Professional Documents
Culture Documents
Transforming
Enterprises
Project Name
JK Cement
Title
Version
1.0s
Document ID
JK_BBP_PM_BP_0400_V1.0
Author
Reviewed By
XXXXXXX XXXXX
Date
01.11.2012
PM
Release:
ECC 6.0
Status:
Closed
IMPLEMENTATION_BLUE PRINT
Business Process Details
Module
Process
Sub Process /
No
Description
Sr No
1.1
1.2
Plant Maintenance
Maintenance Services procurement
Maintenance Services procurement
JK_BBP_PM_BP_040
0
Page 2 of 10
PM
Release:
ECC 6.0
Status:
Closed
Control keys are assigned to each operation of a task list or maintenance order.
Control key determines that an operation will be executed in which way and what
functions would be allowed. It determines that whether an operation:
o
o
o
o
o
o
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Release:
ECC 6.0
Status:
Closed
Page 4 of 10
PM
Release:
ECC 6.0
Status:
Closed
automatic Purchase requisition for external service from order and w.r.t. the
order at the time of order release.
Following purchase related additional field will have to be entered in the
services view of all the external operations with control key PM03 :
Service master number or Service text (in absence of service master
records)
Service quantity and unit
Gross price (negotiated or expected) with currency
Material group (defined for services in the system for JK CEMENT
DIVISION)
Cost element (for external services, is entered automatically from
customization settings or can be entered manually)
Purchase group & purchase organization (are entered automatically from
customization settings)
Planned delivery time (in days)
Vendor (optional)
Requisitioner
An order can have both internally processed operations as well as externally
processed operations and also materials to be issued, planned in it.
On the other hand it can have only externally processed operations with or
without internal materials, planned in it.
3. The order is released and purchase requisition for the services entered
through external operation will be created in the system automatically.
The account assignment in PR will be the maintenance order and the GL
account mentioned in the order.
PR will be released by appropriate authority in JK CEMENT DIVISION if
required so by the conditions in the PR.
4. Request for quotation will be initiated if required.
5. PO for services to the desired vendor will be created by authorized person with
respect to the PR. The service details and account assignment are copied
from the PR to PO.
6. PO will be released by appropriate authority in JK CEMENT DIVISION if
required so by the conditions in the PO.
7. Only in case material has to be sent out to vendor premises ,Post transferposting document with movement type 541 to transfer the material from stock
to Vendors premises. For In-setu repair this step is not required.
8. Services will be performed by the vendor.
Copyright 2011 JKT
Page 5 of 10
PM
Release:
ECC 6.0
Status:
Closed
Please note that business closing of order should not be performed if payment
of external services is still pending. System will also give warning in that case.
If an order is closed without payment to the vendor then the system will not
allow the payment later. The business completion of the order will have to be
reversed first and then only system will allow vendor payment for services.
Direct purchasing of external services:
This method of External Services procurement will involve following steps:1.
PR from the concerned department will be raised for external services with
proper service descriptions, quantity and account assignment.
Following parameters will be used in PR:
o PR type: PR
o Item category: D (service)
o Account assignment category : K (for cost center), or A (Asset)
o Purchase group
o Cost center
o GL account for external services
PR will be released by appropriate authority in JK CEMENT DIVISION, if
required so by the conditions in the PR.
Page 6 of 10
PM
Release:
ECC 6.0
Status:
Closed
Activity
Description
T Code
Creation of Service
Master
AC03
02
Creation of
Maintenance
Order
Creating Purchase
Requisition
Creating Purchase
Order
Job execution
03
04
05
06
Service
Acceptance
IW31
ME51N
ME21N
Ml81n
Page 7 of 10
06
07
1.3
Sr No
2.1
2.2
2.3
Sr No
3.1
3.2
PM
Technical
Completion of
Maintenance
Order
Order completion
Release:
ECC 6.0
Status:
Closed
IW32
IW32
Gap Analysis
Gap Identified in proposed solution against Requirements & Expectations
Not applicable
Impact of Requirement
Not applicable
Solution Proposed
Not applicable
Topics
Changes Management Issues
Service Master to be maintained
Description of Improvements
Transparent process of procurement as everybody will be able to see the
status of any purchase requisition in the system that whether PO is raised
against the PR or not, PO is awarded to which vendor and at what price and so
on.
The PR will be created in the system directly hence no wastage of time in
forwarding it as in the manual system.
Similarly PR and PO will be released in the system on-line so no wastage of
time in forwarding and follow-up with the releasing authority.
This will lead to speedy purchase process and timely receipt of services or
materials to the requesting party.
Before payment to the vendor for his services by the accounts person, the job
done can be verified in the system by the accepted service quantity in service
entry sheet by the service requesting person/ department.
PR can be listed easily by following search criterion in the system:
Page 8 of 10
PM
Release:
ECC 6.0
Status:
Closed
Topics
Interface / Enhancements considerations
Not Applicable
Reporting considerations
S
No
1
2
1
2
3
4.3
Reports
T Code
Reporting on Services
Planned / Actual Services comparison.
Order operations report
MSRV6
ME2S
IW49
MCI8
IW67
Authorization considerations
As per organizational needs, not finalized yet. Authorization matrix is being prepared
separately.
Page 9 of 10
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Release:
ECC 6.0
Status:
Closed
JK_BBP_PM_BP_040
0
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