CENTRAL DESIGN AUTHORITY Document

COLLATERAL MANAGEMENT MODULE

Project Number: TECH-GRP

Author: OKEWALE OLULEKE

Date: 02.MAR.2013
Version: 1.0 (MARCH 2, 2013)

Anyone requesting Engineering work MUST first complete the sections highlighted 1-7 section before an engineer can be
assigned. No sections can be deleted from this document.
Please remove any highlighting/mandatory notes before submitting to CDA.

CDA Document History

Function
Engineer

Name
OKEWALE OLULEKE

Design Version Control

Version
Date
1.0

Revision Description

24/08/2012

CDA Review List

Reviewed by

Date

Notes

mm-dd-YY

CHECK LIST
Mandatory
Item

Finish

Subject Matters
Please place an X next to each category covered by this design. Your design will not be reviewed unless this section is completed
correctly.

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Unified Comms
International WAN Routers
In-country WAN routers
LAN routers

Systems/Applications
Monitoring Systems
MQ Series
Oracle DB
Microsoft SQL
MQ Series
SWIFT
Rapid Trade
Intellect
Siron_AML Suite
Flexcube SAP (BFC)
Interface

Security
X
X
x

X
X
X

Firewalls
IDS
TACACS Servers
EPO
Proxy/ISA

X
X
X
X
x

Distributed Infrastructure
File/Print Servers
Active Directory
MS Exchange

X
X
X

CONTENTS

PROJECT SCOPE.................................................................................................5

DELIVERABLES..................................................................................................6

PROJECT ASSUMPTIONS....................................................................................7

a.

Key Implementation Assumptions........................................................................7

PROJECT RISKS.................................................................................................8

Quality Assurance Risk..........................................................................................8

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Implementation Risks............................................................................................8

STREAMS REQUIRED..........................................................................................9

PROJECT JUSTIFICATION..................................................................................9

PROJECT TIMELINE (INDICATIVE)....................................................................9

8.1
8.2
8.3
8.4
8.5
8.6
8.7
8.8

Current architecture.......................................................................................12
Functional Specification..................................................................................14
Current configuration.....................................................................................14
Proposed Solution architecture........................................................................14
Proposed Configuration..................................................................................15
Bill of Materials..............................................................................................15
Maintenance and Support...............................................................................15
Contact Information.......................................................................................15

CONTINGENCY DR IMPACT...........................................................................15

TESTING OVERVIEW........................................................................................16

10 QUALITY REVIEW............................................................................................16
11 IMPLEMENTATION PLAN..................................................................................16
12 COST AND SCHEDULE ESTIMATE......................................................................17
APPENDIX A - LEVEL 3 COST AND SCHEDULE ESTIMATE APPROVAL......................18
APPENDIX B: VALIDATION SUMMARY...................................................................18

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Sponsoring Business:
Business Area:
Business Contact:
Cost Code for charges
Project Code:

GROUP CFO
GROUP FINANCE
SOSTHENE GOUTHON
N/A
N/A

1 Project Scope
Give a high-level account of the scope including the customers or countries impacted,
related products, other systems affected (from interfaces to system decommission), and any
processes and procedures that will be affected. Also consider what is explicitly out of scope.
Collateral Management Database Module is a platform where users input the details
of all collaterals used as security for customer loan facilities. It is to serve as a
database management tool for maintaining collateral details.
The module will enhance the tracking of collateral status with ease, generation of
regulatory/compliance Reports for (both internal and external) which would reduce
the turnaround time to perform the task. The operational risk involved can also be
monitored adequately so as to reduce the probability of loss for the Bank.
The main users of these modules are Availment & Documentation Unit Officers of Risk
Management, Loan Monitoring Unit Officers of Risk Management Department, Legal &
Regulatory Unit Officers, Internal Controller (assigned to the various departments)
and Internal Audit Officers.

2 Deliverables
What must be delivered by this project? Be as specific as possible and break the problem
down into its component parts. You should be able to use bullet points to complete this
section.
1. Customer-Facility (ies) Capturing.
2. Attachment of Collaterals\Security (ies) to facilities.
3. Periodic Valuation of Facilities.
4. Report Generation
5. Activity Monitoring and Audit Trail

Deliverable
Customer Registration Platform

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Description
T

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Project Assumptions

Describe any assumptions that affect the business case analysis. This could include
assumptions concerning projected business growth, new product rollout, economies of scale
for centralization, replacement of a high maintenance existing system, data center cost
reductions, number of users, resource availability etc. Use bullet points to record these
assumptions.
a. Key Implementation Assumptions

Facilities are pre-booked in the Core Banking Applications before being setup on
the Collateral Management Module

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4 Project Risks
Describe critical risks identified up through the Design Phase of the project. Summarize
current status of critical risks including progress on mitigation actions and contingency and
containment plans. Consider your assumptions when doing this. Each assumption is likely to
describe a risk associated with the project. Remember that a project can introduce risks to
the organization as well as have risks that it will not be completed on time, to budget and to
the requirements of the Business.
A

Quality Assurance Risk

Sufficient time allocated to Testing [Testing Process should start early]
User acceptance Test [Should be conducted across affiliate]

Implementation Risks
During the Project, issues will occur, which will be outside the boundaries of
the Project teams to be able to resolve. The procedure described below will be
used to address these problems to enable the development process to
continue.
Record Risk and Issue Details

Any team member may raise an issue or discover a risk and get it
added to the Issue Register as it arises. (From here on, risks and issues
are referred as issues)

The Project management team will investigate the issue and, if

necessary, will update the Risk and Issue Log with background
information to place the issue in perspective.

Approval Risk
Delay in obtaining necessary approvals will affect the delivery date e.g. CDA,
Change, Setup of Test/Live environments
Security Risk
Administrative control
Management of Users
Audit log management and storage
Detailed logging of all context based activity
High availability requirements
Clustering of Web Server
Backup and possible restore to be managed by the database team on a
periodic basis
Configuration management to be handled by an independent
deployment team in conjunction with control based on set polices.
Password management managed by Active Directory
Link Risk
Link Stability
Error Rate
Transaction Integrity built into the Data Extraction Service and to effectively
manage transaction processing issues Interface Risk
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Meeting of the requirement specification during interface development [Proper

Testing] due to either scope creep or unexpected deviation in system behavior
on transaction/service request.
Project Scope is fixed as agreed with GFO team
Priority
(High
Medium
Low)

Risk Description

Impact
(High
Medium
Low)

Responsible
Resource

Mitigation Strategy

Streams Required

List here the streams or technical groups that need to be involved in this project. List all
groups that will need to commit resources to the project.
eProcess
Software
Development
(Lagos)

Ecobank Nigeria
Risk Management

Affiliate
(Nigeria)

Control
Internal Control
(Nigeria)

Legal

CBA Team(Accra)

Project Justification

Why does this project exist to make money, to save money or to achieve compliance?
Quantify your justification.
Two key objectives of this project are:
1. To enable management have Realtime online access to financial information by
directly interfacing SAP-BFC to Flexcube.
2. To improve Turn-Around-Time in the submission of financial reports by the various
affiliates to the group

Project Timeline (Indicative)

s/n

Task Description

Dependenc
y

A.

Environment Preparation

1.

Provision of a Staging Area in Accra -

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Responsibility

Timeline

eProcess Accra

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s/n

Task Description

Dependenc
y

Responsibility

Timeline

Environment 1 (Oracle 11g)

(Seun)

2.

Provision of an environment for Oracle

Heterogeneous service (Server 1) for
accessing multiple non Oracle and nonFlexcube data sources in Accra

eProcess Accra
(Seun)

Aug. 27-31

3.

Creation of database links to each Affiliate

Flexcube Instance (on UAT and Production)

eProcess Accra
(Seun)

Aug. 27-31

4.

Server provision for GL Mapping Application

(Server 2) (this application will be accessible
across all affiliates) and BFC File Conversion
Service in Lome

eProcess Accra
(Seun)

Aug. 27-31

5.

Configuration of the Server 2 in Lome (to

host .NET application and Java Applications.
get a list of software/components we need to
install, we need to specify the server
requirement)

eProcess
Lagos(Olumide)

Aug. 31

6.

Granting Remote Desktop Access to server 2

in Lome

eProcess Accra
(Seun)

Aug. 27-31

7.

Trial Balance, Business Segmentation and

Cost Allocation Upload File Format

Sosthene

Aug. 29

B.

Query Extraction and Preparation

1.

Trial Balance (Daily and Monthly)

A7

eProcess Accra
(Seun)

Sept. 3

2.

Trial Balance rebuild into Business

Segmentation

A7

eProcess Accra
(Seun)

Sept. 3

12.

Cost Allocation

A7

eProcess Accra
(Seun)

Sept. 3

C.

Development and Integration

1.

GL Mapping SAP Java Web Dynpro/.NET

Application

A1-A7

eProcess
Lagos(Melvin)

Sept. 15

2.

Notification Service

A1-A7

eProcess
Lagos(Olumide)

Sept. 15

3.

BFC Integration Engine

A1-A7

eProcess
Lagos(Olumide)

Sept. 15

4.

Extraction and Transformation Jobs

A1-A7

eProcess
Lagos(Sunday)

Sept. 15

5.

Control and Monitoring Jobs

A1-A7

eProcess
Lagos(Sunday)

Sept. 15

D.

Quality Assurance, Testing and UAT

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s/n

Task Description

Dependenc
y

Responsibility

Timeline

1.

Development of Test cases

C1-C4

eProcess
Lagos(Akin)

Sept. 20

2.

Testing and UAT

C1-C4

eProcess
Lagos(Akin)

Sept. 2024

3.

Sign Off and go-live

C1-C4

eProcess
Lagos(Akin)

Sept. 24

E.

Deployment to Production

1.

Configuration of Production Staging Area in

Accra

A1-A7, C1C4

eProcess Lagos

Sept. 27

2.

Configuration of Production environment in

Lome

A1-A7, C1C4

eProcess Lagos

Sept. 28

3.

Deployment to Production environment in

Lome

A1-A7, C1C4

eProcess Lagos

Sept. 28

4.

Pointing of database links to Affiliate

Production environment in Accra

A1-A7, C1C4

eProcess Accra

Sept. 27

5.

Inclusion of Extractions Jobs to EOD and EOM

procedures

A1-A7, C1C4

eProcess Accra

Sept. 27

F.

Approvals

1.

Central Design Authority (CDA)

A1-A7

eProcess
Lagos(Akin/Obi
oma)

Sept. 27

2.

Preparation and approval of all technical

documents

A1-A7

eProcess
Lagos(Akin/Obi
oma)

Sept. 27

3.

Getting the list of Ports and IPs and Port

Opening

A1-A7

eProcess
Lagos/Accra

Sept. 5

4.

IP Permission and port opening to Staging

Area in Accra from Development Office Lagos

A1-A7

eProcess
Accra(Seun)

Sept. 5

5.

IP Permission and port opening to SAP-BFC

database environment from Development
Office Lagos

A1-A7

eProcess
Accra(Seun)

Sept. 5

6.

Granting of necessary rights to tables (we get

this from the extraction queries)

A1-A7

eProcess
Accra(Seun)

Sept. 5

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8. Technical Solution - Design

8.1

Current architecture

Architecture: System

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Architecture: Data Access Diagram

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Architecture: Design Topology

Architecture: Usage Perspective (Lome and Affiliates)

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Architecture: Usage Perspective (Accra)

8.2
Functional Specification
Find attached the functional specification document (Functional Requirement BASIS.docx). This document is not final.
8.3
N/A

Current configuration.

8.4

Proposed Solution architecture

1 Live Server
1 backup server

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8.5

Proposed Configuration

Memory
Processor
System Type
Operating System
Disk Space
Installation
Data Sizing and
Storage

32GB
Intel Xeon X5690 @3.47GHz 3.46GHz (2
processors)
64-bit Operating System
Windows 2008 Enterprise Server
Volume 1(C:) - 136GB and Volume 2(E:)-1.36TB
User should have adequate right to install application
and components
2TB

8.6
Bill of Materials
N/A (depending on the providers on each affiliate)
<INSERT A SPREADSHEET CONTAINING BILL OF MATERIALS. Include all new
equipment even if sourced from stock, also include software versions to be run on
the devices.>

8.7

Maintenance and Support

Detail cost of maintenance and with which company.

Maintenance and Support should be done by eProcess Accra and IT Office in Lome.

8.8

Contact Information

Building Code:
Project Manager Contact:
Olumide Oteniya / Melvin Okoli / Obioma Onwuasoanya
Site Contact: eProcess Lagos (Ade Okeowo)

8 Contingency DR Impact
Summary of any network contingency incorporated into the design.
A backup server for the solution will be located at the group office in Accra.

Testing overview

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Use this section to give an overview of the entire project testing process. The same
detail should be applied as per change control record.
Each test plan should be detailed referencing its change control record.
A test plan should contain planned objectives and listing commands required to
validate objectives.
The test will cover Functional or Non-Functional. Testing process includes:
User Interface Testing
User Acceptance Testing
Integration Testing
The

available modules for this test shall include:

Admin Module
Affiliate view Module
Group view module

10 Quality Review
Give details of CDA reference here. Quote date of CDA review and approval.

11 Implementation Plan
Detail change control records and associated dates.
Include Migration Details (these can be included on the change control record
Description: Section 7 Tasks).

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12

Cost and Schedule Estimate

Items
Licenses
Implementation
fees + training
Servers (Live +
Backup)

Model

QTY

Budget($)

Comments

Memory: 32GB
Processor: Intel
Xeon X5690
@3.47GHz
3.46GHz (2
processors)
System Type: 64bit Operating
System
Operating
System: Windows
2008 Enterprise
Server
Disk Space:
Volume 1(C:) 136GB and Volume
2(E:)-1.36TB
Installation: User
should have
adequate right to
install application
and components
Data Sizing and
Storage: 2TB

0.00

eProcess Accra(Seun) to
provide

Total cost

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Appendix A - Level 3 Cost and Schedule Estimate Approval

Add any signatures that are required for the approval of the project.
Appendix B: Validation Summary
This Appendix to be completed after testing.
Use this Appendix to detail the key components of testing carried out on your
solution. You should complete each section provide a justification where you think
any of the following sections is not applicable. You may add further sections if you
think it appropriate.
For any uncovered issue/problem NOT resolvable by this project, make note of any
external references to ensure the problem is progressed beyond the life of this
project.
Stream / Unit Testing
Unit Test Summary
Discuss here the results of each unit test. Give an overall comment on the testing
results. Give indications of overall customer satisfaction level and state what sign-offs
obtained and where filed. State what detailed test scripts (Test / Expected Results /
Actual Results) exist and where filed.
Sign-Offs Obtained
Detail the sign-offs obtained and explain variances from those planned in TESTING
Overview section.

Production Handover Testing

Production Handover Test Summary
Discuss here the results of each production handover test. Give an overall comment
on the testing results. Give indications of overall customer satisfaction level and state
what sign-offs obtained and where filed. State what detailed test scripts (Test /
Expected Results / Actual Results) exist and where filed.
Sign-Offs Obtained
Detail the sign-offs obtained and explain variances from those planned in TESTING
Overview section.

Appendix E Client Acceptance / Closure

By signing this appendix, the clients agree the project has been completed to their
satisfaction. The clients agree that the appropriate level of testing was performed
and they agree with the outcomes of this testing. Signoff here represents
agreement that the project can be closed.

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