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How-To:

Change the Body of Tendering EMails


SAP TM delivers standard content for all types of tendering e-mails: notification e-mails and requests
for quotation. This guide provides a step-by-step description of how to replace the standards texts
with customer specific texts. The same applies also to the texts contained in SMS.

Defining the texts


Document Maintenance (SE61)
The e-mails consist of three different building blocks: subject, body with general text and body with
detailed tendering information.

Each part is created as a separate document of class General Text in transaction SE61:

The document itself consists of simple text and of text symbols, which are marked with &. Those
text symbols act as placeholders, which are then replaced with actual data during runtime.

General Settings for Tendering


In customizing, you then define which text documents created in transaction SE61 shall be used for
which e-mail type:

Enhancements
Custom texts
You can either create your own General Text documents in transaction SE61 or copy and modify
the standard texts. If you then maintain those in tendering customizing, the e-mails will be created
with your content accordingly.
If you use the same text symbols that are already available in the standard texts, they will be
replaced with actual data during runtime automatically.

Custom text symbols


You can overwrite the standard replacement of existing text symbols (e.g. replace
&TEND_MANAGER& not only with the full name, but also with the office address of the tendering
manager), or you can define completely new text symbols in your own text documents and replace
them during runtime.
In order to replace text symbols with your own content, you need to implement BAdI Sending of
Tendering E-Mails, method REPLACE_TEXT_SYMBOL.
Here is a list of text symbols that are available in standard:

CARRIER: Carrier
NUMBER: Number of bundled issues
TEND_MANAGER: Full name of tendering manager
WORKLIST: URL to carriers worklist
TEND_MANAGER_PHONE: Tendering manager's phone number
TEND_MANAGER_FAX: Tendering manager's fax number
TEND_MANAGER_MAIL: Tendering manager's e-Mail address
RFQ_ID: Request for quotation
FO_ID: Freight order
SOURCE: Source location with address description
DESTINATION: Destination location with address description
START_DATE: Start date
END_DATE: End date
MTR: Means of transport
MULTI: Multi-pick indicator with number of stops
VOLUME: Total net volume
WEIGHT: Total net weight
QUANTITY: Total quantity
PRICE_LIMIT: Price limit
PRICE_CHANGEABLE: Indicator, whether or not a new price is accepted
RESPONSE_DATE: Response due date
SUBMITTED_PRICE: Price submitted by the carrier
QUOTATION_NUMBER: Sequence number of quotation within the RFQ
QUOT_SUBMISSION_DATE_TIME: Date/time, when quotation was submitted

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