International Journal of Science, Engineering and Technology Research (IJSETR), Volume 3, Issue 6, June 2014

Electronic Notice Board for Professional College

Anushree S P, Divyashree V Bhat, Moonisha G A, Venkatesh U C

Abstract Many state-of-the-art and cutting-edge universities

in the world rely on wooden notice board hanging on the wall to
display announcements. The overreliance of this practice in a
university is still not enough to pass relevant information
around as many problems are encountered. We consider the
case study of professional Colleges, where information is a vital
key for knowing the updates of the campus. The goal of this
paper is to provide the access to notices and articles quickly not
only within the college premises, also wherever and whenever
they need to know. Also it looks at the development of the
existing notice boards, making it run by the internet access or
by local area network (LAN) so as to increase the rate at which
relevant information is being disseminated to the public with
no location restriction. The major strength of the Electronic
Notice Board developed, which is an online web application is
that, its usability is fully capable of passing relevant notices
and announcements, and keeping the users updated from time
to time. The user is kept updated each time the E-Notice Board
is uploaded based on their preferences with respect to the
departments and categories through a SMS. Also the users can
view the notices and articles anytime and from anywhere by
opening the web application E-Notice Board which is available
online and this makes our project highly efficient and effective.
KeywordsE-Notice Board, College Administration, Admin,
User, Alert.

I. INTRODUCTION
A Notice Board is a place where people can leave public
messages, for example, to advertise things, announce events,
or provide information [1]. Notice boards are often made of a
material such as cork to facilitate addition and removal of
paper messages or it can be placed on digital devices such as
computers, phones [2]. So people can leave and erase
messages for other people to read and see. The main aim of
this paper is to make information dissemination much easier
in a paperless community as the world tends to graduate into
that line of interaction to develop the Notice Board facility as
an application, for use in college administration. This paper
is about the implementation of ENB to the college
administration system. The campus in focus is all the
professional colleges which includes various departmental
notice boards as well as other related notice boards. This
work generally intends to act as a support system for the
existing method by which notices are being posted in the
ENB web application.
Generally innovation has come as a key factor to help to
make administrative work much easier; campus executives
are using new and improved versions of existing
technologies to get better control of administrative activities.
Campus technology leaders are dramatically enhancing data,
wired/ wireless network, and device security, and are

borrowing formalized quality assurance models from the

corporate world in order to end the practice of purchasing
and implementing technology that just doesnt deliver as
promised. The ENB is a sub type under the Virtual Learning
Environments (VLE), in most case the ENB can come as a
feature on a website.
The problems faced by wooden notice board could be well
resolved by the implementation of our E-Notice Board
application that brings an advanced means of passing notices
around in the college in a much easier and efficient way. In
this system the authorized user can upload the notices of
different categories and departments which is recommended
and approved by the higher authorities. On approval, notices
can be published in the E-Notice Board. It is then intimated
to the cell phones through a SMS. Respective viewer will
make best use out of it. If the user wants to know more about
the message received, they can open the link which is
provided within the message.
E-Notice board is a web application which is engaged in
providing up-to-date articles & notices and other
informations for all the users associated with the particular
campus or organization. The paper aims at, how the E-notice
board can improve the efficiency of the student when it
comes to gaining the information from the college. E-notice
board is one of the applications to improve the usage of notice
board of the college by making it available online. This web
application involves almost all the features of online notice
board, where the implementation helps the students to
retrieve all the notices and articles directly through their cell
phones [3]. The E-notice board system will take care of the
current informations detail at any point of time. All the
updates like add, delete, view are done by admin, so that user
will get the updated current information through alerts. We
intend to run the ENB as a program that can be viewed
anywhere and anytime. For the fact that the notice board
program runs on personal computers as well as mobile
phones, information dissemination is efficient.
The notice board is a flat solid object placed at strategic
positions making it an object on which notices and articles
are being placed. In the professional college campus, notices
spring up from different officers bringing reminders,
warnings, advice, results, and appointments to be placed on
the notice board. As these notices are being placed on the
boards, some of the old notices are not removed and with
time the notice boards get filled up with relevant and
irrelevant notice messages, as a result of this, a person might
not take caution of any new notice being
displayed as the person feels he cannot go through the stress
of browsing through the whole notice board searching for

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International Journal of Science, Engineering and Technology Research (IJSETR), Volume 3, Issue 6, June 2014
relevant notices. This can be found about the notices placed
in the figure of related work. It is obvious that developing
ENB program would help in disseminating information
much easier between different members of the college
campus.
II. RELATED WORK

result of this, a person might not take caution of any new

notice being displayed as the person feels he cannot go
through the stress of browsing through the whole notice
board searching for relevant notices as shown in the figure 1.
The implementation of ENB mainly focuses and describes
the system where the Principal, Faculty or Non-academic
officers, have privileges to create an account, update notice
and delete an account while the user has privileges to view
and download updated notices. The User (Actor) is student
who intends to read notice on the ENB and request for
updated Notice. ENB is connected through internet; he/she
reads the updated notices from their individual locations.
III. PROPOSED E-NOTICE BOARD
The proposed system architecture is depicted in figure 2.

Fig 1: Professional College Notice Board

Coming across a brief case study of the professional

college, where information is a vital key for everybodys
progress in and around the campus. The existing notice
board system that is applied in the college works on the basis
of manual updating method. A person needs to have a tab
about the regulation of these notices. Spaces need to be
searched in and around the notice board according to the
notice that is to be displayed. This can be a tedious job,
especially on the day of exam we get to see a huge crowd of
students surrounding a single notice which includes the
subject with room number; this might also lead the student to
panic at the last go to their exam. Apart from that, at times
the student would not know the updation that has occurred.
Regular viewing is needed if he/she wants to know about the
events. But if the notice board includes 20 plus notices being
displayed at a time there are possibilities that students may
not come across all of it; might miss few of them. Its
impossible to accommodate all the info within the main
notice board, therefore chances of displaying department
related information in the departmental notice board is high,
which again might remain unaware from students notice.
Moreover library related information as well as placement
department information shall be displayed only in their
respective notice boards, wherein the students hardly visit
and being unaware of important notices shall have to pay a
huge penalty at the end. The absentees remain unaware of the
notice that was read during their absence. Also there are
limitations on space availability and time consuming,
especially when it comes for searching for the relevant
notice. Maintaining the archived files becomes hectic. On
Regular observation only the updates will be available. Also
cannot be accessible outside that physical location.
As some notices are being placed on the boards, some of
the old notices are not removed and with time the notice
boards get filled up with relevant and irrelevant notices. As a

Fig 2: Proposed System Architecture for E- Notice Board

Architectural diagram provides a high level graphical

view of the application architecture and helps to identify
applications, components, databases and services. It is also
described as strategic design. The architectural design of E
notice board consists of admin, who has the privilege to
create an account, update notice and delete an account while
the recommender/approver recommend the notice of
authorized user and approves the notice of authorized user.
Authorized user creates the notice and publishes the notice
after getting approval from the recommender/approver.
Viewer has privileges to view notices and download updated
notices from the authorized user. The viewer (Actor) is
anybody who intends to read notice on the E-notice board and
request for updated Notice. The viewer is connected to
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International Journal of Science, Engineering and Technology Research (IJSETR), Volume 3, Issue 6, June 2014

the E-notice board through internet and checks for updated

notice and also has the privilege to download
the updated notice. All the notices are stored in and retrieved
from the database.
Unified Modeling Language (UML) is a standardized
specification language for object modeling [4]. UML is a
general- purpose modeling language that includes a
graphical notation used to create an abstract model of a
system, referred to as a UML model. Figure 2. describes the
E-Notice Board system where the Principal, Faculty, have
privileges to create an account, update notice and delete an
account while the user has privileges to view the respective
notices as per the notifications received. The User (Actor) is
anybody who intends to read notice on the ENB and request
for updated Notice. The User is connected to the ENB
through internet, he reads the updated notice and can also
save the notice from his individual location. The following
are the steps taken by the user in the ENB [5]:
After the user has been connected to the ENB through
Internet.
Checks for updated notice and has the privilege to save
the uploaded notice.
Exit Application.
E-Notice board welcomes users with a main screen
which provides all the menu options that may be selected to
enter or access the other modules including the module of
study. When the E-Notice Board is updated, the person who
has registered will be receiving the notification. This allows
for easy navigation of the notices and articles. It is an easily
understandable GUI as shown in figure 3. The following
modules are divided into the activities that are performed by
the admin, faculty and users as listed below:
Admin Account Signup
Faculty Account Signup
Non-Academic Account Signup
Student Account Signup
Admin Edit/Delete
Faculty Edit/Delete
Update Admin Notice /Article
Update Faculty Notice /Article

Step 3: User need to register by giving details such as:

full name, login name, mobile no, password, confirm
password, email id, department and category.
Step 4: As soon as the registration is done a mail will be sent
to the respective user which includes the user name and
password.
Step 5: User needs to subscribe by selecting their interested
categories and departments.
Step 6: Admin has the authority to insert, update and delete
the notices.
Step 7: Once the notice is uploaded by the admin, registered
users will receive the notifications via SMS.
Step 8: In order to view the detailed description of the notice
user need to open the link. Figure 3. depicts the sample
screen shot of E-Notice Board user interface.

Fig 3: A Sample Screen of ENB User Interface

V. PERFORMANCE ANALYSIS AND DISCUSSION

IV. IMPLEMENTATION
The proposed system is implemented according to the
architectural diagram shown. It consists of 3 parts
namely, the graphical user interface, functionalities and the
database management systems.

Performance analysis is profiling which is form of

dynamic program analysis that measures. Performance
analysis is also shown its performance analysis also shown its
performance within the existing data. In our proposed system
we use SQL 2008 database. The comparison with a existing
and the proposed systems are as shown in the table 1.

We intend to run the E-Notice Board as a program that

can be viewed strictly without any specific locations. For the
fact that the notice board program runs on personal
computers connected by a local area network or wired or
wireless networks, information dissemination is efficient.
The procedure for working of E-Notice Board includes the
following steps.
Step 1: Admin will login by giving his user name and
password.
Step 2: Only the admin has the privilege to add and modify
the departments and categories.

Since the notice board program runs on personal

computers connected by the internet or LAN [6,7] , the
following results are obtainable benefits: The users can get
the notices being posted from anywhere in and around the
campus. It acts as a medium for a quick reminder to the
readers about upcoming events. The Admin and the Faculty
posting the notices can post it from anywhere, as long as they
have the authorized access. Notices that have expired can be
referred to as they are stored in the database for a long period
of time [8]. In some cases most people do not find the notices

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International Journal of Science, Engineering and Technology Research (IJSETR), Volume 3, Issue 6, June 2014
that has been posted on the board due to the selfish interest of
some people removing them for their personal use. The ENB
acts as a medium where people can get and view relevant
notices over time. Some of the notices being pinned on the
notice board cannot be viewed clearly as they are sometimes
handwritten, the notices in a ENB are being typed in hence
the user can view them very clearly. The developed ENB
package meets up to the standard of an effective ENB
application, and is also fully capable of passing relevant
notice and announcements across. The figure 5. shows the
user interface of the developed ENB.

paper - based wooden notice board system. With the use of

the ENB, human traffic will be reduced at notice board
locations since information on notice boards can be accessed
electronically on any ENB. In addition, people will be able to
view multiple posted notices from anywhere and at anytime
with the help of alert (SMS). The output can be displayed on
large electronic board, developed as a online web application
in the PC or cell phones. Security of notice is guaranteed as
the admin and the faculty posting notices have an assigned
key to do so. In general, the ENB will result as an
improvement over the existing notice boards used in College
Campus.

Existing
Wooden
Notice
Board
On wooden
boards.

REFERENCES

ID

Description

Developed
Electronic
Notice Board

Location

Time
consumption

Consumes a
lot of time.

Consumes less
time.

Storage

Limited
storage
space.

Huge database
used for storage
purpose.

Reliability

Less
reliable.

Highly reliable.

Efficiency

Not so
efficient.

Highly efficient
as keeps
updating
through
notifications.

Accessibility

Cannot be
accessible
outside
physical
location.

Accessible from
anywhere and at
anytime.

Once notices
removed
will no more
be available.

Any notice is
available at any
point of time as
stored in
database for
longer period of
time.

Availability

On computer
systems or cell
phones.

[1] N. Villar, K. Van Laerhoven, H.-W. Gellersen. "A Physical

Notice Board with Digital Logic and Display", (Demo). In

Adjunct Proceedings of the European Symposium on Ambient,
2007.
[2] Jesus Ibanez, Oscar Serrano, David Garcia, and Carlos
Delgado-Mata ,Memotice Board:A Notice Board with Spatio-temporal
Memory,Edutainment, 2008.
[3] Jeff Brown, Bill Shipman and Ron Vetter, SMS: The Short Message
Service, IEEE Computer Society, pp.106-111, December ,2007.
[4] S. W. Ambler, The Object Primer: Agile Model Driven
Development with UML 2, Cambridge University Press, 2004.
[5] Michael Blaha, James Rumbaugh, Object-Oriented Modelling and
Design with UML. Addison-2nd Edition, Pearson Education, 2005.
[6] F. Halsall. Data Communication, Computer Networks and Open
Systems (4th Edition ), Addison Wesley Publishers Limited, 1996.
[7] J. Callaghan, Inside Intranets and Extranets: Knowledge
Management and the Struggle for power, Palgrave Macmillian, 2002.
[8] SA Shi-xuan, WANG Shan, Introduction to Database Systems,
Higher Education Press, Beijing, 2002.

Table 1: Table for comparison of existing and developed

systems

Miss Anushree S Padmashali, a B.E

graduate in information science and
engineering from K.V.G College of
Engineering Sullia, VTU university
belgaum, Karnataka state, India. (e-mail:
anub4shree@gmail.com). Interested in the
field of research and development based on
database and data warehouse management.

Miss Divyashree V Bhat, a B.E graduate

in information science and engineering from
K.V.G College of Engineering Sullia, VTU
university belgaum, Karnataka state, India.
(e-mail:
divyaa.bhat2@gmail.com).
Interested in the field of research and
development based on wireless networks and
mobile computing.

Miss Moonisha G.A, a B.E graduate in

information science and engineering from
K.V.G College of Engineering Sullia, VTU
university belgaum, Karnataka state, India.
(e-mail: moonisha.mariyam@gmail.com).
Interested in the field of research and
development based on computer networks.

VI. CONCLUSION
The deployment of our ENB web application brings an
advanced means of passing notices around in the College
Campus. It has the capability to disseminate notices in a
simple and well organized manner compared to the existing
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