DEPARTMENT

OF MERCHANT SHIPPING
LEMESOS

REPUBLIC OF CYPRUS

MINISTRY OF
COMMUNICATIONS AND WORKS

Maritime Labour Convention, 2006

Declaration of Maritime Labour Compliance Part I
(Note: This Declaration must be attached to the ships Maritime Labour Certificate)
Issued under the authority of the Government of the Republic of Cyprus
With respect to the provisions of the Maritime Labour Convention, 2006, the following referenced ship:
Name of ship

IMO number

Gross tonnage

Hyundai Busan

9305659

74651

is maintained in accordance with standard A5.1.3 of the Convention.

The undersigned declares, on behalf of the abovementioned competent authority, that:
(a) the provisions of the Maritime Labour Convention are fully embodied in the national requirements
referred to below;
(b) these national requirements are contained in the national provisions referenced below; explanations
concerning the content of those provisions are provided where necessary;
(c) the details of any substantial equivalencies under Article VI, paragraphs 3 and 4, are provided in the
section provided for this purpose below;
(d) any exemptions granted by the competent authority in accordance with Title 3 are clearly indicated in
the section provided for this purpose below; and
(e) any ship-type specific requirements under national legislation are also referenced under the
requirements concerned.
1. Minimum age (Regulation 1.1)

The MLC, 2006 Ratification Law of 2012 Part III Art. 20 sets
minimum age of seafarers 16 years and Part XV Art.105 sets
minimum ships cook age 18 years.
The MLC, 2006 Ratification Law of 2012 Part III Art. 19
defines night as a period of 9 consecutive hours, including the
period between midnight and 5 am.
The MLC, 2006 Ratification Law of 2012 Part III Art. 21
prohibits work that may pose in danger the health and safety
for under 18s and Art. 22 restricts night work for under 18s.

2. Medical certification (Regulation 1.2)

The MLC, 2006 Ratification Law of 2012 Part IV Art. 2430 sets the requirements for medical examination and
certification and requires everyone working on board to
have a recognized medical fitness certificate, valid for
no more than 2 years for all seafarers and for no more

EN05F201

than 1 year for under 18s.

3. Qualifications of seafarers (Regulation 1.3)
4. Seafarers employment agreements
(Regulation 2.1)
5. Use of any licensed or certified or regulated
private recruitment and placement service
(Regulation 1.4)

6. Hours of work or rest (Regulation 2.3)

7. Manning levels for the ship (Regulation 2.7)

8. Accommodation (Regulation 3.1)

9. On-board recreational facilities

(Regulation3.1)
10. Food and catering (Regulation 3.2)

11. Health and Safety and accident prevention

(Regulation 4.3)

12. On-board medical care (Regulation 4.1)

13. Onboard Complaint Procedure (Regulation

5.1.5)

14. Payment of wages (Regulation 2.2)

EN05F201

The MLC, 2006 Ratification Law of 2012 Part V Art. 31-35

sets training and certification requirements in accordance with
STCW 78 (as amended).
The MLC, 2006 Ratification Law of 2012 Part VII Art. 38-40
requires all seafarers to have a Seafarers Employment
Agreement and specifies the information to be included
therewith.
Shipowners who use seafarer recruitment and placement
services based in a State party to the MLC, 2006, for the
employment of seafarers to work on board Cyprus flag ships,
shall only use Licensed or Certified or regulated in
accordance with MLC, 2006 Standard A1.4 requirements.
If seafarer recruitment and placement services based in a
State not party to the MLC, 2006 are used, these shall
conform to MLC, 2006 Standard A1.4.5 and Standard A1.4.9.
The MLC, 2006 Ratification Law of 2012 Part IX Art. 50-56
provides for minimum rest of at least 10 hours in any 24 hour
period and 77 hours in any 7 day period and sets out
requirements to display a schedule of Shipboard Working
Arrangements and for the format of Hours of Rest Records.
The MLC, 2006 Ratification Law of 2012 Part XIII Art. 69-72
requires Minimum Safe Manning Documents for all ships and
sets the requirements for safe and efficient operation.
Existing ships (constructed before the entry into force of the
MLC, 2006 for Cyprus), must have been constructed and
equipped in compliance with ILO C92 and C133 as
applicable. The MLC, 2006 Ratification Law of 2012 Part XIV
sets out the requirements for ships constructed after the entry
into force of the MLC, 2006 for Cyprus.
In the case of existing ships not constructed in compliance
with MLC 2006, or ILO C92 and C133 as applicable, the
Department of Merchant Shipping must be conducted for
instructions.
Exemptions may be given.
A ship shall be deemed to have been constructed on the date
when its keel is laid or when it is at a similar stage of
construction.
The MLC, 2006 Ratification Law of 2012 Part XIV Art. 99 sets
out the requirements for on board recreational facilities.
The MLC, 2006 Ratification Law of 2012 Part XV Art. 100-104
sets out the requirements for food and catering.
The MLC, 2006 Ratification Law of 2012 Part XV Art. 105-106
sets requirements for certification of cooks.
The Cyprus Code of Safe Working Practices for Merchant
Seamen Chapter 14 gives guidance for food preparation and
handling.
The MLC, 2006 Ratification Law of 2012 Part XVIII sets
responsibilities on the employer to provide a safe working
environment for the protection of health, safety and the
prevention of accidents on board.
Guidance is given in the Cyprus Code of Safe Working
Practices for Merchant Seafarers.
Reporting and recording of occupational accidents and
diseases must be made as required by the MLC, 2006
Ratification Law of 2012 Part XVIII Art. 132-137.
The MLC, 2006 Ratification Law of 2012 Part XVI sets
standards for medical care on board. A standard medical
report form must be provided for use by shipmasters and
medical personnel on-board and onshore.
The MLC, 2006 Ratification Law of 2012 Part II Art. 16
requires a procedure for on board investigation of complaints.
A copy of the on board complaints procedures must be given
to every seafarer. Complaints must be recorded and a copy of
their resolution must be given to the complainant seafarer.
The MLC, 2006 Ratification Law of 2012 Part VIII sets
requirements for payment of wages. Wages must be paid
regularly and in full at no greater than monthly intervals.

Name:
Title: ..
Signature:
Place
Date: .
(Seal or stamp of the authority, as appropriate)

Substantial equivalencies
(Note: Strike out the statement which is not applicable)
The following substantial equivalencies, as provided under Article VI, paragraphs 3 and 4, of the
Convention, except where stated above, are noted (insert description if applicable):

No equivalency has been granted.

Name:
Title: ..
Signature:
Place
Date: .
(Seal or stamp of the authority, as appropriate)

Exemptions
(Note: Strike out the main statement which is not applicable)
The following exemptions granted by the competent authority as provided in Title 3 of the Convention are
noted :

No exemption has been granted.

Name:
Title: ..
Signature:
Place
Date: .
(Seal or stamp of the authority, as appropriate)

EN05F201

Declaration of Maritime Labour Compliance Part II

Measures adopted to ensure ongoing compliance between inspections
The following measures have been drawn up by the shipowner, named in the Maritime Labour Certificate to
which this Declaration is attached, to ensure ongoing compliance between inspections:
(State below the measures drawn up to ensure compliance with each of the items in Part I)
1.

Minimum age (Regulation 1.1)

a) FOM Sect 3.4.2 states that the Company shall employ seafarers who are aged
18 and above. (Ref DMS/The MLC, 2006 Ratification Law of 2012 Part III
Art. 20 & 105)

b) Seafarer age verification is done prior to employment to verify that no one

under the age of 18 shall be engaged by the Company.
c) The Company uses the shipmate system, which is an electronic database
system for maintaining crew records. This system is also used for checking the
status of the seafarers document.
d) Date of birth is included on crew list and is obtained from the seafarers
passport.
e)

2.

Annual shipboard internal audits (FOM sect 2.5.12.1) are conducted to verify
conformance with these processes.

Medical certification (Regulation 1.2)

a) FOM Sect 6.2.2 states Every seafarer employed onboard is in possession of a

valid medical fitness certificate, in English, attesting that he is medically fit to
perform the duties he is to carry out.
b) FOM Sect 6.2.2 requires the nature of medical examination and certificate
complies with the requirements as specified by the administration in DMS/The
MLC, 2006 Ratification Law of 2012 Part IV Art. 27. The Form used shall be
as required by the DMS/Cyprus, in accordance with the provisions of the
Convention and the STCW Code, provided the issuing authority of that State,
fulfills the requirements set in Regulation I/7 of the STCW Convention Annex
(Ref DMS/The MLC, 2006 Ratification Law of 2012 Part IV Art. 24 - 30)
c) The medical fitness certificate must be signed by the medical practitioner
licensed in the place of examination.
d) Seafarers have the rights to have a further examination as stipulated in
Standard A1.2.5 of the convention. A seafarer that has been refused a
certificate may apply to the independent medical practitioner or independent
medical referee. (FOM Sect 6.2.2)
e) Each medical fitness certificate states in particular the health condition of the
seafarer as stipulated in Standard A1.2.6 of the convention.

EN05F201

f) The validity of the medical fitness certificate will comply with the flag state
requirements. The medical fitness certificate issued specifies the period,
commencing with the date of the medical examination, for which the
certificate shall remain valid, normally one year. In the event where
certification of colour vision is carried out separately, the certificate of colr
vision issued shall be valid for a maximum period of six years. The master will
check on monthly basis validity of certificates and will report the condition to
the Company; Form 4.3 will be used for reporting the validity of the medical
certificates. The provisions of DMS/The MLC, 2006 Ratification Law of 2012
Part IV Art. 29 will be complied with.
g) FOM Sect 6.2.2 states provisions so that a seafarer with an expired medical
certificate while in the service of the ship can obtain a new medical certificate
from a qualified medical practitioner at the first available opportunity within a
period not exceeding three months. The provisions of DMS/The MLC, 2006
Ratification Law of 2012 Part IV Art. 26.b will be complied with.
h) In urgent cases, a newly hired seafarer may work without a valid medical
certificate until the next port of call where the seafarer can obtain a medical
certificate from a qualified medical practitioner, provided that the period of
work without a valid certificate does not exceed three (3) months and the
seafarer concerned is in possession of a medical certificate that has expired
within the past six (6) months.
(Ref DMS/The MLC, 2006 Ratification Law of 2012 Part IV Art. 26.a)
3.

Qualifications of seafarers (Regulation 1.3)

a) FOM Sect 3.4.4 / FOM Sect 1.9.2.3/ FOM Sect 2.5.6 states The Company
shall ensure that all seafarers serving onboard are competent for their position
based on appropriate education, examination, training (both in house and
external) and experience. (Ref DMS/The MLC, 2006 Ratification Law of 2012
Part V Art. 35)
b) FOM Sect 3.4.4.3 requires Seafarers working onboard have successfully
completed the trainings required by the section A-VI/1 of the Code of the
STCW Convention, as amended from time to time. The requirements are set in
Ref DMS/The MLC, 2006 Ratification Law of 2012 Part V Art. 31- 35 in
accordance with STCW 78 (as amended from time to time) for seafarers
certification.
c) FOM Sect 3.4.4 states that the expiration dates of seafarers documents is
checked monthly by the master. Documents are first examined at recruiting
agents office, then in Companys office and when signing on board to verify
that the documents are valid. Competency requirements are met or exceed
national and international requirements. Training requirements have been
established for each seafarer position. The Company uses the shipmate system,
which is an electronic database system for maintaining crew records. This
system is also used for checking the status of seafarers documents.
d) Seafarer competency requirements are communicated to the recruiting agents
who are required to fill seafarer positions with qualified personnel. All
seafarers employed by the Company are competent as required by the STCW
Convention and have successfully completed the trainings required by the

EN05F201

Section A-VI/1 of the STCW Code. A copy of officers certificate of

competence or temporary permit to be displayed on board.
e) The seafarers joining the Company undergo an in house training program as
required to get familiarized with Company policies. The seafarers undergo a
shipboard familiarization upon joining the vessel in accordance with FOM
Sect 2.5/ Sect 3.7 / Sect 4.1
4.

Seafarers employment agreements (Regulation 2.1)

a) FOM section 3.4 states the company enters in to written employment

agreements with the seafarer. This agreement shall comply with the
requirements of MLC standard 2.1 para 4 (a) to (m) and the requirements set
in DMS/ The MLC, 2006 Ratification Law of 2012 Part VII Art. 38-40.
b) All seafarers employment agreements are concluded in English and copies of
this agreement are maintained on board and in office .Both parties (Company
and Seafarer) sign the employment agreement providing the seafarer with
decent working and living conditions on board the ship as required by the
Convention and the requirements set in DMS/ The MLC, 2006 Ratification
Law of 2012 Part VII Art. 38.1.a.
c) Prior signing the agreement the seafarer is given an opportunity to examine the
agreement and seek clarification on any aspects of the agreement .This is to
ensure that they have freely entered into an agreement with a sufficient
understanding of their rights and responsibilities. The seafarers job
descriptions are available on board and in the manning agency, these are
defined under FOM section 4.
d) An original of the seafarers employment agreement is available with both
seafarer and the company.
e) The copy of the seafarers agreement and the Collective Bargaining Agreement
provides the seafarers, including the ships master , clear information to the
conditions of seafarers employment and a copy of the agreement together with
CBA is available for authorized officers to review in ports where the ships call.
f) Seafarers are provided with a seafarers discharge book as per requirements set
in section 7(4) of the Merchant Shipping (Registration of Seafarers and
Seafarers Register) Law which should contain a record of their employment
on board ship. The document shall contain sufficient information, with a
translation in English, to facilitate the acquisition of further work or to satisfy
the sea service requirements for upgrading or promotion.
g) The seafarers discharge book shall not contain any statement as to the quality
of the seafarers work or as to their wages. Seafarers not required to possess a
seafarer identification and record book are issued certificates of service, the
provisions of which are the same as referred to in the Convention - DMS/ The
MLC, 2006 Ratification Law of 2012 Part VII Art. 38.4.
h) The minimum notice period to be given by the seafarer and the company for
the early termination of a crew agreement shall not be shorter than seven days,
company allows seafarers to terminate the crew agreement at shorter notice or

EN05F201

without notice without penalty for compassionate or other urgent reason. In

case there is a conflict with the termination clause as per CBA then the
termination clause as per contract will prevail providing an advantageous
situation to the seafarer.
i) The following provisions stipulating Companys liabilities shall be included
in the crew agreement including the clause stated in DMS/ The MLC, 2006
Ratification Law of 2012 Part XVII Art. 118-122:
1.1.
Company shall bear the costs for seafarers working on Cypriot Flag
ships in respect of sickness and injury of the seafarers occurring between the
date of commencing duty and the date upon which they are deemed duly
repatriated, or arising from their employment between those dates;
1.2. Company shall provide financial security to assure compensation in the
event of the death or long-term disability of seafarers due to an occupational
injury, illness or hazard as per the rules, regulation of the P and I club the ship
is entered with and applicable Cyprus Flag legislation.
1.3. Company shall defray the expense of medical care, including medical
treatment and the supply of necessary medicines and therapeutic appliances,
and board and lodging away from home until the sick or injured seafarer has
recovered, or until the sickness or incapacity has been declared of a permanent
character as per the rules, regulation of the P and I club the ship is entered with
and applicable Marshall Island legislation.
1.4. Company shall pay the cost of burial expenses in the case of death
occurring on board or ashore during the period of engagement as per the rules,
regulation of the P and I club the ship is entered with and applicable Cyprus
Flag legislation; and
1.5. Company shall take measures for safeguarding property left on board by
sick, injured or deceased seafarers and for returning it to them or to their next
of kin as per the rules, regulation of the P and I club the ship is entered with
and applicable Cyprus Flag legislation .
j) The following provisions for Entitlement to leave shall be included in the
crew agreement as :
1.1. Seafarers shall be granted shore leave to benefit their health and wellbeing and with the operational requirements of their positions. The annual
leave with pay entitlement shall be calculated on the basis of a minimum of 6
calendar days per month of employment. The length of service includes the
period of traveling to join the ship and the period of his repatriation from
abroad to his proper return port. Justified absences from work shall not be
considered as annual leave; and
k) The company has not entered into any agreement with the seafarer to forgo the
minimum annual leave.
l) FOM section 3.4.6 disciplinary procedures code states the grounds for
discharge. ( Ref DMS/ The MLC, 2006 Ratification Law of 2012 Part VII Art.
40.ja.ii)
5.

Use of any licensed of certified or regulated private recruitment and placement service
(Regulation 1.4)

a) FOM Sect 1.9.2 - Seafarers are engaged by the Company from licensed

EN05F201

recruitment and placement service providers. The Company uses seafarer

recruitment and placement services that are based in countries or territories
who have ratified the MLC 2006 Convention and are licensed by Member
states. In case the Company uses seafarer recruitment and placement services
that are based in countries which have not yet ratified the convention, the
Company ensures through an initial and then a regular annual audit, carried out
by a third party, that such seafarer recruitment and placement services are
found in compliance with the requirements of MLC 2006 Standard A1.4.5 and
A1.4.9. (Ref DMLC Part I)
b) During employment process, the Company and its appointed manning offices
follows the procedure to prevent the exploitation of seafarers either during the
recruiting process or financially burdened when assigned to a ship for duty. No
fees or other charges for recruitment or are financially burdened when
assigned to a ship for duty. The charges for recruitment or for providing
employment to seafarers are not borne directly or indirectly, in whole or in
part, by the seafarer, for the purpose of recruitment, other than the cost of the
seafarer obtaining a passport or other similar personal documents (excluding
visas). The recruitment centers are audited regularly to ensure compliance.
6.

Hours of work or rest (Regulation 2.3)

a) FOM Sect 6.2.1- All seafarers shall be provided with a rest period of not less
than:
i) Daily a minimum of 10 hours of rest in any 24-hour period
ii) Weekly- 77 hours in any 7 day period
(Ref section 5(2) of the Merchant Shipping (Organization of Working Time of
Seafarers) Law)
This minimum number of hours of rest applies to all seafarers onboard. Hours
of rest means time outside hours of works and this term does not include short
breaks.
Working arrangements regarding hours of work and rest periods, meal breaks
for all seafarers are defined and posted onboard. Information regarding hours
of work and rest are in English and in the working language of the ship.
b) The hours of rest may be divided into no more than two periods, one of which
shall be atleast six hours in length, and the interval between the consecutive
periods of rest shall not exceed 14 hours.
(Ref section 5(2) of the Merchant Shipping (Organization of Working Time of
Seafarers) Law)
c) Emergency drills will be arranged in a manner that minimizes the disturbance
of rest periods and does not induce fatigue. Seafarers shall have adequate
compensatory rest period if normal period of rest is disturbed by call-outs to
work. Seafarers concerned shall have sufficient rest.
d) A table for the shipboard working arrangement is posted on board. The
table covers every position and shall contain atleast -:
i)
the schedule of service at sea and service in port; and
ii)
the minimum hours of rest.
EN05F201

This table will be in English and is placed in an easily accessible place and is
based on IMO/ILO Guidelines for the Development of Tables of Seafarers
Shipboard Working Arrangements (Ref Cyprus Flag Form EN05F205).
e) Records of seafarers daily hours of rest will be in English and the working
language of the ship. Records are maintained to allow monitoring of
compliance with provisions under the above paragraphs 6.b to 6.e. The
Company has provided ISF Watchkeeper software to all vessels so that the
records can be easily maintained. Departmental heads are responsible for
ensuring that the records comply with the MLC 2006 requirements on work
and rest hours.
f) The master of a Cypriot registered vessel shall have the right to require a
seafarer to perform any hours of work necessary for the immediate safety of
the ship, person on board or cargo, or for the purpose of giving assistance to
other ships or persons in distress at sea. Accordingly, the master may suspend
the schedule of hours of rest and require a seafarer to perform any hours of
work necessary until the normal situation has been restored. As soon as
practicable after the normal situation has been restored any seafarers who have
performed work in a scheduled rest period shall be provided with an adequate
period of rest by the master.
g) Each seafarer shall be provided a copy of the rest and work records pertaining
to him which shall be endorsed by the Master and the seafarer concerned.
7.

Manning levels for the ship (Regulation 2.7)

a) FOM Sect 3.2.1 requires that the Company places sufficient number of
seafarers onboard the ship to ensure that the ship is operated safely, efficiently
and with due regard to security under all conditions. The ship is manned by
seafarers that are adequate, in terms of size and qualifications, to ensure the
safety and security of the ship and its personnel, under all operating
conditions, in accordance with the minimum safe manning certificate issued.
(Ref DMS / The MLC, 2006 Ratification Law of 2012 Part IX Art. 69-72)
b)

8.

FOM Sect 3.2.1 - The Company will ensure (through masters review, Safety
Committee meetings and rest hour records) that all vessels under its
management have a sufficient number of seafarers employed onboard to
ensure that the vessels are operated safely, efficiently and with due regard to
security under all conditions, taking into account concern regarding seafarer
fatigue and the particular nature and conditions of the voyage. The masters
review (Form 1.3B) and KPI Reporting form, management meetings are the
tools which the master will use to advise the Company requirements for
additional staff onboard based on operational requirements and the Company
will review such requests.

Accommodation (Regulation 3.1)

a) FOM 1.10.1.8 Company vessels shall comply with Maritime Labour

Convention (MLC 2006). Any Cypriot ship managed by the Company which
is constructed on or after the date when the Convention comes into effect in
Cyprus will comply with the requirements for on-board accommodation and
recreational facilities that are set out in Regulation 3.1, Standard A3.1.6 to

EN05F201

A3.1.17 and Guidelines B3.1.1 to B3.1.12 of the MLC 2006 Convention.

(Ref DMS / The MLC, 2006 Ratification Law of 2012 Part XIV).
b) FOM 1.10.2 Applicable rules and regulations of the flag state. Any Cypriot
ship managed by the Company which is constructed before the entry into force
of the MLC, 2006 for Cyprus, must have been constructed and equipped in
compliance with ILO C92 and C133 as applicable. The vessel will carry a
Statement of Compliance or a Survey Report for Crew Accommodation to
prove compliance with Accommodation of Crews Convention (Revised),
1949(No.92), and the Accommodation of crew(Supplementary Provisions)
Convention, 1970(No.133). (Ref DMS / The MLC, 2006 Ratification Law of
2012 Part XIV).
c) FOM Sect 6.2.5 The ships master shall conduct frequent inspections, not
exceeding every seven days to ensure that seafarer accommodation is clean,
decently habitable and maintained in a good state. These inspections will be
recorded in the ships official logbook.
d) The hospital accommodation, if fitted shall be used exclusively for medical
purposes.
9.

On-board recreational facilities (Regulation 3.1)

a) Any Cypriot ship managed by the Company which is constructed on or after

the date when the Convention comes into effect in Cyprus will comply with
the requirements for on-board accommodation and recreational facilities that
are set out in Regulation 3.1, Standard A3.1.6 to A3.1.17 and Guidelines
B3.1.1 to B3.1.12 of the MLC 2006 Convention. (Ref DMS / The MLC, 2006
Ratification Law of 2012 Part XIV Art. 99).

b) Any Cypriot ship managed by the Company which is constructed before the
date when the Convention comes into effect in Cyprus will comply with the
requirements of ILO C92 and C133 as applicable. The vessel will carry a
Statement of Compliance or a Survey Report for Crew Accommodation to
prove compliance with Accommodation of Crews Convention (Revised),
1949(No.92), and the Accommodation of crew(Supplementary Provisions)
Convention, 1970(No.133). (Ref DMS / The MLC, 2006 Ratification Law of
2012 Part XIV Art. 99).
c) The ships master shall conduct frequent inspections, not exceeding every
seven days to ensure that seafarer onboard recreational facilities are clean and
maintained in a good state. These inspections will be recorded in the ships
official logbook. (OPS Circ O-101)
d) FOM Sect 3.4.11 - The Company gives paramount importance to ensuring the
ongoing welfare of the seafarers serving onboard our managed vessels.
Recreational equipment and material must be available onboard, the Company
contributes a fixed amount of money each month which must be credited to the
Ships Club, in order to assist with the purchase of such equipment.
10.

Food and Catering (Regulation 3.2)

a)

EN05F201

FOM Sect 6.2.6/6.2.7/6.2.8 In order to ensure that seafarers have

access to good quality food and drinking water and that these are

provided under regulated and & hygienic conditions (Ref DMS / The
MLC, 2006 Ratification Law of 2012 Part XV Art. 100-104)
The master must ensure that weekly inspections are done and recorded in the
Official Log book.
Following must be ensured -:
i) The food and drinking water supplied on board are of appropriate
quality, nutritional value, quantity and variety. The supply of food and
drinking water shall also take into account the number of seafarers on
board, their religious requirements and cultural practices as they pertain
to food and the duration and nature of the ships voyage.
ii) records(delivery notes/receipts) of all provision purchases and
inventory of food stock are maintained and recorded
iii) regular inspections at periods of not more than 7 days of food
storerooms are done. FOM Sect 6.2.5 includes inspecting the below;
- supplies of food and drinking water
- all spaces and equipment used for the storage and handling of food &
drinking water
- galley and other equipment for the preparation and service of meals;
iv) The drinking water tanks are inspected and cleaned annually. The
records are maintained onboard for the same. All the efforts are made to
maintain the quality of the drinking water onboard by the most
appropriate means.
v) expired provisions are identified, removed from potential use and
properly disposed of;
vi) Catering staff is properly trained or instructed for their positions.

11.

b)

Seafarers onboard will be provided with food free of charge during their
period of engagement onboard. (Ref DMS / The MLC, 2006 Ratification
Law of 2012 Part XV Art. 101)

c)

Form 4.3 - the ships cook will be trained , qualified and found competent by
having completed an approved training course and relevant certificates may be
granted by an approved cooks training school which will have covered
practical cookery, food and personal hygiene, food storage, stock control and
environmental protection and catering health and safety. If the ships cook
does not have a training certificate as required by the Competent Authority,
they will be in possession of an equal certificate based on the Certification of
Ships Cooks Convention , 1946(ILO Convention No.69) issued by a party to
the Convention. (Ref DMS / The MLC, 2006 Ratification Law of 2012 Part
XV Art. 106).

Health and Safety and accident prevention (Regulation 4.3)

a) FOM Sect 1.4 states the Companys Objectives & Safety, Health &
Environment Policy
b) Risk assessments for health, safety and accident prevention is done onboard

EN05F201

using Company forms (OPS CIRC O-107 , FOM Sect 6.10). Company FOM
Section 6.0 (Safe Working Practices and Procedures) provides precautions to
prevent occupational accidents, injuries and diseases, including measures to
reduce and prevent the risk of exposure to harmful levels of ambient factors
and chemicals as well as the risk of injury or disease that may arise from the
use of equipment and machinery on board. The following sections provide
guidance to seafarers in the Fleet Operation Manual :
FOM 6.2.4 Cargo Hazards to health (Chemical and liquefied cargoes)
FOM 6.2.9 Protection against noise
FOM 6.2.10 Hazards and protection against vibrations
FOM 6.2.11 Handling of Asbestos
FOM 6.3.2 Protection Equipment and Clothing
FOM 6.4.7.4 Painting
FOM 6.4.10 Precautions for working with chemicals, caustics / Acids and
detergents.
c) Safety meetings, Freeze Cards use and analysis, Safety Committee meetings,
regular training and drills including safety videos, internal audits and regular
management inspections are tools which the Company uses to ensure the
compliance with the requirements.
d)

The Company provides PPE (Personnel Protective Equipment) for accident

prevention for use by seafarers. Company encourages the use of tool box
meetings to improve safety at work and it has to documented as well.
Guidance is provided for use of LSA/FFA items, use of power tools and other
tools as well, handling hazardous materials and waste, and use of PPE. The
ship is provided with LSA/FFA training manuals, individual manuals and plans
for equipment onboard and MSDS for chemicals, paints and other hazardous
materials. The training imparted in our UMTA cover these areas adequately
(FOM Sect 3.4.4) The Company provides regular advisories like P & I club
and PSC feedback, Fleet alerts, Analysis of the fleet with respect to Incident
and accident reports for improving occupational health and safety onboard.
The Company also organizes Fleet officers Meeting which is a one to one
discussion platform with seafarers where information is imparted to seafarers
regarding occupational health & safety and marine pollution. The Company
also invites speakers from different walks of shipping industry to speak issues
related to maritime industry.
(Ref DMS / The MLC, 2006 Ratification Law of 2012 Part XVIII)
Duties of master: The master will implement the Companys safety and health
policy & program onboard the ship. The policy and program, including safety
rules and regulations, should be clearly communicated to all members of the
crew. The master should ensure that work carried out on or from the ship is
carried out in such a way as to avoid the possibility of accidents and the
exposure of seafarers to conditions which may lead to injury or damage to their
health. (Ref DMS / The MLC, 2006 Ratification Law of 2012 Part XVIII Art.
125)

e)

EN05F201

Duties of Safety Officer (Chief Officer): Unless contrary to national law or

practice, the safety officer should implement the ship owners safety & health

policy and program and carry out the instructions of the master to:
- Improve the crews safety awareness
- Investigate any safety complaints bought to his or her attention and report the
same to the safety and health committee and to the individual, where necessary;
- Carry out safety inspections
- With co-operation of third officer monitor and carry out the on-board safety
training of seafarers.
Whenever possible, the safety officer should seek the co-operation and
assistance of the master and other staff in carrying out these duties.
f)

Every vessel shall have a Shipboard Safety Committee comprising of the

following members
Master Chairman
Chief Engineer Secretary
Chief officer Safety Officer
2nd Engineer Member
Other ship staff may be included and called for the meeting as and when
required. The main duty of the Shipboard Safety Committee is to set the
safety and quality objective for the ship. The committee will also inform if any
shortcomings are noted with the safety and quality management system. The
Shipboard Safety Committee shall discharge their duties as per FOM Section
2.2.

g)

The reports on occupational accidents and injuries are analyzed and based on
them the measures are taken to correct the unsafe conditions. The Company
shall report occupational accidents, injuries and diseases as required by the MI
Marine Administrator. The Company provides reporting requirement to the
vessels by updating flag circulars and requirements. FOM Section 6.11.3
requires reporting of marine casualty to appropriate authorities like flag states.

h)

The Company provides onboard books like Guidelines on Fatigue , Code of

safe Working Practices , etc. for providing guidance to seafarers on
occupational health & safety onboard. Guidance from COSWOP (amended
from time to time) is used for carrying out risk assessment of noise, vibrations
and other physical agents.

i) The Companys policies and procedures are in line with Standard A4.3. The

procedures which encompasses the requirements are included in the following

sections :
FOM Section 6.1 Safety organization in general
FOM Section 6.2 Health, Fitness and Hygiene of shipboard staff
FOM Section 6.3 Personal Safety
FOM Section 6.4 Safe Working Practices
FOM Section 6.5 Machinery Spaces
FOM Section 6.6 Precautions while entering enclosed spaces
FOM Section 6.8 Working aloft or overside
FOM Section 6.9 Risk Assessment
FOM Section 6.10 Guidance on the main element of risk assessment
FOM Section 6.11 Incident reporting / investigation
FOM Section 6.12 Management of change FOM Section 6.13 Tool Box
Meetings FOM Section 6.14 Freeze Card

EN05F201

12.

On-board medical care (Regulation 4.1)

a) The Company policy is to provide seafarers onboard with health protection

and medical care.
- The Company provides occupational health protection and medical care for
seafarers relevant to their duties, as well as of special provisions specific to
work on board a Cypriot ship.
- The Company provides seafarers with health protection and medical care,
including prompt access to the necessary medicines, medical equipment and
facilities for diagnosis & treatment and to medical information and expertise.
Seafarers are allowed to visit a qualified medical doctor or dentist without
delay in ports of call, where practicable.
- Medical care and health protection services while a seafarer is onboard ship or
landed in a foreign port is provided by the Company free of charge to seafarers.
- The Company provides measures of a prevention character like onboard
monthly medical check by Master, monthly alcohol testing , maintaining and
improving hygiene onboard through regular accommodation inspection which
includes food & water inspection at 7 days interval. Other health promotion
and health education programs are included in the general letters sent by the
Company. (Ref DMS / The MLC, 2006 Ratification Law of 2012 Part XVI Art.
108)
b) The Company uses form 4.14 as a medical report form for use by the ships
Masters and relevant onshore & onboard medical personnel when medical
advice is sought for the seafarer. The seafarers medical repot are kept
confidential under the custody of the Master as per FOM 6.2.2.
c) The Company complies with the flag requirements for on-board hospital and
medical-care facilities and equipment. Second officer has been designated for
keeping records and ordering medical supplies. He is also incharge of medical
treatment to all personnel on board. Master is the overall person-in-charge
onboard for the medical treatment to crew onboard. Master and second officer
have completed medical training courses as per the STCW requirements. The
training includes practical training and training in life-saving techniques such
as intravenous therapy. This enables to provide the sick or injured with a
satisfactory standard of medical care during the period of their stay onboard.
Training in medical first aid meets the requirement of the STCW convention,
as amended, which will enable such persons to take immediate & effective
action incase of accidents or illnesses likely to occur onboard a ship and to
make use of medical advice by radio/satellite communication. The Master and
2nd officer shall undergo a refresher course at approximately 5 year interval to
keep up to date with new developments (Ref DMS / The MLC, 2006
Ratification Law of 2012 Part XVI Art. 110 & 111).
d) The ship complies with the following minimum requirements of medical care:
- All ships shall carry medicine stores, medical equipment and medical guide
in compliance with section 4 of the Merchant Shipping (Minimum
Requirements of Medical Treatment on Board Ships) Law and subject to
regular monthly inspection by the authorized officer and shipmaster. The
ships medicine chest is also inspected by a certified pharmacist at regular
EN05F201

intervals not exceeding 12 months.

- Medicines are correctly stores with labels regarding direction for their uses.
- Perishable medicines are replaced as required
- Expired medicines are disposed of as per any applicable international
requirements and all applicable local and national law/regulations.
- Ships are provided with latest edition of International Medical Guide,
Medical first Aid guide and medical section of the the International Code of
Signals, as amended
(Ref DMS / The MLC, 2006 Ratification Law of 2012 Part XVI Art. 109)
e)

13.

Serious cases of injury and accidents are referred to International Radio

Medical Centre for advice and assistance, ex. CIRM (FOM Sect 6.2.2). The
contact and service provided by are displayed in the hospital and at
communication place. The ship also maintains a complete up to date list of
radio stations and list of coast earth stations through which medical advice can
be obtained.

On-board complaint procedures (Regulation 5.1.5)

a) The ships are provided with an on-board complaint procedure (FOM Sect
3.4.34) for the fair, effective and expeditious handling of seafarers complaint
alleging breaches of the requirements of the convention. The Seafarer is
provided with the copy of the complaint procedure along with his employment
agreement and also available on board. (Ref DMS / The MLC, 2006
Ratification Law of 2012 Part II Art. 16).
b) Onboard complaint procedures seek to resolve complaints at the lowest level
possible. However, in all cases, seafarers have a right to complain directly to
the master and where they consider it necessary, to appropriate external
authorities such as Companys representative or seafarers organization (Ref
Cyprus Form EN05F208 Model format for Onboard Complaints Procedure).
The procedure to be followed has been outlined below-:
i) Any seafarer with a complaint shall have the ability to have the matter
addressed by bringing it to the attention of the proper authority on board, as
provided below.
Immediate Supervisor
Head of Department
Master
ii) Officers and/or crew members shall, within five (5) days from the date of
the alleged occurrence of the labor grievance, bring the matter to their
Immediate Supervisor, Department Head, the Master or his or her appointee,
who in the chain of command dealing with the grievance shall have a further
five (5) days each to bring about a solution to the matter, provided that this
time limit is appropriate to the seriousness of the matter.
iii) Notwithstanding the above, seafarers shall have the right to complain
directly to the Master and, where they consider it necessary, to the Company
DPA for conciliation.
iv) Seafarers shall have the right to file a complaint directly to an appropriate
external authority, such as, but not limited to:
EN05F201

Flag Administration Nautical Inspector;

Flag Administration Recognized Organization Inspector;
Port State control official;
Local seafarer labor organization representative; or
Other seafarer welfare assistance service.

v) The Complaint procedure shall include contact information of the flag

administration and where different, the competent authority in the seafarers
country of residence.
c) Incase disputes for conciliation acceptable to both parties cannot be reached
after 20 days, the Company or the seafarer shall have a further 20 days to
contact the Flag to act as mediator to endeavor to find a solution to the matter
satisfactory to both parties. (Ref Cyprus Form EN05F208 Model format for
Onboard Complaints Procedure)
d)

14.

All seafarers are briefed and provided with the on-board complaint procedure
form and contact information of DMS/CYPRUS, MLC, 2006 Contact Point
and that of the Competent Authority in the seafarers country of residence, if
the same is not Cyprus, at the time of signing the employment agreement and
copies of onboard complaint procedure are available onboard. The Master on a
confidential basis can provide seafarers with impartial advice on their
complaint and otherwise assist them in following the complaint procedures
available to them on board the ship.

Payment of wages (Regulation 2.2)

a) All seafarers are to be paid for their work monthly and in full in accordance

with their Contract of Employment & Addendum, if any. (Ref DMS / The
MLC, 2006 Ratification Law of 2012 Part VIII Art. 42)
b) Seafarers are given a monthly statement of their wage account including any

appropriate deductions. The portage bill software shall be used for the
calculation of monthly wage account and will incorporate all earnings and
deductions applicable to the seafarer. If payment has been made in a currency
or at a rate different from the one to which agreed, the prevailing market rate
or official published rate of exchange used to be stated.
c)

In addition to any standing home allotment/remittance, seafarers are permitted

to make one home allotment/remittance from the vessel per month. This
remittance will be affected with no charge to the seafarer. Seafarer can
transmit all or part of their earnings to their families or dependants or legal
beneficiaries.

I hereby certify that the above measures have been drawn up to ensure ongoing compliance, between
inspections, with the requirements listed in Part I.
Name of shipowner1:
Company address:

Name of the authorised signatory:

EN05F201

Title:
Signature of authorised signatory:
Date
(Stamp or seal of the shipowner)1

The above measures have been reviewed by ........................................and, following inspection of the ship,
have been determined as meeting the purposes set out under Standard A5.1.3 , paragraph 10(b), regarding
measures to ensure initial and ongoing compliance with the requirements set out in Part I of this Declaration.
Name
Title:
Address:

Signature:
Place:
Date:
(Seal or stamp of the authority, as appropriate):

Shipowner means the owner of the ship or another organization or person, such as the manager, agent or bareboat charterer, who has
assumed the responsibility, has agreed to take over the duties and responsibilities imposed on ship-owners in accordance with this
Convention, regardless of whether any other organization or persons fulfill certain of the duties or responsibilities on behalf of the
shipowner. See Article II (1)(j) of the Convention.
1.

EN05F201