Cng Microsoft Excel

Microsoft Excel
I - KHI NG V THOT KHI EXCEL.
1.Khi ng Excel
Nhp p ti biu tng Microsft Excel trong nhm Microsoft
Office. Khi trn mn hnh xut hin ca s ca Excel v mt trang
bng tnh trng cos tn l Book 1 th qu trnh khi ng hon thnh.
2. Thot khi Excel
Cch 1: Vo file/ chn Exit
Cch 2: Bm Alt_ F4
3. Cc khi nim
a- Work Book: l mt File bng tnh to bi Excel, mi Work Book
thng thng c 16 Work Sheet.
b-Work Sheet: l mt trang bng tnh to bi Exxcel. Mi Work Sheet
c chia thnh 256 ct, k hiu t A-ZZ v 16384 hng, k hiu t
1n 16384. Giao ca hng v ct to thnh mt Cell ().
c- cCell: l n v nh nht trong Excel dng cha d liu. Cell
c truy nhp thng qua a ch ct v a ch hng.
Vd:A1, ZZ 16384,C28
d- Selector:l ng ven en bao quanh Cell, th hin Ceellddos ang
b truy nhp.
e-Handle Fill: l chm en gc di cng bn phi ca ng
Selector, c tc dng sao chp d liu.
II.PHNG PHP NHP, SA, XO D LIU TRONG BNG TNH
1-Cc kiu d liu trong Excel
a-Kiu k t (character): cha cc ch ci, ch s v cc k hiu c
bit. Kiu k t thng thng c cn tri trong Cell.
s (b- Kiu Number):cha cc ch s t 0 9 v cc du . hoc ,
ngn cch gia cc hng. Kiu s thng thng c cn phi trong
Cell.
c- Kiu ngy, gi (Date and time ): cha d liu kiu ngy, gi.
d- Kiu cong thc v hm (Formula and Funtion): cha cc cng
thc v hm tnh ton.
2. Phng php nhp d liu
Chn Cell cn nhp.
Nhp d liu t bn phm.
-1-

 Cng Microsoft Excel

Bm Enter (hoc mt trong 4 phm mi tn) chp nhn

d liu.
3.Phng php sa d liu
Chn Cell cn sa .
Bm phm F2 trn bn phm sau sa d liu theo yu
cu.
Bm Enter chp nhn d liu.
4. Phng php xo d liu
Chn cc Cell cha d liu cn xo.
Bm phm Deleete trn bn phm.
5. Phng php di chuyn v sao chp d liu
a- S dng chut
Chn vng d liu cn di chuyn hoc sao chp.
Tr chut vo ng vin ca vng chn v ko chut
ti v tr cn thit.
b- S dng thc n ( Menu )
Chn vng d liu cn di chuyn hoc sao chp.
Vo Edit/ chn Cut: di chuyn, chn Copy: d sao chp
(hoc nhp chut ti phm Cut, Copy trn thanh cng c).
t con tr ti v tr cn nhn.
Vo Edit/ chn Past (hoc nhp chut ti phm paste trn
thanh cng c ).
III. PHNG PHP NHP D LIU NHANH S DNG HANDLEF
1.Sao chp d liu s dng Handlefill.
Nhp d liu cho Cell u.
Tr chut vo Handle ca Cell nhp v ko chut qua
cc Cell cn li.
Ch :
Nu d liu n thun l s hoc k t th gi tr ca cc
Cell ging nhau.
Nu d liu c c s v k t th phn s tng theo cp s
cng vi cng sai l
Nhp Series s dng Handle Fill.
-Khi nim Serries.
Series l mt chui d liu tun theo mt tiu chun
cho trc.
-2-

 Cng Microsoft Excel

Trong Excell c bn Series chun:

Series th trong tun y :Mon day, Tuesday,
Series th trong tun dng vit tt:Mon, Tues,
Wednes, Thus, Fri, Satur, Sun.
Series thng trong nm dng y : January,
February, March, April, May, June, July, Aaugust,
Septemer, Octerber, November, December.
Serries thng trong nm dng vit tt: Jan, Feb, Mar,
Apr, May, Jun, Jul, Aug, Sep, Oct, Nov, Dec.
b - Phng php to series cho ngi s dng
Nhp gi tr ca series trn mt hng hoc mt ct.
Chn cc nhp.
Vo Tools/ chn Options.
Nhp Tab Custon List.
Nhp phm Import.
OK.
c - Phng php nhp series.
Nhp mt gi tr ca series cho Cell u.
Tr chut vo Handlefill ca Cell nhp v ko chut
vo cc Cell cn li.
IV - PHNG PHP NH DNG BNG TNH
1- nh dng k t
Chn cc Cell cha d liu cn nh dng.
Nhp chut ti phm Font chn Font ch.
Nhp chut ti phm Font size chn c ch.
Nhp chut ti phm Bold chn ch m.
Nhp chut ti phm Italic chn ch nghing.
Nhp chut ti phm Underline chn ch c gch chn.
2- nh dng s
Ch cc Cell cha d liu cn nh dng .
Nhp chut ti phm Curency Style chn s c k hiu
tin t.
Nhp chut ti phm Comma Style chn s c du ngn
cch gia cc hng.
Nhp chut ti phm Percent Style chn s c k hiu
phn trm.
-3-

 Cng Microsoft Excel

Nhp chut ti phm Increase Decimal tng s v tr

phn l thp phn.
Nhp chut ti phm Decrease Decimal gim s v tr
phn l thp phn.
V-TU SA V TRNH BY BNG TNH
1-Thay i rng ca hng hoc ct
a - S dng chut: Tr chut vo vch phn cch ca hng hoc
ct cn thay i rng v ko chut ti rng cn thit.
b - S dng Menu

Chn cc hng cn thay i rng.

Vo Formmat/chn Rows/chn Height.

Nhp gi tr cn thit trong Row Height.

hoc

Chn cc ct cn thay i rng .

Vo Format/chn Columns/chn Width.

Nhp gi tr cn thit trong Column Width.

c - T ng xc nh rng ct: Nhp p chut ti vch phn
cch ca ct.
2 Xo hng hoc ct
Chn hng hoc ct cn xo.
Vo Exit/chn Delete.
3 - Chn thm hng hoc ct
Chn hng hoc ct cn chn hng hoc ct mi ng
trc n.
vo Inssert/ch Clumns chn ct.
4 Cn chnh d liu trong Cell
Chn cc Cell cha d liu cn cn chnh.
Nhp chut ti phm Align Left cn tri.
Nhp chut ti phm Center cn gia.
Nhp chut ti phm Align Right cn phi.
Nhp chut ti phm Center Across Clumns cn gia
cc ct.
5 - To mu ch v mu nn cho Cell
Chn cc Cell cn to mu ch v mu nn.
Nhp chut ti bn phm Font Clor chn mu ch.
Nhp chut ti phm Color chn mu nn.
-4-

 Cng Microsoft Excel

6 - Vin (Border) bng tnh

Chn cc Cell cn vin.
Nhp chut ti phm Border trn thanh cng c v chn
kiu Border cn thit.
7 - Bt/ Tt ng li
Vo Tools/chn Options.
Nhp View.
Nhp Gridlines.
OK.
VIPHNG PHP LP CNG THC TNH TON TRONG EXCEL
1 Cc php ton trong Excell
Php cng
+
Php tr
_
Php nhn
*
php chia
/
Php lu tha
^
2 - Phng php lp cng thc
Chn Cell cn cha cong thc.
Nhp vo du = sau l a ch Cell, du php ton,
a ch Cell,
Bm Enter.

Ch : a ch Cell c th g trc tip t bn phm hoc nhp chut ti

Cell cn ly a ch.
3 - Sao chp cng thc

Tr chut vo Handle Fill ca Cell cha cng thc cn sao

chp sau ko chut qua cc Cell cn li. c
4 - Tnh tng s dng Auto Sum trn thanh cng c

Chn Cell cui cng ca hng s hoc ct s cn tnh

tng.

Nhp chut ti phm Auto Sum trn thanh cng c.

Bm Enter.

Ch : sao chp Auto Sum nh sao chp cng thc.

VII CC THAO TC VI WORK SHEET
1 - Chn Sheet

Chn mt Sheet nhp chut Sheet cn chn trn Tab

Sheet.
-5-

 Cng Microsoft Excel

Chn cc Sheet lin tip: nhp chut ti Sheet u, gi

phm Sheet, nhp chut ti phm Sheet.

Chn cc Sheet khng lin tip: gi phm Control v nhp

chut ti cc Sheet cn chn.
2 - Xo Sheet

Chn cc sheet cn xo.

Vo Edit/chn Delete Sheet.

3 - Chn thm Sheet

Chn Sheet cn chn Sheet mi ng trc n.

Vo Insert/chn Work Sheet.

4 - i tn Sheet

Chn Sheet cn i tn.

Vo Format/chn Sheet/chn Rename.

nh tn mi vo Name.
5 - t n Sheet

Chn cc Sheet cn t n.

Vo Format/chn Sheet/chn Hide.

6 - Hu b n

Vo Fomat/chn Sheet/chn Unhide.

Chn Sheet cn hu b n trong Unhide.

7 - Di chuyn hoc sao chp Sheet gia cc Work Book

Chn Sheet cn di chuyn hoc sao chp.

Vo Edit/chn Move hoc Copy Sheet.

Chn Book cn chuyn ti trong To Book.

Chn Sheet m Sheet chuyn ti s ng trc n trong

Before Sheet.

Nu sao chp th nh du Create a Copy.

OK.
VII CC THAO TC VI WORK BOOK
1 - Lu tr Work Book ln u tin

File/Save (hoc nhp chut ti phm Save) trn mn hnh

xut hin hp thoi Save As.

t tn Work Book trong File name.

Chn a lu ch Work Book trong Drives.

Chn th mc lu tr Work Book trong Directories.

OK.

-6-

 Cng Microsoft Excel

2 - Lu tr Work Book t ln th hai tr i

File/Save (hoc nhp chut ti phm Save).

Ch : Khi lu tr Work Book t ln th hai tr i s

khng xut hin hp thoi (v Work Book c t tn
khi lu tr ln u).
3 - Lu tr Work Book vi tn khc

File/Save As trn mn hnh xut hin hp thoi Save As.

t tn mi cho Work Book trong File name.

Chn a lu tr Work Book trong Drives.

Chn th mc lu tr Work Book trong Directories.

OK.
4 - M mt Work Book mi

Fine/New/OK (hoc nhp chut ti phm New).

5 - M mt Work c trn

File/Open (hoc nhp chut ti phm Open) trn mn hnh

xut hin hp thoi Open.

Chn a cha Work Book cn m trong Drives.

Chn th mc cha Work Book cn m trong

Directories.

Chn tn Work Book cn m trong File name.

OK.
6 - Chuyn i gia cc Work Book m

Windows/Chn tn Work Book cn chuyn ti.

7 - ng Work Book

File/Close.
IX - TRNH BY MN HNH EXCEL
1 - Trnh thanh cng thc

Vo View/chn Formula bt hoc tt thanh cng thc.

2 - Trnh by cc thanh cng c

Vo View/chn Tooolbars trn mn hnh xut hin hp

thoi Toolbars

nh du cc thanh cng c cn trnh by (hoc hu b

nh du cc thanh cng c khng cn trnh by).

OK.
3 - Phng to hoc thu nh bng tnh
-7-

 Cng Microsoft Excel

Vo View/chn Zoom(hoc nhp chut ti phm Zoom

Control).

Chn t l phng cn thit.

4 - Ch Full Screen:
L ch ton mn hnh dng trnh by bng tnh.
t ch : Vo View/chn Fullcreen.
Hu b ch : Bm phm Esc trn bn phm.
X -V BIU TRONG EXCEL
1- Cc dng biu

Dng thanh,ct: biu th s tng quan gia cc phn

vi nhau.

Dng ng,vng: biu th s thay i d liu theo thi

gian.

Dng trn: biu th tng quan gia mt phn d liu.

2 Phng php v biu
a - V biu dng Sheet d liu
Chn vng d liu cn v biu (c th chn c cc tiu u hng
v u ct).
Nhp chut ti phm Chart Wizard trn thanh cng c.
Di chut ti v tr cn t biu , bm v ko chut nh hng v
kch thc khung biu .
Nh chut, xut hin Chart Wizard Step 1of 5, yu cu xc nhn li
vng d liu
dng v biu .
Nhp Next, xut hin Chart Wizird Step 2 of 5, yu cu chn dng biu
cn thit.
Nhp Next, xut hin Chart Wizird Sep 3 of 5, yu cu chn loi biu
trong dng chn.
Nhp Next, xut hin Chart Wizird Sep 4 of 5, yu cu chn chui d
liu dng v biu theo hng hoc theo ct.
Nhp Next, xut hin Chart Wizird Sep 5 of 5, yu cu thm tiu biu
, nhn cc trc biu , li ch thch cho biu .
Nhp Finish.
b - V biu trn mt Sheet ring
Chn vng d liu cn v biu (c th chn cc tiu u hng v
u ct).

-8-

 Cng Microsoft Excel

Vo Insert/chn Chart/chn As New Sheet.

Cc bc cn li tng t nh v biu cng Sheet d liu.
3 Tu sa biu
a Di chuyn biu : tr chut vo vng biu v ko chut ti v tr
cn thit.
b Thay i kch thc biu :
Nhp chut ti biu , xung quanh khung biu xut hin cc chm
en.
Tr chut vo cc chm en v ko chut ti v tr cn thit.
c T mu biu
Nhps p chut ti vng biu a biu vo ca s ring.
Nhp p chut i tng cn t mu v chn maauf cn thit.
d- Xo biu
Nhp chut ti biu cn xo.
Bm phm Delete trn bn phm.
XI C S D LIU TRONG EXCEL
1 Khi nim v c s d liu (CSDL)
C s d liu l t hp cc phn thng tin lin quan n mt
tp hp cc i tng no .
Mi loi thng tin trong (CSDL) gi l mt trng tin (Field).
Trng tin thng thng l cc ct.
T hp thng tin v mt i tng gi l mt bn ghi (Bn ghi
thng thng l cc hng.
2 Phng php lp mt CSDL
Thnh lp mt CSDL nnhuw lp mt bng tnh bnh thng
nhng cn tho mn cc iu kin sau:
Trong CSDL khng c hng, ct hoc trng.
Hng u tin trong CSDL phi l hng tn trong cc trng c
CSDL.
3 Thao tc sp xp CSDL
t con tr ti vng CSDL.
Vo Data/chn Sort, trn mn hnh xut hin hp thoi Sort.
Chn trng cn sp xp chnh trong Sort by, trng cn sp
xp ph trong Then by.
Chn tiu chun sp xp cho cc trng .
Ascending: Sp xp tng dn.
-9-

 Cng Microsoft Excel

Descending: Sp xp gim dn.

OK.
4 - t lc Tm kim d liu
t con tr ti vng CSDL.
Vo Data/chn Filter/ chn Auto Filter, khi u trng tin s
xut hin cc mi tn. Nhp chut ti mi tn ca trng cn t
lc v a vo tiu chun t lc.
Ch : C 2 cch a vo tiu chun t lc:
Cch 1:Chn tiu chun c sn trong danh sch cc tiu chun
Cch 2:Nhp Custom v a vo tiu chun cn thit trong Custom Fitel,
chn OK.
XII - T TRANG IN BNG TNH
Vo File/chn Page Setup, trn mn hnh xut hin hp thoi
Page Setup.
1 - Chn c giy, hng in, t l in.
Nhp chut ti Tab Page.
Chn hng in trong Orientation:
Portrai: in dc kh giy.
Landscape: in ngang kh giy.
Chn t l in trong Scaling (t l thng thng l 100%).
Chn c giy in trong Paper size (c giy thng thng l
A4).
Chn cht lng in trong Print Quality.
Ch :
i vi my in kim, cht lng in tnh theo dpi. S dpi cng ln
th cht lng in cng cao.
i vi my in Laze c ba ch :
Low: cht lng thp.
Medium: cht lng bnh thng.
Hight: cht lng cao.
2 - t l trang in
Nhp Tab Marrgins trong hp thoi Page Setup.
t gi tr l trn trong Top.
t gi tr l di trong Boltom.
t gi tr l phi trong Right.
- 10 -

 Cng Microsoft Excel

t gi tr t mp trn ti dng tiu u trang trong

Header.
t gi tr t mp di ti dng tiu cui trang trong
Fooler.

- 11 -