Professional Documents
Culture Documents
2009
VIT NAM
a. Nhng thut ng cn nh
Workbook: y l mt tp tin lm vic nh: tnh ton, v th, v lu tr d
liu. Mt workbook c th cha nhiu sheet, do vy c th t chc, lu tr nhiu loi
thng tin c lin quan vi nhau ch trong mt tp tin. Mi workbook cha rt nhiu
worksheet hay chart sheet, ty thuc vo b nh my tnh.
Worksheet: C khi c gi l sheet hay bng tnh, l ni lu tr v lm vic vi
d liu. Mt worksheet c nhiu v cc c cha cc ct v dng. Worksheet c
lu trong workbook.
Trong Excel 2007, mt Worksheet cha c 16,384 ct v 1,048,576 dng, thay v
256 ct v 65,536 dng ca phin bn c.
Chart sheet: Thc cht l mt sheet trong workbook, nhng n ch cha mt th.
V vy, nu ch mun xem tng th ring l th chart sheet l la chn ti u.
Sheet tabs: Tn ca cc sheet s th hin trn cc th t gc tri di ca ca s
workbook. Bn c th di chuyn t sheet ny sang sheet khc bng thao tc n gin
l nhp chut vo tn sheet cn n trong thanh sheet tab.
c. Chun XML
a. M mt workbook c sn
Bin Son: Niemtin071@yahoo.com
WorkBook v Worksheet
Bn c th m mt tp tin sn c bng nhng cch khc nhau:
Cch th nht: Bm chut vo nt Office, chn Open. Trong hp thoi Open, ch
ng dn n ni lu tr tp tin v chn tn tp tin cn m ri nhn nt Open (hay
nhn ENTER trn bn phm hoc bm i phm tri chut) m tp tin.
Cch th hai: Ch c tc dng i vi nhng tp tin tng c lm vic vi phn
mm Excel trn my tnh ca bn. Bm chn tn tp tin trong danh sch ti liu c
m trong thi gian gn nht (Recent Documents) trn nt Office m tp tin. Excel
2007 mc nh lu li ti a 50 tn file s dng gn nht.
Cch th ba: Tm n tp bng trnh qun l tp tin, Windows Explorer, nhp i
chut ln tp tin m.
b. Lu workbook
Sau khi lm vic vi tp tin, iu ct t l phi lu li nhng chnh sa, thay i, nu
khng, cng sc ca bn xem nh b bin. Excel 2007 cung cp mt c ch sao lu t
ng trong mt khong thi gian nht nh (mt nh l 10 pht/ln). Nhng bn c
th ty chnh rt ngn khong thi gian gia cc ln sao lu li phng trng
hp my tch b trc trc bt ng hay b cp in. Cch ty chnh rt n gin: Bm
vo nt Office, chn Excel options, chn Save, bn ch cn nh du vo tu chn
Save AutoRecover Information Every ri chnh li thi gian sao lu t ng theo
mun.
c. ng workbook
Sau khi lm vic v sao lu xong, bn phi ng workbook. y l nhng cch ng
ph bin: Chn nt Office, sau chn Close; bm vo nt c k hiu " X " gc
trn bn phi mn hnh, dng t hp phm Ctrl+F4 hoc Ctrl+W.
d. Sp xp workbook
Excel 2007 cung cp cho bn kh nng sp xp li cc workbook c m cng lc.
Nh vy, vic tham kho qua li gia cc cc workbook thun tin hn. sp xp,
bn bm chut vo nhm lnh View, chn Arrange All, tip theo chn cho mnh mt
kiu b tr thch hp nht.
e. Th thut c bn vi worksheet
Cc cha d liu
Chn thm worksheet mi vo workbook: lm vic ny, bn ch cn lm theo
mt trong cc cch sau: Dng t hp phm Shift+F11 chn sheet mi vo trc sheet
hin hnh; chn tab Home, trong nhm Cells - Insert - Insert sheet; nhp phi chut
ln thanh sheet tab v chn Insert, chn Worksheet v nhn nt OK trong hp
thoi Insert, s c ngay mt Sheet mi c chn vo.
Xa worksheet: Mun xa work sheet, bn chn Sheet mun xa ri chn nhm
Home - chn nhm Cells - chn Delete - chn Delete sheet. Cch nhanh hn l nhp
phi chut ln tn sheet mun xa sau chn Delete, bm OK xc nhn xa.
i tn mt worksheet: Vic ny rt n gin, ch cn nhp phi chut ln tn sheet
cn i tn thanh sheet tab, chn Rename, k n nhp vo tn mi v cui cng
nhn phm ENTER.
Lu : Excel 2007 khng cho php dng cc k hiu, k t c bit t tn (nh: /
\ ? *: ) t tn cho sheet.
Sp xp cc worksheet: i vi vic di chuyn mt s sheet, cch nhanh nht l
dng chc nng ko th ca Excel. Ngi dng c th bm v gi phm tri chut ln
tn sheet ri ko n v tr mi th xung.
Khi phi di chuyn hay copy nhiu sheet, th bm phm phi chut ln tn sheet cn
sp xp, chn Move or Copy. Lc s xut hin hp thoi Move or Copy. Ch cn
bm chn tn sheet, sau bm OK di chuyn.
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V d hnh trn bn ang nhn vo ngn sch chi tiu gia nh cho phn
Entertainment v worksheet C6 cn trng (chi tiu cho a CD thng 2) vn cha
c nhp. Trong phn ny bn s c hng dn s dng Excel lm nhng bi
ton cn bn bng nhng cng thc n gin.
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s bin
e. Tm hiu v cell ()
kham kho
Gi tr kham kho
A10
A10, A20
A10:A20
B15:E15
A10:E20
trong ct A v dng th 10
A10 v A20
Bao gm cc trong ct A t dng th 10 n dng th 20
Bao gm cc t dng 15 t ct B n ct E
Bao gm cc trong ct A n ct E t dng th 10 n
dng th 20
Vic xc nh cc dng vo vic ng dng cng thc. Excel thng s dng cch
s dng ngn ngn nh A1 xc nh ct bng k t v dng l nhng con s.
thay v nhp vo cc
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Tnh nng
AVERAGE
MAX
MIN
i. Tm gi tr trung bnh
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v in n.
Thnh thong Excel khng th tnh ton kt qu v cng thc b li. Sau y l 3 li
thng gp nht:
##### Ct khng rng hin th kt qu trong , nn ko chiu rng cho .
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Click vo nt Sum trong nhm Editing, trn tab Home v sau chn More
Functions m hp thoi Insert Function. Excel cung cp nhiu tnh nng hu ch
nh tnh nng ngy gi. Trong hp thoi Insert Function, chn Help on this
function tm hiu cc tnh nng khc.
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b. Bi hc th hai: Tnh ton ngy thng bng cch s dng cng thc
Tm kim
Hm
NETWORKDAYS
WORKDAY
DATE
TODAY
thc hin php tnh s hc trong Excel, cn thit phi s dng cng thc. Trong
phn ny bn s c hng dn nhng cng thc n gin tnh ton s ngy gia
hai thi im v bn cng s hiu ti sao n rt quan trng trong vic nhp ngy thng
m Excel c th hiu c. Bn cng s c hng dn tm hiu nhng cng thc
gii nhng thut ton nh tm hiu bn sng c bao nhiu ngy.
Cch tm ra s ngy gia hai thi im
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b. Cch to biu
To mt biu bng cch nhp chut vo mt trong cc loi biu nhm Charts,
trn tab Insert.
Hnh trn l mt worksheet cho thy tnh hnh kinh doanh ca Cng ty Northwind
Traders Tea theo dng bo co con s v bn c th chuyn sang dng biu d
dng so snh tnh hnh kinh doanh.
1. Chn d liu m bn mun to biu , bao gm cc ct tiu (thng mt, thng
hai, thng ba) v tn ca nhn vin bn hng.
2. Sau , click vo tab Insert, v trong nhm Charts, click vo nt Column. Bn c
th la chn mt loi biu , nhng biu ct thng c s dng so snh.
3. Sau khi bn click vo Column, bn s thy mt s loi biu ct la chn.
Click vo Clustered Column, ct u tin ca biu trong danh sch 2-D Column.
Mt ScreenTip hin th tn biu loi khi bn ngng con tr vo bt c biu no.
Cc ScreenTip cng s cho bn thy thng tin ca tng loi biu .
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Trong biu trn, d liu t mi worksheet cell l mt ct. Hng tiu (tn nhn
vin kinh doanh) l nhng biu ghi ch vn bn bn phi, v tiu ct (nhng
thng ca nm) di cng ca biu . Trong biu , Cencini (i din bi gia ct
cho mi thng) bn c nhiu nht sn phm tr (tea) trong thng mt v thng hai,
nhng c b qua mt bi Giussani trong thng ba.
D liu cho mi ngi kinh doanh xut hin trong ba ct ring bit, mt ct cho mi
thng. Chiu cao ca mi biu tng ng n cc gi tr trong cell m n i din.
Biu hin th cho bn bit lm th no nhng nhn vin kinh doanh so snh vi
nhau theo tng thng.
Mi hng d liu ca nhn vin kinh doanh c mt mu khc nhau trong biu . Biu
ghi ch to ra t cc hng tiu trong worksheet (tn nhng nhn vin bn hng),
mu sc m i din cho cc d liu cho mi nhn vin kinh doanh. V d d liu ca
Giussani l mu xanh m v l ct bn tri ca tng mi thng.
Ct tiu t worksheet, thng Ging, thng Hai, v thng Ba, by gi ang di
cng ca biu . pha bn tri ca biu , Excel to ra mt t l ca s gip
bn gii thch ct chiu cao.
Bt k thay i d liu trong cc worksheet sau khi biu c to ra, ngay lp tc
biu cng thay i.
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Bn nn bit v Chart Tools, trc khi bn tm hiu v biu . Sau khi biu c
chn vo worksheet, Chart Tools xut hin, vi ba tab: Design, Layout v Format.
Trn nhng tab ny bn s tm thy nhng lnh cn thit lm vic vi biu .
Khi bn hon thnh cc biu , nhp chut bn ngoi biu . Chart Tools s bin
mt, n xut hin tr li, th click vo biu .
e. Thay i biu
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a. Ly d liu lm vic
Hy tng tng mt worksheet Excel ca nhng con s doanh thu vi hng trm
ngn dng d liu. Nhng worksheet trnh by tt c nhng d liu v nhn vin kinh
doanh hai quc gia v h bn bao nhiu hng ha trong ngy, c rt nhiu d liu
gii quyt theo tng hng chia thnh nhiu ct khc.
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c. To hp thoi PivotTable
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f. Hy b b lc
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a. Lm vic vi s
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D liu Excel chia s ln SharePoint c nhiu thun tin hn thay v chia s d liu
bng cch s dng e-mail, hoc bng cch a d liu vo mt th mc mng no ,
do SharePoint ch dnh cho nhng ngi c thm quyn mi c truy cp d liu v
SharePoint to thun li cho nhng ngi c thm quyn lm vic theo nhm ht sc
hiu qu.
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Vi danh sch trong Datasheet view, ty theo tng ngi m c quyn hn khc nhau.
V d, Wendy c th g trnh by ngy v tn ca c y.
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Nh chng ti gii thiu " Excel Services l mt cch hu hiu lm cho d liu
ca bn c th n c vi ngi s dng trnh duyt Web.
Nhng nhng g bn cn lm cho Excel Sevices lm vic tri chy hn? S dng
n nh l mt n lc hp tc gia ngi xut d liu v ngi s dng chng. Tm
hiu thm v Excel Sevices s lm cho bn thch th hn.
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Phn quyn SharePoint rt quan trng khi s dng Excel Services, v bn c th phn
quyn cho tng nhm ngi nh xem d liu, chnh sa, Trang SharePoint c bn
nhm bao gm Owners, Members, Visitors v Viewers nh hnh trn.
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Trnh SharePoint cho cc tp tin s thy cc quyn khc nhau ty thuc vo tng
nhm. Ch lnh View Web Browser c sn cho tt c cc nhm. Nhng cng ch
rng nhm Visitors v nhm Viewers khng c lnh Edit in Microsoft Office Excel.
y l cch trang SharePoint ngn nga ngi khng c thm quyn chnh sa tp tin.
Nu bn khng c s cho php chnh sa th d nhin lnh s khng c sn.
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1. t tn B4, click vo .
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a. Ribbon
B cng c Ribbon gm: Home, Insert, Page Layout, Formulas, Data, Reviews, View,
Developer, Add-Ins. Nhng th bn cn by gi rt trc quan, d nhn, r rng v d
dng hn. Ribbon thc s l mt trung tm h tr cng vic tuyt vi. Vi Excel
2007, cc lnh c tp hp li theo nhm chc nng, khi cn l c ngay.
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d. Chun XML
iu ng lu khc: Excel 2007 dng nh dng tp tin mc nh l XLSX da trn
chun XML (eXtensible Markup Language) thay cho nh dng chun trc y l
XLS. Chun ny gip cho cc ti liu an ton hn, dung lng ti liu nh hn v tch
hp su vi cc h thng thng tin v cc ngun d liu bn ngoi. Nh vy, cc ti
liu c qun l, phn tch v chia s d dng, hiu qu hn bao gi ht.
Home
Ctrl + Home
Di chuyn
Sang bn phi
Sang bn tri
Ln dng
Xung dng
n ct A ca dng hin hnh
n a ch A1 trong worksheet
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a. Cc e da an ninh
C th mt s khi nim quen thuc vi bn nh: virus, trojan, spyware, malware,
la o qua mng. bo v my tnh ca bn tt hn, bn cn hiu cc mi e da
trn l g.
Hu ht cc e da an ninh c bit n nh mt phn mm hoc mt on m c
hi (malicious software / code), cc phn mm ny m thm iu khin my tnh ca
bn m bn khng hay bit g. a s cc phn mm c thit k t nhn bn
v ly nhim sang cc file hoc cc my tnh khc. Mt trong cc cch ly nhim l
gi mt e-mail c cha m c di tn bn ti cc a ch lin lc trong my tnh ca
bn.
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b. Ngun ly nhim
Cc m c ly nhim vo my tnh ca bn bng cch n mnh trong mt th g
c v v hi. Chng hn nh mt file nh km trong email, mt phn mm ti t
Internet, mt website m bn gh qua, mt file chia s hoc mng my tnh, mt a
mm v thm ch l mt ti liu Office. C bn th mi th n t mt my tnh khc
u tim n ri ro.
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Mt cch hay l thng xuyn kim tra v cp nht c Windows v office bng cch
gh qua trang cp nht ca Microsoft.
Ngoi ra bn cn c th thit lp Microsoft Update t ng ti v cc bn cp nht khi
chng c pht hnh. Mt khi thit lp xong, chng trnh s lun c t ng
cp nht.
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