PROJECT SCOPE

MANAGEMENT
Book : Project Management - The Managerial Process
4th edition
(Clifford F.Gray - Erik W. Larson : McGraw-Hill/Irwin,
2008)

an intro
S elect a dream
U se your dream to set a goal
C reate a plan
C onsider resources
E nhance skills and abilities
S pend time wisely
S tart! Get organized and go
Roger E. Allen & Stephen D. Allen
Winnie-the-Pooh on Success (New York : Penguin, 1997, p10)

an intro
A single small project

Project Manager can plan &

schedule the project tasks,
without much formal planning &
information.
Several small projects or a large
complex project
Project Manager no longer cope
with the detail

the old saying :

We can control
only what we have
planned
Therefore, defining the project is the
first step

5 GENERIC STEPS
Defining the Project Scope
Establishing Project Priorities
time-performance-cost

vs

constrain-enhance-accept

Creating the WBS

Integrating the WBS with the organization
Coding the WBS for the information

system
estimating cost & developing budget

1. Defining the Project

Scope
Project Scope is a definition of the end

result or mission of your project - a product

or service for your client/customer.

The scope should be developed under the

direction of the project manager and

customer.

Your project scope definition is a document

that will published and used by the project

owner and project participants for planning
and measuring project success.

Project Scope Checklist

Project Objective the overall objective

to meet customers needs. It answers the

question of what, when, and how much
Deliverables the expected outputs over
the life of the project.
Milestones significant event in a project
that occurs at a point in time. Built using
the deliverables as the platform to identify
major segments of work.
Technical Requirements
Limits & Exclusions

Scope Statement (example)

1. Project Objective
To construct a high-quality home within 5
months at cost not to exceed $150.000
2. Deliverables
A 2200 sq.ft, 2 Bath, 3 bedroom, finished
home
A finished garage, insulated and
sheetrocked
Kitchen applicance to include range,
oven, microwave & dishwasher
High efficiency gas furnance with

Scope Statement (example)

3. Milestones
Permit approved 5 march
Foundation poured 14 march
Dry in, framing, sheeting, plumbing, M/E
inspection passed - 25 may
Final inspection 7 june

Scope Statement (example)

4. Technical Requirements
Home must meet local building codes.
All windows and door must pass NFRC
Class 40 energy ratings
Exterior wall insulation must meet an R
Factor of 21
Ceiling insulation must meet an R factor
at 38
Floor insulation must meet an R factor at
25
Garage will accommodation two large-size

Scope Statement (example)

5. Limits & Exclusions
The home will be build to the specifications
and design of the original blueprint
provided by customer.
Owner responsible for landscaping.
Air conditioner is not included but prewiring is included.
Contractor responsible for subcontractor
work.
6. Customer Review
Susan & John

2. Menentukan Prioritas Proyek

Batasan Kriteria (menetapkan parameter

awal)
Peningkatan Kriteria (kriteria yang harus
dioptimalkan)
Kriteria yang Diterima (kriteria yang
dapat ditoleransi)

3. Creating the WBS

WBS : Work Breakdown Structure
WBS
menggambarka
n elemen
proyek dan
membantu
membuat
rencana jadwal
dan anggaran,
sehingga biaya
dan kinerja
dapat ditelusuri

Work Breakdown Structure

(WBS)
Building Project

1.Work Preparation

2. Structure

2.1. Upper Structure

Activity
Activity
Volume
Volume

4. Finishing

2.2. Lower Structure

2.2.1.Foundation

2.2.1.1. Pile

3. Mech / Elect.

2.2.1.2. Pilecap

Resources
Resources
Requirement
Requirement

2.2.2. 1st Basement

2.2.3. 2nd Basement

2.2.1.3. Sloof

ActivityDuration
Duration
Activity
Estimates
Estimates

Department
Department
Responsibled
Responsibled

Tujuan WBS
Mengidentifikasi aktivitas
Mengidentifikasi lama pekerjaan dapat

diselesaikan
Mengidentifikasi biaya
Mengidentifikasi resource yang
dibutuhkan
Mengidentifikasi penanggung jawab
Memudahkan pengontrolan dan waktu
monitoring

WBS (Work Breakdown

Structure)
WBS dapat mengintegrasikan

dengan:
- Organizational Breakdown
Structure (OBS)
- Bill of Materials (BOM)
- Risk Breakdown Structure
- Resource Breakdown Structure
- Cost Breakdown Structure (CBS)
- Coding WBS

Cost Breakdown Structure

Lokasi
Cuaca
Metode kerja / choice of technology
Durasi
Resiko
Resources

Cost : Direct Cost dan Indirect

Cost

Organizational Breakdown
Structure

4. Integrasi WBS dan OBS

Integrasi WBS, OBS, dan CBS

WORK PACKAGE`

Keterkaitan WBS, OBS dan

CBS

NASA NF 533 REPORTING STRUCTURE

Thanks for your attention

END OF SLIDES

Project Scope Management

Book : Project Management Body of Knowledge

(PMI, 2008)

Project Scope

Management
merupakan proses
yang dibutuhkan
untuk memastikan
bahwa semua
aktivitas yang
diperlukan untuk
menyelesaikan
proyek (hanya yang
benar-benar
diperlukan) telah
tercover dalam
perencanaan.

Initiation

Source : PMBOK 2000

Initiation is the process of formally recognizing

that a new project exists or that an existing
project should continue into its next phase.
Project Charter = Project Definition = Term of
Reference

Scope Planning

Scope planning is the process of developing a

written scope statement as the basis for future
project decisions including the criteria used to
determine if the project or phase has been
completed sucessfully.
Source : PMBOK 2000

Scope Planning

Mendefinisikan kesesuaian antara kompleksitas,

ukuran dan fungsi proyek dengan data, tools,

metode dan proses yang dimiliki
Output:
Statemen cara membuat WBS, Kontrak kerja,
pekerjaan +/-

Scope Definition

2. Scope statement
update

Scope definition involves subdividing the major project

deliverables into smaller, more manageable components in
order to :
Improve the accuracy of cost, time and resources
estimates.
Define a baseline for performance measurement and
control
Source : PMBOK 2000
Facilitate clear responsibility assignment

Outputs of Scope Definition

1. Scope Statement Update, mengenai:
Project objectives
Project requirements
Project boundaries
Project deliverables
Project constraints
Schedule milestones
Initial defined risk
Fund limitation
Cost estimate
Project specifications

Scope Verification

Source : PMBOK 2000

Scope verification is the process of formalizing

acceptance of the project scope by the stakeholders
(sponsor, client, customer, etc.) It requires reviewing work
products and result to ensure that all were completed
correctly and satisfactorily.

Scope Change Control

Scope change control is concerned with:

Influencing the factors which create change to ensure
changes are beneficial.
Determining that a change has occurred.
Managing the actual changes when and as they occur.
Source : PMBOK 2000