You are on page 1of 95

Table Of Contents

AS/400 User Guide ...................................................................................................... 1


AS/400 User Guide ................................................................................................... 1
General Concepts ..................................................................................................... 2
Computer Basics .................................................................................................... 2
AS/400 Operating System ....................................................................................... 3
Keyboard Basics .................................................................................................... 4
AS/400 Help.......................................................................................................... 6
Screen Layout ....................................................................................................... 7
Command Language (CL) ........................................................................................ 8
AS/400 Primary Menus ............................................................................................ 12
OS/400 Main Menu............................................................................................... 12
User Tasks .......................................................................................................... 13
Office Tasks ........................................................................................................ 14
General System Tasks .......................................................................................... 15
Files, Libraries and Folders .................................................................................... 16
Communications .................................................................................................. 17
Define or Change the System ................................................................................ 18
Problem Handling................................................................................................. 19
Go To Menu ........................................................................................................ 20
Information Assistant Options ................................................................................ 23
Client Access/400 Tasks........................................................................................ 24
Daily Operational Tasks ........................................................................................... 25
New User Setup................................................................................................... 25
Maintaining User Profiles ....................................................................................... 28
Signing Onto the System ...................................................................................... 29
System Status..................................................................................................... 30
Messages............................................................................................................ 31

Jobs................................................................................................................... 36
Job Queues ......................................................................................................... 38
Output Queues .................................................................................................... 39
Spooled Files....................................................................................................... 40
Two sessions on a Workstation .............................................................................. 43
Signing Off.......................................................................................................... 44
Tape Operations ..................................................................................................... 45
Working with Tape Devices.................................................................................... 45
Tape Management ............................................................................................... 46
Saving Libraries to Tape........................................................................................ 49
Restoring Libraries from Tape ................................................................................ 50
Device Management................................................................................................ 52
Working with Devices ........................................................................................... 52
Printers .............................................................................................................. 53
Working with Print Jobs ........................................................................................ 57
Displays ............................................................................................................. 59
DMS Approved AS/400 Emulation Products .............................................................. 62
Communications..................................................................................................... 63
Remote Locations ................................................................................................ 63
Electronic Customer Support (ECS)......................................................................... 66
System Backup and Cleanup .................................................................................... 67
System Backup.................................................................................................... 67
IBM Monitoring .................................................................................................... 73
System Software Installation.................................................................................... 74
Installing System Software.................................................................................... 74
DMS System Upgrades and Releases ...................................................................... 75
IBM Version Releases ........................................................................................... 76
Scheduled Maintenance ........................................................................................... 77

Powering the System On ....................................................................................... 77


Powering the System Off....................................................................................... 79
System Cleanup................................................................................................... 82
Tape Drive .......................................................................................................... 84
IBM Program Temporary Fixes ............................................................................... 85
How to email documents from your DMS iSeries.......................................................... 89
How to create a Desktop Icon for Qwik-Order ............................................................. 90

AS/400 User Guide

AS/400 User Guide

AS/400 User Guide


The AS/400 user guide is an overview of the basic operational functions to run an AS/400
computer system. The guide supports the IBM documentation shipped with the computer.
Where information may conflict with the IBM documentation, this document will defer to the
authority of the IBM documentation.
Users of the guide include individuals responsible for the day-to-day operations of the system.

The document covers the basics of:


Screen layouts
Starting and stopping the system
Daily operational tasks such as working with jobs and spooled files
Printer, display and tape management
Communications
System backups

1
DMS Systems Corp.
October 13, 2003
Version 1.0

AS/400 User Guide

General Concepts
Computer Basics
Computers, while different, have three main operations in common:

The order in which these operations take place is controlled by a set of instructions called a
program or application. When you request a task to be accomplished by the computer, the
set of instructions is given to the computer by the program or application.
The most important program which controls the basic functions of the computer System is the
Operating System. The AS/400 Operating System is called OS/400. In addition to
controlling all devices connected to the computer, the Operating System controls the
numerous requests made by all connected users. The Operating System programs allocate
time and use of various requests and jobs being performed. The Operating System allows the
computer to:
Run more than one program at a time
Handle printed output
Schedule work
Communicate with users
The fourth operation that a computer System performs is Storage of information.

A computer System is simply a few components (input devices, processor, output devices, and
storage devices) being controlled by an Operating System.

2
2

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

AS/400 Operating System


The OS/400 Operating System provides the tools you will use to run the AS/400 hardware
System. It allows you to run multiple jobs regardless of any other programs running at the
same time.
The major functions of the OS/400 program are:
Control Language is the set of commands used to talk with the computer.
Data Management allows the user to define and use data files.
Work Management controls many jobs, including jobs run by a single user and jobs run
by other users.
Programmer Services provide support for online program development and testing.
System Operator Services provide a menu for easy access to frequently used operator
functions.
Communication Support allow AS/400 System to communicate with other types of
systems as well as other AS/400 Systems.
Security protects the data.
PC Support allows personal computers to be attached to AS/400 as programmable
workstations.

3
DMS Systems Corp.
October 13, 2003
Version 1.0

AS/400 User Guide

Keyboard Basics
The information provided is for use on standard PC Keyboards using terminal emulator
programs such as IBM's Client Access for Windows or MochaSoft for Windows. Key names are
typical however the key may not perform as documented if programmed to do other functions.
Keyboard

Key Name

AS/400 Function

Ctrl

Used as Enter key (unless re-programmed to another key). See Enter.

Enter

Data entered is accepted or requested action processed

Home

Positions cursor on first enterable field

Tab

Moves cursor to next enterable field

Page Down

Show more information when a plus "+" shown beside field

Page Up

Shown previous information after Page Down is executed

F1

Help

- Exit Help
F3
- Return to Main Menu

F4

Prompt for additional parameters when a command is entered on the


command line

F9

Returns last command entered on command line

F12

Cancel action and return to previous menu

Function
Keys (F1 F24)

As defined at bottom of screen

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Initial Screen Entry


A cursor will be positioned at the beginning of a field for input on the display screen. This is
normally the first field where data is entered. Data typed on the keyboard is entered in the
field where the cursor is located.
Positioning Cursor
Use mouse to position cursor and press left mouse button.
Pressing arrow keys positions cursor left, right, up or down.
Pressing backspace key moves cursor left one space and erases data. Use when cursor is
immediately following the data to be corrected.
Pressing tab key moves cursor to next enterable field.
Pressing shift key then pressing Tab key moves cursor to previous enterable field.
Pressing delete key caused the next character to be deleted and all characters to move
left one space. Use when cursor is immediately prior to the mistake to be corrected.
When keyboard locks up or other mistakes are made, try the ESC (or Attn), F1 (or Help) to
clear the error.

5
DMS Systems Corp.
October 13, 2003
Version 1.0

AS/400 User Guide

AS/400 Help
Press F1 key or the HELP key (depending on the terminal type) to access Help related to the
screen displayed. Once Help System displayed, typical actions include:
Press Page up or Page down keys to display additional information.
Use mouse to position cursor on highlighted (yellow) words and double-click to
display additional help
Press F3 key to exit Help.
Select function keys listed at the bottom of the screen for additional functions.

6
6

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Screen Layout
Screen Layouts: (top to bottom)
Screen Name
Selection List or tasks groupings that lead to more menus and/or functions that support or
accomplish the request.
Selection or Command line for entering:
Selection number from the displayed list
Command Language (CL)
Function Keys provide additional options and more flexibility in accessing the System.
Screen Bottom Left displays messages or warnings, such as "Function Key not allowed".

7
DMS Systems Corp.
October 13, 2003
Version 1.0

AS/400 User Guide

Command Language (CL)


CL commands are short cuts to either menus or AS/400 functions. They are entered from
the Selection or Command line and executed when the ENTER key is pressed.

Example: "WRKSPLF" and Selection number 5 yields the same result.

Control Language Command names consist of Verb and Subject abbreviations.

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Command

Description

Verb

Subject

DSPMSG

Display message

DSP

MSG

WRKSPLF

Work with spool file

WRK

SPLF

WRKUSRJOB

Work with User jobs

WRK

USRJOB

Common CL Verb and Subject Abbreviations

Verb

ADD

Description

Subject

Add

CHG

Change

CLR

Clear

Description

CMD

Command

DEV

Device

DEVD

Device
Description

CPY

Copy

DKT

Diskette

CRT

Create

DOC

Document

DLT

Delete

File

DSP

Display

FLR

Folder

END

End

HDW

Hardware

HLD

Hold

INF

Information

INZ

Initialize

JOB

Job

9
DMS Systems Corp.
October 13, 2003
Version 1.0

AS/400 User Guide

Verb

Description

Subject

MOV

Move

JOBD

Job Description

PRT

Print

JOBQ

Job Queue

RLS

Release

List

RMV

Remove

LIB

Library

RNM

Rename

MNU

Menu

RST

Restore

MSG

Message

SAV

Save

MSGQ

Message Queue

STR

Start

OBJ

Object

WRK

Work with

OBJD

Object
Description

SBS

Subsystem

SBSD

Subsystem
Description

SPLF

Spooled File

STS

Status

SYSVAL

System Value

TAP

Tape

USR

User

10
10

Description

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Verb

Description

Subject

USRPRF

Description

User Profile

11
DMS Systems Corp.
October 13, 2003
Version 1.0

11

AS/400 User Guide

AS/400 Primary Menus


OS/400 Main Menu
Purpose:

Primary screen used for selecting a general task.

Audience:

System Operator

Navigation:

Go Main in command line

Comments:
Screen
Sample:

12
12

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

User Tasks
Purpose:

Displays options for working with tasks, functions or jobs related to signon session.

Audience:

Systems Operator

Navigation:

Option 1 from Main Menu

Comments:
Screen
Sample:

13
DMS Systems Corp.
October 13, 2003
Version 1.0

13

AS/400 User Guide

Office Tasks
Purpose:

Displays options that facilitate productivity functions, including file


transfers, granting permissions to users, queries and working with users'
documents and files.

Audience:

Systems Operator

Navigation:

Option 2 from the Main Operations Menu

Comments:
Screen
Sample:

14
14

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

General System Tasks


Purpose:

Work with System-wide jobs and related functions such as spooled files,
device and job statuss, printers, job and print queues, files, libraries and
folders and system communications.

Audience:

Systems Operator

Navigation:

Option 3 from Main Menu

Comments:
Screen
Sample:

15
DMS Systems Corp.
October 13, 2003
Version 1.0

15

AS/400 User Guide

Files, Libraries and Folders


Purpose:

Work with data stored in files, libraries, and folders

Audience:

Users who are responsible for data integrity

Navigation:

Option 4 from Main Menu

Comments:
Screen
Sample:

16
16

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Communications
Purpose:

Select tasks for configuring and controlling communications network, both


local and remote configurations and statuss of lines, controllers and
devices.

Audience:

Systems Operator

Navigation:

Option 6 from the Main Menu

Comments:
Screen
Sample:

17
DMS Systems Corp.
October 13, 2003
Version 1.0

17

AS/400 User Guide

Define or Change the System


Purpose:

Plan, configure and install devices, such as tape drives, controllers,


printers and displays.
Apply IBM Program Temporary Fixes (PTFs) to IBM licensed programs.
Change System values that control how the AS/400 operates

Audience:

Systems Operator

Navigation:

Option 7 from Main Menu

Comments:
Screen
Sample:

18
18

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Problem Handling
Purpose:

Initiate problem resolution by displaying messages sent to the System


Operator by the AS/400 System. Utilize messages to pinpoint origination of
problem and diagnose the cause.

Audience:

System Operator

Navigation:

Option 8 from Main Menu

Comments:
Screen
Sample:

19
DMS Systems Corp.
October 13, 2003
Version 1.0

19

AS/400 User Guide

Go To Menu
Purpose:

Go to another menu simply by typing in the name of the menu, a portion


of the menu name or "*ALL".

Audience:

System Operator

Navigation:

Option 9 from Main Menu

Comments:

"*ALL" displays all menus on the AS/400 for selection from.


See list below for Most Common Menus Called from Go To Menu.
To go to a menu shown in list, enter "Go Menu Name" in Parameters or
Command Line

Screen
Sample:

Most Common Menus Called from "Go To Menu"


The Menus give access to all the tasks that execute similar functions.

Name

20

Description

CFG

Configuration

CMN

Communications

CMNSTS

Communication status

20

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Name

Description

DATA

Files, Libraries, and Folders

DEFINE

Define or change the System

DEVICE

Device operations

DOCUMENT

Documents

FILE

File

FOLDER

Folder

JOB

Jobs

LIBRARY

Libraries

MAIN

Main

MAJOR

Major command groups

MESSAGE

Messages

OFCTSK

Office tasks

PRINTER

Printer

PROBLEM

Problem handling

QUERY

Query utilities

RESTORE

Restore

21
DMS Systems Corp.
October 13, 2003
Version 1.0

21

AS/400 User Guide

Name

Description

SAVE

Save

SECURITY

Security

STATUS

Status

SUBJECT

Subject commands

SYSTEM

General System tasks

TAPE

Tape

USER

User Tasks

VERB

Verb commands

Back to Top

22
22

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Information Assistant Options


Purpose:

Locate information about AS/400 System, how to comment on that


information and what is new in this release of AS/400 System. Search for
AS/400 online books, start online education if course is installed, work with
system problems, etc.

Audience:

System Operator

Navigation:

Option 10 from Main Menu

Screen
Sample:

23
DMS Systems Corp.
October 13, 2003
Version 1.0

23

AS/400 User Guide

Client Access/400 Tasks


Purpose:

Provides options to enable connections and interfaces between PCs and


AS/400, such as file transfer and use of printers attached to the AS/400.

Audience:

System Operator

Navigation:

Option 11 from Main Menu

Screen
Sample:

24
24

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Daily Operational Tasks


New User Setup
Before working on the AS/400 you must be set up as a user so the operating system
recognizes you when you sign on. The AS/400 utilizes a user profile to make certain
determinations as to menus, security levels, program applications, etc. that you will have
access to once you are signed on.
Note: See DMS System Menu 110 Option 13 (Employee) for additional setup
considerations.
Steps:
Type "WRKUSRPRF" on the command line and press the F4 (PROMPT) key or ENTER key
OR
From Main Menu, select Option 7
From Define or Change the System, select Option 3
From Security, select Option 6
From Work with User Profiles, enter "*ALL" on the user profile line to display all active
user profiles

From the Work with User Profile screen you can create, copy, delete, display or work with
objects by owner.
The easiest and quickest way to create a user profile is to use an existing user that is already
set up. To do this, simply find a user who is currently performing similar tasks as the new
user. During initial installation process, DMS setup two (2) user profiles as clones:
User Name = "User" with Power User rights
User Name = "Limited" with more restrictive rights
You may want to setup additional clones, such as one for each department. For example
Finance, Order Entry, etc. Using this method, security profiles can be defined in detail to
reduce the customization need for each employee profile.
To create a clone or new user profile (using copy function): See Alternative Method.
Enter "3" in the Option field beside that users name and press ENTER Key.

25

From Create User Profile screen, enter:


DMS Systems Corp.
October 13, 2003
Version 1.0

25

AS/400 User Guide


New users name
User Password - "*USRPRF" (default)
Text description = new user's identification
Other fields = Contact DMS for required entries.
Press ENTER. The user's profile is established with sign-on name and password equal to
the same value. The user can change their password later.

Alternative Method:
To create a clone or new user profile (not the copy function):
1.
26

26 Profile __________. Type the name of the


Type a "1" in the Option field beside User
user you are establishing.
DMS Systems Corp.
October 13, 2003
Version 1.0

AS/400 User Guide


2.

Press ENTER to display the Create User Profile screen. Update fields as needed.
Contact DMS for required entries.

Back to Copy Method


Back to Top

27
DMS Systems Corp.
October 13, 2003
Version 1.0

27

AS/400 User Guide

Maintaining User Profiles


Many administrative processes require changes to User Profiles. The most common change
requests are as follows:

Password reset when user forgets password

Changes to access rights when user changes positions

Disable profile when user is terminated or voluntarily leaves the company

Steps:
1.

Type "WRKUSRPRF" on the command line and press the F4 (PROMPT) key or
ENTER key
OR

From Main Menu, select Option 7

From Define or Change the System, select Option 3

From Security, select Option 6

2.

From Work with User Profiles, enter "xxxx" (xxxx = user profile name) on the user
profile line to display the specific user's profile.

3.

For each of the situations above, enter "2" beside user name and press enter key:

For password resets, enter "*Same" in User Password to reset to same as


user name

For profile disables, enter "*Disable" in Status

For other changes such as access rights, make changes as needed

To delete a user profile, enter "4" beside user name. Note: Profiles cannot
be deleted if the user owns objects, such as files, jobs, etc. These objects
must be moved to another user before deleting.

28
28

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Signing Onto the System


The top right corner of the Sign On screen shows the name of the system, the subsystem,
and the display station identifier (ID) signing onto.
Steps:
1.

Type your user ID

2.

Use the Tab key to move cursor to Password field for entry.
NOTE: The PASSWORD field is displayed only if password security is active.

3.

Press the ENTER key.

4.

Depending on options defined in your user profile, one or more of the following may
occur:

The AS/400 Main Menu is displayed.

Another menu is displayed.

A program or procedure is run.

A current library is inserted into your library list.

29
DMS Systems Corp.
October 13, 2003
Version 1.0

29

AS/400 User Guide

System Status
The AS/400 provides quick access to the most important areas of the AS/400 system. From
this display you can move to the areas that you will probably need to check most often in
order to check printers, find jobs and look at spooled files, make changes or check the
operational status of the system.
Steps:
1.

From Main Menu, select Option 3

2.

From General System Tasks, select Option 2

The most used options are normally be 1,2,3 & 4.

30
30

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Messages
The AS/400 system uses messages extensively to convey information to users. These
messages can be generated either from the AS/400 operating system or from users.
The messages generated from the AS/400 are of two types: informational and warning. Some
messages require a response in order for a further activity to take place. Most messages,
however, are informational and do not require a response.
Messages are sent to, received, stored and displayed from areas called message queues.
There are four types of message queues. The type of message queue is important when
displaying messages.

Queue

Queue Description

WRKUSR

Workstation message queue

WRKSTN

Workstation message queue

SYSOPR

System operators message queue

USRPRF

User profile message queue

Instructions include:

Send Regular Message

Send Break Message

Display Messages

Remove Messages

Send Regular Message


Steps:
1.

Type "SNDMSG" on the command line and press the F4 (PROMPT) key or ENTER key.
OR

From Main Menu, select Option 1

From User Tasks, select Option 3

2.

Type message in the text and who it is


to be sent to.
31

3.

Press the ENTER key.

DMS Systems Corp.


October 13, 2003
Version 1.0

31

AS/400 User Guide

Back to Instructions
Back to Top

Send Break Message


A break message will interrupt a users session and display immediately on the users screen.
Steps:
1.

Type "SNDBRKMSG" on the command line and press the F4 (PROMPT) key or ENTER
key
OR

From Main Menu, select Option 3

From General System Tasks, select Option 4

From Messages, select Option 2

2.

Type message in the text and who it is to be sent to.

3.

Press the ENTER key.

32
32

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Back to Instructions
Back to Top

Display Messages
Steps:
1.

Type "DSPMSG" on the command line and press the F4 (PROMPT) key or ENTER key
OR

2.

From Main Menu, select Option 3

From General System Tasks, select Option 4

From Messages, select Option 2

To display messages enter one of the following options on the message queue line:

WRKUSR - display messages sent to the workstation message queue if any


exist. After exiting messages sent to the user profile message queue are
displayed.

WRKSTN - display messages sent to the workstation message queue.

SYSOPR - display messages sent to the system operator message queue.

USRPRF - display messages sent to the user profile message queue.

33
DMS Systems Corp.
October 13, 2003
Version 1.0

33

AS/400 User Guide

Back to Instructions
Back to Top

Remove Messages
From the display message screen you have three options on how to remove messages from a
message queue.

To remove a message, press F11 while the cursor is on the message you want
removed.

To remove all messages, Press F13.

To remove all except unanswered messages, press F16, leaving messages that
require a response so a further activity can occur.

34
34

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Back to Instructions
Back to Top

35
DMS Systems Corp.
October 13, 2003
Version 1.0

35

AS/400 User Guide

Jobs
Execution of routines (called programs) on the AS/400 are referred to as jobs. There are two
types of jobs that run on the AS/400.
1.

Interactive - users enter data at a terminal and receive data back from the AS/400

2.

Batch - a function to be performed or a program to be run is put in line with other


programs or functions to be done in the background.

Users can perform other activities while another request is being executed. The AS/400 has
separate areas (subsystems) within the operating system where these activities are
performed. For example, interactive and batch jobs are run in the QINTER and QBATCH
subsystems, respectively.
Other subsystems may exist that are subsystems of either QINTER or QBATCH that handle the
processing of jobs. For example, the DMS D/E application has a subsystem named DMSDOC.
Jobs can be further classified as:

Submitted jobs are submitted and waiting for the AS/400 to allot time to start
processing

Active jobs are executing routines

There are two ways to check jobs to determine if they are running or waiting to be run:

Work with Active Jobs

Work with Submitted Jobs

Working with Active jobs


Steps:
1.

Type "WRKACTJOB" on the command line and press the F4 (PROMPT) key or ENTER
key
OR

From Main Menu, select Option 3

From General System Tasks, select Option 2

36
36

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Back to Options
Back to Top

Working with Submitted job


Steps:
1.

Type "WRKSBMJOB" on the command line and press the F4 (PROMPT) key or ENTER
key
OR

From Main Menu, select Option 1

From User Tasks, select Option 6

Back to Options

37

Back to Top
DMS Systems Corp.
October 13, 2003
Version 1.0

37

AS/400 User Guide

Job Queues
The operating system decides how much time a job requires to run efficiently. This is
accomplished using job queues. A job queue is part of or attached to a subsystem.
The AS/400 assigns a job to a job queue before the job starts to run. There may be many jobs
running in several job queues at the same time but in reality only a small piece of each
program is being worked on for a brief period time. Because of the processing speed of the
AS/400 it appears to the user that the programs are running at the same time. The job queue
allocates the jobs under its control until the job has been completed.
The AS/400 gives some job queues a higher priority than other job queues. The QINTER job
queue that handles interactive jobs has a higher priority than other job queues such as
QBATCH that handles batch jobs enabling interactive jobs to completed more quickly.
In some instances it may be necessary for the user to change the way jobs are being
processed. To do this you work with job queues.
Warning: Exercise extreme care when making changes to job queues. Changes
directly affect system processing and mistakes can lead to disastrous results.
Steps:
1.

Type "WRKJOBQ" on the command line and press the F4 (PROMPT) key or ENTER
key
OR

From Main Menu, select Option 3

From General System Tasks, select Option 1

From Jobs, select Option 5

38
38

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Output Queues
When the AS/400 has completed processing a job, the results or output of the job are stored
in areas known as output queues. An output queue can be a device such as a printer. All jobs
that run on an AS/400 have an output queue assigned.
Warning: Exercise extreme care when making changes to output queues. Changes
directly impact the availability of processing output and mistakes can lead to
disastrous results.
Steps:
1.

Type "WRKOUTQ" on the command line and press the F4 (PROMPT) key or ENTER
key
OR

From Main Menu, select Option 3

From General Systems Tasks, select Option 8

From Device Operations, select Option 3

From Printer, select Option 5

From Work with Output Queue, accept default of "*ALL"

39
DMS Systems Corp.
October 13, 2003
Version 1.0

39

AS/400 User Guide

Spooled Files
Spooled files are the internal output resulting from programs that run on the AS/400. The
system maintains these files and the AS/400 generates the hard copy output that you
receive on your printer.
Spooled files are generated by:

Application programs

User interface activity on the AS/400 i.e. running queries,

AS/400 operating system, i.e. job logs that tell what activities have taken place during
a users session.

The Work With Spooled Files screen provides a list of spooled files on the system. You can find
files for another user, yourself, or for all users on the system.
Steps:
1.

Type "WRKSPLF *ALL" on the command line and press the F4 (Prompt) key or
Enter Key. For current user, enter "WRKSPLF" or for a specific user enter "WRKSPLF"
and "User's Sign-on ID".
OR

From Main Menu, select Option 3

From General System Tasks, select Option 1

From Jobs, select Option 3

Enter "*ALL" in User Name field. For current user, enter "*CURRENT" and for a
specific user, enter User's Sign-on ID.

2.

Files are shown for the all Users

3.

Type an option number next to one or more of the files and press the F4 (Prompt) key
or Enter Key.
Note: When the ENTER key is pressed, the function associated with the selected option
is performed for the selected file. If you place more than one number in the entry fields,
the specified functions are performed on the files in the order in which the files are
displayed. If you press the ENTER key from this display without typing any other data,
you are returned to the previous menu or display.
The options you can select are:

40

Option

Command

Command Description

Send

Sends the spooled file to another AS/400

Change

Allows you to change the printer and/or the output queue


that is currently
associated with the spooled file.
40

Hold

Holds the spooled file so no further action can be


DMS Systems Corp.
October 13, 2003
Version 1.0

AS/400 User Guide

4.

Option

Command

Command Description
performed with it until it is released.

Delete

Deletes the spooled file from the system. When you


choose this option the Confirm Delete of Spooled Files
prompt is displayed. You can either accept or decline
deletion. If you accept the spooled file is deleted
permanently from the system.

Display

Displays the contents of the data in the spooled file to


the screen.

Release

Releases the spooled file from hold status.

Messages

Displays messages related to the printing of the spooled


file.

Attributes

Displays the attributes of the spooled file to the screen.

Enter F11 to obtain more information (3 different views of the same file).

The column headers describe the following:


Heading

Description

File

The file name that was specified by the user program when the file was
created, or the device file

User

The name of the user who owns the spooled file.

Device
or Queue

If a printer was specified for this spooled file this is the name of the
printer. It is also the name of the output queue that contains the file.

Status

Shows the status of the file. There are several statuses such as ready,
open, etc. A spooled file can have a status with an * in front which
indicates a change to the file as a result of taking an option.

Total
Pages

The total number of pages or records in the spooled file.

Current
Page

Shows page number currently being printed.

DMS Systems Corp.


October 13, 2003
Version 1.0

41

41

AS/400 User Guide


Heading

Description

Copy

The number of copies of the spooled file printed

42
42

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Two sessions on a Workstation


The AS/400 allows two sessions at the same time from one workstation address. All functions
can be performed in both sessions. Use two sessions when 2 or more different operations are
performed on the same workstation, such as order entry and receiving. For more than two
sessions, see Additional Instructions.
Warning: Use this function only when operationally required. It is easy to confuse
which session you are in at any given time.
Steps:
1.

Establish first session as normal through standard sign on process.

2.

Toggle out of that session in order to get to another sign on screen.


Note: The specific key combinations used to toggle will vary according to
workstation type or emulation package used. Key combinations mean pressing
two keys at the same time. Some key combinations are ALT & SYSRQ, ALT & ESC,
SHIFT & ESC, SHIFT & ATTN. Reference the display manual for specific key
combinations.

3.

A dotted line appears at the bottom of the screen below the function keys and the
cursor is at the start of the dotted line. Type 1 press ENTER.

4.

At the new sign on screen, repeat sign on process.

5.

To return to the original session "toggle" using the identified key combination.

6.

Sign off a session using the standard sign off process. Signing off one session, will
return control to the other session.

Additional Instructions
The workstation can be set up with more than one AS/400 address. Each address can have
two sessions. Repeat the process below for as many addresses as workstation is allotted on
the AS/400.
Steps:
1.

To use the second address press the ALT & JUMP, or ALT & PAGE UP key combination
(see note above) to bring up a sign-on screen.

2.

Sign on using standard sign on process.

3.

Follow instructions above to establish two sessions.

43
DMS Systems Corp.
October 13, 2003
Version 1.0

43

AS/400 User Guide

Signing Off
Steps:
To sign off the AS/400:
1.

Enter Option 90 on Selection or command line and press ENTER key.

2.

Initial Sign On screen displayed.

44
44

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Tape Operations
Working with Tape Devices
Working with tape devices is the only way of making sure that data and operating systems can
be recovered in the event of a major system crash. It is through the tape device that you
save and restore new programs and updates as well as archived data. To verify your tape
device is connected to the system and is operational you need to check its status.
The following process shows the name of the tape device and it operational status. You have
the option to vary on or off the device, work with any jobs on the device or display
descriptions of the jobs.
Steps:
1.

Type "Go TAPE" on the command line and press the F4 (PROMPT) key or ENTER key

OR

2.

From Main Menu, select Option 3

From General Systems Tasks, select Option 8

From Device Operations, select Option 4

From Work with Tape Device Status, select Option 6

45
DMS Systems Corp.
October 13, 2003
Version 1.0

45

AS/400 User Guide

Tape Management
Before you can save or restore information to or from a tape respective, you must have a tape
in the tape drive.
Warning: Before beginning any tape operation, you should make sure that the tape
is set to the proper setting (either write-protected to prevent overlay or non-write
protected to allow writing to) depending on the particular use of the tape.
Instructions include:

Load Tape

Unload Tape

Display Tape

Initialize Tape

Load Tape
Steps:
To load a tape, follow these steps:
1.

Remove the tape from its protective cover. This is usually a clear plastic box that
protects the tape from dust, light or moisture.

2.

Go to the front of the AS/400 CPU unit. Depending upon your model you may have
one or more tape drives. Locate the proper tape door.

3.

Press the blue tape door release button to pop open the tape door.

4.

Slide the tape vertically into the drive as far as you can by hand until it stops. DO
NOT FORCE THE TAPE ALL THE WAY IN.

5.

Close the tape door until it latches which will slide the tape the rest of the way into the
drive. The blue tape door release button will pop back out.

6.

You are now ready to begin tape operations

Back to Top

Unload Tape
Steps:

46

1.

Go to the front of the AS/400 CPU unit. Depending upon your model you may have on
or more tape drives. Locate the proper tape door.

2.

Press the blue tape door release button to pop open the tape door and eject the tape.

3.

Slide the tape vertically out of the drive.

46
DMS Systems Corp.
October 13, 2003
Version 1.0

AS/400 User Guide


4.

Close the tape door until it latches and the blue tape door release button pops back
out.

5.

Make sure the tape is correctly labeled and return the tape to its protective cover.

Back to Top

Display Tape
Before beginning any save or restore operations from tape you must first make sure you have
the proper tape in the drive.
Steps:
1.

Type "Go TAPE" on the command line and press the F4 (PROMPT) key
OR

2.

From Main Menu, select Option 3

From General System Tasks, select Option 8

From Device Operations, select Option 4

From Tape, select Option 1


NOTE: Always enter "*print" in output field to view the contents from your spooled
file. The "*" option will display the contents to the screen in an interactive job.

Back to Top

Initialize Tape
A tape must be initialized before any data can be written to it.
Steps:
1.

Type "Go TAPE" on the command line and press the ENTER key
OR

473
From Main Menu, select Option

DMS Systems Corp.


October 13, 2003
Version 1.0

47

AS/400 User Guide

2.
3.

From General System Tasks, select Option 8

From Device Operations, select Option 4

From Tape, select Option 2


To identify tape for future reference, enter a name that is easily recognized (ex.
company name initials, such as DMS) into the New Volume Identifier field.
Warning: The tape must be set to the proper density. With the cursor in the
Tape density field press the F4=Prompt key to display a list of valid tape
densities on the AS/400. Refer to the tape you are using to get the correct
setting. Type in the correct density.

Back to Top

48
48

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Saving Libraries to Tape


Saving libraries to tape is how you archive, distribute and backup data from the AS/400 so
you can restore in the event of a system crash. The basic way to save a library and all its
respective objects is to use the Save Library command.
You can save:

Specific libraries by name

List of library names or a generic name

All non-System libraries by using the command *NONSYS.

Steps:
1.

Type "SAVLIB" on the command line and press the F4 (PROMPT) key or ENTER key
OR

From Main Menu, select Option 3

From General System Tasks, select Option 6

From Save, select Option 2

Save more than one library at a time by placing a (+) sign on the + for more
values line and pressing ENTER. A second screen allows entry of multiple
libraries.

49
DMS Systems Corp.
October 13, 2003
Version 1.0

49

AS/400 User Guide

Restoring Libraries from Tape


Restoring libraries from tape is how you archive, distribute and backup data to the AS/400 so
you can recover in the event of a system crash. The Restore Library command restores a
library and all its respective objects.
Options include:

Restore specific libraries by name and list library names or a generic name.

Restore all non-System libraries using the "*NONSYS command, if they were saved
originally with the *NONSYS option.

Warning:
restoring
library to
complete

Prior to restoring a library from tape, make sure the library you are
from tape does currently exist on the AS/400. If it does, perform a delete
remove the current version from the system to ensure that you have a
backup from tape put on the system.

Steps:
1.

Type "RSTLIB" on the command line and press F4 (PROMPT) key or ENTER key

From Tape, select Option 5

OR

2.

From Main Menu, select Option 3

From General System Tasks, select Option 7

From Restore, select Option 2


NOTE: Use "*all" in Database Member Option and Allow Object Differences fields.

50
50

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

51
DMS Systems Corp.
October 13, 2003
Version 1.0

51

AS/400 User Guide

Device Management
Working with Devices
Users can change and control the interaction of physical hardware with the AS/400. Physical
hardware includes displays, printers, tape drives, controllers, and virtual devices. Options are
provided to diagnose and correct system problems relating to hardware.
Steps:
1.

Type "WRKDEVD on the command line and press the F4 (PROMPT) key or ENTER
key. All devices installed are shown by default. To display a specific group of devices,
enter "WRKDEVD xxx" where xxx = device group name, such as *prt for printers.
OR

From Main Menu, select Option 7

From Define or Change the System, select Option 1

From Configuration, select Option 1

From Configure Devices and Communications, select Option 1

On Configure Local Hardware, select the device type by enter the option on
the command line.

52
52

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Printers
Printers are the most frequently configured device type. These instructions include:

Setting Up Printers

Determine Status of Printer

Start A Printer

Stop A Printer

Setting Up Printers
Recommended procedures for installing printers include:

Set the QAUTOCFG option under system values to 1. The first time you power up
a new printer the system automatically recognizes it and attaches it to the list of
installed devices.

Establish naming convention: (see screen below)

Device Description (2nd column): PRTxxxx, where xxxx is an extension to


make each unique. "PRT" as the prefix aids in differentiating printers from
other output types and groups printers together when all devices are shown.

Text-Description Field (4th column): Describe where the printer is located

You can set up the printer by one of the following methods:


1.

Using F6=Create enter all required information


such as name, type, controller, port,
53
address and other printer specific information

DMS Systems Corp.


October 13, 2003
Version 1.0

53

AS/400 User Guide


2.

Copy and Change. Using option 3 copy a similar existing printer specification and
then using option 2 to change the parameters of the new printer.

3.

Setting up a printer through the display terminal it is attached to. Refer to the
terminal manufacturers documentation for specific instructions.

Warning: Do not set up a printer at the same address as another existing device.
The OS/400 will issue an address conflict message.
The AS/400 uses controllers (designated as CTL) to determine where to set up specific
addresses for devices. To setup a printer, you must know:

Controller printer will be connected to

Port on the controller the printer will be attached to

Address on the port printer connected to

For a visual layout of what is currently set up in the system:

Type "PRTDEVADR xxxx", where "xxxx" is the controller name and press ENTER key. A
spooled file named QPDCDEVA is generated. It can be view and/or printed.

NOTE: Device controllers have ports that are numbered beginning with 0 (which is considered
the first port). Each port has a limitation of 7 addresses. These addresses can be for any
combination of devices but no more than 7 individual devices can be set up on any each port.
As an example, if you have an 8-port controller the maximum number of devices supported
would be 56 (this may be less depending upon how your location establishes the system
console).
Back to Top

54
54

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Determine Status of Printer


Steps:
1.

Type "WRKCFGSTS *dev" on the command line and ENTER Key. All devices are
displayed.

2.

From Work with Configuration Status, select the device


OR

From Work With Device Descriptions, enter Option 8 next to printer and press
Enter Key

In the above example, PRT01 is active and the job that is running is QSPLJOB number
013156. From this screen:
Back to Top

Start A Printer
A printer is varied off by loss of power either to the printer and/or to the display that the
printer is attached to. In order for a printer to work it must be in VARIED ON and it must also
be STARTED.
1.

From Work with Configuration Status, use option 1 to VARY ON a printer that has been
VARIED OFF.

2.

Type "WRKWTR" on the command line and press the ENTER key to display a list of
printers and the status of the writers.

3.

Type "STRPRTWTR xxxx" ("xxxx" is the printer name) on the command line and press
ENTER key. The printer is restarted.

55
DMS Systems Corp.
October 13, 2003
Version 1.0

55

AS/400 User Guide

Back to Top

Stop A Printer
To make physical changes to the printer or to diagnose problem, the printer must be varied
off. it is a good idea to also END the printer.
1.

Type "WRKWTR" on the command line and press the ENTER key to display a list of
printers and the status of the writers.

2.

Type "ENDWTR xxxx" ("xxxx" is the printer name) on the command line and press
ENTER key. The writer is ended.

3.

From Work with Configuration Status, use option 2 to VARY OFF an active printer.
Note: After a printer has been ENDED it has to be STARTED again before it will print
output.

Back to Top

56
56

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Working with Print Jobs


Users can change and control the interaction of print jobs with the AS/400. Display Messages
for the System Operator helps determine detailed information about a printing job. Reference
section on Working with Messages.
Each printer-specific message will be displayed on the System Operator message
queue. You are responsible for monitoring messages and taking appropriate action.
Example: Invoicing job may require a special form. A message to "Change Forms" will hold
up the print job until the user responds. You may have to align the forms and/or tell the
printer to continue printing from the point it stopped.
Steps:
1.

Type "WRKCFGSTS *dev" on the command line and ENTER Key (all devices
displayed)
OR

From Main Menu, select Option 3

From General System Tasks, select Option 8

From Device Operations select Option 1

From Work With Configuration Status, press ENTER Key

2.

From Work with Configuration Status, enter Option 5 beside printer

3.

From Print Writer, Press F6 for detail message information

57
DMS Systems Corp.
October 13, 2003
Version 1.0

57

AS/400 User Guide

58
58

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Displays
These instructions include:

Setting Up Display

Determine Status of Display

Stop A Display

Start A Display

Setting Up Devices
Recommended procedures for installing displays include:

Set the QAUTOCFG option under system values to 1. The first time you power up
a new device the system automatically recognizes it and attaches it to the list of
installed devices.

Establish naming convention: (see screen below)

Device Description (2nd column): DSPxxxx, where xxxx is an extension to


make each unique. "DSP" as the prefix aids in differentiating displays from
other output types and groups displays together when all devices are shown.

Text-Description Field (4th column): Describe where the display is located

You can set up the display by one of the following methods:


1.

Using F6=Create enter all required information such as name, type, controller, port,
address and other display specific information

2.

Copy and Change. Using option 3 copy a similar existing display specification and
then using option 2 to change the parameters of the new display.

DMS Systems Corp.


October 13, 2003
Version 1.0

59

59

AS/400 User Guide


3.

Setting up a display through the display terminal it is attached to. Refer to the
terminal manufacturers documentation for specific instructions.

Warning: Do not set up a display at the same address as another existing device.
The OS/400 will issue an address conflict message.
The AS/400 uses controllers (designated as CTL) to determine where to set up specific
addresses for devices. To setup a display, you must know:

Controller display will be connected to

Port on the controller the display will be attached to

Address on the port display connected to

For a visual layout of what is currently set up in the system:

Type "PRTDEVADR xxxx", where "xxxx" is the controller name and press ENTER
Key. A spooled file named QPDCDEVA is generated. It can be view and/or printed.

NOTE: Device controllers have ports that are numbered beginning with 0 (which is considered
the first port). Each port has a limitation of 7 addresses. These addresses can be for any
combination of devices but no more than 7 individual devices can be set up on any each port.
As an example, if you have an 8-port controller the maximum number of devices supported
would be 56 (this may be less depending upon how your location establishes the system
console).
Back to Top

Determine Status of Display


Steps:
1.

60

Type "WRKCFGSTS *dev" on the command line and ENTER Key. All devices are
60
displayed.
DMS Systems Corp.
October 13, 2003
Version 1.0

AS/400 User Guide


2.

From Work with Configuration Status, select the device


OR

From Work With Device Descriptions, enter "8" next to display and press
ENTER Key

In the above example DSP11 is active and the job that is running is RHETT (the users ID)
number 013404.
Back to Top

Start A Display
A display is varied off by loss of power to the display. In order for a display to work, it must
be in VARIED ON.
1.

From Work with Configuration Status, enter "1" to VARY ON a display that has been
VARIED OFF.

Back to Top

Stop A Display
To make physical changes to the display or to diagnose problem, the display must be varied
off.
1.

From Work with Configuration Status, enter "2" to VARY OFF an active display.

Back to Top

61
DMS Systems Corp.
October 13, 2003
Version 1.0

61

AS/400 User Guide

DMS Approved AS/400 Emulation Products


There are several terminal emulation products on the market that allow you to use your PC as
an AS/400 terminal. The PC commands are translated into commands that the AS/400
recognizes and responds to. You have to install hardware and software to make this work.
The DMS Systems Corp. approved AS/400 emulation products are:

IBM Client Access

MochaSoft

BOSaNOVA Plus manufactured by Better On Line Solutions, Ltd.

One of these products is installed on each PC where access to the AS/400 is needed.
Instructions are provided in each package. It is not the intent of this section to discuss in
depth the installation process.
Below is a screen print of a PC that is connected to an AS/400 and emulating an AS/400
terminal.

62
62

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Communications
Remote Locations
The AS/400 uses lines and controllers to communicate with devices set up on the system both
locally and remotely. To monitor these you use the Communications Status display.
Instructions include:

Lines Status

Controllers Status

Devices Status

Lines Status
Steps:
To access the Communications Status screen:
1.

Type "WRKCFGSTS *lin" and press the ENTER key


OR

From Main Menu, select option 6

From Communications, select Option 1

From Communication Status, select option 1

From this screen you can work with the lines in a variety of ways:

You can vary lines on and off, work with jobs or with line descriptions.

Using the function keys you can F14=Work with Lines to change, copy, delete, display
or create new lines.

Using F23=More Options you can hold devices, end recovery, release devices, resume
recovery or display communications status.

DMS Systems Corp.


October 13, 2003
Version 1.0

63

63

AS/400 User Guide

Using F10=Display Associated Devices will list all devices associated with a particular
line and also the type of those devices.

Back to Top

Controllers Status
Steps:
To display status of controllers:
1.

Type "WRKCFGSTS *CTL" on command line and press ENTER key


OR

From Communication Status, select option 2

From this screen you can work with the controllers in a variety of ways.

You can vary on and off, work with jobs or with controller descriptions.

Use F14=Work with Controllers to change, copy, delete, display or create new
controllers.

Use F23=More Options to hold devices, end recovery, release devices, resume
recovery or display communications status.

Use F10=Display Associated Devices to list all devices and lines associated with a
particular controller and also the type of those devices.

Back to Top

Devices Status
Steps:
To display status of devices:
1.

Type "WRKCFGSTS *DEV" on command line and press ENTER key.


OR

64

64

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

From Communication Status, select option 3

From this screen you can work with the devices in a variety of ways:

Vary on and off, work with jobs or with device descriptions.

Use F14=Work with Devices to change, copy, delete, display or create new devices.

Use F23=More Options you can hold devices, end recovery, release devices, resume
recovery or display communications status.

Use F10=Display Associated Devices will list all devices and also the type of those
devices.

Back to Top

65
DMS Systems Corp.
October 13, 2003
Version 1.0

65

AS/400 User Guide

Electronic Customer Support (ECS)


The AS/400 provides the capability of electronic customer support. This feature enables
interaction with systems at IBM and DMS Systems Corp. for software updates and upgrades as
well as provide remote support when circumstances dictate.
DMS Systems Corp. uses a program called Bug Busters to enable support personnel to sign
onto your system remotely and work as if they were located at your place of business. This
program is initially set up at system installation and normally will not be changed unless
advised by DMS Systems.
IBM uses electronic customer support to distribute system upgrades and updates directly to
your AS/400 upon request from you.

66
66

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

System Backup and Cleanup


System Backup
Backing up data and system files on the AS/400 is the most important function executed on a
regular basis. A backup plan must be established before loading production data. The initial
full system backup is created when the AS/400 is installed and DMS systems are loaded.
Daily backups are initiated at entry of data through the Menu 110 framework.
Backups will not start if there are any active jobs running. Users are forced off
system before a backup starts without a warning message.
While messages should be checked periodically during the day, they must be
checked before start of business each day to verify the backup completed
successfully. A common failure messages occurs when a tape drive needs to be
cleaned. See instructions for Displaying Messages in Messages section. Insert tape
labeled "Clean Cartridge" into tape drive to clean the drive. Restart job when
cleaning is complete.
Included in this process are:

Risks to Consider in Backup Plan

Backup Plan

Backup Tasks

Risks to Consider in Backup Plan:

If current data is not recoverable in the event of a major system failure, then the
entire operation will be brought to a standstill.

Volume of data that is reasonable to re-enter. This factor affects the frequency of
backups For example, if you can afford to enter a weeks worth of transactions, backup
should be made weekly. Consider the following:

Volume of changes, especially files

Account or processing cycles

Impact of the loss of data

There is no standard of what or how frequently data is backed up. The more frequent the
backup, the more tape sets used and the more data saved the safer you are. Conversely, the
less frequent the backups the more at risk you are.
Using the Set up Backup option on the AS/400, you can perform backup tasks automatically
on a schedule of your choice and back up as much data or as little data as you feel
comfortable with.
Back to Top

67
DMS Systems Corp.
October 13, 2003
Version 1.0

67

AS/400 User Guide

Backup Plan
Three major areas should be backed up:
1.

IBM System Libraries - ex. QUSRSYS, QGPL, QSYS, QHLPSYS, QDOC and others.

2.

Application/User Libraries - ex. ARLIB, APLIB, GLLIB, etc.

3.

Folders - ex. Mary Smith, John Doe, etc.

Plans vary according to business needs. Generally plans include:

Daily backups (all workdays) of libraries and folders that changed frequently.

Weekly or monthly backups of application/user libraries and folders.

Quarterly system backups

As needed following major system changes system backups. Major system


changes include updating with releases or PTFs, etc.
A system save will save:

All AS/400 system libraries and objects, including user profiles, system
security, device configuration, and operating system objects.

All user libraries including all licensed internal code and libraries, all
documents and folders, all distribution and mail objects.

A system save will not:

Save the contents of any active job queues, output queues, or data queues.

Backup Tasks
From this menu you can display backup status to determine what has been previously backed
up and you set up automated backups.
Steps:
To access the Backup Tasks menu:
1.

Type "GO BACKUP" on the command line and pressing the ENTER key.

Back to Top

68

68
DMS Systems Corp.
October 13, 2003
Version 1.0

AS/400 User Guide

From this menu you can change set up automated backups.


1.

From Backup Tasks, select option 10

The daily, weekly and monthly backup options screens all perform the same way.

69
DMS Systems Corp.
October 13, 2003
Version 1.0

69

AS/400 User Guide

70
70

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

From this screen you can change your backup library list.
At a minimum the following libraries be backed up daily:
File

Description

A99XXX

Client specific customized files for the A/P application

A99FILES

A/P application files

DMF010

DMS application files

DMSXXX

Client specific customized files for the D/E application

DMUXXX

Client specific customized files for the D/E application

DMSPGMTNEW

DMS application files

DMSUSRQRY

DMS application files

G99FILES

G/L application files

G99XXX

Client specific customized files for the G/L application

P99FILES

Payroll application files

P99XXX

Client specific customized files for the Payroll application

From this screen you can change your backup times. You need to be aware of processing that
occurs on your system before setting up backups.

71
DMS Systems Corp.
October 13, 2003
Version 1.0

71

AS/400 User Guide

Back to Top

72
72

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

IBM Monitoring
IBM provides a monitoring service to check the AS/400 hard drive(s) on regular intervals for
potential failure. This requires the following:

Dedicated phone line to AS/400

Regular review of messages for IBM notification

Schedule IBM representative to assess hard drive and take necessary action

73
DMS Systems Corp.
October 13, 2003
Version 1.0

73

AS/400 User Guide

System Software Installation


Installing System Software
Your AS/400 has come loaded with the latest versions of the DMS Distribution Express
software and IBMs OS/400 operating system, program products and licensed internal code.

74
74

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

DMS System Upgrades and Releases


DMS Systems Corp. issues updates, fixes and new releases of its software as needed. The
new software updates and fixes are transmitted electronically and applied directly to your
AS/400 system.
New application releases are distributed to you on tape. You are responsible for restoring new
programs or enhancements from tape to your system. You will be advised in advance
enabling time for planning the implementation of new functionality into your organization.

75
DMS Systems Corp.
October 13, 2003
Version 1.0

75

AS/400 User Guide

IBM Version Releases


IBM issues new releases of its OS/400 operating system, program products and licensed
internal code. New releases are called versions and will be handled through DMS Corp. DMS
orders the new version releases for you. There is generally no charge except for media (tape
or CD-ROM) for these version releases.
You are responsible for loading these onto your system. Once they are uploaded to the AS/400
they must be installed.
You can view licensed programs and operating system versions running on your machine. The
Install Licensed Programs screen is helpful in determining if the latest releases are installed.
Steps:
1.

From Main Menu, select Option 7

2.

From Define or change the system, select Option 2

3.

From Work with Licensed Programs, select Option 11

4.

From Install Licensed Programs, press F11=Display Release command key.

5.

Where the Installed Release column is blank, the release is not installed on your
system.

6.

From this screen, type 1 in the Option column and press enter to install the versions
not installed. These are the version releases that are sent to you on either tape or CDROM media and have been uploaded.

76
76

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Scheduled Maintenance
Powering the System On
When you start the AS/400 (turn the power on), an IPL (Initial Program Load) is executed for
the system to reset and recognize changes to certain system characteristics. There are four
situations that typically require an IPL:

Starting normal operations

Starting a remote system

Changing configuration options

Recovering after a power failure

The IPL system default from IBM is unattended (normal). It is executed automatically after
the power is turned on and the Sign On display is shown on all available display stations.
This documentation addresses only the unattended IPL.
Warning: Due to the problems that can occur if an IPL is not completed successfully,
users must call DMS Support prior to re-starting the AS/400.

Before Powering on the System:


1.

Turn on the power of display stations, printers, tape devices, disk devices and
controllers used.

2.

Make sure the mode is set to Normal.

Press the right or left select push buttons (up and down arrows located above)
until 02 is displayed in the Function/Data display box.

Press the blue ENTER push button located to the right of the select buttons to
accept the 02.

Press the right or left select push buttons until 02 BN is displayed in the
Function/Data display box.

Press the blue ENTER push button to accept the 02 BN.

Press the right or left select push buttons until 01 BN is displayed in


the Function/Data display box.

Press the blue ENTER push button to accept the 01 BN.

To Power on the System:


1.

Press the Power On/Off button (the large square white button on the AS/400 CPU unit)
to start the system. In normal start up mode a series of numbers will be displayed
and will change frequently in the Function/Data
display box. If these numbers do not
77
display or fail to change or the system attention light comes on and remains lit an
error condition has been encountered.

DMS Systems Corp.


October 13, 2003
Version 1.0

77

AS/400 User Guide


NOTE:
It may take more than 1 hour for the system to completely power up under normal
circumstances depending on such factors as your system model and configuration. This
is normal.
If the system has to be restarted after a hard shut down, for example, a power failure,
it may take much longer. You are allowed to sign on to the system before an IPL has
finished, but some functions may not be available until the IPL has completed.

78
78

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

Powering the System Off


WARNING: You can stop the system using the Power On/Off button (the large
square white button on the AS/400 CPU unit) if you are in the MANUAL MODE,
however, this is NOT RECOMMENDED because of the errors that may occur with your
data files.
A schedule that automatically powers your system on and off can be setup. You can determine
the time of day you want the system powered on and off and specify special circumstances
that change that normal daily schedule, such as a holiday or special closing. This requires
setting certain system values.

Before you stop the system


Make sure all users are signed off the system and all batch jobs are finished:
1.

2.

3.

Send a message that interrupts all users signed on the system telling them to sign off.

Enter "SNDBRKMSG" on command line and press ENTER key

Type in message telling users to sign off the system for a power down.

Type *ALLACT in the Send to field to send the message to all active users.

Check to make sure all users have signed off the system.

Type WRKACTJOB on the command line, press ENTER key.

When everyone is signed off the system, the display will show only your job
with status = run. To sign someone off the system, place a 4 in front of the
user and press the ENTER key.

Press the F5 (Refresh) to redisplay to make sure your job is the only active
job.

Check the status of any batch jobs that might be affected if the system is powered
down.

Type WRKACTJOB on the command line, press ENTER key.


NOTE: If the Work with User Jobs display is shown, you need to switch to basic
assistance level (1) using F21 (Select assistance level).

Press F14 (Select other jobs) on the Work with Jobs display.

Type "*ALL" in the USER field.

In the vertically displayed options type an "N" in every field except


the Message waiting, Running, and Running job held fields. The Work with
Jobs display is shown again with the batch jobs listed.

If any job queues have jobs waiting to run, press F22 (Work with Job queues)
to see the Work with Job Queues display.

DMS Systems Corp.


October 13, 2003
Version 1.0

79

79

AS/400 User Guide

Hold any job queues that have jobs waiting to run on the Work with Job
queues display.
NOTE: You must release these job queues when the system is restarted.

4.

Press F12 (Cancel) to return to Work with Jobs display.

Press F5 (Refresh) every few minutes to view the active jobs until all active
jobs have completed processing.

Make sure there are no tapes in any of the tape drives and no disks in any of the disk
drives.

Powering off the system


Power off the system immediately
1.

Type "Go Power" in command line and press the ENTER key.

2.

Select option 3 (Power off the system immediately) if you want to keep the power off
until the next time the system is scheduled to power on or it is done manually.

3.

Use the Confirm Power Off of System display to either confirm or cancel of the power
off option. When you press F16 (Confirm), an immediate power down occurs that
causes the subsystems to end all active jobs.

Power off the system and restart immediately


1.

Type "Go Power" in command line and press the ENTER key.

2.

Select option 4 (Power off the system immediately and then power on) if you want to
power off the system and then immediately restart the system.

3.

Use the Confirm Power Off of System display to either confirm or cancel of the power
off option. When you press F16 (Confirm), the system stops running and then starts
again automatically.

80
80

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

81
DMS Systems Corp.
October 13, 2003
Version 1.0

81

AS/400 User Guide

System Cleanup
In order to keep the AS/400 functioning as efficiently as possible it is necessary to periodically
clean up the system to remove any unnecessary or unneeded messages and other types of
logs. You can request that users delete their own logs on a periodic basis but it is easier to set
up the AS/400 to perform this task automatically.
Included in this procedure are:

Cleanup Tasks

Change Cleanup Options

Cleanup Tasks
Steps:
To access the Cleanup Tasks display:
1.

Type "GO CLEANUP" on the command line and press F4 (PROMPT) key or ENTER
key

Back to Top

Change Cleanup Options


From this screen you can change any of the fields. The system defaults are listed below. The
AS/400 time is military time so 22:00:00 is 11:00 p.m. each day.
Steps:

82

To change the cleanup options:


82

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide


1.

From Cleanup Tasks, select option 1

It is recommended that the automatic cleanup option be set to Yes all the time.

Back to Top

83
DMS Systems Corp.
October 13, 2003
Version 1.0

83

AS/400 User Guide

Tape Drive
Tape drives must be cleaned on regular intervals to ensure backups and the nightly job
schedule complete successfully. A drive that needs to be cleaned will stop the job schedule
from completion and limit business as usual the next day until the drive is cleaned and jobs
finished.
Steps:
If cleaning tape drive as part of regular maintenance:
1.

Insert tape labeled "Clean Cartridge" into tape drive to clean the drive.

84
84

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

IBM Program Temporary Fixes


IBM issues PTFs (Program Temporary Fixes) to update its OS/400 operating system, program
products and licensed internal code until new release versions are issued.
Warning: You are not notified by either IBM or DMS Corp. when PTFs are available.
It is your responsibility to order these PTFs directly from IBM. It is recommended
that you order PTFs every 6 months to ensure your operating system has the latest
changes.
Steps:
To access the Program Temporary Fix screen:
1.

Type "GO PTF" on the command line and press F4 (PROMPT) key or ENTER key
OR

From Main Menu, select Option 7

From Define or change the system, select Option 6

The PTF process is basically 3 steps:


1.

Ordering

2.

Loading

3.

Applying

Back to Top

85
DMS Systems Corp.
October 13, 2003
Version 1.0

85

AS/400 User Guide

Ordering PTFs
Before ordering, contact IBM to obtain the CUMULATIVE PTF PACKAGE number for your
OS/400 version. A cumulative package includes all PTFs issued from the version release date
through the date of order. It ensures all the current fixes are delivered for applying to the
OS/400 operating system.
Each PTF is assigned a generic ID number. The format is SF99VRM where V=OS/400 version,
R=OS/400 release number and M=modification number ex. SF99V3R1M0.
Steps:
To order a PTF:
1.

From Program Temporary Fix, select Option 6

2.

Enter a PTF identifier (required to proceed).

3.

At the end of the ordering screens, you will be prompted to verify your company
contact information such as address, phone number, contact name etc. When all the
request information has been entered press the ENTER key.

4.

The order request is sent to IBM through ECS (Electronic Customer Support).

5.

Upon receipt IBM sends the requested PTFs back either through ECS or on media (tape
or CD-ROM) (for large changes in terms of data)

Back to PTF Process


Back to Top

86

86
DMS Systems Corp.
October 13, 2003
Version 1.0

AS/400 User Guide

Loading PTFs
Once you have been notified either through a message to the system operator that the fixes
have been received or a delivery from IBM you must load the PTFs onto your system.
Steps:
1.

From Program Temporary Fix, select Option 1.

Back to PTF Process


Back to Top

87
DMS Systems Corp.
October 13, 2003
Version 1.0

87

AS/400 User Guide

Applying PTFs
Once you have loaded the fixes that have been received you must then apply the PTFs onto
your system.
Steps:
1.

From Program Temporary Fix, select Option 2.

2.

Once the PTFs are applied, you must IPL (Initial Program Loaded) the system,
enabling the changes to take affect and become permanent until the next release
version is applied to the system.

Back to PTF Process


Back to Top

88
88

DMS Systems Corp.


October 13, 2003
Version 1.0

AS/400 User Guide

How to email documents from your DMS iSeries.


Requirements:

PC with Microsoft Outlook, IBM Client Access, and an Internet


connection

Exporting AS/400 printer output to your PC:


You can easily export an AS/400 printer output file to your PC file system
where you can work with it using various PC Office tools Excel, Word, Outlook
Example - you can attach an AS/400 printer output file for an invoice, Purchase Order, Report,
Query, etc. to an e-mail.

(Printer output files are converted to ASCII text files when they are exported.)

To export an iSeries printer output file to your PC, follow these easy steps:

Double click the iSeries Operations Navigator icon located on your Desktop.

Expand System under My Connections (left panel) by clicking the "+" sign or double-click
My Connections and then select your connection option.
(If you have not already established a connection from your PC to the iSeries (AS/400),
you will be presented with a Sign-on to iSeries window where you will be expected to
enter your iSeries User ID and password.)

You may get a Windows sign-on screen that will need your ID and password.

Expand Basic Operations by clicking the "+" sign.

Click your desired Printer output option.

(A list of printer output files will appear in the right panel of your screen.)
Using the drag-and-drop feature, drag the desired printer output file to your desktop.
(You can also right-click your desired printer output file and select Copy and
Paste the file to the location of your choice.)

Once the file is located on the PC desktop, follow the normal operations for attaching
a file to your email, printing the file or etc.

89
DMS Systems Corp.
October 13, 2003
Version 1.0

89

AS/400 User Guide

How to create a Desktop Icon for Qwik-Order


The best way to create a Qwik-Order desktop for your customers to easily access your QwikOrder Website Portal is as follows:

1.

Send them an email with a link to your Qwik-Order website. (For Example:
http://66.179.164.71:?? Contact DMS for the complete link number)

2.

Clink on the link above and the Qwik-Order website comes up in their Internet Explorer
browser.

3.

Clink on File on the menu bar at the top left of the screen.

4.

Click on Send and then select Shortcut to Desktop

This will place a Qwik-Order icon shortcut on their desktop.


After clicking on it to start Qwik-Order, the icon will change to your customers Qwik-Order
icon designed for you so that it will stand out on their desktop and be easy to find.

90
90

DMS Systems Corp.


October 13, 2003
Version 1.0

You might also like