Modules to be included in Pilot Run

Module
Security / Workflow

Objectives / Expectations
To handle changes to security
To handle changes in workflow
Reset workflow

e-Admin

View News
Phone Directory
Document Download

e-Staff

View own CV
Make CV Change
Approve CV Changes
Termination/Resignation (Internal)

e-Payslip

e-Leave

View / Download payslip

View / Download EA for last year
Planned Leave
Submit Leave
Cancel Leave
Approve Leave
View Leave Balance / History
View Staff on Leave
Staff Leave Calendar
Confirm Leave Workflow correct
Rule Validation (Relief & Reason Setup)

e-Claims

Submit Different Types of Claims

Misc
Travelling
OT
Claims Approval
Claims Processing
View Claim History
Rules validation

eTraining

Create Course/Class
View Training Calendar
Course Catalog
Apply for Training
Approve Training
Update Attendance
Evaluation

e-Attendance

Viewing Attendance
Attendance Advice
KLMain (Sign In/Out)

e-Org Chart

Setup
Viewing
Upload of Org Chart

10
11
12

e-Trend Dashboard
e-IR
Employee

Viewing
Entry & Maintenance
New Staff
Confirmation
Resignation
Update Service Record
Report Generation

13

Payroll

Process Payroll
Ensure Information affecting payroll flows into Payroll
Ensure various interfaces work
Reports Generation

14

Leave

15

Attendance

16

People Query

Leave Adjustment
Leave Entry
Confirm attendance upload
Assign Shift
Report Generation
Interfaces

in Pilot Run
Trainer

DocPrep

All Groups, PIC - Awi, May not need to involve branch people as
Mubarak
mostly viewing

Jessica

Jessica

All Groups, PIC - Awi, HR to be approver

Mubarak

Jessica

Jessica

All Groups

Jessica

Jessica

Group 1, PIC - Aniza

Alan

Jessica

Group 2, PIC - Wany / Additional emphasis on KL Main

Amir

LW

LW

Group 3, PIC - Shidah

/ Shakira

Denneth

Den

All Groups, PIC Khairul

Jessica

Jessica

Pilot Group / PIC

PIC - Awi, Mubarak

PIC - Zatul

PIC - Elda
PIC - Awi, Mubarak

PIC - Lily / Jef

Notes / Suggestion

More internal

More internal
Internal IR Team only

PIC - Aniza
PIC - Khairul
PIC - Awi, Mubarak

Limited to main users of People Query

Tasks
QRG Preparation
Database Synch
Pilot Sample Finalization
Security / Workflow Setting
Configuration Finalization
Training
Pilot Run
Issue Reporting
Issue Review
Issue Resolution
Sign Off

Customization UAT

Sept
29 30

10

11

12

13

14

October
15

October
16 17

18

19

20

21

22

23

24

25

26

27

28

29

30

31

November
1
2
3
Team
Edwin

Pilot Sample

HR
Employee Number

Employee Name

Designation

Role

IT
Employee Number

Employee Name

Designation

Role

KL Main
Employee Number

Employee Name

Designation

Role

KL Main
IT (Development)
HR

Modules

Group 1
4 (2 Ops & 2 Cr)
4-6
6

Group 2
4 (2 Ops & 2 Cr)
4-6
6

Group 3
4 (2 Ops & 2 Cr)
4-6
6

eLeave

eClaims
eAdmin
eStaff
ePayslip
eAttendance

eTraining

5-6pm

Dates
Security / Workflow
e-Admin
e-Staff
e-Payslip
e-Leave
e-Claims
eTraining
e-Attendance
e-Org Chart
e-Trend Dashboard
e-IR

Briefing
Briefing
Briefing
10/11/2016
10/12/2016
10/11/2016
10/12/2016
Internal
Internal
Internal

Date for DB Synch

Documents Needed
Document
Quick Reference Guides
Feedback forms
Issue Logs
URL

Objective
PIC
Provide easy reference for users regarding
processes
To obtain feedback from Pilot Sample for
analysis and further improvements
Compilation of Feedback Forms for
troubleshooting / followup

IT Immediate Task List

1
2
3

Tasks
Get Approval for DB Synch
Do DB Synch with PQ (Edwin)
Setup the URL

Setup Access (AD) to Pilot

Deadline
28/9 Start
4/10/2016 -6/10
Complete by 6/10
Complete by 7/10 (User List will
be provided on or about 5/10)

Edwin