Professional Documents
Culture Documents
Unit 1
Client - highest level in SAP ERP hierarchy system; at
this lvl all specifications and data valid for all
organizations are entered to avoid duplication of data
entry; technically an independent unit with separate
master records and complete set of tables and data;
logging in requires (2)
- user master record
- client key
Company Code - minimum structure in FI; represents
an independent balancing/ legal accounting entity; 4
digit alpha numeric key; definition: (7) 4CCCCLA
- 4 char numeric code
- company name
- city
- country (now called Home)
- currency (now called Local Currency
- language
- address
Edit co. code (4) ACLC
- address
- country
- language key
- currency
Global Parameters: (3) CCF
- chart of accounts
- fiscal year
- company code defaults
Customizing tables: (2) GA
- GL Accounts (optional)
- account determination
Characters allowed for defining:
- business area: 4-digit alphanumeric
- segments: 10 characters
- companies - 6 characters (numberic or alphanumeric)
Important organizational units in finAct:
1. required CoPCo
- cost center - cost actg
- plant - asset actg
- company codes - required
2. optional
- profit center
- functional area
- business area
- segment
- company
Business area - represent separate areas of operation
within an organization and can be used across company
codes; balancing entities that can create their own set
of FS for external or internal purposes; NOT directly
assignable to company codes to enable evaluation of
transaction figures for each business area beyond the
boundaries of the company codes
Profit Center - evaluate results of operation; aim is to
provide an internal analysis of profits
Segment - IFRS 8, SFAS 31 requires reports on the
financial results of business/operating segments; info
here is used to make decisions on allocation of
resources and evaluation of performance
Company - used as basis for consolidation; may
contain one or more company codes
Functional area - cost of sales actg; expenes are
sorted acdg fxn (admin, sales, etc)
2. GL account
3. Customer/vendor
Tolerance Group defined by a group key, company
code, and a currency code
Group key four char alphanumeric key
(blank) standard tolerance group, required
minimum tolerance group
Specifications for permitted payment differences
can be found in both customer/vendor and employee
group; controls the automatic posting of cash discount
adjustment and unauthorized customer deductions
Payment differences normally occurs in clearing
items; if within tolerances posted either as cash
discount adjustment or unauthorized deduction; outside
tolerances process manually
Reason code entered if the reason for a payment
difference is known; can be assigned to (3):
- difference postings
- partial payments
- residual item
>>Additional optional functions (reason codes can be
used to analyze and post process payment differences)
- control of the type of payment notice which is sent to
the customer
- control of the account where a residual item is posted
- automatic posting of a residual item to a specified GL
account
- exclusion of residual items from credit limit checks
because they are disputed
Exchange rate differences fluctuations; automatically
posted as realized gains or losses; realized difference is
stored in the cleared line item
*All reconciliation accounts and all GL accounts with
open item transactions in foreign currency must be
assigned revenue/expense accounts for realized losses
and gains; one GL account can be assigned:
- to all currencies and currency types
- per currencies and currency type
- per currency
- per currency type
UNIT 6
Cash journal tool for managing cash that supports
posting cash receipts and payment; one of the ENJOY
business transactions that you can process on a single
screen.
Cash journal document can contain several items with
different tax codes and/or account assignments
relevant to cost accounting; when the CJD is forwarded
to FinAct, only ONE accounting document is created
UNIT 10
HOLDING
PARKING
No doc. No. assignment;
Internally-assigned
discretion ni user kung
document no. via doc.
ano name or number na
Type (external
issave as
assignment allowable
naman)
Saves temporary data to
Saves incomplete data
be continued later on
without running
extensive input checks
Cannot be viewed in
Can be viewed in
account display
account display
Cannot be
Can be viewed/change
viewed/change by other
by other users
users
PARKING
N
Y
Y
Not relevant
Work item
preview
(bottom
right)
Automatic
entries
from the system are
grouped
in
this
folder;
special
folders can be used
for finding overdue
work items or missed
deadlines
Displays
work
selected from the
work list
Parang
list
lang ng items
na gagawin/
pwedeng
gawin
Folders
na
may
iba
ibang
function
Display lang