Assignment Cover Sheet

Qualification

Module Number and Title

Higher National Diploma in Computing & System

Developement

System Analysis & Designing

Student Name & No.

Assessor

Rizan Ismail shafeeg

Hand out date

Submission Date

Assessment type Duration/Length of Weighting of Assessment

Coursework
Assessment Type
3 weeks

60 %

Learner declaration
I, Rizan Ismail Shafeeg., certify that the work submitted for this assignment is my own and
research sources are fully acknowledged.

Marks Awarded
First assessor
IV marks
Agreed grade
Signature of the assessor

Date

FEEDBACK FORM
INTERNATIONAL COLLEGE OF BUSINESS & TECHNOLOGY
Module:
Student:
Assessor:
Assignment:

Strong features of your work:

Areas for improvement:

Marks Awarded:

Coursework

Learning outcomes covered

Understand system designing methodologies, tools and the techniques

Evaluate different systems development life cycle models
Be able to perform a systems investigation
Be able to design a solution using appropriate system design methodologies,
tools and the techniques

Scenario and the Task

Introduction
System Analysis & designing is a very important subject domain related to
Information systems. Information systems durability, Validity, efficiency & accuracy depends on
how well the system investigation & designing activities are accomplished during the system
development life cycle. Learning & making use of the best tools such as Entity Relationship
Diagram, Data Flow Diagram, Flowchart and Unified Modelling Language Diagrams for
aforementioned activities are very much essential for a system analyst.
Clear understand ability of Software Development Life Cycle model stages & unique
duties assigned to those enables software development team to maintain product quality, track
progress, project budget and the nature of the product, according to higher satisfactory level.
Selecting the best Software development process model for an information system project is
crucial since success or failure of the product can be decided by the process model & its
systematic approach.
Scenario
By looking at the prevailing requirements of the countrys health care sector Health ministry has
decided to implement information system for keep track of the patients records of the
government hospitals. This patient information management system should provide required
information regarding patient for the relevant authorized people including physicians,
consultants & Directors of the hospitals.
The system consist features to create, search, update & delete patients personal
information, Health history information, treatment given information including medicine &
surgeries, physicians, consultants & other relevant personnel information who involved with the
treatment and most importantly admit, discharge & testing report information. The system is
supported by dedicated centralized database implemented at the Colombo national hospital.

The following benefits are expected by the health ministry from the newly
implementing patient information management system.
1. Protecting patient information sophisticated manner by implementing national patient
information database.
2. Generate timely & on demand health reports on patient very efficient manner.
3. Produce needed information for different part of the island physicians on patients.
4. Streamlining patients health information among government hospitals all-over the
island.
5. Increase precision in identifying & prescribing the best medicine to the correct patient
& to the correct disease.
6. Collaborative diagnosis, treatment & medicine prescription for patients in difficult
situations.
Assume you are one of the senior system analysts working for Lanka e Solutions (Pvt) Ltd to
which the government has outsourced the project. Your main job role is to analyse current system
& design a new system for aforementioned. Once your finalized system report is handed over to
the project manager he will initiate the rest of the operation of the project.
In order to collect useful information about the designing system you need to gather information
from some selected professionals such as physicians, consultants & administrative officers in a
government general hospital such as Kandy.

Tasks
1. Find out the vision, mission, objectives, and goals of the organization that you have selected.
(4 Marks)
2. Write a small description about how the current system is working and its draw backs.
(4 Marks)
3. Use fact finding techniques like interviews, observations, investigation and questioner,
document review to carry out the tasks. (4 Marks)
4. Prepare a sample questioner and get the feedback from at least ten employees in the
organization. Attach the feedback to your final document. (4 Marks)
5. Prepare feasibility study report for the new system that you propose. (6 Marks)
6. Identify the functions and purpose of each stage of a system lifecycle while providing evidence
to support an understanding of the Lifecycle (6 Marks)

7. Compare different lifecycle models and suggest the suitable model to implement the current
system. Explain why it suites. (8 Marks)
8. Use ER diagrams to design data model of the proposing system. Find entities, Attributes,
relationships, Primary keys, foreign keys, different cardinalities, candidate keys, composite
keys, and associate entities. (10 Marks)
9. Write a data dictionary for the ER diagram. (4 Marks)
10. Draw context level Data Flow Diagram to illustrate functional model of the proposing
system. (6 Marks)
11. Draw Level 0 Data Flow Diagram to illustrate functional model of the proposing system.
showing at least five different transaction processors (6 Marks)
12. Draw a Level 1 Data Flow Diagram to illustrate functional model of the proposing system
considering detailed analysis.(6 Marks)
13. Include appropriate process descriptors such as structured English, decision trees, decision
tables etc. for DFD level 0 processes. (6 Marks)
14. Write a data dictionary for the DFD level.(6 Marks)
15. Write down the difference between the Business system options (BSOs) and Technical system
options (TSOs). Apply the theory of BSOs and TSOs and explain a situation from the
organization that you have selected. (4 Marks)
16. One of the data / functional modeling techniques is Top down technique. Explain how it
differs from Bottom up technique by taking your systems designing examples. (4 Marks)
17. Proper conclusion should be given based on the proposing information systems
functionalities & those benefits for the organizations goals to achieve.(8 Marks)
18. Future recommendations should be given based on the possible enhancements of the
proposing information system.(4 Marks)

Assessment Criteria
Task
No

This submission will be assessed as follows

Provide clear idea about the organization to which the

information system is proposed based on vision,
mission, objectives, and goals of the organization.
Management hierarchy of the organization is included

Description of the selected one of current systems & its

nature of operation (Computerized/ manual/ Semi
Computerized) have been done that belongs to a specific
department/functional process of the organization.
Explanation has been done based on main objectives
expected by the organization from the selected current
system.
Justification has been done based on the purpose &
relevancy of the tool/s selected for gathering
information.
Samples of the Questionnaire & Interviews attached.

The sample questioner contains open type & close type

questions in order to specifically gather information
relevant to current system.
Standard questionnaire model like Pyramid, Funnel or
Diamond has been used to prepare questionnaire.
At least economic, technical, operational, legal
feasibility study explained based on proposing system
Proper justifications have provided for system
adaptation based on feasibility study.
At least Five stages of the System Development life
cycle explained such as Communication, planning,
Designing, Development & Testing, Implementation.
Every stage has been mapped with proposing system
development & designing activities.
The description based on
Prescriptive,Incremental,Evolutionary,Agile &
Specialized Process Models
Justifications have been done based on the qualities of
the proposing system.

Total
marks
Allocated

Marks
obtained by
the student
for the
answer
provided

2
2
2

2
3
3
3
3
4
4

10

11

12

13

14

15

16

Attributes, Entities, Relationships & Cardinalities

properly selected & illustrated.
Enhanced Entity Relationships have been thought &
illustrated.
Enteritiss Attributes described based on Data
Tyep,Size,Format,& Nature (Primary.Foreign,Non Key)
Has been used standard format for the Data dictionary

External Entitles, Main Information System &

Information Initial flow between External Entities &
Main Information System have been identified &
Illustrated.
Proper Process & data flow labeling used

External Entities, Major Processes, Data Storages &

initial Data Flows & Intermediate Data Flows in
between them have been Identified & illustrated.
Proper Process & data flow labeling used

External Entities, Sub Processes, Data Storages & initial

Data Flows & Intermediate Data Flows in between them
have been Identified & illustrated.
Proper Process & data flow labeling used

In order to further explain internal logic of the major

processes of the information system, Structured
English, Decision Trees & Decision Tables properly
used
Process specifications have been included using standard
process specification format
Object type, Data Type, Data Inflow & Data Out Flow
have been described.
Used standard format for the Data dictionary

Business System Options (BSO) & Technical System

Options (TSO) have been properly identified based on
the Information System proposed.
Explanation has been provided with proper examples of
the proposing system requirements.
Top down designing technique & the bottom up
designing technique should be properly explained
Explanation has been provided considering the
proposing system.

5
2
2

3
3
3

2
2
2

17

18

4
Total Marks

100

Submission Guidelines
Report Structure:

Executive Summery
Table of contents ,Table of Figures, Table of Tables
Introduction of the Organization & its operational environment
Explanation of current System & Drawbacks
New System / Modified System Explanation
New System Design (Diagrams, Algorithms, Decision Trees, Decision Tables, System
development Life cycle etc.)
Conclusion
Future Recommendation
Gantt chart & its Description
Referencing
Appendix (Appendix A, Appendix B, etc.) for Group meetings, Samples of Questionnaire

Report Format:

Submission format

Report

Paper Size:

A4

Words:

5000 words

Printing Margins:

LHS; RHS: 1 Inch

Binding Margin:

Inch

Header and Footer:

1 Inch

Basic Font Size:

12

Line Spacing:

1.5

Font Style:

Times New Roman

Referencing should be done strictly using Harvard system

Acknowledgement
I would like to thank Mr.Chathura for the support and guidance through
out this assignment. This assignment is done by me.

Contents
Task 1

11

Task 2

11

Task 3

11

Task 4

12

Task 5

13

Task 6

15

Task 7

15

Task 8

16

Task 9

18

Task 10

19

Task 11

20

Task 12

21

Task 13

21

Task 14

21

Task 15

22

Task 16

22

Task 17

23

Task 18

23

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Task 1

Vision
Provide acceptable services
To be the center of excellence in health care

Mission
We improve the wellbeing of patients and communities by delivering innovative, compassionate,
patient and family centered health care, enriched by education, science and technology. To
elevate the status of the hospital to modern, leading health care facility and training center by
developing and sustaining the infra structure and human resources and by creating a patient
friendly environment where patients care.

Task 2
In the current system everything is done manually. Information is noted in files and saved in
cabinets, Its difficult to keep the information up to date, sometimes information is lost, its
difficult to keep track of the information. In the current system not much information is acquired
from the customers its not well documented too, once the doctor is free the patient goes in to be
diagnosed. After the consultation the doctor gives medicine without much tests, sometimes tests
are taken but not available at the premises, have to go far to get the tests.

Task 3

11

Task 4
Lanka Hospital
M
F
Sex

Date of Birth
Name
Home Phone

Parents/Guardians Name
Work Phone

Home Phone

Address

Address

City, ST ZIP Code

City, ST ZIP Code

Work Phone

Do you think the existing system needs to be changed.

Do you think we should computerize the whole system.
What seems to be the problem with the existing system?

Suggest us your ideas regarding the system upgrade?

12

Task 5
Feasibility Report
INTRODUCTION
The purpose of this project is to build a system to manage and provide world qualified services
from lanka hospital.
THE EXISTING FACILITIES
The present facilities for this population in the district l are given below:
Hospital
Civil Dispensary
Mother & Child Health Centre
Tuberculosis/ Leprosy Center

01
10
5
6

MAJOR HEALTH PROBLEMS IN THE PROJECT AREA

There are following major health problems:
Infectious Diseases and Diarrhea
Worm Infestation
Malnutrition
Inadequate health facility for mother and childcare
Inadequate and inefficient maternity services
The system would be a step towards improving the health facilities to the people of Sri lanka.
OBJECTIVES OF THE PROJECTS
The main objectives of the project are as follows;

To efficiently provide better treatment and health facilities to the

residences of Sri lank

To provide better services in managing the patients.

To provide better Pharmacy medications

13

To provide better laboratory services to the patients.

To provide better services to the working doctors at the hospital.

GENERAL REQUIREMENT OF THE STAFF

Generally, the following is proposed to require;
Doctors (Male)
Doctors (Female)
Nurses (Female)
Room Boys
Sweepers
Other Staff

5
5
10
11
4
As per requirement

GENERAL REQUIREMENT OF THE HOSPITAL SYSTEM

Generally, the following is proposed to require;
Computer systems
PO systems
Printers
Scanners
Softwares needed:
Windows 10
Windows 12 Server
Windows office package

14

Task 6
SDLC, Software Development Life Cycle is a process used by software industry to design,
develop and test high quality softwares.

What is SDLC?
SDLC is a process followed for a software project, within a software organization. It consists of
a detailed plan describing how to develop, maintain, replace and alter or enhance specific
software. The life cycle defines a methodology for improving the quality of software and the
overall development process.
The following figure is a graphical representation of the various stages of a typical SDLC.

A typical Software Development life cycle consists of the following stages:

Stage 1: Planning and Requirement Analysis

Requirement analysis is the most important and fundamental stage in SDLC. It is performed by
the senior members of the team with inputs from the customer, the sales department, market
surveys and domain experts in the industry. This information is then used to plan the basic
project approach and to conduct product feasibility study in the economical, operational, and
technical areas.

Stage 2: Defining Requirements

Once the requirement analysis is done the next step is to clearly define and document the product
requirements and get them approved from the customer or the market analysts. This is done
through .SRS. .
15

Stage 3: Designing the product architecture

SRS is the reference for product architects to come out with the best architecture for the product
to be developed. Based on the requirements specified in SRS, usually more than one design
approach for the product architecture is proposed and documented in a DDS - Design Document
Specification.
This DDS is reviewed by all the important stakeholders and based on various parameters as risk
assessment, product robustness, design modularity, budget and time constraints, the best design
approach is selected for the product.

Stage 4: Building or Developing the Product

In this stage of SDLC the actual development starts and the product is built. The programming
code is generated as per DDS during this stage. If the design is performed in a detailed and
organized manner, code generation can be accomplished without much hassle.

Stage 5: Testing the Product

This stage is usually a subset of all the stages as in the modern SDLC models, the testing
activities are mostly involved in all the stages of SDLC. However, this stage refers to the testing
only stage of the product where products defects are reported, tracked, fixed and retested, until
the product reaches the quality standards defined in the SRS.

Stage 6: Deployment in the Market and Maintenance

Once the product is tested and ready to be deployed it is released formally in the appropriate
market. Sometime product deployment happens in stages as per the organizations. business
strategy. The product may first be released in a limited segment and tested in the real business
environment (UAT- User acceptance testing).
Then based on the feedback, the product may be released as it is or with suggested enhancements
in the targeting market segment. After the product is released in the market, its maintenance is
done for the existing customer base.

SDLC Models
There are various software development life cycle models defined and designed which are
followed during software development process. These models are also referred as "Software
Development Process Models". Each process model follows a Series of steps unique to its type,
in order to ensure success in process of software development.
Following are the most important and popular SDLC models followed in the industry:
16

Waterfall Model

Iterative Model

Spiral Model

V-Modell

Task 7

Waterfall method
Waterfall method was developed as a solution to Ad hoe development methodologies.
The waterfall model is a sequential design process used in software development processes in
which progress is seen as flowing steady downwards (like a water fall) through the phases of
conception, initiation, analysis, design, construction, testing, productions, implementation and
maintenance.
Incremental model
Design implement, integrate and test the system partially and add the functionalities
incrementally.
It is a method of software development when the product is designed, implemented and tested
incrementally (a little more is added each time) until the product is finished.
We choose incremental method because we can make changes as we produce the product in
water fall method we cant go back phases.

17

Task 8

18

Task 9

Entity

Attributes

Primary key

Patient

Patient ID

Primary key

Foreign Key

Name
Date of birth
Mobile number
Blood group
Physicist
Consulate
Lab report

Heart rate
Blood pressure
Reports
Admit/discharge
Medicine
Blood cholesterol
Sugar level

Foreign Key
Primary key

19

Task 10

20

Task 11

21

Task 12
22

23

Task 13

Task 14

24

Task 15
BOS

Degree of automation.
The system is going to be fully automated, with computer systems being installed
and other electronics.
The boundary between the system and the user.
Users would be able to communicate fully with the systems.
The distribution of the system for example is it centralized to one system or spread
out across several?
The system is not centralized to one system; the system would be connected to
other facilities in other buildings.
Cost/ benefit
The system would cost us more than 100000 sri Lankan rupees. Other costs like
staff would be low as less staffs are required to operate the system.
Impact of the new system
The new system would be a huge success for the company, less errors and
worldwide recognized services.

25

TSO
The hardware architecture
Computer desks are placed in every facility office and other places where computer systems or
other electronics are being used.
Computer specifications
Processor - dual core 2.4 GHz+ (i5 or i7 series Intel processor or equivalent AMD)
RAM - 8 GB
Hard Drive - 256 GB or larger solid state hard drive
Graphics Card - any with DisplayPort/HDMI or DVI support - desktop only
Wireless (for laptops) - 802.11ac (WPA2 support required)
Monitor - 23" widescreen LCD with DisplayPort/HDMI or DVI support - desktop only
Operating System - Windows 10 or 7 with Service Pack 1, Home or Professional editions, or
Apple OS X 10.11.5
Backup Device - External hard drive, USB Flash Drive, and/or DVD+/-RW drive

The software to be used.

Softwares needed:
Windows 10
Windows 12 Server
Windows office package
Cost of implementation
It will cost the company 100000 sri Lankan rupees
The staffing required
Generally, the following is proposed to require;
Doctors (Male)
5
Doctors (Female)
5
Nurses (Female)
10
Room Boys
11
Sweepers
4
Other Staff
As per requirement
The physical limitations such as a space occupied by the system.
26

The system does not take much space, in every facility building offices it needs like 4 ft 7 ft
space to set up the computer systems

27

Task 16

Task 17

Reference
28

"System Analysis And Design". 2016. Lecture.

"HOSPITAL FEASIBILITY REPORT". Kwrt1.tripod.com. N.p., 2016. Web. 4 Aug.
2016.
"SDLC - Overview". www.tutorialspoint.com. N.p., 2016. Web. 10 Aug. 2016.

29