Building' the following
guidelines should be applied:a) Where Work to the existing building is required the gross floor area should be given as that relative to
refurbishment work i.e. if only isolated areas/ rooms are being refurbished then only total floor area of isolated
areas/rooms should be applied.
b) Where any element(s) of work applies to the whole building area (e.g. envelope repairs/ re-roof/ rewire/
heating and plumbing etc.) then the total gross floor area of the existing building should be applied.
On most projects involving extension and refurbishment work 'b' will most likely apply. 'a' should only be
applied where work to areas/rooms are clearly isolated and may be clearly demarcated for accuracy in cost
planning. In either case the design team should clearly state which area has been applied.
Note 4
Where it is necessary to replace fixed furniture & fittings to existing building area then section 4.1 of the
template should be completed and included in cost plan.
CP/GN/28
revision 0

Note 5
Where Abnormal Costs arise refer to the Department's Design Team Procedures. Any abnormal costs included
for consideration by the Department apart from being identified also require full justification by the
appropriate desciplines within the Design Team and must be fully cost justified with concise cost breakdowns
sufficient to demonstrate the extent and nature of the work i.e. basic areas/quantities and all in rates. Outline
specifications/ drawings should be provided where appropriate to indicate the extent and nature of the work.
Justification for each individual Abnormal included must be appended to the cost plan and clearly cross
referenced to each abnormal listed in the Abnormals section of the cost plan. The percentage for Abnormal
Costs on pages AC/ 1 and CPS/1 must be calculated relative to the New Build Basic Building Cost (BBC) only.
CP/GN/29
revision 0

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DEPARTMENT OF EDUCATION & SKILLS

PLANNING and BUILDING

Detailed Cost Plan/

Planning & Building Unit

Planning and Building Unit, Department of Education and Skills

[Detailed Cost Plan/ Tender Analysis]

ABC BoM/ VEC/ DoES etc.

Form of Government Contract:

PWCF [1,2,5 etc.]

[Civil Structural Engineer]

[Building Services Engineer]

[Project Supervisor Design Process]

New Build Areas/ Ratios

(excluding PE & Ancillary area)

PE & PE Ancillary Area

Split Level/ Basement

Maximum Cost Limit

Stage [2a /2b/ 3] Areas and Costs (incl VAT)

Gross Floor Area (incl. PE, PE Ancillary, Stairs where

2.0 External Works Allowance (EWA)

3.0 Fixed Furniture & Fittings (refer note 2)

PE Hall 30% Allowance on BBC (refer note 1)

New Build Total

Applicable Gross floor Area (refer note 3)

4.0 Work To Existing

4.1 Fixed Furniture & Fittings (refer note 4)

Work To Existing Total

Total - Work To Existing

Total - 5.0 Abnormal Costs (refer note 5)

TOTAL STAGE [2a /2b/ 3] [COST PLAN

2007 Design Team Procedures, 3rd Edition

1.0 Basic Building Cost (BBC)

Planning and Building Unit, Department of Education and Skills

2007 Design Team Procedures, 3rd Edition

Planning and Building Unit, Department of Education and Skills

[Detailed Cost Plan/ Tender Analysis]

Areas, Functional Unit, Population Cost Data

1.0 Project Details:

ABC BoM/ VEC/ DoES etc.

2.0 Floor Areas:

3.0 Functional Unit / Population

Nr of New Build Classrooms

Cost Per Classroom

Nr of Pupils in New Build Classrooms

Cost per Pupil

(allow 28 pupils per classroom)

3.2 New Build Secondary Schools

Cost per Pupil

(insert number of pupils as per the project brief)

2007 Design Team Procedures, 3rd Edition

Planning and Building Unit, Department of Education and Skills

ABC BoM/ VEC/ DoES etc.

2.0 Detailed Description of Building and Site:

3.0 Tender Details:

PWCF [1,2,5 etc.]

Contract Period (calender weeks):

[as defined under the contract]

VAT Exclusive/ Inclusive Tender:

[as per Department Design Team Procedures, Practice Notes]

Number of Tenders Issued:

Number of Tenders not returned/ returned late:

4.0 Tenders Returned/ MEAT

(as per Form of Tender)

Placement for Award