Title: OHS Activities Calendar

Issue Date:

April 2011

Review Date: April 2013

Instructions:
1. Review the OHS Activities Calendar at same time each year
2. Delete those items that do not apply (e.g. in an Office setting you would delete the requirement
for Playground Audits)
3. Shade square to indicate when item will be addressed and the responsible person(s)
4. Print the Calendar in A3 and locate in an area accessible to all employees with OHS
Responsibilities (e.g. OHS Notice Board)
4. Initial each square after the activity has been completed
5. Store completed & reviewed OHS Activities Calendar in OHSMS Documentation File
DEECD OHSMS
Element

Activity

Frequency of Action

OHSMS Reference Document

Annual Update
Planning

Update OHS Activities Calendar

OHS Planning Procedure

Monthly Review
OHS Risk Management Procedure

OHS Risk
Management

Update Risk Register

Workplace Inspections

Annual Review

Quarterly

Confined Space Procedure

Ergonomics Procedure
Working at Height Procedure
Manual Handling Procedure
Hot Work Procedure
Workplace Inspection Procedure
Workplace Inspection Checklists

Practice Emergency Drills

Electrical Equipment Testing &

Tagging

Bi-annually

Annual

Electrical Equipment Procedure

Electrical Equipment Register
Plant and Equipment Procedure

Plant & Equipment Risk Management

Forms, Safe Work Procedures and
Plant Register

OHS Hazard
Management

Visual Inspections of Asbestos

Containing Materials

Update Chemical Register

2 Yearly or as
Required

Quarterly

Hazardous Building Material Procedure

Annual

Chemical Management Procedure

Traffic Management Plan

Create/Review Traffic Management

Plan

Annual

Conduct Playground Audit

Annual

Review Audiometric (Hearing) Testing

and other Health Surveillance if
Applicable

Plant and Equipment Procedure

Plant and Equipment Risk Management
Form
Safe Work Procedure
Plant Register

2 Yearly or as
Required

Traffic Management Procedure

Hygiene Management Procedure

OHS Consultation & Communication Procedure

Health & Safety Committee Meetings
(if required)

Quarterly

Communication &
Consultation

Staff Meetings - OHS Agenda Item

As scheduled

Consultation and Communication Policy

Health and Safety Committee Meeting
Minutes
OHS Consultation & Communication Procedure
Staff Meeting Agenda

Conduct OHS Induction of all New

Employees

Annual or as
Required

Induction & Training

Induction & Training Procedure

OHS Induction Checklist
OHS Training Register

Conduct Training Needs Analysis

Annual or as
Required

Induction & Training Procedure

Review Approved Contractor List

Annual or as
Required

Contractor Management Procedure

Contractor Induction

Annual or as
Required

Contractor
Management

First Aid Summary Sheet and First

Aid Kits Contents Checklist
First Aid & Infection
Control
Update First Aid Officer Training

First Aid Risk Assessment

Annual and As
Required
Annual and As
Required
Annual

Training Needs Analysis

Approved Contractor List
Contractor Management Procedure
Contractor Induction Checklist
First Aid and Infection Control Procedure
First Aid Summary Sheet
First Aid Kits Contents Checklist
First Aid and Infection Control Procedure
Training Needs Analysis
OHS Training Register
First Aid and Infection Control Procedure
First Aid Risk Assessment

Workplace Manager and/or Management OHS Nominee

Team leader/Domain leaders

Contractor

Chief Warden/Incident Controller

Guidance Notes/ Responsibilities

Workplace Manager and/ or Management OHS Nominee to review this year's OHS
Activities Calendar (OHSAC);
Plan OHS Activities for new OHSAC;
Transfer data to new OHSAC; and
Display new OHSAC and file completed one in OHSMS Documentation File
Workplace Manager and/or Management OHS Nominee to ensure that the Risk
Register is up to date and regularly reviewed with specific focus on Working at
Heights, Confined Spaces, Manual Handling and Ergonomic Practices.

Team leader/area leaders to undertake inspection of work areas on a quarterly

basis using checklist relevant to specific areas (i.e. playground equipment,
technology rooms, science labs, general classrooms and grounds etc).

JAN

FEB

MAR

APR

Chief Warden/Incident Controller to organise, in conjunction with Workplace

Manager and/or Management OHS Nominee emergency drills bi-annually.
All electrical equipment to be tested and tagged in line with the Electrical
Equipment Procedure prior to use and reviewed annually or as specified.
Ensure that faulty equipment is identified, removed from service and either repaired
or replaced.
Team/Area Leader to review Safe Work Procedures, Risk Management Forms and
the Plant Register and update as necessary. Prior to introduction of new
equipment, risk assessment and safe work procedures to be developed and staff
trained in use of equipment.

Asbestos Coordinator to undertake visual inspection of areas where there is

asbestos-containing materials and record the results in the template of Appendix 1
of the School Asbestos Management Plan.
Workplace Manager and/or Management OHS Nominee is to ensure that all
dangerous goods and hazardous substances are included on the Chemical
Register, prohibited substances are not used or stored in the workplace and
chemicals are not introduced without considering and managing risks.
Appropriate training and Personal Protective Equipment (PPE) for employees
exposed to dangerous goods and hazardous substances should be provided.
Ensure relevant signage highlighting the hazardous nature is displayed and visible
on substances, materials or plant equipment.
Workplace Manager and/or Management OHS Nominee is to ensure that the
controls in the Traffic Management Plan are reviewed once a year to ensure
effectiveness. Any new identified risks and control measures are to be added to the
Traffic Management Plan.
Workplace Manager and/or Management OHS Nominee to engage a suitably
qualified contractor to undertake a playground audit and to assess the structural
integrity of playground equipment.
Workplace Manager and/or Management OHS Nominee to arrange for suitably
qualified contractor to undertake relevant health surveillance (e.g. hearing tests for
technology and music teachers). Maintain relevant records of assessments.

OHS Committee should meet quarterly. Minutes from the meeting should be
displayed on OHS Notice Board within approximately 10 days of meeting.

OHS should be a standing item on all staff meeting agendas.

Workplace Manager and/or Management OHS Nominee to ensure all new staff go
through induction process. Ensure that training needs have been identified and
that training records are maintained.
Undertake Training Needs Analysis on an annual basis or as required. Ensure
training registers are up to date.
Approved Contractor List to be updated and any issues of non compliance with
DEECD policies is fed to the Contractor.
Workplace Manager and/or Management OHS Nominee to ensure all contractor
licensing, insurance and induction details are up to date and regularly reviewed.

First Aid Summary Sheet to be reviewed and updated annually. First Aid Kits
contents to be reviewed and refreshed on a regular basis or after use.

First Aid Officers to undertake refresher training every 2 years and CPR annually.

Assess first aid requirements once a year.

Procedure No: DEE EHU-2-2-3

Authorised By: Manager EHU

Number of Pages: 1
OHS Committee Chair

Health & Safety Representative

Asbestos Coordinator

First Aid Officer

MAY

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AUG

SEP

OCT

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DEC