DAIRY DEVELOPMENT CORPORATION

CENTRAL OFFICE
LAINCHAUR, KATHMANDU

TENDER DOCUMENT
FOR THE
SUPPLY AND DELIVERY OF MINI DAIRY PLANT
TENDER NOTICE NO. DDC/24/DAIRY PLANT/065/066

PUBLISHED ON :

www.dairydev.com.np

24th March 2009

PHONE : 4410489 & 4411710

FAX
: 977-1-4417215
Website

SECTION " A "

SECTION A(1) : INVITATION FOR BID (IFB)

SEALED TENDER NOTICE FOR THE SUPPLY OF MINI DAIRY PLANT
TENDER NOTICE NO. DDC/24/DAIRY PLANT/065/066
( First Publication Date

24th March 2009 )

Sealed tenders are invited from reputed manufacturers or suppliers for the
supply of Mini Dairy Plant with test run as specified in the tender document. The
tender documents including general terms and conditions of tender, specification,
contract and other relevant information will be available from the Central Office

& Kathmandu Milk Supply Scheme, Balaju of Dairy Development

Corporation, Lainchaur, Kathmandu, Nepal ( Hereafter called "DDC" ) at
Office hours on payment of Nepalese Rs. 3,000/- cash or in any convertible
currency which is not refundable. The tender must be submitted to DDC within

45 days, i.e., 7
May 2009 at 12 hours from the first publication of this
notice. Tenderer must enclose with the tender a bid bond at 2.5% of the total
tendered amount, i.e., CIF Kathmandu, Nepal excluding custom duty, taxes &
octroi applicable in Nepal. Submitted tender's Bid Bond should be valid for at
least 120 days after the date of opening of tender. After the acceptance of the
tender, the tenderer must submit a Performance Bond at the rate of 5% of total
delivery price before signing the contract.
Submitted sealed envelop should have super scribing as "TENDER FOR THE
SUPPLY OF DAIRY PLANT", TENDER NOTICE NO.DDC/24/DAIRY PLANT/065/066.
1.
The tender submitted will not be entertained and thus subject to rejection,
if the tender is not
(a)
in the form issued by DDC Authority ; or
(b)
sealed; or
(c)
signed and stamped by the tenderer; or
(d)
submitted within stipulated time; or
(e)
submitted with bid bond at 2.5 percent of total tendered amount of
CIF Kathmandu, Nepal Site Delivery Price.
2.1
The Foreign tenderer must mention whether any local agent for this tender
is appointed or not. If any local agent is appointed, the foreign tenderer
should mention,
(a)
Name and address of agent or representative in Nepal;
(b)
Rate of commission, type of currency and mode of payment to the
agent or representative;
(c)
Other terms and conditions with agent or representative, if any.
2.2
The tenderer should submit the,
(a)
Authorization letter to act for and on behalf of bidder ;
(b)
Local agent or representative's acceptance letter;
3.
The local tenderers or their agents/representatives or agents of foreign
bidders must be registered in concerned Tax Offices in Nepal and should
submit the duly renewed copies of their Tax and Firm registration
Certificates along with the tender.
4.
The foreign tenderer also must submit the firm registration or
incorporation certificates issued by respective government office of their
country.
5.
The local tenderer or their agents/representatives or agents of foreign
bidders must submit the copy of tax clearance certificate/
th

assessment of Fiscal Year 2064/065

Revenue alongwith the tender.

from the Dept. of Internal

Tenders will be opened at the central office in the presence of tenderer/authorised representatives &
representatives of concerned department of DDC at 14.00 hours on the last day of submission of the tender,

i.e. 7
May 2009. However, opening of tenders will not be withheld even if tenderers or their
representatives remain absent at the scheduled time and no complain will be entertained. If the day on which
the tender is due has been or is declared a holiday for DDC, the offer shall remain open for acceptance till
same hour of the next working day. DDC reserves the right to accept or reject the tender. Generally, decision
will be made within 60 days from the date of opening the tender.
th

DAIRY DEVELOPMENT CORPORATION

PHONE NO. : 4411710 & 4410489
FAX
: 977-1-4417215

Website

CENTRAL OFFICE
LAINCHAUR, KATHMANDU,
NEPAL.

: www.dairydev.com.np

SECTION A (2) : INSTRUCTION & CONDITIONS OF THE TENDER

1.

Tender must be complete as required.

2.

Submitted tender document should be in the original copy purchased

from DDC. The tenderers or their authorised agents/representatives
can submit the tender either directly from themselves or by post
within the specified date of the tender notice. The delay caused by
postal service will not be considered.

3.

(a)

Tender:
Tenders must be completed with the information sought as per
the tender forms provided in Section "A" and Section "B" of the
tender document in all respects and the product should confirm
with the specification as mentioned in the Section -A (4). All
supporting documents including published materials related to
Section "A" and Section "B" should be duly signed & stamped by
the chief executive officer or the authorised person of the
bidding company.

(b)

Sealing/Marking of Tender:
i)
Tender document should be submitted in one sealed
envelope and addressed to :
DAIRY DEVELOPMENT CORPORATION
CENTRAL OFFICE
LAINCHAUR, KATHMANDU.

ii) The back cover of envelope should bear the name and
address of tenderer.
The envelope should be marked:
" TENDER FOR THE SUPPLY OF MINI DAIRY PLANT ", TENDER
NOTICE NO. DDC/24/DAIRY PLANT/065/066.
4.

(a) The Foreign tenderer must mention whether any local agent for this
tender is appointed or
not. If any local agent is appointed, the
foreign tenderer should mention,
i) Name and address of agent or representative in Nepal;
ii) Rate of commission, type of currency and mode of payment to the
agent or representative;
iii) Other terms and conditions with agent or representative, if any.
(b)

The tenderer should submit the,

i) Authorization letter to act for and on behalf of bidder ;
ii) Local agent or representative's acceptance letter.

(c)

(d)

(e)

The local tenderers or their agents/representatives or agents of

foreign bidders must be registered in concerned Tax Offices in Nepal
and should submit the duly renewed copies of their Tax and Firm
registration Certificates along with the tender.
The foreign tenderer also must submit the firm registration or
incorporation certificates issued by respective government office of
their country.
The local tenderer or their agents/representatives or agents of
foreign bidders must submit the copy of tax clearance

certificate/ assessment of Fiscal Year 2064/065 from the Dept.

of Internal Revenue alongwith the tender.
(f)

The tenderer must also submit the declaration document that the tenderer is not
ineligible to bid and has not penalized by any authority in relation to its profession and
job. And must also state that it has no conflict of the interest in the supply.

(g)

The bidder shall submit Manufacturer's Authorization letter for

the offered items from the respective manufacturer. The
authorization letter should also authorize the bidder to act for
and on behalf of manufacturer in all matters regarding the
supply of Mini Dairy Plant under this tender (Sample Form of
Manufacturer's Authorization Letter is enclosed in Annex V of
bid document).
If the bidder itself is the manufacturer of the goods, then the
bidder shall provide the proof of being the Manufacturer and
need not to provide the Manufacturer's Authorization for the
goods it manufactures.

(h)

5.

Tenderer must fill-up the tender forms sold by DDC. If the space
given in the tender forms is not sufficient to fill-up the
information, tenderers can use their own additional paper
sheets with duly signed and stamped.

Validity of Tender:
(a)

The tender, including the price quoted therein should be valid

for a period of at least 90 days from the date of last date of
tender submission. A tender valid for a shorter period may be
rejected by DDC as non- responsive.

(b)

In exceptional circumstances, DDC may solicit the bidder's

consent to an extension of the period of validity. The request
and the responses thereto shall be made in writing (or by cable
or telex or telefax). The bid security provided under Clause 5
(c) shall also be suitably extended. The tenderer may refuse the
request to extend validity without forfeiting its bid security.

(c)

Bid Bond : Tenderer must enclose with the tender a bid bond at
2.5% of the total tendered amount, i.e., only the cost of entire
consignment in favour of DDC. The bid security for the value of
clearing, forwarding and
transportation from Kolkatta or
Khasa/ Nepal - India Border to destination (site) may be
submitted in the form of Nepalese Currency by the local agent,

if the tenderer desires so, otherwise the tenderer must enclose

a bid bond at 2.5% of the CIF Site ( Destination) Delivery Price
( excluding customs duty, taxes and octroi applicable in Nepal).
The bid bond should be furnished in the form of cash deposit in
DDC's account in Nepal Rastra Bank, Thapathali, Kathmandu A/C
No. Bai .A. 610075 or a first class unconditional and irrevocable
Bank Guarantee drawn in favour of DDC by Nepalese Bank. Bid
bond of unsuccessful tenderer will be released after the signing
of contract no interest will be paid by DDC. Bid bond should be
valid for at least 120 days from the last date of tender
submission.
Format of the Bid Bond is annexed herewith.
6.

7.

Delivery of goods:
(a) The supply and delivery of total quantity under this contract
should be completed within 120 days and test run of the
machine under this contract should completed within 180 days.
(b)

"Delivery date" shall be counted from

establishment of Letter of credit in Nepal.

the

date

of

the

(c)

"Supplier" should intimate "Buyer" at least one week prior to

arrival of vessel at Kolkatta Port / Khasa / Nepal - India Border.

(d)

Supplier must supply one set of operating, maintenance &

spare parts manuals along with the goods.

Bid Price:
The tenderer should quote site delivery price on turnkey basis supply
as follows :(a)

Price should be quoted in payable foreign currency ( US Dollar,

Euro, Pound Sterling, Australian Dollar, Canadian Dollar, Swiss
Franc, German Mark, Netherlands Guilder, Singapore Dollar,
French Franc, Japanese Yen & IC ) through L/C as per Bid Form
attached herewith.

(b)

Tenderers are required to quote only one price both in figure

and words. If any variation is found between figure and words,
the price quoted in words will be considered. If any correction is
made in price either in words or in figure, should be stamped
and duly signed in the corrected words and figure by the
tenderer.

(c)

DDC will bear necessary customs duty, tax and octroi applicable
in Nepal.
All other charges and expenses except above
mentioned duties (Customs duty, taxes and octroi) will be in
bidder's account.

(d)

If the price quoted in the tenders are equal, the tender will be
awarded to the bidder who has offered maximum commission
rate to his authorized agent.

(e) For those machines which shall be supplied from India with AR4/AR-4A or Nepal invoice may be paid in convertible foreign
currency for the FOB value of machines. But all transportation &
insurance cost shall be paid in Indian or Nepalese currency only.
Bidders may quote the price accordingly.
(f) In case of supplies from India & excise duty is applicable for the
goods, the bidders shall specify the rate of excise duty
applicable for the goods and confirmed that it shall be supplied
under Duty Refundable Procedure (DRP). The price should be
quoted inclusive of excise duty.
8.

Bid Comparison:
Bid price will be valued in terms of a single currency, i.e., Nepalese
Rupees for evaluation. The rates of exchange to be used in such
evaluation will be selling rates officially declared by Nepal Rastra
Bank for similar transaction and prevailing on the date of opening of
the tender.

9.

10.

Payment:
(a)

Payment will be made through Letter of Credit in Indian Currency/US Dollars or currencies agreed upon as per charter of
Asian Clearing Unit in a manner stipulated in the clause 3 of the
Conditions of Contract.

(b)

DDC will intimate Supplier about the establishment of Letter of

Credit. It shall be the responsibility of the Supplier to contact
the corresponding bank in the respective country and obtain
the same and inform DDC of any discrepancies and request for
amendment immediately.

(c)

Tenderers are required to deliver the Dairy Plant in full quantity

of the order awarded in accordance with the proposed delivery
schedule as per Annex II. In case, any short or loss is caused
due to short landing or/and damage in goods in transit, the
tenderer himself shall arrange to make settlement of claim with
the concerned authority. Tenderers are required to submit valid
short landing or/and damage certificate to DDC from the
authorised agent of the concerned Insurance Company or
Kolkatta Port Commission. DDC shall claim and deduct the
value of non-delivered goods from the concerned L/C amount or
from its payment as per insured value against such certificate.

Performance Security :
(a)
The successful bidder shall submit a bank guarantee
equivalent to 5 % of the total contract amount (including inland
transportation cost, if applicable) as Performance Security at
the time of signing the Contract as per contract document
enclosed in the bid document. The currency of the bank
guarantee shall be in currency of Contract or equivalent amount
in US$. The validity of the bank guarantee should hold 18

months covering the warranty period as mentioned in clause

no. 16. The performance security shall be issued or counter
guaranteed by any Nepalese Bank.
(b)
The proceeds of the Performance Security shall be payable
to the DDC as compensation for any loss resulting from the
supplier's failure to complete its obligations under the Contract.
(c)
DDC can terminate the Contract if the Supplier fails to
fulfill the obligations as per the Contract. Upon termination of
the contract, the Performance Security submitted under the
Contract will be forfeited and the loss incurred by DDC due to
termination of the Contract shall be borne by the Supplier. After
this, the Supplier shall be black listed and the notice of black
listed shall be circulated to all office of DDC. The Supplier who
has been black listed shall not be eligible to participate in any
tender and sealed quotations of DDC for the period of Five (5)
years.
(d)
The Performance Security will be discharged by the DDC
not later than thirty (30) days following the date of completion
of the Supplier's performance obligations, including the
warranty obligations as stated in clause 16 of this section,
under the Contract.
11.

Signing the Contract

The successful tenderer shall have to sign the Contract within 15
(Fifteen) days from the date of receipt of letter of acceptance issued
by Dairy Development Corporation.

12.

Forfeiture of Bid Bond and Blacklisting :

Bid bond shall be forfeited and Bidder will be blacklisted, if:
(a)
(b)
(c)

Tenderer withdraws his/her offer within the validity period of

tender, or
Tenderer fails to submit Performance security as specified in
clause 10 or,
Tenderer fails to sign the Contract within stipulated time as
specified in clause 11 above.

13.

Bid bond will be released after signing the Contract.

14.

Prohibition of Communication and Alterations

(a)

No substantive conditions from the tenderer will be granted.

(b)

Communication of any kind from the tenderers unless

specifically called for by DDC Authority shall not be entertained
from the date of the opening of tenders till the time of the
award of Contract. Any application by the tenderer for increase
or decrease in price quoted, or any change in the terms of
contract stipulated, or any alternations in the specifications of

the goods offered or change in the manufacturer and local

agent will not be entertained after the submission of the tender.
(c)

15.

16.

DDC may ask the bidder to submit any required documents, if

necessary, for clarifications which shall not affect the quality
and the price.

Amendment of Tender Documents:

(a)

At any time prior to the deadline for submission of tenders, DDC

may, for any reason, whether at its own initiative or in response
to a clarification requested by a prospective tenderer, modify
the tender documents by amendment.

(b)

The amendment will be notified in writing or by telex or cable or

fax to all prospective tenderers who have purchased tender
documents and will be binding on them.

(c)

In order to afford prospective tenderers reasonable time in

which to take the amendment into account in preparing their
tenders, DDC may, at its discretion, extend the deadline for the
submission of tenders.

Warranty:
(a)

Warranty Period : The warranty shall remain valid for a period

of 12 (twelve) months from the date of issuance of Technical
Acceptance Certificate issued after successful test run of the
goods received as per the Technical Specification of DDC.
Technical Acceptance certificate will be issued within 7 days of
job completion.

(b)

The warranty shall cover repair and/or replacement of the

goods. Only genuine items produced by the original
manufacturer shall be used for repair or replacement.

(c)

DDC shall promptly notify the supplier in writing of any claims

arising under this warranty. Upon receipt of such notice, the
supplier shall, with all reasonable speed, repair or replace the
defective goods without any costs to DDC.

(d)

If the supplier, having been notified of the claim, fails to remedy

the defect(s) within a reasonable period. DDC shall take
remedial action as may be necessary, at the supplier's risk and
expense and without prejudice to any other rights, which DDC
may have against the supplier under the contract. The cost of
material, two way freights, insurance and any other duties
during the warranty period shall be borne by the Supplier.

(e)

During delivery, if some of the items are found short-supplied or

damaged, the Supplier shall supply/replace these items without

any cost to DDC and all the costs including customs and other
local taxes shall be borne by the Supplier.
17.

Tenderer must quote for the all items mentioned in the package and
the tender evaluation shall be done in pacakge wise only.

18

Receiving and Opening of Tenders:

(a)

Sealed tenders will be received up to 12.00 hours of

7th May

2009.
(b)

Tenders received on time will be opened in public at 14:00 hours

on

19.

7th May 2009.

Evaluation

The tender will be evaluated on the " Basis for Evaluation and the
Score thereof " of Section - A (5).
20.

DDC's Right:
DDC reserves the right to accept or reject the tender

SECTION - A (3)
1.

: Documents to be submitted alongwith Tender .

Financial ability as per form III of tender document, duly certified by auditor & 2 years
Balance Sheet.

2. (a) Experience record as per form IV (a) & IV (b) of tender document, duly certified by
Chambers of Commerce & Industry/ Government Officer / Authorized agency.
(b) The bidder must submit client's letter or any other documents showing the proof of supply
of the machines.
3. (a) The bidder should submit the supporting documents indicating the capability of the
responsible agency/company for supply, installation & commissioning the machine.
(b) A commitment letter from the responsible agency/company for installation & commissioning
of the machine.
4.

Details showing technical specification of relevant machines to be supplied ( To be declared

by Manufacturer / Tenderer ).

The Foreign tenderer must mention whether any local agent for this tender
is appointed or not. If any local agent is appointed, the foreign tenderer
should mention,
(a)
Name and address of agent or representative in Nepal;
(b)
Rate of commission, type of currency and mode of payment to the
agent or representative;
(c)
Other terms and conditions with agent or representative, if any.

6.

The tenderer should submit the,

(a)
Authorization letter to act for and on behalf of bidder ;
(b)
Local agent or representative's acceptance letter;

7.

The local tenderers or their agents/representatives or agents of foreign

bidders must be registered in concerned Tax Offices in Nepal and should
submit the duly renewed copies of their Tax and Firm registration
Certificates along with the tender.

8.

The foreign tenderer also must submit the firm registration or

incorporation certificates issued by respective government office of their
country.

9.

The local tenderer or their agents/representatives or agents of foreign

bidders must submit the copy of tax clearance certificate/
assessment of Fiscal Year 2064/065 from the Dept. of Internal
Revenue alongwith the tender

10.

The tenderer must also submit the declaration document that the tenderer is not ineligible to
bid and has not penalized by any authority in relation to its profession and job. And must also
state that it has no conflict of the interest in the supply.

11.

Manufacturer's Authorization Letter as specified in tender condition 4 (c) of section A (2).

12.

Necessary Certificates for required machines as mentioned in technical specification of tender.

13.

Bid Bond (Security) as per tender condition no. 5 (c) of section A (2).

14.

Export Permit / Licence, if required.

SECTION - A (4)

SPECIFICATION
LIST OF ADDITIONAL MACHINERIES AND TECHNICAL SPECIFICATION FOR MINI DAIRY
PLANT TO BE INSTALLED AT LUMBINI MILK SUPPLY SCHEME, NEPAL.
The additional unit has to be supplied, erected & commissioned on turnkeys basis. Existing equipment
& machinery are also to be rearranged and intergated into milk processing lines by the
supplier/manufacturer/tenderer.
Sr.
Details of Machineries
No Machineries
Capacity Qty Requirements
1 Raw milk reception
5000
1 Set As per attached sheet.
system
LPH
1.1
1.2
1.3
1.4

Milk Pump
Duplex Filter
Digital on line flow meter
Milk Analyser

1.5

Computer, printer, UPS and

intregrated milk billing
software.

1.6

Plate Chiller

Milk storage tank

5000
LPH
5000 L

(For Raw Milk)

3
4
5
5.1
5.2
5.3
5.4
5.5
5.6
5.7
6

Milk storage tank

(For Market Milk)
Milk Pump
Processing section
Duplex Filter
Float Balance Tank
Milk Pump
Plate Heat Exchanger
Flow Diversion Valve
Hot Water Generating
System with pump
Control Panel
In Line Cream Separator

Homogenizer

8
9

Butter Churn
Batch Pasteurizer with milk
pump
Ice Bank

10

Existing Unit

Existing Unit
(Replacement of insulation as per
attached sheet)

5000 L

1 Set As per attached sheet.

2000
LPH
2000
LPH

1 Set As per attached sheet.

1000
LPH
1000
LPH
100 L
1000 L

1 Set Existing unit

1 Set As per attached sheet.

1 Set Existing unit

1 Set Existing unit
2
Existing unit
Sets
To be repaired as per attached sheet.

11

13

Cold Storage (Milk

Product)
Insulation and heating
system for dahi room
Steam Boiler

14
15

Transformer
Generator

12

1 Set As per attached sheet.

1 Set As per attached sheet.
300
Kg/Hr

1 Set Existing unit

Existing unit
Existing unit

Scope of supplies to be made by the suplier:

16 SS / steam / hot water, ice water, Air supply pipe, valves, pumps and fittings and
insulation.
For systematic & smooth operation of the whole system the matching size of SS pipe
lines (For Product and CIP), steam/hot water pipe lines, tap/cold water pipe lines, ice
water pipe lines, insulation hot & cold , air supply lines, pumps, valves, unions, supports
and fittings should be provided to the PHE, Batch pasteurizer, Filling Machines, cleaning
taps and to all other machineries.
All SS welding joints of machineries and piping should be ground smooth and surfaces
should be polished to 150 grits.
SS Pipe, Pumps and fittings- SS 304 ,Steam pipe - C class, GI pipe - Medium class
Tentative piping details (The detail piping will be finilised during installation)
SS Pipe, valves & Fittings
Milk from tanker- milk pump-duplex filter-digital on line flow meter-plate chiller-raw
milk storage tank,directly to PHE and directly loading chilled milk to road milk tanker.
Raw milk from storage tank-milk pump-PHE, Paneer Vat, Batch Pasteurizer and loading
directly to tanker
By pass provision in PHE- For cream separator and homogenizer by SS valves.
Standard milk storage tank to milk pump-filling machine, paneer vat, batch pasteurizer
and loading to tanker.
Batch Pasteurizer to milk pump- yoghurt filling machine.
Steam/Hot water pipe, pumps, valves & fittings.
Main & equipment wise steam pressure reducing valve should be provided as and where
required.
Glass wool insulation with aluminum cladding.
PHE, Batch Pasteurizers, Paneer Vat, Ghee Kettle and 2 cleaning taps inside the factory
Ice water pipe, pumps, valves & fittings.
Plate Chiller, PHE, Batch Pasteurizer and butter churn.
Air supply pipe, valves & fittings.
Filling Machine, PHE and other required places.

17

Insulation for ice water & steam pipe lines

Heat and cool insulation with aluminum cladding for all Ice water and steam pipe lines.
Electrical
All the equipment/machinery supplied should have the same voltage i,e Three /Single
phase 415 /230V, 50 Hz , A.C. supply.

Connection to the various electricals outlet should be made through cable tray.
Underground cabiling from transformer to maincontrol panel, cable tray from generator
to main control panel including civil should be carried out by
supplier/manufacturer/tenderer.
Suitable type of main panel consisting of change over switch (Generator & City Supply),
Ammeter, Voltmeter, Frequency meter, indicator, MCCB, MCB, Contactors, Overload
relays & other required controls to be provided for the whole system in main control
panel & other control panels should be provided for each machines as & where required.
Cabling/wiring from main panel to individual machine is to be done by
supplier/manufacturer/tenderer.
18

Layout drawing
The Supplier / agency / manufacturer responsible for installation & commissioning
should furnish a detail plan layout for placement & interconnection of the machineries,
equipment, electrical drawing & piping layout for product & utilities, as required by
DDC, along with the tender document .The layout plan is provided along with the tender
document. However bidder may inspect the site for the offer at their own cost.

19

Test report
The manufacturer should submit the test report of quality of SS used in manufacturing of
SS equipment and accessories by any one of SGS / CROWN AGENT / LLOYED /
VERITAS surveyor.

20

Spare parts
One set of required spare parts for the supplied machineries should be provided with
the detail list along with the tender price.

21

In-plant training
In-plant training schedule for operation of the plant should be provided along with the
tender document.

22

Tools, manuals & catalogues

Set of special tools required for the machineries and necessary tools for daily operation,
manuals and spare parts catalogue of machines to be supplied along with the machine.

23

Miscellaneous
The make of machine is to be mentioned.
Catalogues indicating the technical details of the machineries should be provided
with the tender documents.

Note:
The manufacturer / supplier /agency shall have to re-arrange, install and commence the existing
and newly supplied machinery as per the layout of the plant.

RAW MILK RECEPTION SYSTEM

RECEIVING THROUGH ROAD MILK TANKER

COMPRISING OF MILK PUMP, DUPLEX FILTER, DIGITAL ON LINE FLOW METER, ULTRASONIC
MILK ANALYSER (LACTOSCAN), COMPUTER, PRINTER, UPS AND INTEGRATED MILK TESTING AND
BILLING SYSTEM SOFTWARE.

1.1

1.2

1.3

MILK PUMP
Type

SS Centrifugal . Complete with Three phase, 50 Hz A.C.

electric motor.

Capacity

5000 LPH

Capacity
Design & Construction

:
:

Screen

Finish
Connection

:
:

5000 LPH
Duplex type made from AISI 304 grade stainless steel tube in
tube with a vertical cylindrical type filter and SS adjustable
legs.
Made from AISI 304 grade stainless steel with 1.5mm pitch
/mesh.
All weld joints should be ground finished and polished.
51 mm inlet & outlet connection with unions.

DUPLEX FILTER

DIGITAL ON LINE FLOW METER

Capacity

5000 LPH

Purpose

Suitable for measuring raw milk in Liters ( Hygenic

Application)
Electrodes Stainless steel 2343
Housing Stainless Steel 2333
End Connections Stainless Steel 2343
Liner Material: Teflon
+/- 0.25% of reading within 10:1 range
0.1% within 10:1 range
24 Volts AC/DC +/- 10%
Open collector, max 2 kHz
4-20 mA / 0-20 mA, Current sink, max load 1 kOhm
Open collector, max 25 Hz
Second Pulse output or bidirectional flow indication.
19-32 Volts, DC, max 50 mA
Max 160 ms
Ambient: 0 to 50 Degrees C
Line: -30 to +130 Degrees C
Maximum 10 Bar
Approx 0.2 Bar at max specied flow
IP 65
Clamp

Materials

Linearity
Repeatability
Supply Voltage
Pulse Output
Current Output
Multifunctional Output

:
:
:
:
:
:

Voltage Output
Response Time
Temperature

:
:
:

Line Pressure
Pressure Drop
Protection
End Connection

:
:
:
:

Software

1.4

Facility to interfacing with the computer & ultrasonic milk

analyser with intregrated milk billing software as stated on item
no. 3.2, sfotware.

MILK ANALYSER (LACTOSCAN)

Purpose

Measuring Cycle
Milk Testing Temperature
Measuring Parameter
Parameter
Fat

:
:
:

SNF
Density

Measuring of raw and pasteurize cow/buffalo/mixed milk of

high acidity & highly adulterated milk with remote digital
display.
60 Second
5 to 40 0 C
Measuring Range
.01 to 45 %

Accuracy
+ 0.06 %

3 to 40 %
1000 to 1160 kg/m3

+ 0.15 %
0.3 kg/m3

2 to 15 %
0.01 to 20%
0 to 70 %
5 to 40 0 C

+ 0.15 %
+ 0.20 %
+ 3.00 %
10C

-0.400 to -0.700 0 C

0.0050 C

Protein
Lactose
Added Water Content
Temperature of Milk
Freezing Point

1.5

Salts
pH
Conductivity
Power Requirement

Software

0.4 to 4 %
+ 0.05 %
0 to 14
+ 0.05 %
2 to 14 mS/cm
+ 0.05 mS/cm
Single phase 50 Hz, AC supply with 12 V battery backup for at
least 5 hours of operation.
Facility to interfacing with the computer & digital online
flowmeter with intregrated milk billing software as stated on
item no. 3.2, software.

COMPUTER, PRINTER, UPS AND INTEGRATED MILK BILLING SYSTEM

SOFTWARE.
Computer
:
Branded computer with 17" LCD color monitor. Processor: Intel Original 3.6 Ghz, Mother
Board: Original intel , Hard Disk: 80 GB and backup 40 GB hard disk external, RAM: 1 GB, CD
ROM: R/W and other accessories.
Printer

24 pin 136 column impact dot matrix printer.

UPS

1 KVA, 60 minute battery backup.

Software
Data processing software to produce following outputs:
Co-operative wise milk receipt. Should get a receipt indicating quantity, amount, SNF %, Fat &
ID number.

Shift wise milk collection report.

Fortnight & Monthly co-operative wise billing.
Quantity to be shown in litres and kg.
Facility to integrate with other software.
Data transfer from milk analyser and on line flow meter has to be interfaced and it should
customized as per DDC requirement.

1.6
2

Other requirements shall be finalized during installation.

Digital Flow Meter & Milk Analyser should be interfaced with the computer with necessary
software, wirings and other required accessories.
PLATE CHILLER (Existing)
Capacity
5000 LPH
MILK STORAGE TANK (Existing for Raw Milk )
Capacity
5000 Litre
Replacement of Insulation
New replacement of polyurethane foam of100mm on the
existing 5000 Litre vertical milk storage tank. (The temperature
of the milk should not rise more than 2 0 C in 24 hours at an
ambient temperature of 40 0 C.)
MILK STORAGE TANK (For Standard Milk)
Type/Shape
: Cylindrical, Vertical
Holding Capacity
: 5000 Ltrs
Construction
: The inner & outer shell of the tank should be fabricated from
minimum 2mm thick AISI 304 grade stainless steel.
Insulation

Accessories

:
-

Polyurethane foam 100mm. (The temperature of the milk

should not rise more than 2 0 C in 24 hours at an ambient
temperature of 40 0 C.)
Manhole.
Agitator with SS blade & shaft Three Phase, 50 Hz, AC motor.
Digital quantity indicator.
Dial temperature indicator.
Foamless filling inlet.
Sampling cock.
CIP cleaning facility.
Light assembly.
SS ladder.
51 mm outlet valve with unions.
SS adjustable legs.
Air escape outlet.

MILK PUMP
For Raw Milk & Standard Milk Storage Tank
Type
: SS Centrifugal . Complete with Three phase, 50 Hz A.C.
electric motor.
Capacity

2000 LPH

PHE SECTION

Same as item no.2

Type

Capacity

Cylindrical Vertical Shape fabricated from minimum 2mm AISI

304 grade stainless steel with SS float. Supported by tubular
legs.
150 Litres. Provided with necessary inlet & outlet connections.

5.3

MILK PUMP

Suitable size, same as item no. 7

5.4

PLATE HEAT
EXCHANGER
Capacity

2000 LPH

Regeneration Efficiency

Minimum 80 %

5.1

DUPLEX FILTER

5.2

FLOAT BALANCE TANK

Holding at 80 C

Minumum 16 Seconds

5.5

Intermediate Blocks

Plates

Holding: SS Tublar type holding section.

Fabricated from MS and cladded with AISI 304/316 grade
stainless steel, all contact parts & exposed portion of the block
should be AISI 304/316 grade stainless steel, SS surface should
be 150 grit finish
Plates should be AISI 304/316 grade stainless steelwith NBR
gasket type.

Connections
: Inline Cream Separator & Homogenizer Connections.
FLOW DIVERSION VALVE
Automatic flow diversion valve with audio visual alarm .

5.6

HOT WATER GENERATING SYSTEM

Type

Hot water using steam.

Shape

Vertical Cylindrical made from AISI 304 grade stainless steel,

with necessary safety valve, makeup water valve, inlet and
outlet connections.

Type

MS Centrifugal complete with Three phase, 50 Hz A.C. electric

motor with SS Shroud.

Capacity

Suitable capacity pump for circulation of hot water through

plate heat exchanger.

Type

Controls

Fully automatic control panel fabricated from AISI 304 grade

stainless steel.
Push Buttons for milk separator, Hot water pump, Milk/Cream
Pump, cream transfer pump, homogenizer, ice water pump and
spare , main switch, selection switch, indicators etc.

HOT WATER PUMP

5.7

CONTROL PANEL

Accessories

Control panel, PID,I.P Converter, Air Filter cum regulator,

Solenoid valve, Hooter, Temperature recorder- Two pin
recorder for recording the temperature of hot and chilled milk,
main switch, pneumatically operated flow control valve etc.

Power requirement

Single/Three Phase, 50 Hz, AC supply.

IN - LINE CREAM SEPARATOR

( Existing )

10

Capacity

HOMOGENIZER
(Exsisting)

:
1000 LPH

Capacity
11

12

1000 L/Hr

BUTTER CHURN

Type

Batch drum type

Barrel Capacity

500 L

Construction

Barrel should be made of AISI 304 grade stainless steel

provided with butter worker inside the drum.

Drive

Three Phase, 50 Hz, AC motor with 3 speed mechanical gear

drive system.

Capacity

500 L

Type/Construction

Vertical cylindrical triple walled fabricated inside from AISI 304

grade stainless steel of minumum 3.0 mm thick, middle layer
from MS of minimum 5mm thick and outside from AISI 304
grade stainless steel of minimum 1.5 mm thick . Jacketed for
indirect heating/cooling complete with water and steam
connections, over flow pipe, drain valve and safety valve.

BATCH PASTEURIZER

Cover

Semicircular removable type made from AISI 304 of 2mm

thickness with lifting handles.

Insulation

Minimum 50 mm thick Glass Wool/Standard insulating material

for heat & cool.

Agitator

Mounted on the cover with an electric motor (Three Phase, 50

Hz, AC supply). Gear box with 90 RPM speed.

Blade & Shaft

Made of SS and easily removable for cleaning.

Legs

SS conical legs with adjustable feet.

13

Slope
MILK PUMP

Towards the drain valve with 2" outlet valve.

Same as item no. 4

14

GHEE KETTLE

Capacity
Type/Construction

:
:

500 L
Jacketed, steam heating system with steam trap, pressure
gauge, dial thermoter, safety valve etc.
Spherical

Shape
Operating Pressure (Minimum) 3 Bar
Material

AISI 304

Shell Thickness (Minimum)

Inner Shell

AISI 304 of 6 mm thick.

Intermediate Shell

MS of 6mm thick

Outer Shell
Insulation (Minimum)

AISI 304 of 2 mm thick.

50mm thick rock wool. The insulation should withstand steam
tepmerature.

Cover

Semicircular removable type made from AISI 304 of 2mm

thickness with lifting handles.

Agitator, Blade & Shaft

Sweeping type AISI 304 shaft and blade mounted on the top
with an electric motor, gearbox, oilseal & supporting
arrangement.

Legs

SS legs with adjustable feet.

Slope

Towards the drain valve with outlet valve.

16 COLD STORE (Milk Product):

The supplier should supply & install the machineries for cold storage as per the following details:
Refrigeration Load
: 5 Ton Refrigeration at 0 0 C Evaporation Temperature.
Room Size

Refrigerant

20' x 10' x 11'

(LBH)
R 404A

Required Room
Temperature

40C

Condensing Unit & Compressor

Make : Bitzer- Germany / DWM Copeland-American / Diakin- Japan / Bristol- American /
Dorin-Italy / Gram-Denmark / Buck - Germany / Carrier - USA.
0
Condensing Unit
: Air Cooled (For ambient temperature of 40 C)
Compressor

:
Evaporator

Air Cooled

Automatic compact sealed type electrical control panel &

standard sets of required controls. Three/Single Phase, 50 Hz,
AC supply.

Control Panel & Power

Requirement
Accessories

Semi Hermetic, Make: Bitzer- Germany / DWM CopelandAmerican / Diakin- Japan / Bristol- American / Dorin-Italy /
Gram-Denmark / Buck - Germany / Carrier - USA or
equivalent.

High/Low
Pressure
Cut-out.
Denmark/Sporlan-USA
Oil Separator, Danfoss Make.

Liquid Receiver

Filter Drier, Solenoid Valve, Sight Glass, Make: DanfossDenmark/Sporlan-USA

Thermostatic
Expansion
Denmark/Sporlan-USA

Timers, Relay, Overload protection, Circuit breakers, Single

phase preventor, Sealed light etc.
Digital Temperature Display

Cold Room Insulation

To be done by supplier

Wall & Ceiling insulation

Valve.

Make:

Make:

Danfoss-

Danfoss-

4" (100mm) Thermocol Insulation, vapour barrier and finish

with plaster.
Floor insulation
: 4" (100mm) Thermocol Insulation, vapour barrier and 4" PCC.
Door
: Standard size PUF insulated hinge type, gasket, locking
arrangement & PVC strip curtain.
Note: Thermcol insulation should be 1000mm x 500mm x 100mm in size and weight for 10
Pcs should be 15 Kg (minimum).
17

INSULATION & HEATING SYSTEM FOR DAHI INCUBATION ROOM:

Product Load

700 L to be heated in two hours.

Required Room
Temperature
Heating

40 to 45 0C

Voltage

Suitable capacity electric fan heater, thermostically controlled

to maintain 420 C temperature & digital temperature display to
be included.
Three/Single Phase, 50 HZ, AC Supply.

Incubation Room
Insulation
Wall & Ceiling insulation

To be done by supplier

4" (100mm) Thermocol Insulation, vapour barrier and finish

with plaster.

Floor insulation
Door

:
:

4" (100mm) Thermocol Insulation, vapour barrier and 4" PCC.

Standard size PUF insulated hinge type, gasket, locking
arrangement & PVC strip curtain.

Note: Thermcol insulation should be 1000mm x 500mm x 100mm in size and weight for 10
Pcs should be 15 Kg (minimum).
18

STEAM BOILER
Type

Fuel

Three pass, smoke tube,dry back packaged shell type boiler

with plain furnace.
Wood

Capacity
Design Pressure
Control Panel

:
:

Insulation

Accessories

Fitting/Mountings

300 Kg/Hr (F & A 100 0 C)

10.5 Kg/Cm2 bar
Pre wired electrical control panel with contactors, relays MCB
&MCCB. Three/Single Phase, 415/230 V, 50 Hz, AC Supply.
Should be insulated at least with minimum 100 mm. mineral
wool both on the cylindrical parts as well as the ends.
Vertical Centrifugal Feed Water
Pump with motor, base
frame, isolation valves & non-return valves : 2 Sets (One
operating & one standby)
Forced draft fan with motor and base frame.
Induced draft fan with motor and base frame.
The boiler is to be supplied with following fittings/mountings;
Main Steam Stop Valve
- 1 Pc
Air Vent/Reserve Valve

- 1 Pc

Blowdown valve
Safety Valve

- 1 Pc
- 2 Pcs

Water gauge glass with valve - 2 Pcs

Water test valve
- 1 Pc
Manhole & Head Holes
Instrument & control

:
Steam pressure gauge with cock
Pressure gauge for feed water discharge
Pressure switch
Water level pumping control and dry boiling safety device.
Smoke Pass thermometer.

Safety

:
Low level water in boiler - Alarm and trip
Very extra low level of water - Fusible plug blow off
High steam pressure - Pressure switch- Alarm and trip
High steam pressure - Safety valve open

Additional Supplies

:
Standard chimney --1 set
Water softening Unit of matching capacity - 1 set
Feed Water Tank: 1000 Ltrs rectangular. Made from 5mm thick
MS plate with manhole, drain cock and level gauge.

SECTION - A(5) : BASIS FOR EVALUATION AND THE SCORE THEREOF

1.

GENERAL
1.1

The information required for tender document for the

evaluation and allocation of points falls into the following
sections :
(i)
(ii)

1.2

Dairy Development Corporation requires a thorough and

complete presentation of following data in accordance with
ANNEX I as a must :
(a)
(b)
(c)
(d)
(e)

1.3

2.

Technical Evaluation as per Specification.

Experience & Financial Ability Scoring.

Two years (FY 2006/07 & 2007/08) certified (Audited) Profit

and Loss Account and Balance Sheet.
Form I: Letter of Application
Form II: Identification
Form III: Financial Ability
Form IV: Experience Record
Form IV (a): Detail of machine supplied in Applicant
country.
Form IV (b): Detail of machine supplied outside
the Applicant country.

Bidders who do not meet the requirements stated above in 1.2

will be disqualified.

SCORING :
Those applicants who have not been disqualified will then be
evaluated as per criteria mentioned below.
SCORE

2.1

Technical/Experience Evaluation (Maximum 65 Points)

(a) Total units of Dairy Plants installed in applicant's country (Maximum 40 Points)
(i)
(ii)
(iii)

More than 10 units

5 to 10 units
1 to 4 units

40 Points
35 Points
25 Points

(b) Total Number of Dairy Plants Unit established outside applicant's country
(Maximum 25 Points)
(i)
(ii)

More than 10 units

5 to 10 units

25 Points
20 Points

(iii)

1 to 4 units

15 Points

2.2 Financial Ability (Maximum 35 points):

This section consists of the following parts :
(i)
(ii)
(iii)

Financial Strength (FS)(Net Worth) : Maximum 15 points

Total working capital (TWC)
: Maximum 10 points
Annual turnover
: Maximum 10 points

The points for each part shall be allocated as follows :

(i)

Financial Strength (FS) Net Worth (Maximum 15 points):

This is defined as total assets minus total liabilities as given in
Item 4 (c) of Form III. Applicants having FS equivalent to each
Rs. 3 million will receive 1 point.
Applicants with FS more than Rs. 3 million will receive point on
pro-rata basis.

(ii)

Total working Capital (TWC) (Maximum 10 points):

The working capital is defined as current assets minus current
liabilities as given in item 4 (f) of Form III. The points for each
part of this section shall be allocated as follows
More than Rs. 10 Million
10 Points
From Rs. 7 Million to Rs. 10 Million
7 Points
From Rs. 5 Million to Rs. less than 7 Million5 Points
Less than Rs. 5 Million
0 Points

(iii)

Annual Turnover (ATO) ( Maximum 10 Points )

Annual Turnover is defined as total sales amount per year.
Applicant having Annual turnover (ATO) equivalent to each Rs.5
million will receive one point in pro-rata basis.
Note :
Scoring for Financial Strength (FS ), Total Working Capital ( TWC
) & Annual Turnover ( ATO ) of above will be based on two years
average.

2.3

The bidder securing less than 39 points from 2.1 and 21 points from 2.2 shall not be
qualified even if the goods to be supplied meets the technical details/ specification.

SECTION - A (6) : AFFIDAVIT

1.

The tenderer understands and agrees that the information given in

this document will be used by Dairy Development Corporation (DDC)
Kathmandu, Nepal for the evaluation of tender for the supply and
delivery of Dairy Plant. Such selection will be made at the sole
judgement of DDC .

2.

The tenderer understands and agrees that failure to complete any

part of this tender document may result in non-qualification.
Date .................... ..........................
Signed by .....................................................................
capacity
( NAME IN CAPITAL LETTERS )

in

of ....................................... duly authorized

by ............................................................
( NAME OF COMPANY )
Signature .......................................
Stamp

Company

the

SECTION " B "

SECTION - B (1)
TENDER FORMS

To,
The General Manager
Dairy Development Corporation
Central Office
Lainchaur, Kathmandu,
Nepal.
Sir,

Sub : Tender for the Supply and Delivery of Dairy Plant.

1.

I / We hereby offer to supply and deliver Dairy Plant to the specifications as noted in Section A (4), quantity as mentioned in Section B (2)
(i) and rates as quoted in section B (2) (i) as per delivery schedule
attached in the tender documents.

2.

I / We have read the "CONDITIONS OF TENDER" included in Section 'A'

of the tender document and agree to abide by the said Conditions.

3.

I / We have read the draft "CONTRACT" including its conditions

included as Section - B(3) of the tender document and agree to sign
the said Contract within 15 ( Fifteen ) days from the date of receipt of
letter of acceptance of tender.

4.

A
bank
guarantee
of ... ... ... ... ... ... ... ... ... .. ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .
..
...
.
.
date
...
...
...
..
...
...
issued
by ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .
. .. Bank in favour of Dairy Development Corporation is attached
herewith.

5.

I / We agree to the bid bond being forfeited without prejudice to any

acts, rights or remedies if I / We fail to submit required Performance
Bond within stipulated time or I/We withdraw our offer before expiry
date and withdraw signed contract.

6.

Until the formal supply and delivery Contract is signed, acceptance of

this tender shall constitute a binding agreement between us subject
to the restriction as may be mutually agreed to and as indicated in
the letter of acceptance of my/our tender.
Yours Faithfully,
(SIGNATURE OF THE TENDERER)
Signed by
:
Name of the tenderer
Address

:
:

Date

Seal

ANNEX I
FORM I : LETTER OF APPLICATION FROM TENDERER
Registered Business Name:............................................
Registered Business Address:.........................................
Telephone: ................

Cable:.................

Telex: ....................

Fax : .................

To,
The General Manager
Dairy Development Corporation
Kathmandu, Nepal
Sir,
1.

We hereby submit the tender to be qualified with the Dairy

Development Corporation (DDC) as a bidder for the supply and test
run of Dairy Plant.

2.

We authorise DDC or its authorised representatives to conduct any

investigations to verify the statements, documents and information
submitted and to clarify the financial and technical aspects of this
application. For this purpose, we hereby authorize our clients or any
other person or firm to furnish pertinent information deemed
necessary and requested by DDC to verify statements and
information provided in this application or regarding our competence
and standing.

3.

We declare that the statements made and the information provided

in the duly completed application are complete, true and correct in
every detail.

........
Representative of Tenderer)

Respectfully,
................................................
(Signature

of
Name :

OFFICE STAMP :

Date :
Designation :

the

Authorised

FORM II : IDENTIFICATION
1.

The
information
requested
herein
shall
apply
to
the
manufacturer/tenderer who will have to guarantee for the supply of
Dairy Plant.

2.

Date of submission ................

3.

Name and Address : .......................

(a)
(b)

4.

The Official name : .............................

Address : .......................................

Type of Organisation :
Individual Firm/ Partnership/
Corporation/Private
Limited/others .............................

Limited/Public

5.

Firm Registered / Incorporated in the office of .

6.

Country and year when

Incorporated ( if applicable ) ..................................

7.

Address of an Office in Nepal

(If applicable ) ....................................

8.

Has the name of the Applicant

changed in last five year
If yes, give following details :
(a) Former Name : ......................................
(b) Date of change : ...................................
(c) Reason of change : .................................

9.

Main line of Business: .............................

(Give Details) ....................................

10.

Any other Relevant Details : .........................

..............................

Note :

As supplement provide latest published annual report.

Tenderer
OFFICE STAMP :

...................................
Signature of authorized representative of
Name : ................................
Designation : ...............................

FORM III : FINANCIAL ABILITY

1.

All fiscal data requested and provided in this bid shall apply to the
manufacturer/tenderer who will have the ultimate responsibility for
the supply.

2.

All fiscal data shall be quoted in US Dollars/Indian Rupees/Nepalese

Rupees.

3.
Copies of last two years certified (audited) profit and loss accounts
and balance sheets shall be provided in English or Nepalese version. It
must also show the annual turnover figures.
4.

(i) Indicate liquidity during the years :

Year 2006/07

2007/08
(a) Total Assets
= US
(b) Total Liabilities
(c) Net Worth (a -b)
(d) Current Assets
(e) Current Liabilities = US
(f) Working Capital (d-e)

$/IRs/Rs ........
= US $/IRs/Rs ........
= US $/IRs/Rs ........
= US $/IRs/Rs ........
$/IRs/Rs ........
= US $/IRs/Rs ........

(ii) Annual Turnover

= US $/IRs/Rs ........

Year

(iii) Indicate liquidity at the time of submission of tender

(a) Total Assets
= US
(b) Total Liabilities
(c) Net Worth (a -b)
(d) Current Assets
(e) Current Liabilities = US
(f) Working Capital (d-e)

$/IRs/Rs ........
= US $/IRs/Rs ........
= US $/IRs/Rs ........
= US $/IRs/Rs ........
$/IRs/Rs ........
= US $/IRs/Rs ........

Note :
An affidavit from auditor testifying to the authenticity of
the figures of liquidity/ turnover as indicated in above S.N. 4
[ (i), (ii)& (iii) ] must be given.

Tenderer
OFFICE STAMP :

........................................
Signature of authorized representative of
Name : ................................
Designation : ...............................

Auditors Signature : ................................

Name of Auditor : ................................

Stamp : ...............................

FORM IV : TECHNICAL/ EXPERIENCE RECORD

Supply Record :
The manufacturer should provide detailed supply & performance records
of their products offered type of products along with necessary certificates
from the user in home country and outside the home country.
DDC may verify the record and performance of the offered goods with the
user. If the performance is found not satisfactory, the tender will be
rejected.
1.

All data and information requested and provided shall apply to the
company responsible for installation & commissioning who will have
the ultimate responsibility for the supply.

2.

Total units of Dairy Plants installed & commissioned in Applicant's

Country.
(
As
per
attached
Form
IV
(a)
)
.

3.

Total no. of units established

.
( As per attached From IV (b) )

outside

applicant

country.

NB : The supporting documents with regards to Form IV (a) and IV (b)

should be enclosed with tender document.

tenderer
OFFICE STAMP :

........................................
Signature of authorized representative of
Name : ..............................
Designation : ...............................
Office Stamp

FORM IV (a) :

EXPERIENCE RECORD

Details of Supply of Dairy Plants in Applicant Country

S.N

Types & Capacity

( Make / Model )

Client's name and Address

No. of
Unit
Suppli
ed

Supplied
Year

( Attach recommendation letter from the clients )

Tenderer

........................................
Signature of authorized representative of
Name : ................................
Designation : ...............................
Office Stamp

FORM IV (b) :

EXPERIENCE RECORD

Details of supply of Dairy Plants outside the Applicant's Country

S.N

Types & Capacity

( Make / Model )

Client's name and Address

No. of
Unit
Suppli
ed

Supplied
Year

( Attach recommendation letter from the clients )

Tenderer

........................................
Signature of authorized representative of
Name : ................................
Designation : ......................
Office Stamp : ......................

SECTION - B (2) (i)

BID FORM ( PRICE SCHEDULE )

Tender No. DDC/24/Dairy Plant/065/066

S
N

Item

Qty.

Make & Model

Countr
y
of
Origin

Ex-Factory / FOB Price

Price Per Set
( In Figure )
In Words

( In
Figure )

Total Price
In Words

1. Raw Milk Reception System 5000 LPH

consisting of ;
a
b
c
d
e
f

Milk Pump
Duplex Filter
Digital online flow meter
Milk Analyzer
Computer, Printer, UPS & Integrated
Milk Billing Software
Plate Chiller 5000 LPH ( Existing Unit to
be integrated )

2. Milk Storage Tank for raw milk

1 Set
1 Set
1 Set
1 Set
1 Set
1 Set

1 Set

5000 Ltrs (Existing Unit to be integrated )

3. Milk Storage Tank 5000 Ltrs (For

market milk)
4. Milk Pump 2000 LPH
5. Processing Section 2000 LPH
consisting of ;
a.

Duplex Filter

1 Set
2 Set

1 Set
Bidder's Signature..

b
c
d
e
f

Float Balance Tank

Plate Heat Exchanger
Flow Diversion Valve
Hot Water Generation System with pump
Control Panel

1 Set
1 Set
1 Set
1 Set
1 Set

6. Inline Cream Separator 1000LPH

( Existing unit )
7. Homogenizer 1000 LPH ( Existing
unit )
8. Butter Churn 100 L(Existing unit)
9. Batch Pasteurizer with milk
pump 1000 L (Existing unit)
10. Ice Bank to be repaired as per
attached sheet
11. Cold Storage ( Milk Product )
12. Insulation & Heating System for
Dahi room
13. Steam Boiler 300 Kg./hr.
(Existing unit)

1 Set
1 Set
1 Set
2 Sets
1 Set
1 Set
1 Set
1 Set
Bidder's Signature..

14. Transformer (Existing unit)

1 Set
15. Generator (Existing unit)
1 Set
16. Charges for required all product
1 Lot
& utilities SS/ Steam/hot water,
Ice water, Air supply pipe, valves,
pumps, fittings & Insulation.
17. Spare Parts ( List to be provided
1 Set
by bidder )
18. Miscellaneous
Lump Sum
19. Excise Duty ( if applicable )
FOB Price Sub Total

Clearing Forwarding, Transportation

and Insurance charges
Test Run Charges.
Total
NB : Cost of required spare parts should be included in quoted price.
Bidder's Signature..
Bidder's Name:- .

Seal :.

Section B 2(ii) : Declaration of Agent /Representative

1.

Name of Local Agent/Representative :

Address:
Phone No:
Fax No:

2.

Commission to Local Agent:(a)

Rate of commission

(b)

Mode of Commission Payment:

(c)

Currency of Payment :
Signature of Tenderer:
Name :
Address:
Seal :

Condition for Local Agent :

The local agent is liable to pay the tax on the commission amount as per
the rules of Government of Nepal.

SECTION - B (3)
CONTRACT DOCUMENTS
This Contract is signed on ................... day of ..........
between Dairy
Development Corporation of Nepal having its registered office at
Lainchaur, Kathmandu, Nepal (hereinafter called DDC, the "BUYER", which
expression shall unless the context otherwise requires include its
successors and assignees) on the one part :
AND
M/s............................................................................................................
......................................................................................
having
its
registered office at
.................................... (hereinafter called
"SUPPLIER" which expression shall unless context otherwise requires
include its successors and assignees) on the other part:
WHEREAS
The SUPPLIER has submitted a signed tender ref................ .............
dated ...................... as per attached Appendix, whereby it has undertaken
to supply and deliver Mini Dairy Plant ( hereinafter called the "Goods") to
DDC's warehouse. Whereas DDC has accepted the said tender by its letter
of acceptance to the SUPPLIER dated .....................
1.

For the consideration hereinafter mentioned, the SUPPLIER will upon

and subject to the conditions annexed hereto and within the time
stipulated therein, complete the supply of goods and deliver the
same to DDC's warehouse, as per agreed delivery schedule attached
herewith.

2.

DDC will pay the SUPPLIER the CIF Site delivery/FOB price as per
payment procedure mentioned in the clause no. 3 of conditions of
contract.

3.

The term CONTRACT wherever used herein and in all CONTRACT

documents shall mean the documents forming the tender and the
acceptance thereof together with the documents referred thereto
including the conditions annexed hereto and the specifications. And
these documents taken together shall be deemed to form one
Contract and shall be complementary to one another.

4.

The term SUPPLIER wherever used herein and in all Contract

document shall mean the person or persons, partnership firm or
company whose tender has been accepted and who has or have
signed this CONTRACT shall include his or their executers,
administrators
assigned
successors
and
duly
appointed
representatives.

5.

The SUPPLIER will be fully responsible for the execution of the

CONTRACT.

6.

7.

The following documents form the part and parcel of this Contract :
(a)

Tender Notice

(b)

Tender Document (Section "A" & Section "B") including

(i)

Conditions of Tender

(ii)

Tender Form

(iii)

Specification of Mini Dairy Plant

(iv)

Conditions of Contract

Name of Local Agent :

Address of Local Agent :
Phone No. :
Fax No. :
Rate of Commission :
Mode of Payment :
The contracting parties in the presence of the witness, duly sign this
Contract.
(SUPPLIER'S Signature)

(DDC's Signature)

Name

Name

Designation

Designation

Address

Address

Phone No. :

Phone No. :

Fax No.

Fax No.

Seal

Seal

Witness

Witness

Name
Address

:
:

Name
Address

CONDITIONS OF CONTRACT
1.

Scope of Contract :
The SUPPLIER shall carryout and complete the supply, delivery
installation & commissioning of all Goods in accordance with this
CONTRACT in every respect to the complete satisfaction of DDC.

2.

Forfeiture of Performance Security and Blacklisting:

(a)
The proceeds of the Performance Security shall be payable
to the DDC as compensation for any loss resulting from the
supplier's failure to complete its obligations under the Contract.
(b)
DDC can terminate the Contract if the Supplier fails to
fulfill the obligations as per the Contract. Upon termination of
the contract, the Performance Security submitted under the
Contract will be forfeited and the loss incurred by DDC due to
termination of the Contract shall be borne by the Supplier. After
this, the Supplier shall be black listed and the notice of black
listed shall be circulated to all office of DDC. The Supplier who
has been black listed shall not be eligible to participate in any
tender and Sealed quotations of DDC for the period of Five (5)
years.
(c)
The Performance Security will be discharged by the DDC
not later than thirty (30) days following the date of completion
of the Supplier's performance obligations, including the
warranty obligations as stated in clause 12 of the Contract.

3.

Payment:
(a)
60% of total CIF site delivery/FOB price will be paid to the
Supplier in Indian Currency/ payable foreign currency through
an Irrevocable
L/C on presentation of following shipping
documents in triplicate at site:
(i)
(ii)
(iii)
(iv)
(v)

(vi)

Original Commercial Invoices:

Original Bill of Lading/Consignment Note "Clean on Board"
marked "FREIGHT PREPAID"
Original Certificate of Country of Origin issued by Chamber
of Commerce or any authorised agency of the concerned
Government.
Original Insurance Policy.
Original Certificate of Inspection as to the quantity and
quality of goods carried out by any one of SGS/CROWN
AGENTS/LLOYED/VERITAS surveyors at the time of
shipment or despatch as per clause no. 7.
Packing list.

(b)

Balance 40% payment shall be made through Letter of Credit

only after all the consignment of Goods are successfully
delivered at DDC's warehouse and test run has been carried
out successfully by supplier and followed by acceptance letter
issued by DDC.

(c)

Test run charge shall be paid only after successful delivery &
acceptance of the Goods after commissioning of the plant at
final destination. Any payment to Local agent shall be paid in
Nepalese currency only on the recommendation of tenderer.

(d)

Liquidated damages, short fall of goods and any other charges

payable to DDC shall be deducted at the time of the last balance
payment.

(e)

DDC shall intimate the Supplier about the establishment of

Letter of Credit and it shall be the responsibility of the Supplier
to contact the corresponding Bank and obtain the L/C and inform
DDC on any discrepancies and request for amendment
immediately.

Note :1. a) L/C confirmation charge and any other L/C expenses incurred
outside Nepal should be borne by the SUPPLIER.
b) Two sets of complete dispatch documents should be sent to
DDC by courier service as soon as possible.
4.

Delivery:
(a)

5.

The supply and delivery of total quantity under this contract

should be completed within 120 days and test run of the
machine should be completed within 180 days.

(b)

The delivery date shall be counted

establishment of Letter of Credit.

from

the

date

of

(c)

"Supplier" should intimate " DDC " at least One week prior to
arrival of goods at Kolkatta port / Khasa / Nepal - India Border.

(d)

Supplier must supply one set of operating, maintenance & spare

parts manuals along with the goods.

Shipment :
Goods may be shipped in single/plural shipments as per delivery
schedule. But all the Goods must be delivered at destination i.e.
DDC's warehouse at site, Nepal as specified in the agreed delivery
schedule.

6.

Liquidated Damage/Penalty :

In the event of the Supplier failing to complete the supply and

delivery of the goods under this Contract or on or before the date
agreed in the Contract or on or before any extended date as
hereinafter provided, except in such circumstances provided for in
clause 10, the Supplier will pay for damage at the rate of 0.05 % of
contract amount per day which will be realised from the 40% balance
payment or any deposit or Performance Bond or any money payable
to the Supplier.
Notwithstanding anything contained in foregoing paragraph the
supplier shall be responsible to reimburse all paid amount, if he fails
to deliver each lot of goods as per quality and quantity as agreed
upon under this contract.
If supplier fails to execute supply in time and the buyer is not in a
position to accept the material even with late supply penalty, the DDC
will have the right to terminate the contract & Performance Bond
shall be forfeited.
7.

Certificate of Inspection:
Inspection as to the quantity and quality of Goods must be carried out
in accordance with the DDC's Specification of the Machine and
equipment attached in contract document along with the packing
details, by any one of SGS/CROWN AGENTS/LLOYED/VERITAS
surveyors at the time of shipment and a original certificate stating
that supplied goods complied with the DDC's specification must be
sent with dispatch documents. Expenses incurred for such inspection
shall be on the Supplier's account.

8.

Insurance:
Each item should be insured upto final destination i.e. DDC's
warehouse in Nepal at its total destination delivery price plus 15% of
sum against all risks including War, TPND, SRCC, FPA, WPA, Fire, Road
Transit Breakage, Leakage, Crackage, Water Damage, etc.
The
validity of Insurance Policy should be at least for 120 days covering
for the prdiod of installation and commissioning at final destination.

9.

Responsibility of the Clearing of goods by the Supplier :

(a)

The supplier will be fully responsible to clear the consignment at

Kolkatta Port/ Khasa/Nepal - India Border and forward as well as
transport to the final destination i.e. DDC's warehouse at their
own cost.

(b)

Any short or loss caused due to short landing or/and damage in

Goods in transit, the Supplier himself shall arrange to make
settlement of claim with the concerned authority. Supplier is
required to submit valid short landing or/and damage certificate

(c)

10.

to DDC from the authorised agent of the concerned Insurance

Company or Kolkatta Port Commission. DDC shall deduct the
value of non-delivered goods from the concerned L/C amount or
from its payment as per insured value against such certificate.
DDC will facilitate to clear the "Goods" at Nepalese border
customs and will pay the duties and tax levied at the Nepalese
Custom Office and applicable in Nepal.

Terms of Force Majeure :

In case of force majeure the SUPPLIER is entitled to an extension of
the reasonable time of delivery. By force majeure, it is understood as
interferences during the execution of the Contract which are due to
following circumstances beyond the control of the Supplier:
(a)
(b)

Insurrection, rebellion, war, condition similar to a state of war, or

preparation to a state of war, or preparation for war,
Strike and lock-outs, the latter only in case they are not
instituted by the supplier,

(c)

Fire or break-downs of plant,

(d)

Natural calamities like earthquakes, hurricanes, tornadoes,

floods and earth slides,

(e)

The failure of supply of materials as a result of one or more of

the above cause; or by reason of shipwreck, etc.

The SUPPLIER's right to have an extension at the time of delivery

resulting from the above mentioned causes is dependent on :

11.

(a)

That within 15 days after the occurrence of a case of force

majeure, he informs DDC in writing that he considers himself
entitled to an extension of the time limit;

(b)

That he produces evidence of the days of occurrence and of the

duration of the force majeure in an adequate manner ( for
example by means of documents approved by the government
and local authorities );

(c)

That he produces the document which proves that the delay

occurred is not due to his own action or omission.

(d)

That the Supplier has submitted a written request letter to DDC

for time extension before expiry date of delivery of goods.

The Supplier shall be responsible for the delayed delivery of goods

due to any reason, i.e., due to any governmental procedure outside
Nepal. The cost which may incurred due to such delay shall be borne
by the Supplier.

12.

13.

Warranty :
(a)

Warranty Period : The warranty shall remain valid for a period of

12 (twelve) months from the date of issuance of Technical
Acceptance Certificate issued after successful test of the goods
received as per the Technical Specification of DDC. Technical
Acceptance certificate will be issued within 7 days of job
completion.

(b)

The warranty shall cover repair and/or replacement of the

goods. Only genuine items produced by the original
manufacturer shall be used for repair or replacement.

(c)

DDC shall promptly notify the supplier in writing of any claims

arising under this warranty. Upon receipt of such notice, the
supplier shall, with all reasonable speed, repair or replace the
defective goods without any costs to DDC.

(d)

If the supplier, having been notified of the claim, fails to remedy

the defect(s) within a reasonable period. DDC shall take
remedial action as may be necessary, at the supplier's risk and
expense and without prejudice to any other rights, which DDC
may have against the supplier under the contract. The cost of
material, two way freights, insurance and any other duties
during the warranty period shall be borne by the Supplier.

(e)

During delivery, if some of the items are found short-supplied or

damaged, the Supplier shall supply/replace these items without
any cost to DDC and all the costs including customs and other
local taxes shall be borne by the Supplier.

Settlement of Dispute:
Any dispute, controversy or claim arising out of or relating to this
Contract, or the breach, termination or invalidity thereof, shall be
settled by arbitration in accordance with the UNCITRAL Arbitration
Rules as at present enforce. The place of arbitration shall be in
Kathmandu, Nepal.

14.

Inspection of goods and its operation :

Inspection of goods as per Technical Specification & trial operation of
the machine to the satisfaction of DDC shall be carried out by a
technical team appointed by DDC, Central Office. In case of minor
discrepancies of the supplied goods in Technical Specification, DDC
may accept such goods with deduction in price not at the cost of
quality and inferior operation.

15.

This Contract shall be governed by the laws of Government of Nepal.

SITE DELIVERY SCHEDULE

Goods
Mini Dairy
DDC's
attached
document.

Plant as per
specification
in
tender

ANNEX - II

Delivery Site

Lumbini Milk Supply Scheme, Butwal.

ANNEX - III
BID BOND GUARANTEE
Date:
DAIRY DEVELOPMENT CORPORATION
CENTRAL OFFICE
LAINCHAUR
KATHMANDU
NEPAL.

Ref No.:-

In consideration of your allowing M/s ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...
... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .
.. ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... . . . . (the Bidder)
to participate in your tender for the supply of Mini Dairy Plant. Tender
Notice No. ... ... ... ..., we hereby irrevocably and unconditionally guarantee
to you that in the event of the bidder being awarded the contract and
failing to take up their obligations there under, we will, on your first written
demand, pay you a sum of . ... ... ... ... ... ... ... ... ... ... ... (In
words ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ..
. ... ... ... ... ... ... ... ... ... ... ... ... only) notwithstanding any contestation by
the Bidder or any other third party.
This
guarantee
shall
remain
effective
and
in
full
force
from ... ... ... ... ... ... ... ... ... ... ... until the close of banking hours
on ... ... ... ... ... ... ... ... ... ... ... ... Unless a demand in writing by you to us
reaches us by such time, all our obligations hereunder shall cease and we
shall not entertain any claim, counter-claim or contestation beyond and
after ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...
Our liability under this guarantee is restricted to . ... ... ... ... ... ... ... ... ... ...
(In
words. ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ..
. ... ... ... ... ... ... ... ... ... ... ... ... ...... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...
... ... only)
For ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... BANK LIMITED,
KATHMANDU, NEPAL.

Authorized Signature:

ANNEX - IV
( PERFORMANCE SECURITY )

DAIRY DEVELOPMENT CORPORATION

CENTRAL OFFICE
LAINCHAUR, KATHMANDU,
NEPAL.

Date:- ... ... ... ...

Ref. ... ... ... ... ... ... ... ... ... ... ... ...
Whereas
M/s ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ...
... ... ... ... ... ... . . Post Box No. ... ... ... ... ... ... (hereinafter called the
Supplier
have
participated
in
the
tender
(Ref. ... ... ... ... ... ... ... ... ... ... ... ... ..) for the supply of Mini Dairy Plant
and you have accepted their tender and requested for signing the
Contract, and whereas you require from the Supplier, a Performance
Security for an amount of . ... ... ... ... ... ... ... ... ... ... ... (In words ... ... ... ...
... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .
.. only) we, ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... Bank Limited, P.O.
Box ... ... ... ... ... , Kathmandu, Nepal (the Guarantor) hereby agree a
covenant as follows:
In the event of the Supplier failing to perform their obligations under the
Contract for any reason whatsoever, the Guarantor shall pay you without
demur a sum or sums upto . ... ... ... ... ... ... ... ... .
( (In words ... ... ... ...
... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... .
.. only) against your receipt for the sum claimed accompanied by your
statement that the contractor failed to comply with the Contract terms,
notwithstanding any contestation by the supplier or any other party.
Notwithstanding anything contained herein above, our liability under this
guarantee is restricted to . ... ... ... ... ... ... ... ... ( In
words ..................................................................................only) and shall

remain
in
full
force
until
the
close
of
banking
on ... ... ... ... ... ... ... ... ... ... ... ... ( hold validity for one year ).

hours

Unless a demand or claim made in writing by you to us under this

guarantee reaches us by that date, all our obligations hereunder shall
cease and we shall not entertain any claim beyond or after that date.
For ... ... ... ... ... ... ... ... ... ... ... ... ... BANK LIMITED, KATHMANDU, NEPAL
Authorized Signature:

ANNEX - V

Sample of Manufacturer's Authorisation Letter

TO:

Dairy Development Corporation

Lainchaur, Kathmandu .

WHEREAS ..( Specify Name of the Manufacturer) who are established

and reputable manufacturers of ..(Specify Name and/or description of Goods) having
factories at ..(Specify Address of Factory)
Do hereby authorise _____________________________(Specify Name and Address of Bidder /Agent )
to submit a Bid, and subsequently negotiate and sign the Contract with you against Tender Notice
No.DDC/24/Dairy Plant/065/066 for Supply and Delivery of Mini Dairy Plant manufactured by us.
We hereby extend our full guarantee and warranty for the Goods offered for supply by the above
firm against this sealed Tender .

_____________________________________
(Signature for and on behalf of Manufacturer)
Name:_______________
Designation:_______________

________________________________________________________________________
Note:

The Manufacturer's Authorization Letter shall be on the letterhead of the

manufacturing concern and shall be signed by a person competent and
having the power of attorney to bind the manufacturer.
It is mandatory to submit Manufacturer's Authorization Letter.