ThyssenKrupp

Industrial Solutions (India)

INDIAN OIL CORPORATION LIMITED

GUJARAT REFINERY
BS-IV PROJECT
REQUEST FOR QUOTATION (RFQ) / NOTICE INVITING TENDER (NIT)

FOR
COLUMN FOR SWS-VI UNIT
(Item No. 2100-C-101)
Mechanical & structural design, Detailed Engineering and preparation of fabrication drawings,
Procurement, fabrication, supply of COLUMN FOR SWS-VI Unit (Item No. 2100-C-101) with
accessories, mandatory spares, commissioning spares, special tools & tackles & Third Party
Inspection charges for BS-IV PROJECT, IOCL GUJARAT REFINERY as specified in Material
Requisition.

RFQ / NIT NO.: 6674-PPM-2100-CA-MQ09

Prepared and issued by:

ThyssenKrupp Industrial Solutions (India) Private Limited
(Formerly Uhde India Private Limited)
Dugal Plaza, 3rd Floor, Prem Nagar, Bibwewadi Road,
Pune 411 037, India

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ThyssenKrupp Industrial Solutions (India) Private Limited

(Formerly Uhde India Private Limited)
Dugal Plaza, 3rd Floor,Prem Nagar, Bibwewadi Road,
Pune 411 037, India

REQUEST FOR QUOTATION (RFQ) / NOTICE INVITING TENDER (NIT)

*RFQ No.: 6674-PPM-2100-CA-MQ09
To,
M/s

Date: 04.04.2016
Client : INDIAN OIL CORPORATION LIMITED
Project: BS-IV PROJECT, IOCL GUJARAT REFINERY
COLUMN FOR SWS-VI UNIT
(Item No. 2100-C-101)

Item:

Tender Documents Sale Start Date & Time

04/04/2016 : 10.00 Hrs. INDIAN STANDARD TIME (IST)

PRE BID MEETING

NOT APPLICABLE

Tender Submission Start Date & Time

18/04/2016 : 10.00 Hrs. INDIAN STANDARD TIME (IST)

The bidders are required to submit their bids electronically on
the e-tender portal only (URL:https://iocletenders.gov.in) using
valid Digital Signature Certificates, on or before the bid
submission date and time.

Tender Submission End Date & Time

i.e. Bid Due Date & Time

26/04/2016 : 12.00 Hrs. INDIAN STANDARD TIME (IST)

Tender Document Sale End Date & Time

26/04/2016 : 12.00 Hrs. INDIAN STANDARD TIME (IST)

UNPRICED BID OPENING on e-tender

portal:

27/04/2016

PRE-PRICE BID OPENING MEETING

FOR TECHNO COMMERCIAL
ACCEPTABLE BIDDERS (IF
APPLICABLE)

DATE,TIME & VENUE SHALL BE INTIMATED LATER

PRICED BID OPENING:

DATE & TIME SHALL BE INTIMATED LATER

EARNEST MONEY DEPOSIT (EMD)

Not applicable

: 15.00 Hrs. INDIAN STANDARD TIME (IST)

Gentlemen,
Bids are requested for the subject item on e-procurement system in total compliance to technical specifications,
scope, terms & conditions of enquiry documents / attachments.

1.

Bidder should submit their bids strictly as per the requirements outlined hereunder and as specified in the
material requisition and Scope of Work as under:-

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1. 1 BRIEF SCOPE OF WORK:

Mechanical & structural design, Detailed Engineering and preparation of fabrication drawings, Procurement,
fabrication, supply of COLUMN FOR SWS-VI Unit (Item No. 2100-C-101) with accessories, mandatory
spares, commissioning spares, special tools & tackles & Third Party Inspection charges for BS-IV PROJECT,
IOCL GUJARAT REFINERY as specified in Material Requisition.
Other Points:
a) Bidder shall submit a self-attested certificate stating that they are not under liquidation, court receivership or
similar proceedings.
b) Bidder shall not be on Holiday List of IOCL.
c) Submission of authentic documents shall be the prime responsibility of the bidder.
d) Wherever Owner or its representative have concerns or apprehension regarding the authenticity /
correctness of any document, Owner or its representative reserve the right of getting the document cross
verified from the document issuing authority.
e) In case a foreign bidder submits any documents in any language other than English, then it will be the
responsibility of such foreign vendor to also provide the English translation copy of the same duly certified,
stamped and signed by their Local Chamber of Commerce. Translation from agencies approved by relevant
embassy / high commission or other accredited agencies shall also be acceptable.

2.

The bidders are required to submit their bids electronically on the e-tender Portal only
(URL: https://iocletenders.gov.in) using valid Digital Signature Certificates, on or before the bid submission
date and time. Bidders, who have not done so, are requested to register themselves at
https://iocletenders.gov.in.
Bidders to refer attached Special Instructions to the Bidder for participating in e-Tender for detailed
instructions on registration and online bid submission.
Help Desk Details:
Tel. No.: +91-124-2861244
+91-22-26447708
Help Desk Email-id: ethdmkhonic@indianoil.in / etenderinghelpdesk@indianoil.in
Business Hours: Mon Fri, 09:00 to 16:00 Hrs India Time (IST) (GMT + 5:30 Hrs)

3.

Bidders in their own interest are requested to register on e-tender Portal and upload/submit their bid well in
time. Bidder will be responsible for any delay due to any issues. IOCL shall not be responsible for any delay in
uploading the offer on our e-tender website. E-tender portal does not allow uploading and submitting the bid
after due date and time.

4.

Bidders are required to upload the complete bid comprising of Part-I: - Unpriced Bid along with all supporting
documents & Part-II: - Priced Bid on the e-tender portal only.

5.

Technical specification should be strictly as per the Material Requisition attached. It may be noted that the Bid
shall be evaluated as received and technical queries may not be issued.

6.

Clarifications, if any, must be raised within 05 working days from the date of tender documents sale start date.

7.

Please note that Indian Oil Corporation Ltd (IOCL) shall not be availing the benefit of EPCG scheme under
the Foreign Trade Policy (FTP) of Government of India for this tender. Accordingly all references to import
under the EPCG Scheme in case of foreign bidders or issue of Invalidation Letter to Indian bidders for the
CIF component, appearing anywhere in the tender documents stand deleted from this tender.

8.

Commercial requirements are specified in the General Purchase Conditions, Special Purchase Conditions &
Instructions to Bidders (SPC & ITB), Agreed Terms & Conditions (ATC) questionnaire and Terms &
Conditions for supervision. The pre-filled Agreed Terms & Conditions Questionnaire should be returned duly
signed and stamped along with copy of your un-priced bid.

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9.

Please inform vide E-mail to the contact persons for this RFQ mentioned below with attached
acknowledgement letter titled ACKNOWLEDGEMENT OF RFQ within 03 days from the publish date of
Tender, with reasons(s) of participating / not participating in the RFQ. In case there is no response, IOCL
reserves the right not to consider such vendors for issuance of future enquiries for this project.

10.

COMPLETION/DELIVERY PERIOD:

Delivery period is 11 (Eleven) months on FOT dispatch point basis for Indian bidders and 10 (Ten) months
on FOB International Seaport of Exit basis for foreign bidders from the date of IOCLs LOA.
Date of Lorry Receipt (LR) or Coastal Bill of Lading for Indian bidders and Date of Bill of Lading for foreign bidders
shall be considered as the date of delivery.

11. Transit / Marine / Storage-cum-Erection insurance is excluded from Bidders scope, since the same shall be
arranged by the Owner.

12. The offer should be valid for 4 (Four) months from unpriced bid opening date.
13. Only E-Bids uploaded in the e-tender portal shall be acceptable. Physical bids and Bids/ Offer through Email
or fax/ Telex/Telegraphic or Bids received in open condition or Bids in any other mode shall not be accepted.

14. The bidder shall bear all costs associated with the preparation and submission of its bid, and the
Purchaser/Consultant shall in no case be responsible or liable for these costs regardless of the conduct or
outcome of the bidding process.

15. Canvassing in any form by the Bidder or by any other agency on their behalf may lead to disqualification of
their bid.

16. The E-bids received online shall be opened at IOCL office on due date and time as specified above. Bidder
can view online the name of the other bidders who have submitted their e-bids after opening is performed by
IOCL.

17. All technically and commercially acceptable bidders will be advised of date and time of priced bid opening. As
this is an e-tender, Bids shall be opened online; hence bidders may review opening status at their places.

18. As Purchaser intends to contract directly with suppliers of the goods for which bids are invited, the bids
should be prepared by the suppliers and submitted directly. Purchaser reserves the right to reject offers made
by intermediaries.

19. Addendum / corrigendum to the RFQ documents if issued must be signed and submitted along with the bid.
20. Bidders to note that such price changes / implications, which are requested against Technical / commercial
clarifications, and are in line with existing terms & conditions of enquiry documents are not allowed. In case
any bidder gives revised prices / price implications against such clarifications, their bid shall be liable for
rejection.

21. Owner / representative reserve the right to use in-house information for assessment of bidders capability for
consideration of bid.

22. In case any bidder is found to be involved in cartel formation, his bid will not be considered for evaluation /
placement of order. Such bidder(s) will also be debarred from bidding in future for this project apart from penal
action as deemed fit.

23. The bidder who is providing the technology from the company, which is recently acquired / taken over by them
or purchasing the technology by other companies, shall provide proper documentary evidence. In the absence
of the same their offer shall be liable for rejection.

24. Please note that consortium bids are not acceptable.

25. Purchaser reserve the right to make any changes in the terms and conditions of purchase and to reject any or
all the bids.

26. Addition / Deletion of Items: - The lowest bidder shall match the lowest addition / deletion rates quoted by any
bidder for the same item against the tender.

27. Contact Persons for this RFQ are:

a)

Mr. Vijay Kulkarni : E-mail: Vijay.Kulkarni@thyssenkrupp.com Tel: +91 20 6608 1149

b)

Mr. Nilesh Sathe : E-mail: nilesh.sathe@thyssenkrupp.com Tel: +91 20 6608 1212

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* Please specify RFQ. No. 6674-PPM-2100-CA-MQ09 in all Correspondence.

THIS IS NOT AN ORDER
Yours faithfully,
For and on behalf of

Mr. Vijay Kulkarni / Mr. Nilesh Sathe

ThyssenKrupp Industrial Solutions (India) Private Limited
Enclosure: As per List Attached

Page 5 of 9

LIST OF ENCLOSURES
DOCUMENT
A)

Commercial document:
i)

Request For Quotation (RFQ)

ii)

Special Purchase Conditions & Instructions to Bidders (SPC & ITB)

iii)

Agreed Terms & Conditions (For Indian Bidders) with Annexure - I

iv)

Agreed Terms & Conditions (For Foreign Bidders) with Annexure - I

v)

Contact Details of Vendor Annexure A to ATC

vi)

Vendor Bank Mandate Annexure B to ATC

vii)

Commercial Deviation Sheet

viii)

Technical Deviation Sheet

ix)

General Purchase Conditions

x)

Annexure (Addendum) to General Purchase Conditions

xi)

Declaration by the bidders regarding non-tampering of tender documents

xii)

Acknowledgement of RFQ

xiii)

Terms & Conditions for Supervision & Training (For Indian Bidders)

xiv)

Terms & Conditions for Supervision & Training (For Foreign Bidders)

xv)

Special Instructions to the Bidder for participating in e-Tender

B)

Unpriced Schedule (Unpriced BOQ)

C)

Price Schedule Format (BOQ)

D)

Technical documents Index Page

E)

Technical documents / MR

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CHECK LIST

Sr.
No.
1
2
3
4
5
6

7
8
9
10
11
12
13
14
15

Description

Remarks
(Yes / No)

Duly filled Questionnaire of Agreed Terms & Conditions (ATC) along

with Annexure I
Contact Details of Vendor Annexure A to ATC
Vendor Bank Mandate Annexure B to ATC
Commercial Deviation Statement
Compliance To RFQ Document ANNEXURE F to SPC & ITB
Technical Documents Index Page (signature and stamping of this index
page is a token of acceptance of all the technical documents of the
tender (except for the ones mentioned in the technical deviation
statement))
Datasheets duly filled with relevant data wherever required
Technical Deviation Statement
Proforma Of Declaration Of Black Listing/Holiday Listing
Unpriced Schedule with quoted / not quoted mentioned
Declaration by the bidders regarding non-tampering of tender
documents
MSE certificates for Micro and Small Enterprises as per tender, if
applicable to a bidder
Price Schedule (BOQ) with prices duly filled in
Terms & Conditions for Supervision & Training duly signed & stamped
Self-attested certificate stating that bidder is not under liquidation, court
receivership or similar proceedings.

Please ensure all documents are uploaded as per check list.

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ACKNOWLEDGEMENT OF RFQ
The Supplier is requested to mail the following statement within 3 working days of receipt of the enclosed "Request for
Quotation" (RFQ) No. ___________________________

Acknowledgement Letter to REQUEST FOR QUOTATION

Email

Vendors Ref. No.

___________________________

Date

___________________________

To

Attention

..

Subject

Response against your Request for Quotation

No. : ______________

For ______________ (specify item) for ______________ PROJECT

Dear Sir,
We acknowledge receipt of your above referred RFQ and confirm that:
i)

We will be submitting offer so as to reach you within the due date.

ii)

We regret to quote as:

A)
B)

Thanking you,

Yours faithfully
(Authorized Signatory)
Name
Designation
Company Name, Address & Seal
Fax No.
Email:
Ph. No.:
Mobile No.

Page 8 of 9

ON BIDDERS LETTERHEAD

TO,
M/S. INDIAN OIL CORPORATION LIMITED
SCOPE COMPLEX, 7, INSTITUTIONAL AREA,
LODHI ROAD, NEW DELHI 110003
REFERENCES:
CLIENT: INDIAN OIL CORPORATION LTD
PROJECT: BS-IV PROJECT, IOCL GUJARAT REFINERY
RFQ NO.: _____________________________________
TENDER ID: ___________________________________

WE HEREBY DECLARED THAT WE ARE NOT CURRENTLY UNDER LIQUIDATION, COURT

RECEIVERSHIP OR SIMILAR PROCEEDINGS.
IT IS UNDERSTOOD THAT IF THIS DECLARATION IS FOUND TO BE FALSE IN ANY
PARTICULAR, INDIAN OIL CORPORATION LIMITED OR ITS ADMINISTRATIVE MINISTRY,
SHALL HAVE THE RIGHT TO REJECT MY/OUR BID, AND IF THE BID HAS RESULTED IN A
CONTRACT, THE CONTRACT IS LIABLE TO BE TERMINATED.

WITH KIND REGARDS,

Signature Not Verified

Digitally signed by SUNILDATTA
VISHNUPANT BORADE
Date: 2016.04.02 12:42:52Page
IST 9 of 9
Location: IndianOil e-Tendering Portal