Professional Documents
Culture Documents
Section A
COMPANY PROFILE
Overview about ASOFT
ASOFT development stages and organizational structure
Typical Customer
1.
INTRODUCTION
(08) 39316983
info@asoft.com.vn
http://www.asoft.com.vn and http://www.greensun.com.vn
2.
Achievement
2003
2005
2007
2009
2011
2012
2013
2013
2013
Sales
Department
Consultancy
Department
Software
development
department
Quality Control
Department
Customer
Service
Department
Accountancy
Department
HR &
Administration
Department
No. of staff
Description
02
Board of Director
20
Sales
College: 6
University: 14
67
Software development
College: 12
University: 50
04
Quality Control
College: 0
University: 4
20
Consultancy
College: 02
University: 18
14
Customer service
College: 6
University: 8
02
Accountancy
College: 0
University: 2
03
HR and Admin
Total
College: 1
University: 2
132
May 04/2012, Enterprise Resources Planning Software Solution (ERP-ASOFT ) has won
the Sao Khue 2012, a most prestigious award in the field of IT by the Association of Software
and IT Services Vietnam (VINASA) under the auspices of the National Steering Committee
on IT and Communications Ministry of Information organized.
8
Thng 3/2013, Certificate of Merit of the HCMC People's Committee chairman for
outstanding achievements in the construction and development of the IT industry,
contributing actively in the movement of the City.
ASOFT was honored to receive Sao Khue Award 2013 for ASOFT - ERP and ASOFT
HRM.
By 12/2012, over 1,250 companies all over the country have applied successfully ASOFT
software solutions and ASOFT -ERP to manage and improve the efficiency of enterprise
resources.
3. Typical Customer
Until on December 2012, ASOFT has over 1,250 big and medium-sized businesses which
are successully applied to software solution ASOFT-ERP to manage and improve efficient
usage of business resources.
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11
No
1
Customer
Customer name
Product
- uc
Phat - Cheesecake, bakery ,..
Manufacturing
Trading Ltd.,
- Huiye Vit
Plastic
- Saigon
Plastic - Plastic
Packaging
JointStock Company
Nam - Plastic
- http://www.sapla
stic.com.vn
- Paragon
Website
- http://ducphatbakery.com
- Lighting
- http://paragon.co
m.vn
- http://en.saigonn
ewport.com.vn/
12
No
9
Customer name
Product
- ESACO Group with - Agricultural Product Export
02 members:
And Distribution Of
+ Nam Luc East
Automating & Electrical
South
Asia
Supplies
Hydroelectric JSC
+ East South Asia
(Mine ores) Ltd.,
Website
http://esaco.com.vn
/
10
http://donacoop.co
m.vn/
11
- Conteccons
Constructing JSC
12
Customer
- Construction; installation
http://www.cotecco
and repair of civil and
ns.vn/
industrial projects;
infrastructure, transportation
and irrigation projects;
residential and commercial
building
- KINGCOM
One - Smart Phone, Digital,
http://www.emember Company
kingcom.com/
Ltd.,
13
http://www.printech
cina.com/
14
- SAVI
Pharmacy - Pharmacy , Medicine
JSC (Savipharm)
http://savipharm.co
m.vn/
13
No
15
Customer
Customer name
Product
- Thin Nam Elevator - Elevator
JSC
Website
http://www.tne.vn/
16
http://samsunvina.c
om.vn/
17
18
19
20
- SEE
WELL - Mechanical Machining
Investment Ltd.,
21
http://www.sagiang
vn.com/
14
No
22
Customer
Customer name
Product
- Komatsu Trading- - Hydraulic Excavator, Dump
Service JSC
Truck, Generator Sets, other
Machines
Website
http://komatsuvn.com/
23
- Thinh
estate
cable
http://www.godrejv
ietnam.com
24
- Godrej
Co. Ltd
25
- Secoin
Building - building materials
Material
Corporation
-
http://www.secoin.
vn
26
- Double
Engineering
Ltd
http://2tsteel.com/
27
28
AP SAIGON PETRO
JSC
T - Steel
Co.,
http://www.godrejv
ietnam.com
- Electronic scales
www.huyhoangscal
e.com
- Distribution System
products ranging from
industrial oils, automotive
oils, turpentine and the
http://apsaigonpetro
.com/
15
No
29
30
31
32
Customer
Customer name
Product
dedicated parity.
- Hoang
Lam - design, manufacturing,
Company LTD
assembly and installation of
stainless steel products are
used in industries requiring
high microbial food, dairy,
brewery, beverage, liquor,
cosmetics , pharmaceutical
and paint
- Bason
- Building and repair of ships,
military vessels, ...
- DOTIHUTEX Co.,
34
- Trung
Company
35
- Manh
Electric
http://hoanglam.co
m.vn/
http://www.basonsh
ipyard.vn/
- PE Spinning
http://dotihutex.co
m
- Famacy
http://thuangia.com.
vn
Ltd
33
Website
Dung - Steel
http://trungdungstee
l.com/
http://www.mpe.co
m.vn/
16
No
36
Customer name
Product
- Phuc
Long - Tea, Coffee
Company
Website
http://www.phuclon
g.com.vn/
37
http://vietroll.vn/
38
39
http://autech.com.v
n/
- Roto VN Company
http://www.rotoviet
nam.com
40
41
42
Customer
- plastic tubs
http://www.viethaly
.com/
http://www.thuanloi
trading.com/
17
No
Customer
44
Customer name
- QTC
Ltd
Product
Website
http://qtctech.com.v
n/
..
18
Section B
SOLUTION INTRODUCTION
Product
Module
Maintenance and warranty
19
1.
OVERVIEW OF PRODUCT
Scientific organization
ASOFT-ERP is divided into many modules flexibly. Each module is designed to operate
separately and to deal with different specific transactions; but, they have close connnection in
data. Therefore, ASOFT-ERP is suitable for all kinds of company for their operation from
accounting, manufacturing to sales, including:
Base modules:
Specific Modules:
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21
ASOFT-ERP system is coded using the latest technology in the Computing Science
field and via the development tool kit of Microsoft such as:
Enviroment
Development
of
Language
Supporting library
Report system
Database system
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23
with their large data. The data is absolutely secret thanks to backup function of this advanced
technology.
Diversified Users
ASOFT was designed to utilize full capability of a computer network. With a strong server,
ASOFT can provide no limit about quantity of users (supporting for hundreds of users at
the same time).
Besides, ASOFT can run in the single computer (there is only one computer) without
meeting any obstacles.
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Opportunity
Price Policy
Manufacture Order
Contact
Potentials
Quotation
Customer
Sale Order
Delivering Progress
Manufacture Progress
Material Estimation
Purchase Request
Supplier
Purchase Order
Material Storing
Material Coefficiet
Material Delivering
Manufacturing
Product Costing
Warehouse
Product Delivering
Product Storing
Depreciation
Purchase Invoice
Sale Invoice
Salary Calculation
Payables
Receivables
Recruitment
Time Keeping
Paying Voucher
Receivimg Voucher
Employee Files
Salary Files
Fix-asset List
Applicants
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2.
MODULE ASOFT-ERP
A. ASOFT-S: SYSTEM SETUP ASOFT-S
ASOFT-S is a system settings module authorized according to function and data in detailed
with every account, store, type of voucher and object. ASOFT-S integrates data of multiple
branches by 2 structures:
Import Online
ASOFT allows branches to import and update data online for main office (place where
database is installed) through WAN or Internet Network. This function serves inquiry and
synthetic report quickly and accurately
Export Data
Data of branches is extracted into file by smart and flexible filter, after that data is sent to main
office. There, Import function will support data transport into total data.
B. ASOFT-CI: COMMON INFORMATION MODULE
Common information system ASOFT is a module to control lists and initial system setup.
Data for lists include: accounts, customers, suppliers, employees, goods, products,
materialsSetup data include: principles to name goods, objects, asset code; principles to
format figures, to define analysis code for entry, object, and goods.
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28
29
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31
Quotation
ASOFT-OP allows users to establish, manage and make quotation in professional way and
centralized management. Users can find filter, update data quickly.
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Sales Order
Sales department can make sales order with the software. This is the input to manage the order
better. Users can enter detailed data for items, price and inventory. As soon as the sales order
is made, users can view inventory, customer debt and debt limit.
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34
Purchase Order
Similarly to sales order, purchase order is designed for sales departments. ASOFT-OP helps
users manage purchase order in details. With this information, users can evaluate suppliers for
better management. Easy purchase order finding helps users view purchasing tasks
systematically.
Production Order
With production order management, or so-called internal order, ASOFT - OP is an
intermediate phase helping users have an overview from production process to sales process.
Usually, sales department will gather item in sales order to make production order.
Reservation Inventory, Inventory On Way Management
ASOFT - OP helps users to observe reservation for sales order (SO) and inventory on way of
purchase order (PO), making an overview of your inventory.
ASOFT - OP also calculates purchasing unit automatically and forecasts time to sale items
in store.
35
Delivery Progress
Delivery progress is detailed data in sales order. When sales order is made, users will update
detailed plan to receive goods (Invoice). Basing on accounting and sales data, ASOFT - OP
will calculate automatically and make report for order progress.
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Order Estimation
This is a specialized function in ASOFT - OP. When sales order is made, users can update
estimated costs. From these data, ASOFT - OP will calculate price cost, turnover and
estimated interest.
Material Estimation
This function helps users to calculate the amount of material to produce an order. To calculate
accurately, users need use suitable Bill of Material (BOM). Users will base on these data to
make purchase order and limit for material accountant.
Money Capital
ASOFT-T carries out the accounting professional competences including cash and bank
deposits.Exchange rate is updated everyday. All related professional competences access daily
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exchange rate. Recording the special entrysuch as money transfer bank deposit, cash
withdrawal is very simple.
Exchange difference settlement is completely automatic.
Providing receipts, order for payment, cashbookfor money capital accounting.
All entries of this module are the output of the ledger and they reflect debt, turnover.
Purchasing
The monitor for data entry is designed scientifically and usefully. Users can carry out many
different purchase modes such as: interior purchase, direct import, committed import.
ASOFT-T allows following the order form and purchase situation. In case, there are import
tax and purchase cost, ASOFT-T will control items according to purchase invoice.
Users can make the diversified entries such as: purchase goods, buying service, direct sale.
Store receipt will be designed automatically and suitable with purchase invoice.
Value-added tax (VAT) is handled automatically. Data is switched to the goods & service
sheet automatically.
ASOFT-T provides reports to analyze goods amount according to the kind of goods. The
object is diversified and ready to serve management task.
Sales
Data entry monitor is designed simply like value-added tax invoice. It helps users to enter data
quickly. Turnover entry, tax entry and unit price is default.
ASOFT-T distinguishes the debt object, tax return object and helps the accountants to record
the object clearly, meeting the requirement of debt account and tax report.
ASOFT-T allows paying out storehouse automatically based on sales invoice.
There are some sales reports, including detailed sales books, turnover analysis reports
according to the goods, the object.
It accesses data automatically in the tax return.
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Financial Management
Beside basic functions, ASOFT-T also provides financial management function.
Budget & Target
With ASOFT-T, users can make detailed budget for expenses. The budget can be done by
month, quarter, yearUsers can also make and control turnover target. This helps manages to
make decision.
Penalties And Discounts Calculation
ASOFT-T can calculate and analyze debt automatically according to the organizations
management mode. This will bring penalties for overdue debt and discount for early payment.
Data Inquiry
Data inquiry is designed lively. ASOFT-T provides standard data finding such as: income
vouchers, expenses vouchers, import vouchers, delivery vouchers with many criteria.
With advanced and convenient finding tools, users can find tasks in the system quickly.
Report
Account book
All account books are provided according to the regulations and current accounting standard:
Trial Balance
Ledger
General diary
Financial report
ASOFT-T provides all financial reports such as:
Balance sheets
Profit & Loss
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Cash Flow
Tax report
ASOFT-T provides Tax reports such as:
The list of buying goods, service.
The list of selling goods, service.
Inventory report.
Tax Return
Detailed report
ASOFT-T provides a system of all detailed reports and reports can be customized according
to the particular requirements of organizations. There are some typical detailed reports:
Cash book
Detailed payable & receivable book.
Detailed material book.
Detailed Purchase book.
Especially, ASOFT-T provides users with a tool to set up the complicated reports such as:
The list of buying goods, service.
The list of selling goods, service.
Balance sheet.
Profit and Loss.
Cash Flow.
Report for analysis expenses.
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43
Tools Management
This function is designed flexibly, it allows users to control in details. Users can export tools
from inventory, from purchasing for using directly, or from users creation.Tool account is
designed according to regulations: users inform and manage Tools; settings of cost allocation
method is extracted with different usages (regular allocation, two times allocation); settings
of false receipt (if any). Every period, program will automatically extract depreciation,
forward to ledger.
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Warehouse reports are diversified: Stock by Warehouse, Inventory Sub-ledger, Inventory card.
Receipts, delivery & internal transportation.
The separation of transactions: Receipts, Delivery, Delivery-Internal Transportation,
adjustment helps warehouse account improve.
Delivery Of Kit
By BOM (Bill of Material), ASOFT-WM provides delivery of KIT characteristic which
users can manage inventory scientifically and accurately, data import is simple.
45
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Employee Profile
Employee profile is managed in details in ASOFT-HRM through recruitment process
working process resignation process in accordance with recruitment profile, working profile
and resignation profile.
Each employee profile includes full and flexible information such as: personal information,
career information, education information, social information, family information and other
information defined by users.
49
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Income
ASOFT-HRM allows users to define employees income according to organizations
policies such as fixed salary, bonus, lunch, allowance
Income Tax & Salary Deduction
Along with income salary calculation, ASOFT-HRM also allows users to calculate other
salary deduction such as: income tax, social insurance, health insurance, union fee, advance
Salary Calculation Method
Employees income will be calculated in different methods. These methods are highly
modeled with much formula such as: basic salary, coefficient, timekeeping and other
variables. Basically, these salary calculation methods support two kinds of calculation: salary
calculation by time and salary calculation by product.
Report
Salary sheet, time keeping sheet, analysis report and other reports will make human resource
and employee management become simple with ASOFT - HRM.
I. ASOFT-CS -CUSTOMER SERVICE MODULE
Customer Service ASOFT-CS is a wide Module of ASOFT-ERP, specialized content of
module is to focus on controlling, observing and processing services: maintenance, warranty,
customer service profile
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successful or being unsuccessful, this module also records reasons to make experimenting
basic for next opportunities.
ASOFT-CRM provides diversified, sufficient report system of statistic and analytic, report
system is high support for sales force (from sales employee to sales manager) as well as CEO
who have decisions timely and accurately.
System Configuration
ASOFT can be run on the following systems:
Single computer
Two computers with per to per connection
More than 02 computers with LAN and Server
Single computer is a simple case without server, cable or network devices. In this case, the
computer is both Client and Server.
Two computers with per-to-per connection case needs a simple cable to connect two
computers. In this case, Server needs to be defined and the other is client. Server is stronger
than Client. Users can also enter data from Server.
More than 02 computers with LAN and Server case needs a Local Area Network (LAN)
include Server, cables, connectors (Hub or Switch) and Clients. Server is used to control other
Clients and can not be entered data.
Client
Minimum configuration for Clients is CPU Intel Pentium IV, 1GHz, 256MB RAM, 500MB
minimum free space, available Network Interface Card (NIC). Clients software includes
Windows98 or Windows XP or Windows2000 and Vietnamese code.
Server
Server size depends on the numbers of users. Large number of users requires Server strong
configuration with many CPU and RAM and large hardware.
With 02-10 users, Server configuration can be: 01X CPU Intel PIV 2 GHz, 512MB RAM
1GB, 8GB SCSI Hardware, and available NIC.
53
With more than 10 users, we will give our profession advice. In this case, Server
configuration can be: 02-08 CPU, 1GB - 4GB RAM, RAID 5 Hardware.
Server should be installed Windows NT 4.0 Service Pack 4 or Windows 2000 Server or
Windows 2000 Advanced Server and SQL Server 2000.
UPS online or smart should be attached to Server to turn off automatically when the electric is
off. Server should have DAT or DLT back-up drive with same capacity of main hardware.
Network System
Land Area Network system should be star topology with UTP Cat 5, 100 Mbps Switch. All of
these things are to ensure the security for data.
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3.
STEP
CONTENT
Prepare
Investigate
Install, overall
introduce
Setup system
Direction
use
Test Run
Accept
55
Warranty
GREENSUN company will be freely provide warranty service (ASOFT-8.0) for 12 months
after having signed the Acceptance report. During warranty period, customer will receive
following services:
a.
Fix ASOFT errors
As Party A informs program errors to Party B, Party B will receive and confirm error
status within eight hours (according to working time).
Within next eight hours (according to working time) Party B will have suggestion to
handle the errors .
Based on suggestion to handle, Party B will perform and fix errors with the following
ways:.
o
Instruct users to fix program by telephone, fax, email.
o
Send fixing program by email or soft dish (CD, USB)
o
Directly send employee to Party As office to fix.
With Party As demand, Party B will support by remote control(telephone, fax, email)
or directly send to Party As office.
Excluded support
o
Import data.
o
Training ASOFT for PartyAs users.
Maintenance
After one-year warranty period, we will start provide maintenance service
ASOFTsoftware. Maintenance contract will be signed yearly, maintenance fee will depend
on service package.
NO
1
2
MAINTENANCE
CONTENT
Periodic care
Reinstall license
GOLD
SILVER PACKAGE
(25%
(20% LICENSE FEE)
FEE)
DIAMOND
PACKAGE
PACKAGE
LICENSE
(30% LICENSE
FEE)
1 time/year
1 time/quarter
1 time/months
2 times/year/computer
4
times/year/computer
Unlimited
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NO
MAINTENANCE
CONTENT
GOLD
SILVER PACKAGE
(25%
(20% LICENSE FEE)
FEE)
DIAMOND
PACKAGE
PACKAGE
LICENSE
(30% LICENSE
FEE)
2 times/year/computer
2
times/year/computer
Unlimited
4.1
Send employee to
receive
errors
(according to working
time)
Within 8 hours
Within 4 hours
Within 4 hours
4.2
Suggest solution to
deal
with
errors
(according to working
hours)
Within
hours
4.3
Yes
Yes
Yes
Yes
Yes
Yes
Backup data
Yes
Yes
Yes
Consulting
human
resource transaction by
phone or internet
Yes
Yes
Yes
Yes
Yes
Supporting report
Every year
Every quarter
10
Establish or support
simple reports
3
4
Reinstall software
Fix data error
next
Yes
57
Guarantee-maintenance Process
58