Type of meeting conducted in construction

Oral communication is one type of communication skill that using mouth to

communicate and usually apply when meeting occurs since oral is a proper communications
skill compared to other skill. Communicating properly in a group of people improves an
individuals all around skills. Oral is the most successful way of distribute information and
giving procedure accurately. The more effective communication functions during meeting the
better. Thus enables employees to perform jobs better.
Meeting is like a group discussion where people do conference and pointing their
opinion by face-to-face. Meeting conferences in construction is participant by stakeholders
involved. During meeting, all stakeholders will communicate regarding new agenda that
might happened and discuss the progress of the project whether it run smoothly or the other
way round.
There are a few type of meeting conducted during construction and according to its
purpose. The first type is partnering meeting. It required all the stakeholders to participant
this meeting as it create agreement between them regarding the projects objective. The
second one is the pre-conduction planning and organisation meeting. Third one is the subcontractor coordination meeting. This type only refers to the contractor and the subcontractor.
General site meeting is also a kind of meeting conducted in construction and this
usually conducted once a month. These all type of meeting required a good communication
skill for it to run smoothly.

Partnering meeting
Partnering is refers to a number or people usually more than two work together as a
team. Engineer, contractor, sub-contractor, architect and owners representative as well are
the one who involved in partnering meeting. This is one of the processes that build a
relationship and trust between stakeholders. They work together and shared a same goal and
objective in a project. The objectives have to be realistic and measurable to become
achievable in order to fulfil the clients requirement. It is easier for them to talk to each other
about how far the progress of the project going. Besides that, partnering meeting able to
avoid any dispute from occur. If there any misunderstanding take places, the best way to
solve it is through communicate.
Pre-construction planning and organisation meeting
Pre-construction meeting is a first type of meeting what will be conducted by
stakeholders. This type of meeting emphasis on planning before they started theirs project.
Before this meeting run, introduction will be conduct first. The stakeholder will be introduced
to an organisation according to their role in an organisation chart. Furthermore, in an
organisation, interaction between stakeholders is essential as they can solve problem together
professionally.
Subcontractor coordination meeting
A subcontractor coordination meeting is conducted between main contractor and subcontractor only. The purpose it to discuss what is happened on the construction site. In spite
of that, any dispute will be fixed during this meeting before the site meeting.
Site meeting
Site meeting is not much different from pre-construction meeting. Site meeting is
frequently conducted as it gathered all the stakeholders. The firm is to identify the overcome
site problems and covered the issues instead of the progress of the project.

Techniques of oral communication

There a few techniques of oral communication that may be apply during

circumstances. The first one is by oral presentation. Presentations are important form of oral
communication in which the stakeholders have an opportunity to talk or brief others on a
particular topic and their work sheet. When making a presentation, it is better to keep the
number of words low in each slide. Participants easily get boring when they have read a lot of
words in the slide. Plus, a presenter must have a good skill to deliver their point. Giving a
presentation reduced the time for the stakeholders to deliver their massage rather than using
written script.
Second technique is through negotiations. Negotiation is the process where the
agreement is reached between the parties which different view. The purpose is to achieve an
agreement and must be acceptable by parties involved. Quantity surveyor is one of the
stakeholders that always involved in a negotiation confrontation. Since they are responsible
to confirm the clients regarding to the final cost of the construction, negotiation is important
between them so that any short in cost can be avoided.
Besides that, by using telephone is also one of the techniques of oral communication.
Telephone is a device that can connect a stakeholder. Some people always think that
communicate through telephone is useless. The fact is through telephone is more important
instead of normal conversation. For instance, if an engineer received a phone call, they are for
sure will answer the ringing phone even they are busy because the information that they are
going to received may be more important than the task in hand.