DCAA & PGDCA

Microsoft Excel-2007
Function
Sanskar Computers Software &Training Center

Created By
Sankalp Kumar Singh
B.A. & P.G.D.C.A

Email Id:- sankalpsingh.apoorva@gmail.com, sanskarcomputerspbh@gmail.com

Contact No:- 9984687814, 8896312297
Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh

EXCEL FUNCTION
MATH AND TRIGONOMETRY FUNCTIONS
ABS Function:- Returns the absolute value of a number. The absolute value of a number is the number
without its sign.
Syntax:=ABS(NUMBER)
Ex.:=ABS(-2) Absolute value is (2)
EVEN Function:- Returns number rounded up to the nearest even integer.
Syntax:=EVEN(NUMBER)
Ex.:=EVEN(3) Rounds 3 up to the nearest even integer (4).
ODD Function:- Returns number rounded up to the nearest odd integer.
Syntax:=ODD(NUMBER)
Ex.:=ODD(4) Rounds 4 up to the nearest odd integer (5).
FACT Function:- Returns the factorial of a number. The factorial of a number is equal to 1*2*3*...* number.
Syntax:=FACT(NUMBER)
Ex.:=FACT(5) Factorial of (120).
LCM Function:- Returns the least common multiple of integers.
Syntax:=LCM(NUMBER1, [NUMBER2].)
Ex.:=LCM(5,2) Least common multiple of 5 and 2 (10).
=LCM(24,36) Least common multiple of 24 and 36 (72).
MOD Function:- Returns the remainder after number is divided by divisor.
Syntax:=MOD(NUMBER1, divisor)
Ex.:=MOD(3,2) Remainder of 3/2 (1).
POWER Function:- Returns the result of a number raised to a power.
Syntax:=POWER(NUMBER, POWER)
Ex.:=POWER(3,2) 3 Squared (6).
PRODUCT Function:- The PRODUCT function multiplies all the numbers given as arguments and returns
the product.
Syntax:=PRODUCT(NUMBER1, [NUMBER2],)
Ex.:=PRODUCT(15,3) Multiplies the number in 15 *3.(45).
ROUNDDOWN Function:- Rounds a number down, toward zero.
Syntax:=ROUNDDOWN(NUMBER, NUM_DIGITS)
Ex.:=ROUNDDOWN(35.362,2) Round 35.362 down to 2 decimal place (35.36)
SQRT Function:- Returns a positive square root.
Syntax:=SQRT(NUMBER)
Ex.:=SQRT(36) Square root of 36 (6).
SUM Function:- The SUM function adds all the numbers that you specify as arguments.
Syntax:=SUM(NUMBER1,NUMBER2,)
Ex.:=SUM(3,4,2) Adds 3,4 and 2. (9).
SUMIF Function:- You use the SUMIF function to sum the values in a range that meet criteria that you
specify.
Syntax:=SUMIF(range, criteria, [sum_range])

SIN Function:- Returns the sine of the given angle.

Syntax:=SIN(number)
Ex.:=SIN(90) Sin 90 is (0.893997)

Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh

STATISTICAL FUNCTIONS
AVERAGE Function:- Returns the average (arithmetic mean) of the arguments.
Syntax:=AVERAGE(number1, [number2], ...)
Ex.:=AVERAGE(5,4,1,3,2) Average of the number in 15/5 (3).
COUNT Function:- The COUNT function counts the number of cells that contain numbers, and counts
numbers within the list of arguments.
Syntax:=COUNT(Value1,value2,)
Ex.:=COUNT(3,4,5) Count the number of (3)
COUNTA Function:- The COUNTA function counts the number of cells that are not empty in a range.
Syntax:=COUNTA(Value1,value2,)
Ex.:=COUNTA(3,4,5,*,#) Count the number of nonblank cells in or symbols (6)
COUNTBLANK Function:- Counts empty cells in a specified range of cells.
Syntax:=COUNTBLANK(RANGE)

COUNTIF Function:- The COUNTIF function counts the number of cells within a range that meet a single
criterion that you specify.
Syntax:=COUNTIF(Range, Criteria)

MAX Function:- Returns the largest value in a set of values.

Syntax:= MAX(number1, [number2], ...)
EX:=MAX(4,5,10,3,6) Largest of the number above (10).
MIN Function:- Returns the smallest number in a set of values.
Syntax:= MIX(number1, [number2], ...)
EX:=MIX(4,5,10,3,6) Smallest of the number above (3).

Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh

TEXT FUNCTIONS
CHAR Function:- Returns the character specified by a number. Use CHAR to translate code page numbers
you might get from files on other types of computers into characters.
Syntax:= CHAR(number)
EX:=CHAR(65) Displays the 50 character in the set (A).
CODE Function:- Returns a numeric code for the first character in a text string. The returned code
corresponds to the character set used by your computer.
Syntax:= CODE(text)
EX:=CODE(A) Displays the A numeric code for (65).
EXACT Function:- Compares two text strings and returns TRUE if they are exactly the same, FALSE
otherwise. EXACT is case-sensitive but ignores formatting differences. Use EXACT to test text being entered
into a document.
Syntax:= EXACT(text1,text2)

LEFT Function:- LEFT returns the first character or characters in a text string, based on the number of
characters you specify.
Syntax:= LEFT(text,num_char)
EX:=LEFT(SANKALP,4) First four characters in the string(SANK).
LEN Function:- LEN returns the number of characters in a text string.
Syntax:= LEN(text)
EX:=LEN(SANKALP KUMAR) Length of the string (13).
LOWER Function:- Converts all uppercase letters in a text string to lowercase.
Syntax:= LOWER(text)
EX:=LOWER(SANKALP SINGH) Lower case of string (sankalp singh).
MID Function:- MID returns a specific number of characters from a text string, starting at the position you
specify, based on the number of characters you specify.
Syntax:= MID(text,start_num, num_char)
EX:=LOWER(SANKALP SINGH,2,5) starting at the (ankal).
PROPER Function:- Capitalizes the first letter in a text string and any other letters in text that follow any
character other than a letter. Converts all other letters to lowercase letters.
Syntax:= PROPER(text)
EX:=PROPER(sankalp singh) Proper case of first string (Sankalp Kumar).
REPT Function:- Repeats text a given number of times. Use REPT to fill a cell with a number of instances of
a text string.
Syntax:= REPT(text,No of times)
EX:=REPT(singh,4) Displays the string 4times (singh singh singh singh).
RIGHT Function:- RIGHT returns the last character or characters in a text string, based on the number of
characters you specify.
Syntax:= RIGHT(text,No of char)
EX:=RIGHT(SANKALP,4) Last 4 characters of the string (KALP).
TRIM Function:- Removes all spaces from text except for single spaces between words. Use TRIM on text
that you have received from another application that may have irregular spacing.
Syntax:= TRIM(text)
EX:=TRIM(SANKALP
KUMAR
SINGH)
= SANKALP KUMAR SINGH
UPPER Function:- Converts text to uppercase.
Syntax:= UPPER(text)
EX:=UPPER(sankalp) Upper case of first string (SANKALP).
Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh

DATE AND TIME FUNCTIONS

DATE Function:- The DATE function returns the sequential serial number that represents a particular date.
Syntax:= DATE(year,month,day)
EX:=DATE(2015,11,19) Date is (19/11/2015).
DAY Function:- Returns the day of a date, represented by a serial number. The day is given as an integer
ranging from 1 to 31.

DAYS360 Function:- Calculates the number of days between two dates based on a 360-day year
Syntax:= DAYS360(Start_date, end_date)
EX:=DAYS360(21/10/1987,19/11/2015) Numbar of days (10108).
HOUR Function:- Returns the hour of a time value. The hour is given as an integer, ranging from 0 (12:00
A.M.) to 23 (11:00 P.M.).
Syntax:= HOUR(Serial_number)
EX:=HOUR(4:30) Hour of time (4).
MINUTE Function:- Returns the minutes of a time value. The minute is given as an integer, ranging from 0
to 59.
Syntax:= MINUTE(Serial_number)
EX:=HOUR(4:30) Hour of time (4).
MONTH Function:- Returns the month of a date represented by a serial number.
Syntax:= MONTH(Serial_number)
EX:=MONTH(19/11/2015) Month of the date above (11).
NOW Function:- Returns the serial number of the current date and time.
Syntax:= NOW()
EX:=NOW()
=19/11/2015 9:32
SECOND Function:- Returns the seconds of a time value. The second is given as an integer in the range 0
(zero) to 59.
Syntax:= SECOND(Serial_number)
EX:=SECOND(4:30:50) Second of time (50).
TIME Function:- Returns the serial number of a particular time.
Syntax:= TIME(Hour, Minute, Second)
EX:=TIME(4,30,50) Time of (4:30:50pm).
Today Function:- Returns the serial number of todays date.
Syntax:= TODAY( )
EX:=TODAY() Date is (19/11/2015).
WEEKDAY Function:- Returns the day of the week corresponding to a date. The day is given as an integer,
ranging from 1 (Sunday) to 7 (Saturday), by default.
Syntax:= WEEKDAY(date )
EX:=WEEKDAY(19/11/2015) Weekday is (5).
YEAR Function:- Returns the year corresponding to a date.
Syntax:= YEAR(serial_num )
EX:=YEAR(19/11/2015) Year of the first date (2015).

ENGINEERING FUNCTIONS
BIN2DEC Function:- Converts a binary number to decimal.
Syntax:= BIN2DEC(Number )
EX:=BIN2DEC(1100100) Converts binary to decimal no (100)
BIN2HEX Function:- Converts a binary number to hexadecimal.
Syntax:= BIN2HEX(Number,Place )
EX:=BIN2HEX(11111011,4) Converts binary to hexadecimal no (0FB)
=BIN2HEX(1110) Converts binary 1110 to hex (E).
BIN2OCT Function:- Converts a binary number to octal.
Syntax:= BIN2OCT(Number )
EX:=BIN2OCT(1001,3) Converts binary to octal no (011)
Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh

DEC2BIN Function:- Converts a decimal number to binary.

Syntax:= DEC2BIN (Number )
EX:=DEC2BIN(9) Converts dec. 9 to bin. No.(1001)
DEC2HEX Function:- Converts a decimal number to hexadecimal.
Syntax:= DEC2HEX (Number )
EX:=DEC2HEX(100) Converts dec. 100 to hexadecimal. No.(64).
DEC2OCT Function:- Converts a decimal number to octal.
Syntax:= DEC2OCT (Number )
EX:=DEC2OCT(58) Converts dec. 58 to oct. No.(72)
HEX2BIN Function:- Converts a hexadecimal number to binary.
Syntax:= HEX2BIN (Number )
EX:= HEX2BIN(B7) Converts hexadecimal B7 to binary No.(10110111).
HEX2DEC Function:- Converts a hexadecimal number to decimal.
Syntax:= HEX2DEC (Number )
EX:= HEX2DEC(A5) Converts hexadecimal A5 to decimal No.(165).
HEX2OCT Function:- Converts a hexadecimal number to octal.
Syntax:= HEX2OCT (Number )
EX:= HEX2OCT(3B4E) Converts hexadecimal 3B4E to binary No.(35516).
OCT2BIN Function:- Converts an octal number to binary.
Syntax:= OCT2BIN (Number )
EX:= OCT2BIN(45) Converts octal 45 to binary No.(100101).
OCT2DEC Function:- Converts an octal number to decimal.
Syntax:= OCT2DEC (Number )
EX:= OCT2DEC(54) Converts octal 54 to decimal No.(44).
OCT2HEX Function:- Converts an octal number to hexadecimal.
Syntax:= OCT2HEX (Number )
EX:= OCT2HEX(100) Converts octal 54 to hexadecimal No.(40).

LOGICAL FUNCTIONS
IF Function:- Specifies a logical test to perform.
Syntax:= IF(logical_test, value_if_true , value_if_false)

AND Function:- Returns TRUE if all its arguments evaluate to TRUE; returns FALSE if one or more
arguments evaluate to FALSE.
Syntax:= AND(logical1, logical2,)

Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh

LOOKUP AND REFERENCE FUNCTIONS

HYPERLINK Function:- Creates a shortcut or jump that opens a document stored on a network server, an
intranet (intranet: A network within an organization that uses Internet technologies (such as the HTTP or FTP
protocol). By using hyperlinks, you can explore objects, documents, pages, and other destinations on the
intranet.), or the Internet. When you click the cell that contains the HYPERLINK function, Microsoft Excel
opens the file that is stored at link_location.
Syntax:= HYPERLINK(link_location ,[friendly_name])
HLOOKUP Function:- Looks in the top row of an array and returns the value of the indicated cell.
Syntax:= HLOOKUP(lookup_value, table_array, row_index_num, [range_lookup])
VLOOKUP Function:- Looks in the first column of an array and moves across the row to return the value of
a cell.
Syntax:- =VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])

Created by:- Sankalp Kumar Singh At works From J J Infotech Computer Institute ,Pratapgarh